Procurement of a new building for kwazulu natal regional office.

{"closingDate":"30 July 2026","closingTime":"11:00 AM","briefingSession":"{"date":"15 July 2026","time":null,"venue":"AL REGIONAL OFFICE.","is_compulsory":true}"}

{"name":null,"email":"[email protected]","phone":null,"department":null,"address":"relevant"}

Returnable Documents: (NOTE: Failure to provide the below listed documents WILL lead to disqualification)., 3. Fully completed and signed Bidder’s Disclosure (SBD 4). Comply Do Not Comply, Substantiation: The bidder must submit and attach to the bid response the signed Declaration of Interest SBD 4., (NOTE: Failure to provide the below listed documents MAY lead to disqualification)., 2. Submission Tax Compliance Status letter (with pin) issued by the South African Revenue, 3. Proof of Central Supplier Database (CSD) Registration., Substantiation: The bidder must submit a CSD Report wi, appointed) are covered in terms of the Compensation for Occupational Injuries and Diseases Act, registration and “good standing” with the Compensation Fund, or similar proof acceptable to NHLS.

13. Evaluation Criteria and Methodology ....................................................................... 22

80/20 ............................................................................................................................................ or

90/10 ............................................................................................................................. 44

80/20 or 90/10 .............................................................. 45

2.1 Based on the Bids submitted and the outcome of the evaluation process according to the set evaluation criteria,

predefined functionality threshold.

The NHLS only opens the BID / Proposal Section– the first envelope – at the evaluation stage and only

functionality threshold at the BID section evaluation

13.1.2 Next steps of evaluation is administrative pre-qualification verification and the “technical” or so called

“functional” evaluation which is purely based on NHLS specifications (Annexure 2) and Scope of Work. NHLS end

Cross Functional Evaluation Team (CFET) meeting which is chaired by Quality Assurance (QA). All the members

13.1.3 The final stage of evaluation is done after the CFET has reached their verdict and is done by NHLS

Procurement Services and separately from the CFET meeting. Points for Specific Goals (commercial

evaluation) is being added in order to get the final order of merit for the bidders being evaluated.

13.1.4 Bidders that score the minimum threshold are recommended and submitted to the NHLS Tender Evaluation

Committee (TEC) for adjudication and the bid MUST be awarded to the bidder who scored the highest points

(Merit 1) during the CFET and Commercial evaluation (Specific Goals). All the members of the CFET must

13.2 Bid evaluation stages

The bid evaluation process consists of several stages that are applicable according to the nature of the bid as

Stage 1: Administrative Compliance verification

Stage 2: Technical Mandatory requirement evaluation

Stage 3: Technical Functionality requirement evaluation

Stage 4: Price / Specific Goals evaluation

NOTE: The bidder must qualify for each stage to be eligible to proceed to the next stage of the evaluation.

In order to claim points for specific goals where applicable]

2.1 Based on the Bids submitted and the outcome of the evaluation process according to the set evaluation criteria,

NHLS intends to select a preferred bidder with the view of concluding a service level agreement (SLA) with such

successful bidder. The Bid shall be evaluated in terms of the Preferential Procurement Policy Framework Act

(PPPFA)

2.2 Queries

2.2.1 Should it be necessary for a bidder to obtain clarity on any matter arising from or referred to in this RFB

document, please refer queries, in writing, and to the contact person email address number listed below on or

before 15 July 2026 Under no circumstances may any other employee within NHLS be approached for any

information. Any such action might result in a disqualification of a response submitted in competition to the

RFB. NHLS reserves the right to place responses to such queries on the website.

Telephone 011 386 6165

The NHLS Regional-KZN building is a 4-story building accommodating management and support staff. The building also

accommodates public health laboratory. The building has a current staff compliment of over 60 employees who are

based at the offices full time and internal and external stakeholder who visit the building for trainings and meetings at

any given time.

4.1 Building regulations and compliance

The premises existing or new shall comply with applicable prescripts inclusive of the latest local council by-laws and the

National Building Regulations. Any program to prepare the premises to be legally compliant must be submitted as part

of the required returnable documentation.

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The offered building must comply with all applicable legislation, regulations, standards, and local authority

requirements in force at the time of transfer, including but not limited to:

• The National Building Regulations and Building Standards Act, 1977 (Act ) and the regulations issued

thereunder.

• SANS 10400 (all applicable parts), including requirements relating to structural integrity, fire protection,

accessibility, ventilation, drainage, lighting, and energy efficiency.

• The applicable municipal planning, zoning, land use, building control, fire safety, and building by-laws of the

local authority in whose jurisdiction the property is situated.

• The applicable Town Planning Scheme/Land Use Scheme and zoning requirements of the relevant

municipality.

• All applicable occupational health and safety legislation, including the Occupational Health and Safety Act, 1993

(Act ) and regulations applicable to commercial buildings.

• All applicable fire safety requirements, including municipal Fire Department approvals where required.

• Environmental, water, sewerage, stormwater, and waste management by-laws applicable to the property.

• All applicable electrical installation requirements, including a valid Electrical Certificate of Compliance where

required by law.

• All applicable regulations governing lifts, escalators, pressure equipment, and other installed building services,

where applicable.

• Any other statutory approvals, permits, certificates, and licences required for the lawful occupation and

operation of the building.

4.1.1 Parking

There should be an allocation of covered and shaded parking bays on the premises as required by NHLS. In a case where

premises do not have the total required parking bays on the premises, at least 50% of parking bays should be in premises

and the remaining balance should not be more than 100m away from the premises. The parking bays should not be less

than 5000 mm in length and 2500 mm in width. The distance between parking bays should allow for vehicles to reverse

with a minimum dimension of 7500 mm for 90-degree parking, 4800mm for 60-degree parking, 3800mm for 45-degree

parking and 3500mm (side back-out) for Parallel parking. Paraplegic parking bays should be as per SANS 10400 – Part S

(3500mm x 5000mm)

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The following shall apply for disabled parking bays:

• Parking for disabled users must be located close to the entrance of the building/s, on a level surface (located within

50m of an accessible entrance for disabled persons).

• Provide a minimum of 1 per 25 parking spaces disabled parking bays as per SANS 10400 – Part P (Facilities for persons

with disabilities) and/or provided at every access point as might be required to promote equal access and equality in

accordance with the Promotion of Equality and Prevention of unfair Discrimination Act (PEPUDA).

• Parking must be clearly demarcated for the use of a disabled person only.

4.1.12 Toilet Facilities

The bidder shall provide fully functional and/or refurbished ablution facilities (to the satisfaction of NHLS) and as per

SANS 10400 Part P – DRAINAGE.

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4.1.13 People with Disabilities

People with disabilities have a right of access to the facilities and services that the building offers in any location. Access

must be provided to the site and building as well as to every facility in the building. (South Africa, SANS10400 Part S)

Toilet facilities for people with disability (Clients and Staff) must be provided for, according to National Building

Regulations, SANS 10400 Part S – Facilities for persons with disabilities. All facilities for people with disability to be fitted

with approved grab rails. It must also be noted that NHLS is committed to providing amenities to people with bodily

constraints.

• Persons with disabilities shall not be required to travel a distance of more than 45 m on the same floor, or 25m where

horizontal and vertical distances are combined in order to reach a toilet accessible to them.

• All dimensions are set out to comply with SANS 10400, part S.

4.2. Electrical supply

The power factor correction equipment shall be installed. The relevant municipal authority shall also confirm the power

supply stability. The installation is to comply with all relevant regulations and by-laws. Sufficient power supply must be

provided to increase demand at peak times up to 20% of normal use. Any program to upgrade the power supply to the

premises must be submitted as part of the required returnable documentation. The entire electrical installation must

comply with the relevant and latest editions of the South African National Standard (SANS) namely SANS 10142.

Furthermore, all Occupational Health and Safety (OHS) regulations must be adhered to.

4.2.1 Lightning Protection

The building shall have sufficient lightning protection, in compliance with SANS 10313: latest version – Protection against

lightning – Physical damage to structure and life hazard.

4.3. VERTICAL MOVEMENTS FOR OFFICE SPACE (If Applicable)

4.3.1 Stairs

Stairs should allow free and easy flow of staff and clients. The minimum width for the stairway will be 1200mm. If a

stairways forms part of an escape route, such a stairway shall comply with SANS 10400 Part T.

4.3.2 Lifts, Hoists and Escalators

Taking into account rules SANS 10400 T 4.45 to SANS 10400 T 4.48, as set out in the SA Standard Code of Practice for the

Application of the National Building Regulations, as issued by the SABS, it is required that the premises offered, which

consists of more than two storeys, shall be provided with at least one (1) lift to be utilised as a passenger lift to transport

persons or goods with a minimum payload of 1000kg at any given time. The minimum clear entrance to the lift car shall

be of such dimension that it will be accessible for a wheelchair. The minimum recommended car width and depth should

respectively be 1000mm and 1500mm. If the building has a basement, the lift shall also serve that area.

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The number of lifts required to service functional areas shall be determined by the bidder and the calculation will be

provided as part of the bid issued to the NHLS. In any passenger lift installation (where ramps are insufficient or

impractical), where passenger lifts are provided for disabled users, as per SANS10400:

• Lifts to have a minimum internal dimension of 1100mm width x 1400mm depth

• Have a doorway with an unobstructed width of not less than 800mm

• Have handrails on two sides at a height of 850mm and 1000mm above floor level of lift.

• Lifts must have braille signage as well as clear visual contrast letters to all indicator buttons

• Where possible a voice over / voice command could be installed as an additional measure for visually impaired users.

4.4. Access routes

Provision of an accessible route from the site / building entrance or drop-off areas to main entrance of the building must

be provided (South Africa, SANS10400 Part S). The width of access routes should be determined by the amount of user,

as well as stipulations from SANS 10400, Part T latest version.

4.5. Doors and walkways

• Passages / Walkways to be minimum of 1,8 m wide for wheelchairs to pass each other, or where it is not possible

frequent intervals must be provided where wheelchairs are able to pass each other.

• Where wheelchairs need to change direction allow for 1,5m turning circle, see SANS 10400 Part S.

• Doorways should be a minimum of 813mm, however the 900mm door is preferable for ablutions, and one-and-a-half

leaf doors / double doors for high access areas.

• Any handle fitted to a door leaf of any door in emergency route or feeder route or toilet facility for use of disabled

persons shall be of lever type and be installed at a height of not more than 1200mm above floor level

• Any difference in level of the surface of a floor at any threshold shall not be more than 15mm.

4.6. Standard specifications

4.6.1 South african national standards (SANS) specifications

The building offered shall comply at a minimum law of local authority requirements and South African National

Standards. SANS 10400 (National Building Regulations)

4.6.2 Occupational Health and Safety Act

The premises/building must comply with the Occupational Health and Safety Act , as amended and the latest

issue of SABS 0142: “Code of Practice for the Wiring of Premises” before occupation of the building.

4.6.2.1 Codes of Practice – Interior Lighting SABS 0114-1996 – Part 1.

4.6.2.2 The National Building Regulations and Building Standards Act , as amended (SANS 10400).

4.6.2.3 The municipal by-laws and any special requirements of the local supply authority.

4.6.2.4 The local fire regulations.

4.6.2.5 Lightning protection SANS 10313.

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2. Introduction .............................................................................................................. 6

3. Definitions ................................................................................................................. 6

4. Acronyms and abbreviations ................................................................................... 10

5. General Rules and Instructions ............................................................................... 10

6. Response format ..................................................................................................... 14

7. Key personnel ......................................................................................................... 15

8. Reasons for Disqualification .................................................................................... 15

9. Bid Preparation ....................................................................................................... 16

10. Oral presentations and Briefing Sessions ................................................................ 16

11. General Conditions of Bid and Conditions of Contract ............................................. 16

12. Evaluation Criteria and Methodology ....................................................................... 22

ANNEXURE A: Technical Specification ............................................................................ 26

ANNEXURE B: Pricing Schedule ....................................................................................... 34

ANNEXURE C: Bidder’s Disclosure (SBD4) ...................................................................... 38

ANNEXURE D: Preferential Procurement Claim Form

(Sbd6.1) ......................................................................................................................... 43

80/20 ............................................................................................................................................ or

90/10 ............................................................................................................................. 44

80/20 or 90/10 .............................................................. 45

Sworn affidavit: b-bbee qualifying small enterprise: general .................... 52

Sworn affidavit: b-bbee qualifying micro enterprise: general ................... 54

ANNEXURE E: Government Procurement: General Conditions of Contract – July 2011 ... 56

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13.1 Evaluation of tenders and selection of contractors’/service providers

The NHLS is a Schedule 3A Government Institution subjected to the Public Finance Management Act (PFMA), the

Public Preferential Framework Act (PPPFA) and Treasury Regulations/ Instructions. Bidders must assist the NHLS

to eliminate corruption and fraud by completing and submitting form SBD4.

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13.1.1. A public bid opening will be conducted at the bid closing date and time for all bids received in the bid/tender

box. The bidder’s name will be announced to the attendees of the public opening. The same information will be

published on the NHLS website. Financial offers or prices will not be disclosed or read out during the public

opening. The public disclosure of pricing will be only of the awarded bidder at the conclusion of the procurement

process.

13.1.2 Next steps of evaluation is administrative pre-qualification verification and the “technical” or so called

“functional” evaluation which is purely based on NHLS specifications (Annexure 2) and Scope of Work. NHLS end-

user department (who requested the bid), Procurement Services, Finance and subject specialists are part of the

Cross Functional Evaluation Team (CFET) meeting which is chaired by Quality Assurance (QA). All the members

of the CFET must complete Declaration of Interest forms and must recuse themselves in case of any conflict of

interest.

13.1.3 The final stage of evaluation is done after the CFET has reached their verdict and is done by NHLS

Procurement Services and separately from the CFET meeting. Points for Specific Goals (commercial

evaluation) is being added in order to get the final order of merit for the bidders being evaluated.

13.1.4 Bidders that score the minimum threshold are recommended and submitted to the NHLS Tender Evaluation

Committee (TEC) for adjudication and the bid MUST be awarded to the bidder who scored the highest points

(Merit 1) during the CFET and Commercial evaluation (Specific Goals). All the members of the CFET must

complete Declaration of Interest forms and must recuse themselves in case of any conflict of interest. Should

the TEC decide on a bidder other than Merit 1, this decision must be motivated as a Deviation from NHLS

applicable and to what extent. Bidders are hereby acknowledging that the decision of NHLS in this regard is

final and binding. The onus to enquire and obtain clarity in this regard rests with the Bidder(s). The Bidder(s)

shall take care to restrict its enquiries in this regard to the most reasonable interpretations required to ensure

the necessary consensus.

5.4 Preferential Procurement Reform

5.4.1 NHLS supports B-BBEE as an essential ingredient of its business. In accordance with government policy, NHLS

insists that the private sector demonstrates its commitment and track record to B-BBEE in the areas of

ownership (shareholding), skills transfer, employment equity and procurement practices (SMME

Development) etc.

5.4.2 NHLS shall apply the principles of the Preferential Procurement Policy Framework Act, (Act No. ) to

this proposal.

5.4.3 Bidders shall complete the preference certificate attached to this proposal. In the case of a consortium and

sub-contractors, the preference certificate must be completed for each legal entity.

5.5 National Industrial Participation Programme

5.5.1 The Industrial Participation policy, which was endorsed by Cabinet on 30 April 1997, is applicable to contracts

that have an imported content. The NIP is obligatory and therefore must be complied with. Bidders are

required to sign and submit the Standard Bidding Document (SBD5).

5.6 Language

5.6.1 Bids shall be submitted in English.

5.7 Gender

5.7.1 Any word implying any gender shall be interpreted to imply all other genders.

5.8 Headings

5.8.1 Headings are incorporated into this proposal and submitted in response thereto, for ease of reference only and

shall not form part thereof for any purpose of interpretation or for any other purpose.

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5.9 Security clearances

5.9.1 Employees and subcontractors of the successful bidder may be required to be in possession of valid security

clearances to the level determined by the State Security Agency (SSA) and/or NHLS commensurate with the

nature of the project activities they are involved in. The cost of obtaining suitable clearances is for the account

of the bidders. The bidders shall supply and maintain a list of personnel involved on the project indicating

their clearance status.

5.9.1 Employees and subcontractors of the successful bidder will be required to sign a non-disclosure agreement.

5.10 Occupational Injuries and Diseases Act

5.10.1 The Bidder warrants that all its employees (including the employees of any sub-contractor that may be

appointed) are covered in terms of the Compensation for Occupational Injuries and Diseases Act

and that the cover shall remain in force for the duration of the adjudication of this bid and/ or subsequent

agreement. NHLS reserves the right to request the Bidder to submit documentary proof of the Bidder’s

registration and “good standing” with the Compensation Fund, or similar proof acceptable to NHLS.

5.11 Formal contract

5.11.1 This RFB, all the appended documentation and the proposal in response thereto read together, form the basis

for a formal contract to be negotiated and finalised between NHLS and/or its clients and the enterprise(s) to

whom NHLS awards the bid in whole or in part.

5.11.2 Any offer and/or acceptance entered verbally between NHLS and any vendor, such offer shall not constitute

a contract and thus not binding on the parties.

5.12 Instructions for submitting a proposal

5.12.1 Bidders are required to submit one (1) original, one (1) hard copy and 1 (one) electronic copy on a USB Flash

drive in Portable Document Format (PDF) of the Bid shall be submitted on the date of closure of the Bid.

Pricing: Bid Price must be submitted in a separate envelop and marked clearly as follows: RFB number, RFB

description and bidder’s name). One (1) original, one (1) hard copy and 1 (one) electronic copy on a USB Flash

drive in Portable Document Format (PDF) of the Bid shall be submitted on the date of closure of the Bid.

and each and every page of the proposal shall contain the initials of same signatories.

5.12.2 The bidders are required to submit their bids/tenders in two envelopes:

(a) the first envelope to be clearly marked “BID / Proposal Section”. The first envelope holds all

documents, excluding the price schedule, price declaration and detailed supporting pricing

documentation; and

(b) the second envelope to be clearly marked “PRICING Section”. The second envelope holds the pricing

schedule, price declaration and the detailed supporting pricing documentation.

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evaluated fairly and in an unbiased manner, in respect of those bidders that achieve the minimum

predefined functionality threshold.

The NHLS only opens the BID / Proposal Section– the first envelope – at the evaluation stage and only

opens the PRICING Section– the second envelope – for those bidders who met the predefined

functionality threshold at the BID section evaluation

5.12.3 Bidders shall submit proposal responses in accordance with the prescribed manner of submissions as

specified above.

5.12.4 Bids must be submitted in a prescribed response format herewith reflected as Response Format, and be

sealed in an envelope clearly marked.

5.12.5 Bids that are too large to fit into the tender box must be handed in at the reception desk during office hours

from 08:00- 16:30 or before 11:00 on the closing date.

5.12.6 All Bids in this regard shall only be accepted if they have been placed in the bid box before or on the closing

date, 30 July 2026 and stipulated time, 11h00 am.

5.12.7 Bids received after the time stipulated shall not be considered.

5.12.8 Bid responses sent by post or courier must reach this office at least 36 hours before the closing date to be

deposited into the proposal box. Failure to comply with this requirement shall result in your proposal being

treated as a “late proposal” and shall not be entertained. Such proposal shall be returned to the respective

bidders.

5.12.9 No proposal shall be accepted by NHLS if submitted in any manner other than as prescribed above.

valid Tax Clearance Certificate or a Tax Compliance Status letter (with pin) issued by the South

valid Tax Clearance Certificate or a Tax

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS

Tax Compliance Status letter (with pin) issued by the South

Tax Compliance Status letter (with pin) issued by the South African Revenue Services or a CSD Report reflecting

Tax Compliance Status letter (with pin) issued by the South African Revenue

TCS PIN: OR CSD No

Tcs pin is available but the bidder is registered on the central supplier database (csd),

Csd number

Csd number must be provided

CSD Report reflecting active Tax Clearance Compliance status

CSD Report reflecting

CSD Report with the bid response

Central supplier database (csd),

Central Supplier Database (CSD) Registration Report

Central Supplier Database (CSD) Registration

(NOTE: Failure to provide the below listed documents WILL lead to disqualification).

3. Fully completed and signed Bidder’s Disclosure (SBD 4). Comply Do Not Comply

Substantiation: The bidder must submit and attach to the bid response the signed Declaration of Interest SBD 4.

(NOTE: Failure to provide the below listed documents MAY lead to disqualification).

appointed) are covered in terms of the Compensation for Occupational Injuries and Diseases Act

registration and “good standing” with the Compensation Fund, or similar proof acceptable to NHLS.

deemed unresponsive and may lead to the disqualification of the bid response.

disqualification).

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS

Submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd),

A csd number must be provided.

Points Allocation: 00 points

B-BBEE Details: TH LABORATORY SERVICES

1 modderfontein road

Sandringham

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Lesedi Manganye CONTACT PERSON Lesedi Manganye

Telephone

Number 011 386 6165 telephone number 011 386 6165

Facsimile number facsimile number

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code: number:

Cellphone number

Facsimile number code number:

E-mail address

VAT registration

NUMBER TCS PIN: OR CSD No:

B-BBEE STATUS LEVEL Yes Yes

VERIFICATION No B-BBEE STATUS LEVEL SWORN AFFIDAVIT No

Certificate [tick applicable [tick applicable

Box] box]

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[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/SWORN AFFIDAVIT (FOR EMEs& QSEs) MUST BE SUBMITTED

In order to claim points for specific goals where applicable]

SIGNATURE OF BIDDER Date:

CAPACITY UNDER WHICH THIS BID IS SIGNED (Attach

proof of authority to sign this bid; e.g. resolution of

directors, etc.)

Bidding procedure and technical enquiries may be directed to:

Department/ public

National Health Laboratory Service

Entity

CONTACT PERSON Lesedi Manganye

Telephone number 011 386 6165

Facsimile number

E-MAIL ADDRESS [email protected]

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be

Accepted for consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the

Manner prescribed in the bid document.

1.3. This bid is

(Gcc) and, if applicable, any other special conditions of contract.

The following particulars must be furnished (failure to do so shall result in your bid being

Disqualified)

3.1 National Health Laboratory Services [hereinafter referred to as NHLS] is a public health laboratory service with

laboratories across South Africa. Its activities comprise diagnostic laboratory services, research, teaching and

training, and production of sera for anti-snake venom, reagents and media.

3.2 NHLS was established in 2001 by an Act of Parliament to provide diagnostic pathology laboratory services to

the National and Provincial Health Department.

3.3 “Acceptable Bid” - means any bid, which, in all respects, complies with the specifications and conditions of the

requirements in force at the time of transfer, including but not limited to:

• The National Building Regulations and Building Standards Act, 1977 (Act ) and the regulations issued

thereunder.

• SANS 10400 (all applicable parts), including requirements relating to structural integrity, fire protection,

accessibility, ventilation, drainage, lighting, and energy efficiency.

• The applicable municipal planning, zoning, land use, building control, fire safety, and building by-laws of the

local authority in whose jurisdiction the property is situated.

• The applicable Town Planning Scheme/Land Use Scheme and zoning requirements of the relevant

municipality.

• All applicable occupational health and safety legislation, including the Occupational Health and Safety Act, 1993

(Act ) and regulations applicable to commercial buildings.

• All applicable fire safety requirements, including municipal Fire Department approvals where required.

• Environmental, water, sewerage, stormwater, and waste management by-laws applicable to the property.

• All applicable electrical installation requirements, including a valid Electrical Certificate of Compliance where

required by law.

• All applicable regulations governing lifts, escalators, pressure equipment, and other installed building services,

where applicable.

• Any other statutory approvals, permits, certificates, and licences required for the lawful occupation and

operation of the building.

4.1.1 Parking

• Parking for disabled users must be located close to the entrance of the building/s, on a level surface (located within

50m of an accessible entrance for disabled persons).

• Provide a minimum of 1 per 25 parking spaces disabled parking bays as per SANS 10400 – Part P (Facilities for persons

with disabilities) and/or provided at every access point as might be required to promote equal access and equality in

accordance with the Promotion of Equality and Prevention of unfair Discrimination Act (PEPUDA).

• Parking must be clearly demarcated for the use of a disabled person only.

4.1.12 Toilet Facilities

The bidder shall provide fully functional and/or refurbished ablution facilities (to the satisfaction of NHLS) and as per

SANS 10400 Part P – DRAINAGE.

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4.1.13 People with Disabilities

supply stability. The installation is to comply with all relevant regulations and by-laws. Sufficient power supply must be

provided to increase demand at peak times up to 20% of normal use. Any program to upgrade the power supply to the

premises must be submitted as part of the required returnable documentation. The entire electrical installation must

comply with the relevant and latest editions of the South African National Standard (SANS) namely SANS 10142.

Furthermore, all Occupational Health and Safety (OHS) regulations must be adhered to.

4.2.1 Lightning Protection

The building shall have sufficient lightning protection, in compliance with SANS 10313: latest version – Protection against

lightning – Physical damage to structure and life hazard.

4.3. VERTICAL MOVEMENTS FOR OFFICE SPACE (If Applicable)

4.3.1 Stairs

Stairs should allow free and easy flow of staff and clients. The minimum width for the stairway will be 1200mm. If a

stairways forms part of an escape route, such a stairway shall comply with SANS 10400 Part T.

4.3.2 Lifts, Hoists and Escalators

Taking into account rules SANS 10400 T 4.45 to SANS 10400 T 4.48, as set out in the SA Standard Code of Practice for the

be provided (South Africa, SANS10400 Part S). The width of access routes should be determined by the amount of user,

as well as stipulations from SANS 10400, Part T latest version.

4.5. Doors and walkways

• Passages / Walkways to be minimum of 1,8 m wide for wheelchairs to pass each other, or where it is not possible

frequent intervals must be provided where wheelchairs are able to pass each other.

• Where wheelchairs need to change direction allow for 1,5m turning circle, see SANS 10400 Part S.

• Doorways should be a minimum of 813mm, however the 900mm door is preferable for ablutions, and one-and-a-half

leaf doors / double doors for high access areas.

• Any handle fitted to a door leaf of any door in emergency route or feeder route or toilet facility for use of disabled

persons shall be of lever type and be installed at a height of not more than 1200mm above floor level

• Any difference in level of the surface of a floor at any threshold shall not be more than 15mm.

4.6. Standard specifications

4.6.1 South african national standards (SANS) specifications

Standards. SANS 10400 (National Building Regulations)

4.6.2 Occupational Health and Safety Act

1.1 This document may contain confidential information that is the property of the NHLS and the Client.

1.2 No part of the contents may be used, copied, disclosed or conveyed in whole or in part to any party in any

manner whatsoever other than for preparing a proposal in response to this Bid, without prior written

permission from NHLS and the Client.

1.3 All Copyright and Intellectual Property herein vests with NHLS and its Client.

2. Introduction

2.1 Based on the Bids submitted and the outcome of the evaluation process according to the set evaluation criteria,

NHLS intends to select a preferred bidder with the view of concluding a service level agreement (SLA) with such

successful bidder. The Bid shall be evaluated in terms of the Preferential Procurement Policy Framework Act

(PPPFA)

2.2 Queries

2.2.1 Should it be necessary for a bidder to obtain clarity on any matter arising from or referred to in this RFB

document, please refer queries, in writing, and to the contact person email address number listed below on or

before 15 July 2026 Under no circumstances may any other employee within NHLS be approached for any

information. Any such action might result in a disqualification of a response submitted in competition to the

5.1 Confidentiality

5.1.1 The information contained in this document is of a confidential nature and must only be used for purposes

of responding to this RFB. This confidentiality clause extends to Bidder partners and/or implementation

agents, whom the Bidder may decide to involve in preparing a response to this RFB.

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5.1.2 For purposes of this process, the term “Confidential Information” shall include all technical and business

information, including, without limiting the generality of the foregoing, all secret knowledge and information

(including any and all financial, commercial, market, technical, functional and scientific information, and

information relating to a party’s strategic objectives and planning and its past, present and future research

and development), technical, functional and scientific requirements and specifications, data concerning

business relationships, demonstrations, processes, machinery, know-how, architectural information,

information contained in a party’s software and associated material and documentation, plans, designs and

drawings and all material of whatever description, whether subject to or protected by copyright, patent or

trademark, registered or un-registered, or otherwise disclosed or communicated before or after the date of

this process.

5.1.3 The receiving party shall not, during the period of validity of this process, or at any time thereafter, use or

disclose, directly or indirectly, the confidential information of NHLS (even if received before the date of this

process) to any person whether in the employment of the receiving party or not, who does not take part in

the performance of this process.

5.1.4 The receiving party shall take all such steps as may be reasonably necessary to prevent NHLS’s confidential

information coming into the possession of unauthorised third parties. In protecting the receiving party’s

confidential information, NHLS shall use the same degree of care, which does not amount to less than a

reasonable degree of care, to prevent the unauthorised use or disclosure of the confidential information as

the receiving party uses to protect its own confidential information.

5.1.5 Any documentation, software or records relating to confidential information of NHLS, which comes into the

possession of the receiving party during the period of validity of this process or at any time thereafter or

which has so come into its possession before the period of validity of this process:

5.1.5.1 shall be deemed to form part of the confidential information of NHLS;

5.1.5.2 shall be deemed to be the property of NHLS;

5.1.5.3 shall not be copied, reproduced, published or circulated by the receiving party unless and to the extent that

such copying is necessary for the performance of this process and all other processes as contemplated in;

and

5.1.5.4 shall be surrendered to NHLS on demand, and in any event on the termination of the investigations and

negotiations, and the receiving party shall not retain any extracts.

5.2 News and press releases

5.2.1 Bidders or their agents shall not make any news releases concerning this RFB or the awarding of the same or

any resulting agreement(s) without the consent of, and then only in co-ordination with, NHLS and its Client.

5.3 Precedence of documents

5.3.1 This RFB consists of a number of sections (see list). Where there is a contradiction in terms between the

clauses, phrases, words, stipulations or terms and herein referred to generally as stipulations in this RFB and

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the stipulations in any other document attached hereto, or the RFB submitted hereto, the relevant

stipulations in this RFB shall take precedence.

5.3.2 Where this RFB is silent on any matter, the relevant stipulations addressing such matter and which appear in

the PPPFA shall take precedence. Bidders shall refrain from incorporating any additional stipulations in its

proposal submitted in terms hereof other than in the form of a clearly marked recommendation that NHLS

may in its sole discretion elect to import or to ignore. Any such inclusion shall not be used for any purpose of

interpretation unless it has been so imported or acknowledged by NHLS.

5.3.3 It is acknowledged that all stipulations in the PPPFA are not equally applicable to all matters addressed in this

dispute arising on any stipulation in the contract.

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the termination of the contract.

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The bidders’ response to this Tender, or parts of the response, shall be included as a Accept Do not Accept

whole or by reference in the final contract.

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