Calling for a panel of service providers for the supply and delivery of refuse bags for the msunduzi municipality for a three-year period

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{"name":"E Mail Address","email":"[email protected]","phone":"033 392 8865","department":"Offices, 5th Floor, A S Chetty Centre, 333 Church Street, Pietermaritzburg, as","address":"ROVIDERS FOR THE SUPPLY AND DELIVERY OF"}

Tender Adjudication/Evaluation Criteria: Tenderers meeting the Sample Requirements of the

tender shall be further evaluated on a 80/20 Specific goals system in accordance with the

The allocation of Preference Points will be according to the following Specific Goals

MaximumSpecific Goals Description

Total Preference Points (Specific Goals) 20

2. Quality of materials and workmanship and tests

examining, measuring and testing any work and the quality, mass or quality, mass or

3. Samples for quality control

any be delivered which, in the opinion of the Engineer, are inferior in quality or

16.0 Evaluation criteria

Stage 1: sample assessment

16.1.4 Tendered samples that meet all the requirements will be further evaluated as per stage

two preference point system.

disqualification and the bidder will not proceed to stage 2.

Stage 2 - preference point system (specific goals 2022)

adjudicated by the Municipality on the 80/20 Specific goals system in terms of which

points are awarded to bidders on the basis of: The bid price (maximum 80 points),

Specific goals (maximum 20 points)

Verification MaximumSpecific Goals BASIS OF POINTS ALLOCATION

Methods Points

1.0 Scope of works

1.1 This contract calls for a panel of service providers for the supply and delivery of refuse

bags for the Msunduzi Municipality for a period of three years.

1.2 All goods and materials supplied shall comply with standards issued by International

Standards Organisation.

1.3 The onus shall be on the bidder to submit proof that any product or material offered

complies with such a standard and the municipality may require such proof from the

bidder.

1.4 The Msunduzi municipality reserves the right to appoint a minimum of one service

provider to a maximum of three for the contract to supply and deliver refuse bags.

2.0 Project champion

For any technical related enquiries, please contact the Project Champion:

Nokulunga Ngobese (Waste Management)

[email protected]

033 392 8865 / 072 762 5113

3.0 Detail specification

3.1 General

3.1.1 The bags to be supplied are to be the single strip type and are intended for use as liners

to refuse bins of the type normally used for the outdoor storage of domestic refuse. In

addition to addressing the general specifications list it is essential that the bags perform

satisfactorily under normal field conditions.

3.1.2 Fabrication should be on tubular basis with a heat seal at the bottom. This seal must be

able to withstand a ten-minute tensile loading 20kg per meter length of seal without

failure. Seals will be critically examined.

3.1.3 All bags should be readily opened by hand and free from visible pinholes, blisters, die

lines and tears. The seal should not display any holes.

3.1.4 The bags shall have a minimum “lay-flat” length of 910 mm and a minimum “lay-flat”

width of 760mm.

3.1.5 Some of the refuse bags supplied will be Black in color and other bags will be Clear in

color. The Black and Clear refuse bags must be printed in 25mm “MSUNDUZI

MUNICIPALITY” and at the bottom of the bag must be printed “NOT FOR SALE”.

3.2 Special note: Bags packed in twenties for black and in twenties for clear bags

3.3 Tenders are invited to submit offers for bags as follows:

3.3.1 Black Refuse Bags

Fabricated from high density grade polyethylene (HDPE) material of a thickness not less

than 30 micron and a minimum mass of 25 grams per bag. A volume not exceeding 10%

linear low-density polyethylene (LLDE) shall be added.

3.3.2 Clear Refuse Bags

Fabricated from high density grade polyethylene (HDPE) material of a thickness not less

than 30 micron and a minimum mass of 25 grams per bag. A volume not exceeding 10%

linear low-density polyethylene (LLPDE) should be added.

4.0 Contract period

4.1 The contract for the supply and delivery of refuse bags shall be for a period of Three (3)

Years/ 36 months from date of award.

5.0 Place of delivery and delivery period

5.1 The goods are to be delivered to:

Msunduzi Municipal Stores

No. 2 Abattoir Road

Pietermaritzburg

3201

5.2 Three-year contract, the supply will be as and when needed.

5.3 Delivery must be effected 7 days from the issuing of the official Purchase Order.

6.0 Tender briefing / site inspection meetings

6.1 Not Applicable.

7.0 Insurances required

7.1 Public Liability Insurance requirement is at a cost of R 500 000.

8.0 Retention

8.1 Not Applicable.

9.0 Penalties

9.1 Upon any delay in delivery beyond the tendered delivery period, the Council shall be

entitled forthwith to purchase services of the same description. As and in lieu of, those

specified to be supplied, or forthwith to cancel the contract and to purchase elsewhere

such materials as may be required during· the contract period and the Contractor shall

bear any difference in price between any materials so purchased and the tendered price.

A penalty of R1000-00 will be deductible for each day that the delivery is delayed.

9.2 The amount of such difference shall be paid by the Contractor to the Council

immediately on demand, or the Council may deduct such difference from moneys (if any)

otherwise payable to the Contractor in respect of materials or services already delivered

under this or any other contract.

10.0 Compliance with any legislation, bylaws, etc.

I. Preferential Procurement Regulations 2022

II. National Environmental Management Waste Act .

III. Extended Producer Responsibility (EPR) Regulations as per Government

Gazette 43879

IV. Constitution of the Republic of South Africa, Act

V. The Labour Relations, Act

VI. The Basic Conditions Of Employment Act

VII. Msunduzi Municipality Supply Chain Policy

VIII. Municipal Finance Management Act

IX. The Occupational Health and Safety Act

11.0 Guarantee/warranty/defects liability period

11.1 The contractor is liable to supply the same quality of bags from the commencement to

the end of the contract period, 36 months.

12.0 Drawings

12.1 Not Applicable.

13.0 Escalation

13.1 The price should be fixed for the 1st year, thereafter subject to escalate based on CPIX

Index.

14.0 Materials

14.1 Refuse bags to be fabricated from high density grade polyethylene (HDPE) material of a

thickness not less than 30 micron and a minimum mass of 25 grams per bag. A volume

not exceeding 10% linear low-density polyethylene (LLDE) shall be added.

15.0 Provision of samples

15.1 A representative sample of 3 bags of each type (3 Clear and 3 Black), but without logo

and wordings, shall be delivered at the Waste Management Division, 150 Mayors Walk

Depot, Pietermaritzburg for the attention of Ms. Nokulunga Ngobese.

15.2 Samples shall be delivered before the end of business day on the date of tender closing.

15.3 Each Sample submitted must be clearly labelled with bidder name, contract no. bidding

for and labelled with unique reference number i.e. Prenumbered.

15.4 Bidders must contact the project champion as stated above for clarity and delivery of

samples.

15.5 Unsuccessful bidders must collect their samples within 7 days after receiving a letter of

regret. Failure to do so will result in disposal of samples at no cost to the municipality.

16.0 Evaluation criteria

Stage 1: sample assessment

16.1 The samples will be evaluated under the following conditions:

16.1.1 Bags should be readily opened by hand and free from visible pinholes, blisters, die lines

and tears. There should be no holes around the seal.

16.1.2 The dimensions of the sample bags will be measured. Should the dimensions be less

than the specified minimum “lay-flat” length of 910 mm and a minimum “lay-flat” width of

760mm, failure of sample will be recorded.

16.1.3 A micron meter will be used to assess the thickness of the refuse bags to a minimum of

30 Microns.

16.1.4 Tendered samples that meet all the requirements will be further evaluated as per stage

two preference point system.

16.1.5 Failure to provide samples and submission of an unsuccessful sample will result in

disqualification and the bidder will not proceed to stage 2.

Stage 2 - preference point system (specific goals 2022)

NB: the municipality reserves the right to verify the validity of the information submitted.

In terms of regulation 6 of the Preferential Procurement Regulations pertaining to the

Preferential Procurement Policy Framework Act, 2000 (Act ) as amended and

approved in 2022 and Public Procurement Act of 2024, responsive bids will be

adjudicated by the Municipality on the 80/20 Specific goals system in terms of which

points are awarded to bidders on the basis of: The bid price (maximum 80 points),

Specific goals (maximum 20 points)

Verification MaximumSpecific Goals BASIS OF POINTS ALLOCATION

Methods Points

Central Supplier

Black Owned Enterprise (BOE)” in this context Database (CSD)

refers to a “black-owned enterprise” with at least or Companies

Black Owned 51% South African black ownership and/or more and Intellectual 10

Enterprise (BOE)

than 51% management control by South African Property

black people Commission

(Cipc)

A woman-owned business that is a continuing,

independent, for profit business which performs

a commercially useful function, and is at least Central Supplier

fifty-one percent (51%) owned and controlled by Database (CSD)

one or more women; or, in the case of any or CompaniesBusiness Enterprise

publicly owned business, at least fifty-one and Intellectual 5

Owned by Women percent (51%) of the stock of which is owned Property

and controlled by one (1) or more women and Commission

whose management and daily business (CIPC))

operations are under the control of one (1) or

more women.

A place or structure occupied by a firm or

enterprise to run its operations. This includes Utility Bill orLocation of a

any structure or establishment used in Lease agreement 5

Business Enterprise conducting a business within the Msunduzi document

Municipality jurisdiction

Total Preference Points (Specific Goals) 20

17.0 Any other important information

17.1 The Msunduzi municipality reserves the right to appoint a minimum of one service

provider to a maximum of three for the contract to supply and deliver refuse bags for a

period of three years.

17.2 Msunduzi will enter into a Service Level Agreement with the successful service

provider(s).

17.3 The Msunduzi Municipality reserves the right to perform Quality control and testing post

award whenever refuse bags are supplied.

17.4 The Msunduzi Municipality reserves the right to verify all the information supplied by

tenderers.

The msunduzi municipality

SUPPLY AND SERVICES CONTRACT No. SS – SECTION 3

Calling for a panel of service providers for the supply and delivery of

Refuse bags for the msunduzi municipality for a three-year period

persons who work for less than eight hours in any one week, or in respect of persons

who by virtue of lawful reasons are exempt therefrom.

5.0 The basic conditions of employment act (act ) (bce act)

5.1 Contractors in their capacity as employers are required to comply with the provisions of

the BCE Act with special reference to their employees' terms and conditions of

employment.

6.0 The income tax act (act )

6.1 Contractors in their capacity both as business enterprises and employers are obliged to

register and comply with the requirements of the Receiver of Revenue.

7.0 The value added tax act (act )

7.1 Contractors in their capacity as business enterprises are required, if their annual

turnover exceeds or is expected to exceed R150 000 by the end of February each year,

to register as VAT vendors with the Receiver of Revenue for the purpose of paying,

recovering, charging and returning VAT to the State via the Receiver of Revenue.

7.2 It is recorded that the Employer in this contract is registered as a VAT vendor.

8.0 The engineering profession act of south africa (act )

8.1 Where work undertaken in connection with this contract falls within the meaning of "kinds

of work reserved for professional engineers" as fully set out in the Engineering

Profession Act of South Africa 1990, or any amendments thereof, only persons

registered in terms of the above Act, may assume full responsibility, according to

competency under the Act, for the respective sections and phases of such work, as

described in the Act, particularly in regard to design, supervision of construction and

installation, and commission where applicable.

8.2 The Tenderer shall submit a certificate with the tender certifying compliance with all

these requirements in connection with the preparation and submission of the tender and

shall give an undertaking to comply in full during the contract period. Where applicable

the Tenderer shall submit at the time of tendering the name(s), qualifications and

address (es) of the Professional Engineer(s) responsible for the various disciplines and

portions of the work comprising this contract.

9.0 General conditions of the contract

2 correct total amounts carried forward to the Summary Page and D

Tender Form?

Has all information as required in terms of the Tender Document 3 been submitted with the tender?

Has the compulsory “Tender Briefing/Site Inspection” meeting Not

been attended and has the “Tender Briefing/Site Inspection” D Applicable

4 certificate been completed and signed at the meeting?

and in accordance with the specification and shall be subjected to such tests, carried out

by such persons, as the Engineer may direct at the place of manufacture or fabrication

or at the delivery site or at all or any of such places. The Contractor shall provide such

assistance, instruments, machines, labour and materials as are normally required for

examining, measuring and testing any work and the quality, mass or quality, mass or

quantity of any materials for testing as may be required by the Engineer. The Contractor

may be present at any tests, which the Engineer decides to carry out.

to the latest edition, including all amendments, published before the day which is ninety

(90) days before the closing date for receipt of tenders and shall be interpreted as

follows:

ASTM : American Society for Testing Materials

BS : British Standard

BSCP : British Standard Code of Practice

SABS : South African Bureau of Standards

SMTM : Standard Methods of Testing Materials of the Department of

Total Preference Points (Specific Goals) 20

17.0 Any other important information

17.1 The Msunduzi municipality reserves the right to appoint a minimum of one service

provider to a maximum of three for the contract to supply and deliver refuse bags for a

period of three years.

17.2 Msunduzi will enter into a Service Level Agreement with the successful service

provider(s).

17.3 The Msunduzi Municipality reserves the right to perform Quality control and testing post

award whenever refuse bags are supplied.

17.4 The Msunduzi Municipality reserves the right to verify all the information supplied by

tenderers.

Price per batch Price per batch of

of 500 excl. Vat 500 excl. Vat Total Excl. Vat VAT @ 15% Total Incl. Vat

Black clear

Note:

When submitting this tender, tenderers are advised that regardless of the VAT status of being a

VAT or non VAT vendor, the price must include for VAT.

Further to the above, the price shall be deemed to be VAT inclusive regardless of whether the

tenderer is a VAT vendor or not.

Signed on behalf of the tenderer:

Name of Tenderer...................................................................................................

Name of Signatory...................................................................................................

Capacity of Signatory................................................................................................

Signature ................................................................ Date .......................................

irregularities of any kind in either the Tender Form or the Pricing Schedule.

contained in the Tender Form and those contained in any covering letter or pricing

schedule submitted by the Service Provider, the prices and particulars contained in the

the case may be, but not, except with the written consent of the Council, any assignee of

the Service Provider.

"Contract Document" means the Standard Conditions of Tender, Standard Conditions

of Contract, Special Conditions (if any), Specifications, Schedule of

Quantities/Equipment, Priced Schedule of Rates and Prices, Drawings (if any), Tender

increase, full disclosure of the rates/prices must be submitted together with the

tender.

(b) Notwithstanding the provisions of paragraph (a), the Council shall not be liable

for adjustment unless the Contractor specifies a price index (or indices) in

respect of the materials to be supplied.

(c) For the purpose of calculating the amount of adjustment in terms of any formula,

the base index shall be the index for July 2026 regardless of the actual due

tender date.

(d) The index for the previous month shall apply up to and including the 15th day of

a month, thereafter the current month's index shall apply.

(e) The applicable index (indexes) is: _____________________________________

forward foreign exchange cover on all imported goods or materials, with the cost thereof

included in the price schedule. In any case which a Contractor tenders a price subject to

exchange rate fluctuations, the exchange rate/s and the date/s thereof at which the

goods or materials are offered are based must be clearly indicated on Annexure “A”:

Payment Terms: certificate of payment issued by the Engineer and will be made by means of

a cheque drawn upon the Council's bankers in Pietermaritzburg. No cash payments shall

be made.

Where the value of the works exceed R3 000.00 excluding VAT, the Contractor must

quote the Council’s VAT Registration No. 4600107835 on all Tax Invoices for payment

purposes.

Where offers of dis

valid Tax Clearance Status Verification Pin attached to the D

Tax Compliance Status Verification Pin issued by SARS

Tax Compliance Status Verification Pin, the Council reserves the right to verify the same on

Tax Compliance Status Verification Pins issued by SARS of all parties of the

Csd number : maaa number

Csd registration report

CSD Reports of all parties of the Joint Venture/Consortium

Central supplier database (csd)

Central Supplier Database (CSD) has been open for registration

Joint venture agreements and consortiums

disqualification and the bidder will not proceed to stage 2.

CIDB crs number CIDB

B-BBEE Minimum Level: 4

Points Allocation: 80 points

B-BBEE Details: with “SS – SECTION 3” and the Contract Description

must be placed in the Tender Box located at the Msunduzi Municipality’s Central Stores, 2

Abattoir Road (off Kershaw Street), Pietermaritzburg, 3201 (coordinates -29.6126297;

30.3610014), not later than 12h00 on Friday, 7 August 2026, when they will be publicly

opened. Only tenders placed in the Tender Box shall be accepted.

Tender Validity Period: Four (4) months commencing from the closing date of tender.

Tender Adjudication/Evaluation Criteria: Tenderers meeting the Sample Requirements of the

tender shall be further evaluated on a 80/20 Specific goals system in accordance with the

Msunduzi Municipality’s Supply Chain Management Policy (incorporating Preferential

Procurement) as prescribed in terms of the Preferential Procurement Regulations 2022,

pertaining to the Preferential Procurement Policy Framework Act, Act No. , including

Chapter 4 of the Public Procurement Act No. .

The allocation of Preference Points will be according to the following Specific Goals:

MaximumSpecific Goals Description

Points

Black Owned Enterprise (BOE)” in this context refers to a

Black Owned “black-owned enterprise” with at least 51% South African

10Enterprise (BOE) black ownership and/or more than 51% management

control by South African black people

A woman-owned business that is a continuing, independent,

for profit business which performs a commercially useful

function, and is at least fifty-one percent (51%) owned andBusiness

controlled by one or more women; or, in the case of any

Enterprise Owned 5 publicly owned business, at least fifty-one percent (51%) of

by Women

the stock of which is owned and controlled by one (1) or

more women and whose management and daily business

operations are under the control of one (1)

1. Contents.................................................................................................. 02

2. Tender submission checklist................................................................. 03

3. Tender notice..........................................................................................04

4. Standard conditions of tender............................................................06

5. Standard conditions of contract........................................................14

6. Legislation...............................................................................................20

7. Standard specification..........................................................................23

8. Specification.............................................................................................................25

9. Pricing schedule.....................................................................................30

10. Data sheets 1 - 7

10.1 Invitation to bid document.....................................................................31

10.2 Authority to sign document................................................................. 34

10.3 Declaration of municipal fees..............................................................35

10.4 Declaration of interest........................................................................36

10.5 Bidder’s past supply chain management practices............................39

10.6 Certificate of independent bid determination ...................................41

10.7 Declaration for procurement over r10 million ................................44

11. Tender form............................................................................................46

12. Annexures “a” – “h”

11.1 Annexure “a” – alterations by tenderer............................................. 48

11.2 Annexure “b” – occupational health and safety act..........................49

11.3 Annexure “c” – preferential procurement policy..............................51

11.4 Annexure “d” – tax clearance certificate.......................................... 57

11.5 Annexure “e” – cipc registration certificate......................................58

11.6 Annexure “f” – csd registration report..............................................59

11.7 Annexure “g” – compact disc (CD) or USB- flash drive.........................60

Contract (N/A), Special Conditions of Contract (N/A), Legislation, Definitions,

Specifications, Pricing Schedule, Tender Form, Drawings (N/A), Data Sheets and

fourteen (14) days. No appeal/objection will be entertained should the afore-mentioned

condition not be adhered to, and the Municipality shall not be held liable for any loss or

damages sustained by the Service Provider due to the Service Provider’s failure to

adhere to the above condition.

unethical and illegal. These include but are not limited to:

(i) Suggestions to fictitious lower quotations;

(ii) Reference to non-existent competition;

(iii) Exploiting errors in bids;

(iv) Soliciting tenders from Service Providers whose names appear on the list of

restricted Service Providers/Suppliers/persons, and,

(v) Submission of two bids by a Service Provider.

and Safety Act (Act ), as amended.

"Contract Price" means the sum named in the tender, subject to such additions thereto

or deductions therefrom as may be made from time to time under the provisions

hereinafter contained.

"Special Conditions" means any addition to or departure from or amendment of these

Standard Conditions as set out in Annexure “A”: Alterations by Tenderer hereof.

"Drawings" means the drawings referred to in the Specification and any modification of

such drawings approved in writing by the Engineer and such other drawings as may

from time to time be furnished or approved in writing by the Engineer.

"Goods" means the equipment, plant, vehicles or materials to be supplied in

accordance with the Contract.

“Preferential Procurement Policy” means the Preferential Procurement Policy

Framework Act, 2000 (Act No ).

“SARS” means the South African Revenue Services.

the entire duration of this contract, the cost of so doing being expressly included in the

contract sum. It is the sole duty of the Contractor to ensure that it acquaints itself and

comply with all applicable legislation. The council shall not be liable in any way

whatsoever for any errors or omissions in the legislation listed herein.

2.0 The occupational, health and safety act (act ) (OHS act)

2.1 The OHS Act covers inter alia "any work in connection with -

a) the erection, maintenance, alteration, renovation, repair, demolition or

dismantling of an addition to a building;

b) the installation, erection or dismantling of machinery;

c) the construction, maintenance, demolition or dismantling of any bridge, dam,

canal, railway, street, runway, sewer or water reticulation system or work on any

similar project;

d) the moving of earth, clearing of land or making of an excavation or work on any

similar project." (General Administrative Regulations Clause 1).

2.2.1 The Mandatory shall keep a record of all incidents in terms of Clause 10 (1) of the

General Administration Regulations (GAR).

2.2.2 The Mandatory shall cause every incident to be investigated in terms of Clause 10 (2) of

the GAR.

2.2.3 The Mandatory shall cause all such records to be examined by a Safety Committee in

terms of Clause 10 (3) of the GAR.

2.2.4 The Mandatory shall on demand furnish the divisional inspector with such returns as

may be required in terms of Clause 14 of the GAR.

2.2.5 The Mandatory shall charge a full-time employee designated in writing by the Mandatory

with the duty of supervising the performance of the work (or the Mandatory may

personally undertake this duty) in terms of Clause 11 of the General Safety Regulations.

2.2.6 The Mandatory shall before commencing or carrying out the work, inform the divisional

inspector in writing of:-

a) the address of the premises on which such work will be carried out,

b) the nature of such work,

c) the date on which it is expected that such work will be commenced, and

d) the date on which it is expected that such work will be completed; all in

terms of Clause 15c of the GAR

2.2.7 The Mandatory shall comply with all other aspects of the OHS Act relative to the nature

of the works and shall scrupulously observe and execute any instruction given by an

official inspector with reference thereto.

3.0 The compensation for occupational injuries and diseases act (act

) (Coid act)

3.1 Contractors are required to register as employers in terms of the COID Act.

3.2 Contractors must pay the assessments due in terms of the COID Act relative to their

employee records including all sub-contractors and community based labour.

3.3 In this specific contract the Contractor further acknowledges that the Employer shall

have the right, without prejudice, to deduct any shortfall in compensation due to any

employee of the Contractor (or sub-contractor) from monies due or which may become

due to the Contractor, and so effect settlement of the matter.

4.0 The labour relations act (act ) (lr act)

4.1 Contractors are required to register as employers in terms of the LR Act.

4.2 Contractors are required to pay all employee and employer contributions to the

any relaxation of the Clauses of the Specifications governing the quality of the materials

or of the finished work, nor relieve the Supplier of his responsibilities under the Contract.

Management Unit Offices, 5th Floor, A S Chetty Centre, 333 Church Street, Pietermaritzburg, as

from the abovementioned date and time, at a non-refundable tender deposit fee of R826.19

(including VAT) for each document drawn. Only cash or EFT payments will be accepted.

For any technical related enquiries, please contact Nokulunga Ngobese (Waste Management)

on direct Telephone No. 033 392 8865 or e-mail address

[email protected].

For any procurement related enquiries, please contact Vuyani Msimang (Supply Chain

Management Sub-Unit) on direct Telephone No. 033 – 392 2807 or e-mail address

[email protected].

Nokulunga Ngobese (Waste Management)

[email protected]

033 392 8865 / 072 762 5113

3.0 Detail specification

3.1 General

3.1.1 The bags to be supplied are to be the single strip type and are intended for use as liners

to refuse bins of the type normally used for the outdoor storage of domestic refuse. In

addition to addressing the general specifications list it is essential that the bags perform

satisfactorily under normal field conditions.

3.1.2 Fabrication should be on tubular basis with a heat seal at the bottom. This seal must be

able to withstand a ten-minute tensile loading 20kg per meter length of seal without

failure. Seals will be critically examined.

3.1.3 All bags should be readily opened by hand and free from visible pinholes, blisters, die

lines and tears. The seal should not display any holes.

3.1.4 The bags shall have a minimum “lay-flat” length of 910 mm and a minimum “lay-flat”

width of 760mm.

3.1.5 Some of the refuse bags supplied will be Black in color and other bags will be Clear in

color. The Black and Clear refuse bags must be printed in 25mm “MSUNDUZI

MUNICIPALITY” and at the bottom of the bag must be printed “NOT FOR SALE”.

3.2 Special note: Bags packed in twenties for black and in twenties for clear bags

3.3 Tenders are invited to submit offers for bags as follows:

3.3.1 Black Refuse Bags

Fabricated from high density grade polyethylene (HDPE) material of a thickness not less

than 30 micron and a minimum mass of 25 grams per bag. A volume not exceeding 10%

linear low-density polyethylene (LLDE) shall be added.

3.3.2 Clear Refuse Bags

Fabricated from high density grade polyethylene (HDPE) material of a thickness not less

than 30 micron and a minimum mass of 25 grams per bag. A volume not exceeding 10%

linear low-density polyethylene (LLPDE) should be added.

4.0 Contract period

4.1 The contract for the supply and delivery of refuse bags shall be for a period of Three (3)

Years/ 36 months from date of award.

5.0 Place of delivery and delivery period

5.1 The goods are to be delivered to:

14.0 Materials

14.1 Refuse bags to be fabricated from high density grade polyethylene (HDPE) material of a

thickness not less than 30 micron and a minimum mass of 25 grams per bag. A volume

not exceeding 10% linear low-density polyethylene (LLDE) shall be added.

15.0 Provision of samples

15.1 A representative sample of 3 bags of each type (3 Clear and 3 Black), but without logo

and wordings, shall be delivered at the Waste Management Division, 150 Mayors Walk

any goods or materials required for the execution of this contract. The Service Provider

must apply directly for any import permits or currency needed. However, the Council will

furnish the successful Service Provider with a supporting statement, if required.

6. Registration with the central supplier database (csd)

The National Treasury’s Central Supplier Database (CSD) has been open for registration

from 01 September 2015. The CSD serves as one single source of supplier information

to all spheres of government. Within this system, suppliers are required to register once

when they do business with the state. This will significantly reduce the administrative

burden for businesses, especially small and medium sized enterprises. The database

interfaces with the South African Revenue Service (SARS), the Companies and

Intellectual Property Commission (CIPC) and the payroll system. It will electronically

verify a supplier’s tax status and enable public sector officials doing business with the

state to be identified.

costs, including but not limited to materials, plant, labour, patent rights and royalties,

freight, insurance, customs, railage, delivery, etc, unless the Service Provider states

otherwise in the proposal.

 "Price" means an amount of money tendered for goods or services and includes

all applicable taxes less unconditional discounts.

 Section 64(1) of the VAT Act states: Any price charged by a vendor for a

taxable supply is deemed to include VAT, whether or not explicitly stated. Thus,

even if bidder B’s invoice does not explicitly include VAT, the price is considered

the Service Provider/s and the Council.

10.2.7 Should the Service Provider/s fail to enter into a contract when called upon to do so,

then the Council may refuse to receive or consider for such period as it may think fit, any

further tenders from that/those Service Provider/s.

10.3 Where no Insurances, Sureties or any other provisional criteria are required, a Final

document. These include, but are not limited to, the following:

 Declaration of Interest (MBD 4);

 Authority to Sign Document;

 Pricing Schedule (MBD 3.1 / 3.2 / 3.3 as applicable);

 Declaration of Bidder’s Past Supply Chain Management Practices (MBD 8);

 Certificate of Independent Bid Determination (MBD 9); and

 Any other applicable Data Sheets or forms contained within the tender

documentation.

submit the following documentation together with the tender:

1. Tax Compliance Status Verification Pins issued by SARS of all parties of the

Joint Venture/Consortium;

2. CSD Reports of all parties of the Joint Venture/Consortium;

3. Signed copies of:

a) The Declaration of Interest Form;

b) The Declaration of Bidder’s Past Supply Chain Management Practices Form,

and

c) The Certificate of Independent Bid Determination Form.

4. An undertaking duly signed by all parties of the Joint Venture/Consortium

indicating their intention to enter into an agreement for the purposes of this

contract.

The attached Annexure “B” hereto must be completed thereby indemnifying the

consent of the Engineer and such consent, if given, shall not relieve the Supplier from

any liability or obligation under the contract.

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5.2 Three-year contract, the supply will be as and when needed.

5.3 Delivery must be effected 7 days from the issuing of the official Purchase Order.

6.0 Tender briefing / site inspection meetings

6.1 Not Applicable.

7.0 Insurances required

7.1 Public Liability Insurance requirement is at a cost of R 500 000.

8.0 Retention

8.1 Not Applicable.

9.0 Penalties

9.1 Upon any delay in delivery beyond the tendered delivery period, the Council shall be

entitled forthwith to purchase services of the same description. As and in lieu of, those

specified to be supplied, or forthwith to cancel the contract and to purchase elsewhere

such materials as may be required during· the contract period and the Contractor shall

bear any difference in price between any materials so purchased and the tendered price.

A penalty of R1000-00 will be deductible for each day that the delivery is delayed.

9.2 The amount of such difference shall be paid by the Contractor to the Council

immediately on demand, or the Council may deduct such difference from moneys (if any)

otherwise payable to the Contractor in respect of materials or services already delivered

under this or any other contract.

10.0 Compliance with any legislation, bylaws, etc.

I. Preferential Procurement Regulations 2022

11.0 Guarantee/warranty/defects liability period

11.1 The contractor is liable to supply the same quality of bags from the commencement to

the end of the contract period, 36 months.

12.0 Drawings

12.1 Not Applicable.

13.0 Escalation

13.1 The price should be fixed for the 1st year, thereafter subject to escalate based on CPIX