Environmental management consultant for landfill monitoring and development (3-Year contract)

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Tender Adjudication/Evaluation Criteria: Tenderers meeting the Mandatory Requirements of the

tender shall be evaluated on a Two Stage Evaluation System – Stage One: Functionality and Stage

Two: 80/20 Point System in accordance with the Msunduzi Municipality’s Supply Chain Management

The Functionality for Stage One shall be evaluated on the following criteria

No. Evaluation Criteria Maximum Points

1. Number of Landfill Projects completed by the Company. 20 Points
2. Experience of the Civil Engineer (Project Lead) 20 Points
3. 20 Points

Total Functionality Points 60 Points

Minimum Threshold (75%) 45 Points

The allocation of Preference Points will be according to the following Specific Goals

No. Specific Goal Points

1. Race Ownership: 51% or more Black ownership. 10 Points
2. Women Ownership: 51% or more Women ownership. 10 Points

Total Preference Points (Specific Goals) 20 Points

(a) Ground, Surface and Leachate: Water Quality Monitoring Report – Biannually

(d) Air Quality, Gas and Dust Monitoring Report – Seasonally per Annum

1.0 Scope of contract

The scope of contract calls for the appointment of a suitably qualified and experienced

professional Environmental Management Consultant Company specializing in Landfill

Monitoring and Development for the Msunduzi Municipality’s New England Road Landfill Site for

a period of three (3) years.

2.0 Background

2.1 On 03 July 2017, the Department of EDTEA issued to the Msunduzi Municipality a revised

Waste Management Licence [WML]: C22/WMU0061/2016 enabling it to continue operations of

the New England Road Landfill Site. The Waste Management Licence [WML] is valid for a

period of 10 years which is set to expire in July 2027 encompasses clauses that the municipality

must adhere to.

2.2 The municipality intends to carry out environmental works in accordance with the 2017 WML

[Annexure “A” – Part B] in order to maintain compliance at the New England Road Landfill Site

and as such, the municipality wishes to engage professional consulting services to meet its

obligations and provide sustainable service delivery.

2.3 The WML details the required clauses that a municipality must ensure its compliance against.

Its requirements ensures that a municipality acts at the best interest of the environment as well

as the interested and affected partly whilst providing a basis for the Department of Economic

Development, Tourism and Environmental Affairs [EDTEA] as the regulatory authority to monitor

the management of the site.

2.4 The WML is categorised into general, construction and operational items that require attention

accordingly. The licence further requires studies, audits, surveys to be undertaken at different

frequencies for the site to be deemed compliant. The Service Provider will be required to ensure

that items outside of operational management are complied with.

2.5 In addition to the above, the municipality intends to explore the renewal of its WML with the

regulatory authority to allow for landfilling over its western land area of the current working face;

which is an area previously used for disposal [Annexure “B” – Part B]. The proposed Licence

Renewal onto the western area emanates as a measure to contain the ecological footprint of

landfilling in one place. This proposal is detailed as option 2 in the 2021 Decommissioning Plan

[Annexure “C” – Part B] and is projected to extend the landfills lifespan by approximately 6

years based on 700kg/m3 compaction and 3% growth.

3.0 Project champion

For any technical enquiries, please contact the Project Champion, as follows:

Name and Surname : Nosihle Nzama

Designation : Manager: Landfill and Recycling

Cellular No. : 060 971 8266

E-mail Address : [email protected]

4.0 Tender documentation

The tender documentation comprises of two (2) parts viz:

PART A: Standard Conditions of Tender, Legislation, Definitions, Specification,

Pricing Schedule, Data Sheets, Tender Form, and Annexures.

PART B: Waste Management Licence (WML), Site Aerial Map, and Decommissioning

Plan, pertaining to the New England Road Landfill Site, Pietermaritzburg.

Note: Both parts above must be downloaded and submitted as your tender submission.

5.0 Scope of works

5.1 The Service Provider will be required to work closely with the resident Landfill Management

to undertake the following as per the Waste Management Licence (WML):

5.1.1 Environmental Monitoring as stipulated on the WML,

5.1.2 Design of the Waste Body Berm, and

5.1.3 Undertake WML Renewal.

6.0 Detailed specification

6.1 Section 1 – WML Compliance: Environmental Monitoring and Site Survey – Ongoing

Studies for a Period of 3 Years

6.1.1 The Service Provider will be required to work closely with the resident Landfill Management to

undertake the following as per the WML Compliance:

(a) Ground, Surface and Leachate: Water Quality Monitoring Report – Biannually

(b) Landfill Gas Monitoring Report – Quarterly per Annum

(c) Environmental Audit Monitoring – Report Biannually

(d) Air Quality, Gas and Dust Monitoring Report – Seasonally per Annum

(e) Internal Environmental Audit Report – Quarterly per Annum

(f) External Environmental Audit Report – Annual

6.1.2 The successful Service Provider will be required to appoint an External Environmentalist

company to undertake the annual External Environmental audit report to ensure impartiality.

6.1.3 The successful Service Provider will further be required to appoint a Land Surveyor company to

undertake the annual Topographical Survey to determine the height above mean sea level

accompanied by the Landfill air space availability calculation and projection report.

6.1.4 Further to the above, the Service Provider will be required to investigate and provide

recommendations for environmental exceedances i.e. Gas exceedances observed during gas

monitoring/ water exceedances observed during water/ leachate monitoring. In addition, the

Service Provider will be required to provide engineering support for landfill operations “as and

when” requested.

6.2 Section 2 – Berm Design and Development including Documentation and Procurement

6.2.1 The Service Provider will be required to undertake Berm/ Perimeter wall design and approved

for the site according to clause 5.3.11 of the WML within 3 months of its appointment; to ensure

that the site is operated in such a manner that the height of the embankment or perimeter walls

is at all times maintained to a higher elevation than the level of the operating floor. Designs must

be as per Civil Engineering standards and practices to ensure landfill stability.

6.2.2 The Service Provider will be required to design for the entire perimeter of the workface and

further design for and include the previously excluded Eastern area wherein waste pickers

previously resided illegally, for the purposes of additional landfilling space as indicated on

Annexure “B” – Part B. In addition, the Service Provider will be required to investigate and

propose feasible solutions for the repair/ correction and construction of leachate seeping areas

on previously constructed berm. The Service Provider must ensure that the proposed material to

be used to construct the berm is impermeable (Geo-synthetic liner) and available at construction

phase. In addition, the berm must be at least 2 meters in width to allow for vehicular movement

for inspection purposes.

6.2.3 The Service Provider must thereafter draft a tender specification for the appointment of a

Contractor and ensure conclusion of this process within 8 months after the berm/ perimeter wall

design has been approved by relevant structure(s). The Service Provider is to act as an

employer’s agent to the Contractor for a period of 8 months during the construction of the berm.

6.3 Section 3 – Waste Management Licence Renewal and Western Land Area Development

6.3.1 The municipality intends to submit a Waste Management Licence renewal application to the

regulatory authority for the Renewal of the 2017 WML which is set to expire in 2027. The

municipality is presently undertaking the WML validity extension license application within the

current workface as a result of the airspace availability which is informed by the latest

topographical survey. Should it be approved, it would allow for approximately 4-year additional

operation on site.

6.3.2 In addition to the above, the municipality intends to submit a WML renewal for the utilisation of

the Western land area within the landfill boundary. There is adequate space (detailed on

Annexure “C” – Part B) available within the current landfill boundary to allow for further

development of the site for landfill operations. It is anticipated that the development of this land

would yield approximately 7 additional years of to the above anticipated licence validity.

6.3.3 It be noted that the land area in question is a historically disturbed as previous waste disposal

was being undertaken in the preceding years. The extent and depth of the historic waste body

must be investigated. In addition, and not limited to the following, the Service Provider must (in

consultation with relevant interested and affected parties):

(a) Determine the emissions for testing and propose placement of all WML required testing

pits, where necessary.

(b) Investigate old-landfilled area – not limited to determining the extent to which the land

was engineered, whether the area was previously lined for disposal, the extent of old

landfilled waste, etc.

(c) Review available specialist studies/ documentation and implement relevant the

recommendations.

(d) Design a suitable piggy-back liner containment barrier system for approval by the

Department of Water and Sanitation [DWS], the regulatory authority and any interested

and affected party.

(e) Design and undertake all required studies for the development of the Western land area,

readily provide any other required information for the WML application and cell

construction. All required documentations and/or drawings must be submitted for

approval with the relevant structures i.e. EDTEA , DWS, etc. within 12 months of

appointment. Prepare reports for submissions as well as preparing and undertaking

presentations to any relevant or required committee/ structure/ department.

(f) Prepare the tender documentation for the development/ construction of the land. All

processes and appointment must be concluded within 10 months from the approval. The

Service Provider must act as an employer’s agent during the construction of the Western

land area cell. The project duration will be determined and informed by the record of

decision from the regulatory authorities.

7.0 Tender briefing meeting

There is no Tender Briefing Meeting scheduled for this tender.

8.0 Contract period

The total contract period will be three (3) years effective from the date of appointment of the

successful Service Provider. The contract will be inclusive of all three (3) sections viz:

8.1 Section 1 – WML Compliance: Environmental Monitoring and Site Survey – Ongoing

studies for a period of three (3) years.

8.2 Section 2 – Berm Design and Development including Documentation and Procurement –

19 months.

8.3 Section 3 – WML Validity Renewal and Western Land Area Development – 22 months.

9.0 Service level agreement

The successful Service Provider shall be required to enter into a Service Level Agreement with

the Msunduzi Municipality before the commencement of any services.

10.0 Place of delivery

All services are to be rendered at/to the New England Road Landfill Site, 500 New England

Road, Pietermaritzburg, 3201 (Attention: Nosihle Nzama: Manager: Landfill and Recycling).

11.0 Site meetings

Site meetings will not be required prior to the appointment. The successful Service Provider

must conduct, facilitate and attend site meetings “as and when” required.

12.0 Penalties

Upon any delay in delivery beyond the expected delivery periods, the Municipality shall be

entitled forthwith to procure services of the same description as and in lieu of those specified to

be supplied, or forthwith to cancel the contract and to procure elsewhere such services as may

be required during the contract period and the Service Provider shall bear any difference in price

between any services so procured and the tendered price. The amount of such difference shall

be paid by the Service Provider to the Municipality immediately on demand, or the Municipality

may deduct such difference from money (if any) otherwise payable to the Service Provider in

respect of services already delivered under this or any other contract.

13.0 Escalation

Price is to remain firm for the contract period as the nature of the contract is consultancy

services and the prices for the works are payable as per the relevant regulatory body

professional fee guidelines.

14.0 Insurance required

Professional Indemnity (PI) insurance will be requested from the successful Service Provider

and submitted to the Supply Chain Management Unit upon appointment of the Service Provider.

15.0 Maintenance period

The intervals for the maintenance period of the services required must be maintained on

quarterly intervals.

16.0 Drawings

The Service Provider will be required to provide the following plans as a requirement after the

contract has been awarded:

(a) Landform Plans – All Views.

(b) Topographical Surveys and Landfill Air Space Availability Calculation and Projection

Report.

(c) Berm/Perimeter Wall Designs.

17.0 Compliance with any legislation, bylaws, etc.

All works to be undertaken under this contract shall be compliant in accordance and/or

governed by the following Legislation and Regulations:

(1) The Occupational Health and Safety (OHS) Act (Act No. )

(2) The Compensation for Occupational Injuries and Diseases Act (Act No. )

(3) The Labour Relations Act (Act No. )

(4) The Basic Conditions of Employment (BCE) Act (Act No. )

(5) The Income Tax Act (Act No. )

(6) The Value Added Tax (VAT) Act (Act No. )

(7) The Legal Deposit Act (Act No. )

(8) The Municipal Finance Management Act (MFMA) (Act No. )

(9) The Municipal Systems Act (Act No. )

(10) The Municipal Supply Chain Management Regulations, 2005

(11) The Msunduzi Municipality Supply Chain Management Policy

(12) The Preferential Procurement Policy Framework Act (PPPFA), 2005

(13) The Preferential Procurement Regulations, 2022

(14) The National Treasury Central Supplier Database Regulations

(15) The Public Procurement Act (Act No. )

(16) The Engineering Council of South Africa (ECSA) Act, Act No.

(17) The Construction Industry Development Board (CIDB) Act, Act No.

(18) The National Environmental Management Waste Act (Act No. )

(19) The National Environmental Management Act (Act No. )

(20) Any other Legislation and Regulation pertaining to this contract

18.0 Mandatory requirements

18.1 Professional Civil Engineer/Technologist, professionally registered with the Engineering Council

of South Africa (ECSA) as a PrEng/PrTech. The Engineer that is submitted for this section, will

be the same Engineer tested under clause 19.0 (Evaluation Criteria) below and will be the

Project Lead during the full duration of the project. Copy of professional registration must be

submitted.

18.2 Environmental Scientist registered with the South African Council for Natural Scientific

Professions (SACNASP) as a Professional Natural Scientist. Must have a NQF 7 Level in

Environmental Science. Copies of professional registration and NQF Level 7 qualification

must be submitted.

Failure to provide the mentioned documents will result in disqualification. Registration

must be in good standing with the regulatory body.

19.0 Evaluation criteria

19.1 Tenderers complying with the above Mandatory Requirements shall be evaluated on a Two

Stage Evaluation System – Stage One: Functionality and Stage Two: 80/20 Point System in

accordance with the Msunduzi Municipality’s Supply Chain Management Policy (incorporating

Preferential Procurement) as prescribed in terms of the Preferential Procurement Regulations

2022, pertaining to the Preferential Procurement Policy Framework Act, Act No. and

the Public Procurement Act, Act No. .

19.2 Only tenderers who score a minimum threshold of 75% (equating to 45 points out of a total of 60

points) for Functionality in Stage One, will be further considered for Stage Two: 80/20

Preference Point System.

19.3 Stage One: Functionality

Tenderers shall be scored against the following evaluation criteria:

Item evaluation points supporting

Points

No. CRITERIA ALLOCATION DOCUMENTATION

1. Number of Landfill Projects Completed Maximum

by the Company 20 Points

Number of Landfill 5 projects or 20 Points A referral letter with

projects undertaken more contact details of the

successfully limited to: client duly signed by

• Landfill Rehabilitation the client or the

2 – 4 projects 15 Points

or, principal agent.

• Landfill Environmental

Monitoring or, Less than 2 0 Points

• Berm Design or, projects
• Disposal Cell

Construction or,

• Obtaining, amending/

varying of Waste

Management Licence(s)

2. Experience of the Civil Engineer (Project Maximum

Lead) 20 Points

Number of years’ ≥10 years 20 Points Detailed CV showing

experience in Landfill roles and

responsibilities to be projects limited to:

≥5 but <10 10 Points submitted, with - Landfill Rehabilitation

years contactable

or, references.

• Landfill Environmental

Monitoring or, ≥1 but <5 5 Points

• Berm Design or, years
• Disposal Cell

Construction or,

• Obtaining, amending/

varying of Waste

Management Licence(s)

3. Number of Environmental Monitoring Maximum

Projects Completed by the 20 Points

Environmental Scientist

Number of Landfill 10 projects or 20 points A referral letter with

Environmental Monitoring more contact details of the

client duly signed by projects limited to:

the client or the - Landfill Rehabilitation

5 – 9 projects 10 points principal agent.

or,

• Landfill Environmental

Monitoring or, 1 – 4 projects 5 points

• Berm Design or,
• Disposal Cell

Construction or,

• Obtaining, amending/

varying of Waste

Management Licence(s)

Total functionality points 60 points

Minimum threshold (75%) 45 points

Only tenderers who score a minimum threshold of 75% (equating to 45 points out of a total of 60

points) for Functionality in Stage One, will be further considered for Stage Two: 80/20

Preference Point System below. Any tenderer that does not meet the eligibility threshold

will be automatically disqualified.

19.4 Stage Two: 80/20 Preference Point System

In terms of regulation 6 of the Preferential Procurement Regulations pertaining to the

Preferential Procurement Policy Framework Act 2000, Act , as amended and approved

in 2022 and in accordance with Public Procurement Act , responsive tenders will be

adjudicated by the Municipality on the 80/20 Preference Point System in terms of which, points

are awarded to tenderers on the basis of:

Price : 80 Points

Preference Points (Specific Goals) : 20 Points

Total : 100 Points

19.5 The allocation of Preference Points will be according to the following Specific Goals:

Item claimable supporting

1. Number of Landfill Projects completed by the Company. 20 Points

2. Experience of the Civil Engineer (Project Lead) 20 Points

sections and phases of such work, as described in the Act, particularly in regard to design,

supervision of construction and installation, and commission where applicable.

8.2 The Service Provider shall submit a certificate with the tender certifying compliance with all

these requirements in connection with the preparation and submission of the tender and shall

give an undertaking to comply in full during the contract period. Where applicable the Service

Provider shall submit at the time of tendering the name(s), qualifications and address(es) of the

Professional Engineer(s) responsible for the various disciplines and portions of the work

comprising this contract.

9.0 General conditions of the contract

(d) At the time of appointment or project implementation, should the Service Provider’s key

personnel not be available, the Service Provider will be required to provide key

personnel staff with the same required qualifications at the same level as per the

requirement or with qualifications at a higher level than the required.

(e) The Service Provider must maintain the same key personnel submitted with the tender.

been submitted with the tender?

Has the compulsory “Tender Briefing and Site Inspection” meeting

Not

4 been attended and has the “Tender Briefing and Site Inspection” D

qualification and experience or more. Failure to do so will result in the cancellation of the

contract.

22.0 Pricing schedule

22.1 Refer to the Pricing Schedule herein.

22.2 All three (3) sections of the Pricing Schedule must be priced for the tender to be considered viz:

Section 1: WML Compliance: Environmental Monitoring and Site Survey

Section 2: Berm Design and Development including Documentation and Procurement

Section 3: WML Renewal and Western Land Area Development

NB: Failure to price for all three (3) sections above will render the tender incomplete and invalid.

22.3 Additional Professional Services will be required to undertake the studies as listed below, but

not limited to:

22.3.1 Annual External Audit,

22.3.2 Topographical Site Survey with Airspace Calculation Report,

22.3.3 Geohydrological Studies,

22.3.4 Geotechnical Studies,

22.3.5 Environmental Assessments,

22.3.6 Environmental Exceedance Reports, and

22.3.7 V-Drain Sump Water Quality Testing “As and When” Requested, etc.

23.0 Asset/s information

to:

• Annual External Audit,
• Topographical Site Survey with Airspace Calculation Report,
• Geohydrological Studies,
• Geotechnical Studies,
• Environmental Assessments,
• Environmental Exceedance Reports, and
• V-Drain Sump Water Quality Testing “As and When” Requested, etc.

All three (3) sections of the Pricing Schedule below must be priced for the tender to be considered

NB: Failure to price for all three (3) sections below will render the tender incomplete and invalid.

Section No. Description Cost (Excluding VAT)

WML Compliance: Environmental Monitoring and Site

Section 1 R

Survey

Berm Design and Development including Documentation

Section 2 R

and Procurement

Section 3 WML Renewal and Western Land Area Development R

Sub-Total (Excluding VAT) R

Add VAT @ 15% R

Total (Including VAT) – Carry To Tender Form R

Additional Professional Services will be required to undertake the studies as listed below, but not limited

to:

• Annual External Audit,
• Topographical Site Survey with Airspace Calculation Report,
• Geohydrological Studies,
• Geotechnical Studies,
• Environmental Assessments,
• Environmental Exceedance Reports, and
• V-Drain Sump Water Quality Testing “As and When” Requested, etc.

When submitting this tender, tenderers are advised that regardless of the VAT status of being a VAT or

non VAT vendor, the prices must include for VAT. The prices shall be deemed to be VAT inclusive

regardless of whether the tenderer is a VAT vendor or not.

Name of Tenderer: ................................................................................................................................

Full Name of Signatory: ........................................................................................................................

Capacity of Signatory: ...........................................................................................................................

Signature: .....................................................................Date: ...............................................................

The msunduzi municipality

CONTRACT No. SCM /27

Professional environmental management consultant company specializing

In landfill monitoring and development for a period of three years

Data sheet 1: invitation to bid document

Part a

You are hereby invited to bid for requirements of the msunduzi municipality

Bid number: SCM /27 closing date: 07 august 2026 closing time: 12h00

Professional environmental management consultant company specializing in landfill monitoring

Description and development for a period of three years

The successful bidder will be required to fill in and sign a written contract form

Tender documents must be deposited in the tender box at:

The msunduzi municipality’s central stores

2 abattoir road (off kershaw street)

Pietermaritzburg

3201

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

Tax compliance status tcs pin:

CSD REGISTRATION No: MAAA

Are you a foreign

Are you the accredited based supplier

Representative in south for the goods

Africa for the goods /services /works

Yes No Yes No

/Services /works offered? Offered?

[If yes enclose proof] [if yes, answer part b:3]

Total number of items

Offered total bid price

Signature of bidder date

Capacity under which this

Bid is signed

Bidding procedure enquiries may be directed to: technical information may be directed to:

Department supply chain management department landfill and recycling

Contact person vinay mohanlal contact person nosihle nzama

Telephone number 033 – 392 2852 telephone number

Cellphone number cellphone number 060 971 8266

E-MAIL ADDRESS: [email protected] E-MAIL ADDRESS: [email protected]

Part b

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted

For consideration.

1.2. All bids must be submitted on the official forms provided – (not to be re-typed).

1.3. This bid is subject to the preferential procurement policy framework act and the preferential

Procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any

Other special conditions of contract.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to

Enable the organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In

Order to use this provision, taxpayers will need to register with SARS as e-filers through the

Website www.SARS.GOV.ZA.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a

Separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd

Number must be provided.

3. Questionnaire to bidding foreign suppliers

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance

Status system pin code from the south african revenue service (SARS) and if not register as per 2.3

Above.

Nb: failure to provide any of the above particulars may render the bid invalid. NO bids will be

Considered from persons in the service of the state.

Signature of bidder: ................................................

Capacity under which this bid is signed: ................................................

Date: ................................................

irregularities of any kind in either the Tender Form or the Pricing Schedule.

the Tender Form and those contained in any covering letter or pricing schedule submitted by the

Minimum functionality/qualifying score: 75%

valid Tax Clearance Status Verification Pin attached to the

valid Tax Clearance Certificate and a Tax Compliance Status Verification Pin issued by SARS

valid Tax Clearance Certificate and a Tax Compliance Status Verification Pin, the

Tax Compliance Status Verification Pin issued by SARS

Tax Compliance Status Verification Pin, the

Tax Compliance Status Verification Pins issued by SARS of all parties of the Joint

Tax compliance status tcs pin

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via e-filing

Tax compliance

Csd registration report

CSD Reports of all parties of the Joint Venture/Consortium

CSD REGISTRATION No: MAAA

Csd number

Csd number must be provided

Central supplier database (csd)

Central Supplier Database (CSD) has been open for registration from

Central Supplier Database Regulations

Central supplier database (csd), a csd

Joint venture agreements and consortiums

1. Race Ownership: 51% or more Black 10 Points Company Registration
2. Women Ownership: 51% or more Women 10 Points Company Registration
3. Tax compliance requirements

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In

Separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance

r any technical related enquiries, please contact Nosihle Nzama (Manager: Landfill and Recycling) on

For any procurement related enquiries, please contact Vinay Mohanlal (Supply Chain Management

Points Allocation: 20 points

B-BBEE Details: No. POINTS DOCUMENTS

1. Race Ownership: 51% or more Black 10 Points Company Registration

ownership. Documents.

2. Women Ownership: 51% or more Women 10 Points Company Registration

ownership. Documents.

Total Preference Points (Specific Goals) 20 Points

Tenderers must submit supporting documents as indicated in the table above to claim points.

20.0 Objective criteria

A Service Provider whose case is still being dealt with by the Blacklisting Committee cannot

be awarded.

(a) Ruling to be finalized within a reasonable time frame to ensure that there is no

substantial loss of income for the Service Providers; if such a time has passed; Service

Provider are eligible to bid for tenders.

(b) In the event that the Service Provider’s performance (as per reference letter

requirements) is a qualifying/ disqualifying criterion and the Service Provider feels as if

they were unfairly graded/rated. Can that Service Provider provide supporting

documents to prove that the poor/ unsatisfactory performance was of external factors

beyond their control? To avoid appeals/ re-evaluations.

21.0 Any other important information

(a) The Employer or Project Manager may request the Consultant to submit specific reports

on the issues related to the execution of the works. The Consultant will make the

requested report in such manner within a reasonable time.

(b) The Consultant is obliged to provide all assistance to the Project Manager and

Employer, upon request, in drawing up reports to the bodies that comprise the

institutional framework for project implementation described in the introduction to this

project task, relating to project implementation reports, financial reports and any other

relevant documentation relating to this project.

(c) The Service Provider

Contract (N/A), Special Conditions of Contract (N/A), Legislation, Definitions, Specifications,

Pricing Schedule, Tender Form, Drawings (N/A), Data Sheets and Annexures thereto.

within fourteen (14) calendar days of the date of the decision or action, a written objection or

complaint to the Municipal Manager / Supply Chain Management. The appeal must be

submitted in writing with the grounds of appeal within the stipulated fourteen (14) days. No

appeal/objection will be entertained should the afore-mentioned condition not be adhered to,

and the Municipality shall not be held liable for any loss or damages sustained by the Service

Provider due to the Service Provider’s failure to adhere to the above condition.

unethical and illegal. These include but are not limited to:

(i) Suggestions to fictious lower quotations,

(ii) Reference to non-existent competition,

(iii) Exploiting errors in tenders,

(iv) Soliciting tenders from Service Providers whose names appear on the list of restricted

legislation listed herein.

2.0 The occupational, health and safety act (act ) (OHS act)

2.1 The OHS Act covers inter alia "any work in connection with –

a) the erection, maintenance, alteration, renovation, repair, demolition or dismantling of an

addition to a building;

b) the installation, erection or dismantling of machinery;

c) the construction, maintenance, demolition or dismantling of any bridge, dam, canal,

railway, street, runway, sewer or water reticulation system or work on any similar project;

d) the moving of earth, clearing of land or making of an excavation or work on any similar

project." (General Administrative Regulations Clause 1).

2.3 The arrangements and procedures to ensure compliance by the Mandatory with the provisions

of the OHS Act referred to in the Agreement, between the Employer and the Contractor in this

contract are:

2.3.1 The Mandatory shall keep a record of all incidents in terms of Clause 10 (1) of the

General Administration Regulations (GAR).

2.3.2 The Mandatory shall cause every incident to be investigated in terms of Clause 10 (2) of

the GAR.

2.3.3 The Mandatory shall cause all such records to be examined by a Safety Committee in

terms of Clause 10 (3) of the GAR.

2.3.4 The Mandatory shall on demand furnish the divisional inspector with such returns as

may be required in terms of Clause 14 of the GAR.

2.3.5 The Mandatory shall charge a full-time employee designated in writing by the Mandatory

with the duty of supervising the performance of the work (or the Mandatory may

personally undertake this duty) in terms of Clause 11 of the General Safety Regulations.

2.3.6 The Mandatory shall, before commencing or carrying out the work, inform the divisional

inspector in writing of: -

a) the address of the premises on which such work will be carried out;

b) the nature of such work;

c) the date on which it is expected that such work will be commenced; and

d) the date on which it is expected that such work will be completed.

all in terms of Clause 15c of the GAR

2.3.7 The Mandatory shall comply with all other aspects of the OHS Act relative to the nature

of the works and shall scrupulously observe and execute any instruction given by an

official inspector with reference thereto.

3.0 The compensation for occupational injuries and diseases act (act ) (coid act)

3.1 Contractors are required to register as employers in terms of the COID Act.

3.2 Contractors must pay the assessments due in terms of the COID Act relative to their employee

records including all sub-contractors and community based labour.

3.3 In this specific contract the Contractor further acknowledges that the Employer shall have the

right, without prejudice, to deduct any shortfall in compensation due to any employee of the

Contractor (or sub-contractor) from monies due or which may become due to the Contractor,

and so effect settlement of the matter.

4.0 The labour relations act (act ) (lr act)

4.1 Contractors are required to register as employers in terms of the LR Act.

4.2 Contractors are required to pay all employee and employer contributions to the Unemployment

"Council/Municipality" means the Msunduzi Municipality.

"Senior Manager: Supply Chain Management” means the Senior Manager: Supply Chain

Management of the day of the Msunduzi Municipality or the Manager’s duly appointed Representative.

"Service Provider/Contractor" means the Person, Firm, Service Provider or Company whose tender

has been accepted by the Msunduzi Municipality and includes the Service Provider's heirs, executors,

administrators, trustees, judicial managers or liquidators, as the case may be, but not, except with the

written consent of the Council, any assignee of the Service Provider.

"Special Conditions" means any addition to or departure from or amendment of these Standard

Conditions as set out in Annexure “A” hereof.

"Drawings" means the drawings referred to in the Specification and any modification of such drawings

approved in writing by the Engineer and such other drawings as may from time to time be furnished or

approved in writing by the Engineer.

"Contract Document" means the Conditions of Tender, Scope of Contract, Terms of Reference, these

Definitions, Special Conditions (if any), Equipment Specifications, Rates, Percentages and Prices,

(b) In the event that the Service Provider’s performance (as per reference letter

requirements) is a qualifying/ disqualifying criterion and the Service Provider feels as if

they were unfairly graded/rated. Can that Service Provider provide supporting

documents to prove that the poor/ unsatisfactory performance was of external factors

beyond their control? To avoid appeals/ re-evaluations.

21.0 Any other important information

(a) The Employer or Project Manager may request the Consultant to submit specific reports

on the issues related to the execution of the works. The Consultant will make the

requested report in such manner within a reasonable time.

(b) The Consultant is obliged to provide all assistance to the Project Manager and

Data sheet 1: invitation to bid document

1. Cover page .................................................................................................................... 1

2. Contents ........................................................................................................................ 2

3. Tender submission checklist ................................................................................ 3

4. Tender notice ............................................................................................................... 4

5. Standard conditions of tender .......................................................................... 6

6. Legislation .................................................................................................................. 13

7. Definitions ................................................................................................................... 16

8. Specification .............................................................................................................. 17

9. Pricing schedule ...................................................................................................... 27

10. Data sheets 1 – 7

10.1 Invitation to bid document................................................................................... 28

10.2 Authority to sign document ............................................................................... 31

10.3 Declaration of municipal fees ........................................................................... 32

10.4 Declaration of interest ....................................................................................... 33

10.5 Bidders past supply chain management practices .................................. 36

10.6 Certificate of independent bid determination ........................................... 38

10.7 Declaration for procurement above r10 million ..................................... 41

11. Tender form ................................................................................................................ 43

12. Annexures “a” – “f”

12.1 Annexure “a” – alterations by tenderer ........................................................ 45

12.2 Annexure “b” – preferential procurement policy .................................... 46

12.3 Annexure “c” – tax clearance certificate ...........................................52

12.4 Annexure “d” – cipc registration certificate .. ....................................53

12.5 Annexure “e” – csd registration report...............................................54

12.6 Annexure “f” – compact disc (CD) or usb-flash drive ..........................55

13.1 Tenderers are advised to check the number of pages, and should any be missing or duplicated,

or the reproduction thereof indistinct, or any descriptions ambiguous, or if this document

contains any obvious errors, they shall inform the Senior Manager: Supply Chain Management

or the Engineer at once and have same rectified. No liability whatsoever will be incurred by the

Council in respect of errors in any tender due to the Tenderer’s failure to observe this

requirement.

13.2 The Tender Notice was advertised in The Witness newspaper on Monday, 06 July 2026.

13.3 The tender closes at the Tender Box located at the Msunduzi Municipality’s Central Stores, 2

Abattoir Road (off Kershaw Street), Pietermaritzburg, 3201, at 12h00 on Friday, 07 August

goods or materials required for the execution of this contract. The Service Provider must apply

directly for any import permits or currency needed. However, the Council will furnish the

successful Service Provider with a supporting statement, if required.

6. Registration with the central supplier database (csd)

The National Treasury’s Central Supplier Database (CSD) has been open for registration from

01 September 2015. The CSD serves as one single source of supplier information to all spheres

of government. Within this system, suppliers are required to register once when they do

business with the state. This will significantly reduce the administrative burden for businesses,

especially small and medium sized enterprises. The database interfaces with the South African

Revenue Service (SARS), the Companies and Intellectual Property Commission (CIPC) and the

payroll system. It will electronically verify a supplier’s tax status and enable public sector officials

doing business with the state to be identified.

including but not limited to materials, plant, labour, patent rights and royalties, freight, insurance,

customs, railage, delivery, etc, unless the Service Provider states otherwise in the proposal.

• "Price" means an amount of money tendered for goods or services and includes all

applicable taxes less unconditional discounts.

• Section 64(1) of the VAT Act states: Any price charged by a vendor for a taxable

supply is deemed to include VAT, whether or not explicitly stated. Thus, even if the

bidder’s invoice does not explicitly include VAT, the price is considered VAT inclusive.

• NB: when submitting this tender bidders are advised that regardless of the VAT status of

being a VAT or non VAT vendor the price must include VAT

• Further to the above the price shall be deemed to be VAT inclusive regardless of

whether the bidder is the VAT vendor or not.

the Service Provider/s and the Council.

10.2.7 Should the Service Provider/s fail to enter into a contract when called upon to do so,

then the Council may refuse to receive or consider for such period as it may think fit, any

further tenders from that/those Service Provider/s.

10.3 Where no Insurances, Sureties or any other provisional criteria are required, a Final Letter of

• Declaration of Interest (MBD 4);
• Authority to Sign Document;
• Pricing Schedule (MBD 3.1 / 3.2 / 3.3 as applicable);
• Declaration of Bidder’s Past Supply Chain Management Practices (MBD 8);
• Certificate of Independent Bid Determination (MBD 9); and
• Any other applicable Data Sheets or forms contained within the tender documentation.

(2) CSD Reports of all parties of the Joint Venture/Consortium.

(3) Signed copies of:

(a) The Declaration of Interest Form,

(b) The Declaration of Bidder’s Past Supply Chain Management Practices Form, and

(c) The Certificate of Independent Bid Determination Form.

(4) An undertaking duly signed by all parties of the Joint Venture/Consortium indicating their

intention to enter into an agreement for the purposes of this contract.

services and the prices for the works are payable as per the relevant regulatory body

professional fee guidelines.

14.0 Insurance required

Professional Indemnity (PI) insurance will be requested from the successful Service Provider

and submitted to the Supply Chain Management Unit upon appointment of the Service Provider.

15.0 Maintenance period

either on a Compact Disc (CD) or USB-Flash Drive securely attached to ANNEXURE “F” of the

tender document, must be submitted in a sealed envelope on the closing date of tender.

25.0 Council’s liability and indemnity

25.1 The Service Providers hereby indemnifies the Council and its employees and agents against all

losses and claims for injuries or damages to any person or property whatsoever which may

arise out of the execution of this contract.

25.2 The Council shall not be held liable to the Service Providers for any direct or indirect damages

or losses and the Council shall be indemnified and held free against claims arising out of:

25.2.1 any negligent or innocent misrepresentations made by the Council, its employees or

agents in respect of any data, information and statistics supplied to the Service

Providers prior to or during the contract; provided that this condition shall not deprive the

consent of the Engineer and such consent, if given, shall not relieve the Service Providers from

any liability or obligation under the contract.

27.0 Secrecy of information