Appointment of a panel of service providers for the supply and delivery of heavy duty machinery for sports, parks, servitudes, recreation and cemeteries division

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{"name":"E Mail Address","email":"[email protected]","phone":null,"department":"SUPPLY CHAIN MANAGEMENT","address":"LIVERY"}

Returnable Documents: comply with the above mandatory requirements will result in disqualification of the bidder., At least 51% South African Black CSD/CIPC, At least 51 % Women Owned CSD/CIPC

Tender Adjudication/Evaluation Criteria: Tenderers meeting the Mandatory Requirements of the

tender shall be evaluated on 80/20 Point System in accordance with the Msunduzi Municipality’s Supply

The allocation of Preference Points will be according to the following Specific Goals

No. Goal Description Points

1. 10 Points
2. Owned 05 Points
3. Locality 05 Points

Total Preference Points (Specific Goals) 20 Points

The tender shall be evaluated on a Two Stage Evaluation System – Stage One: Functionality

and Stage Two: 80/20 Point System in accordance with the Msunduzi Municipality’s Supply

1.0 Scope of contract

This contract calls for appointment of a panel of Service Providers for the Supply and delivery of

heavy duty machinery for Sport, Parks, Servitudes, Recreation & Cemeteries. Msunduzi

Municipality reserves the right to appoint more than one Service Provider per item up to a

maximum of three Service Providers. Each item will be purchased as and when required by the

Department. The contract will be awarded in parts not as a whole and bidders must only price for

what they are bidding for.

2.0 Project champion

For any enquiries, please contact the Project Champion, as follows:

Name and Surname: Skhumbuzo Ndawonde

Contact Number: 033 392 3500/3506

Email: [email protected]

Department: Community Services

3.0 Detailed specification

This contract calls for the supply and delivery of brush cutters with safety harnesses professional

hedge trimmer, pole pruners, backpack blowers, chainsaws, industrial ride on mower and

industrial push mower for Sport, Parks, Servitudes, and Recreation & Cemeteries.

All Machines must comply with the minimum specifications below;

Item: 1 description: brushcutter

Safety Machines must comply with the relevant safety legislation.

Engine 2-Stroke petrol with a Power output of 2,2 kw

Cutting Head Suitable for blade and nylon

Ignition System Electronic

Starter Centrifugal type

Harness To be safety type and must distribute the mass over the

shoulders

Safety Guard A suitable safety guard must be supplied fitted.

Fuel tank To be leak proof, sturdy and preferably situated underneath

the engine.

Power output The power output of 2,2 kw for each brush-cutter must be indicated

Item: 2 description: brushcutter

Safety Machines must comply with the relevant safety legislation.

Engine 2-Stroke petrol with a Power output of 1,9 kw

Cutting Head Suitable for blade and nylon

Ignition System Electronic

Starter Centrifugal type

Harness To be safety type and must distribute the mass over the

shoulders

Safety Guard A suitable safety guard must be supplied fitted.

Fuel tank To be leak proof, sturdy and preferably situated underneath

the engine.

Power output The power output 1,9 kw for each brush-cutter must be indicated in

Kilowatts.

Item: 3 description: petrol chainsaw

Safety Machines must comply with the relevant safety legislation.

Chain pitch 3/8

Performance 3,4kw

lgnition System Electronic

Weight Centrifugal 5,6kg

Tank volume 0.68L

Safety Guard Quick Stop

/chain break

Oil tank volume 325 cm3

Item: 4 description: petrol hedge trimmer

Safety Machines must comply with the relevant safety legislation.

Performance 0.7kw

Weight 5.5kg

Ignition System Electronic

Total length 124-135cm

Stroke rate 3000 rpm

Tooth spacing 38cm

Tank volume 0.46 L

Blade type Double sided

Item: 5 description: petrol pole pruner

Safety Machines must comply with the relevant safety legislation.

Performance 1.05kw

Weight 7,9kq

Cutting length 30cm

Chain 1/4

Tank volume 0.53L

Anti-vibration Standard AV-System

system

Oil tank volume 220 cm3

Item: 6 description: petrol backpack blower

Safety Machines must comply with the relevant safety legislation.

Performance 2.6kw

Weight 9.1kq

Blowing force 19N

Tank volume 1.50L

Safety Guard A suitable safety guard must be supplied fitted.

Item: 7 discription: industrial ride on mower

Safety Machines must comply with the relevant Safety Legislation

Engine Power: 31 HP

Cylinders: 2

Cylinder Displacement: 999cc

Fuel type: Gasoline

Fuel tank capacity: 45L

Cooling system: Air cooled

Drive System Transmission type: Hydrostatic

Transmission Manufacturer: Hydro gear

Pump displacement: 16 cc

Fan cooled pump

Cutting Deck Cutting width: 153cm

Cutting heights: 3.8cm – 12.7 cm

Deck material: 7 – Gauge fabricated steel

Deck construction: fabricated

Number of blades: 3

Cutting methods: Collect/mulch/side discharge

Anti-scalp wheels

Cutting height steps: 16

Dimensions Base Machine Length: 2.06m

Base Machine Width (chute down): 1.87m

Base Machine Width (chute up): 1.62m

Machine Height: 1.79m

Weight: 671Kg

Features Seat: Premium suspension seat with arm rests

Roll-over protection structure

Hour meter

Front casters: heavy duty greasable

Roof (protection from the UV)

Collection bin from clippings

Item: 8 discription: industrial push mower

Safety Machines must comply with the relevant safety legislation.

Engine Engine type: 650EXI

Cylinder displacement: 163 cm3

Fuel type: Petrol

Fuel tank capacity: 1L

Net power at preset rpm: 2.4 kw @ 2900 rpm

Drive System Drive wheels: rear

Drive speed: self-propelled variable speed

Cutting Deck Cutting methods: collection/ rear discharge

Deck material : steel

Cutting height steps: 6

Cutting height adjustment: 20-75mm

Cutting height adjustment: Central

Dimensions Wheel size (front and rear) : 190mm /210mm

Weight: 30Kg

Equipment Collector type: Fabric with dust blocker

Collector volume: 50L

Handle type: Ergonomic

Handle height adjustment: Quick set (2steps)

Wheel bearings front and rear

Ball bearing wheels

Sound and noise Sound pressure level at operators ear: 79dB(A)

Sound power level, measured: 92dB(A)

Sound pressure level, guaranteed (LWA): 93dB(A)

Vibration Vibration level handle bar: 8.2 m/s2

4.0 Contract period

The duration of the contract shall be 3 Years from the date of award.

5.0 Service level agreement

The successful Service Provider shall be required to enter into a Service Level Agreement with

the Msunduzi Municipality before the commencement of any services.

6.0 Place of delivery

All machinery are to be delivered to Princess Margaret Drive, Alexandra Park Headquarters:

Sport, Parks, Recreation, and Servitudes & Cemeteries Department. Attention: Mr Skhumbuzo

Ndawonde (033 392 3500/ 3506).

7.0 Penalties

In the event of late delivery, a penalty in the amount of R1000 per calendar day shall be levied.

However this shall not detract from the rights of the Municipality to cancel the contract.

8.0 Conditions of contract governing the contract

The General Conditions of Contract will govern the contract.

9.0 Submission of tenders

A completed tender document with all necessary attachments, together with a scanned copy

either on a Compact Disc (CD) or USB-Flash Drive securely attached to ANNEXURE “G” of the

tender document, must be submitted in a sealed envelope on the closing date of tender.

10.0 Compliance with any legislation, bylaws, etc.

10.1 Preferential Procurement Regulation 2017 as amended

10.2 The OHS Act (Act )

10.3 The Labour Relations Act (Act )

10.4 The Income Tax Act (Act )

10.5 Msunduzi Municipality Supply Chain Policy

10.6 Municipal Finance Management Act (MFMA)

11.0 Guarantee/warranty/defects liability period

Twelve (12) months warranty for machine and working electrical components reckoned from

date of delivery of the equipment.

12.0 Escalation

The tendered price is to remain firm for the first year and not subject to any escalation, however

the next two years will be based on CPIX.

13.0 Mandatory requirements

Description of Bidder Capacity Trait Custodian/Principal of Documentary proof:

Mandatory to be tested by the Mandatory NB: Commissioner

Requirement Mandatory Requirement of Oaths required by

Requirement law or Other

verification method

possible

Prospective Prospective Bidders to Coloured Brochure/s Prospective Bidders

Bidders to supply supply coloured together with detailed to supply coloured

coloured Brochure/s together with specification for each Brochure/s together

Brochure/s detailed specification for item tendered for, failing with detailed

together with each item tendered for, which the bidder will be specification for each

detailed for the purpose of disqualified item tendered for,

specification for adjudication failing which the

each item tendered bidder will be

for, for the purpose disqualified

of adjudication

NB: The Municipality reserves the right to verify the validity of the information submitted and Failure to

comply with the above mandatory requirements will result in disqualification of the bidder.

14.0 Evaluation criteria

Tender Adjudication/Evaluation Criteria: tender shall be evaluated on 80/20 Point System in

accordance with the Msunduzi Municipality’s Supply Chain Management Policy (incorporating

Preferential Procurement) as prescribed in terms of the Preferential Procurement Regulations 2022,

pertaining to the Preferential Procurement Policy Framework Act, Act No. , including Chapter 4

of the Public Procurement Act, Act No. .

Preference points allocation

Specific

goals Description Scoring Requirements

At least 51% South African Black CSD/CIPC

Black

ownership and/or more than 51%

Owned

management controlled by South 10

Enterprise

African black people (Black Owned

(Boe)”

Enterprise (BOE))

At least 51 % Women Owned CSD/CIPC

Business Enterprise and Controlled by one or

Enterprises more women or 51% Management

owned by Control by one or more women

Women (Business Enterprise Owned by

Women)

Utility bill or lease The promotion of enterprises located

Location of agreement in a specific municipal area for work to

Business 5

be done or services rendered – Within

Enterprise

Msunduzi Municipality’s jurisdiction.

Price = 80 Points

Specific goals = 20 Points

TOTAL 100 Points

15.0 Objective criteria

15.1 A service provider whose case is still being dealt with by the Blacklisting

Committee cannot be awarded.

15.2 Ruling to be finalized within a reasonable time frame to ensure that there is no

substantial loss of income for the service providers; if such a time has passed; service

provider is eligible to bid for tenders.

15.3 If the supplier’s performance (as per reference letter requirements) is a

qualifying/disqualifying criterion and the service provider feels as if they were unfairly

graded/rated. Can that service provider provides supporting documents to prove that the

poor/ unsatisfactory performance was of external factors beyond their control? To avoid

appeals/re-evaluations.

16.0 Any other important information

16.1 Msunduzi Municipality will enter a 12-month Service Level Agreement (SLA) with a

successful Bidder/Service Provider.

16.2 Msunduzi Municipality reserves the right to appoint more than one Service Provider per

item up to a maximum of three Service Providers. Each item will be purchased as and

when required by the Department. The contract will be awarded in parts not as a whole

and bidders must only price for what they are bidding for.

17.0 Contract to be in conformity with by-laws and any other

Applicable laws

The contract shall be carried out subject to and in conformity with any law, regulation or By-law

which is of application thereto and shall be conditional upon any necessary consent required by

law being obtained.

18.0 Council’s liability and indemnity

18.1 The Service Providers hereby indemnifies the Council and its employees and agents against all

losses and claims for injuries or damages to any person or property whatsoever which may

arise out of the execution of this contract.

18.2 The Council shall not be held liable to the Service Providers for any direct or indirect damages

or losses and the Council shall be indemnified and held free against claims arising out of:

18.2.1 any negligent or innocent misrepresentations made by the Council, its employees or

agents in respect of any data, information and statistics supplied to the Service

Providers prior to or during the contract; provided that this condition shall not deprive the

Contractor of any payments lawfully due to the Service Providers in terms of the

contract, and

18.2.2 a change in a legislative provision applicable to the contract.

19.0 Assignment and subletting

Neither the Service Providers nor the Council shall assign or cede the contract or any part

thereof or any benefit or interest therein or thereunder without the written consent of the other.

The Service Providers shall not sub-let the whole or any part of this contract without the written

consent of the Engineer and such consent, if given, shall not relieve the Service Providers from

any liability or obligation under the contract.

20.0 Secrecy of information

Subject to the provisions of the Promotion of Access to Information Act, the information revealed

in this tender document is to be classified as confidential. Accordingly, the Engineer reserves

the right to request references and generally examine bona fides and available facilities of any

Company of Firm wanting to participate in this contract.

21.0 Sequestration or surrender of service provider’s estate

In the event of an order being made for sequestration of the Service Provider’s estate, whether

provisional or final, or in the event of an application being made for such order, or in the event of

the Service Providers making application for the surrender of the Service Provider’s estate, or if

the Service Providers shall enter into, make or execute any deed of assignment or other

composition or arrangement with, or assignment for the benefit of the Service Provider’s

creditors, or purport to do so, or if the Service Providers, being a Company, shall pass a

resolution, or if the Court shall make an order for the liquidation of such company, the Council

shall have the right, summarily and without recourse to law, to terminate the contract without

payment of any compensation to the Service Providers, and without prejudice to the right of the

Council to sue the Service Providers for any damages sustained by it in consequence of one or

the other of the afore-mentioned events.

22.0 Law to apply

The contract shall in all respects be construed in accordance with the law of the Republic of

South Africa, and any difference that may arise between the Council and the Service Providers

in regard to the contract shall be settled in the Republic of South Africa.

23.0 Patent rights

The Service Providers shall pay all royalties and expenses and be liable for all claims in respect

of the use of patent rights, trade marks or other protected rights, and shall hold the Council

indemnified and harmless against any claims for loss or damage to (including legal expenses)

arising therefrom.

Msunduzi municipality

CONTRACT No. SCM /27

Appointment of a panel of service providers for the supply and delivery

Of heavy duty machinery for sports, parks, servitudes, recreation and

Cemeteries division

sections and phases of such work, as described in the Act, particularly in regard to design,

supervision of construction and installation, and commission where applicable.

8.2 The Service Provider shall submit a certificate with the tender certifying compliance with all

these requirements in connection with the preparation and submission of the tender and shall

give an undertaking to comply in full during the contract period. Where applicable the Service

Provider shall submit at the time of tendering the name(s), qualifications and address(es) of the

Professional Engineer(s) responsible for the various disciplines and portions of the work

comprising this contract.

9.0 General conditions of the contract

been submitted with the tender?

Has the compulsory “Tender Briefing/Site Inspection” meeting

Not

4 been attended and has the “Tender Briefing/Site Inspection” D

and time mentioned in the tender document. Service Providers are to ensure that they complete

and sign the Attendance Register circulated at the meeting. Service Providers shall also be

required to complete and sign the Site Inspection/Tender Briefing Meeting Certificate attached

hereto prior to the commencement of the meeting, and to also ensure that the Site

Item Description Make/Model Unit cost (Excl Unit cost (Incl

VAT) VAT)

Brush-cutters with safety harnesses1

Brush-cutters with safety harnesses2

Petrol Chainsaw3

Petrol Hedge trimmer4

Petrol Pole Pruner5

Petrol Backpack Blower6

Industrial Ride on Mower7

Industrial Push Mower8

Note:

When submitting this tender, tenderers are advised that regardless of the VAT status of being a VAT or

non VAT vendor, the price must include for VAT.

Further to the above, the price shall be deemed to be VAT inclusive regardless of whether the tenderer

is a VAT vendor or not.

Signed on behalf of the tenderer:

Name of Tenderer: ................................................................................................................................

Full Name of Signatory: ........................................................................................................................

Capacity of Signatory: ...........................................................................................................................

Signature: .....................................................................Date: ...............................................................

The msunduzi municipality

CONTRACT No. SCM /27

Appointment of a panel of service providers for the supply and delivery

Of heavy duty machinery for sports, parks, servitudes, recreation and

Cemeteries division

Data sheet 1: invitation to bid document

Part a

You are hereby invited to bid for requirements of the msunduzi municipality

irregularities of any kind in either the Tender Form or the Pricing Schedule.

Partial awards may be made where this is perceived by the Head: Supply Chain Management

or the Bid Evaluation Committee. Council reserves the right to take into account the principle of

the distribution of works in order to empower SMME’s and or Local Suppliers.

the Tender Form and those contained in any covering letter or pricing schedule submitted by the

valid Tax Clearance Status Verification Pin attached to the

valid Tax Clearance Certificate and a Tax Compliance Status Verification Pin issued by SARS

valid Tax Clearance Certificate and a Tax Compliance Status Verification

Tax Compliance Status Verification Pin issued by SARS

Tax Compliance Status Verification

Tax Compliance Status Verification Pins issued by SARS of all parties of the Joint

Tax compliance tcs pin

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via e-filing

Tax compliance

Csd number : maaa number

Csd registration report

CSD Reports of all parties of the Joint Venture/Consortium

CSD REGISTRATION No: MAAA

Csd number

Csd number must be provided

Central supplier database (csd)

Central Supplier Database (CSD) has been open for registration from

Central supplier database (csd), a csd

Joint venture agreements and consortiums

comply with the above mandatory requirements will result in disqualification of the bidder.

For any enquiries, please contact the Project Champion, as follows

or any technical related enquiries, please contact Skhumbuzo Ndawonde (Community Services) on

For any procurement related enquiries, please contact Nozipho Cebekhulu (Supply Chain Management

Points Allocation: 10 points

B-BBEE Details: ur (4) months commencing from the closing date of tender.

Tender Adjudication/Evaluation Criteria: Tenderers meeting the Mandatory Requirements of the

tender shall be evaluated on 80/20 Point System in accordance with the Msunduzi Municipality’s Supply

Chain Management Policy (incorporating Preferential Procurement) as prescribed in terms of the

Preferential Procurement Regulations 2022, pertaining to the Preferential Procurement Policy

Framework Act, Act No. , including Chapter 4 of the Public Procurement Act, Act No. .

The allocation of Preference Points will be according to the following Specific Goals:

No. Goal Description Points

Black Black Owned Enterprise (BOE) with at least 51%

1. 10 Points

Ownership South African Black ownership.

Woman

Woman Owned Enterprise with at least 51% owned

2. Owned 05 Points

and managed by women.

Enterprise

Business Situated within the Msunduzi Municipality

3. Locality 05 Points

Area of Jurisdiction.

Total Preference Points (Specific Goals) 20 Points

The Msunduzi Municipality does not bind itself to accept the lowest or any tender and reserves the right

to accept the whole or any part of a tender. Each tenderer will be informed of the tender result.

The Msunduzi Municipality expects businesses within the Pietermaritzburg and Midlands Region to

support its contract and BEE/SMME initiatives.

Mr s. F. Mndebele (municipal manager)

The msunduzi municipality

Standard conditions of tender

1. Documents

This document comprises of the Standard Conditions of Tender, Standard Conditions of

Contract (N/A), Special Conditions of Contract (N/A), Legislation, Definitions, Specifications,

Pricing Schedule, Tender Form, Drawings (N/A), Data Sheets and Annexures thereto.

2. Submission of tenders

Tenders must be made out o

Contract (N/A), Special Conditions of Contract (N/A), Legislation, Definitions, Specifications,

Pricing Schedule, Tender Form, Drawings (N/A), Data Sheets and Annexures thereto.

within fourteen (14) calendar days of the date of the decision or action, a written objection or

complaint to the Municipal Manager / Supply Chain Management. The appeal must be

submitted in writing with the grounds of appeal within the stipulated fourteen (14) days. No

appeal/objection will be entertained should the afore-mentioned condition not be adhered to,

and the Municipality shall not be held liable for any loss or damages sustained by the Service

Provider due to the Service Provider’s failure to adhere to the above condition.

unethical and illegal. These include but are not limited to:

(i) Suggestions to fictious lower quotations,

(ii) Reference to non-existent competition,

(iii) Exploiting errors in tenders,

(iv) Soliciting tenders from Service Providers whose names appear on the list of restricted

legislation listed herein.

2.0 The occupational, health and safety act (act ) (OHS act)

2.1 The OHS Act covers inter alia "any work in connection with –

a) the erection, maintenance, alteration, renovation, repair, demolition or dismantling of an

addition to a building;

b) the installation, erection or dismantling of machinery;

c) the construction, maintenance, demolition or dismantling of any bridge, dam, canal,

railway, street, runway, sewer or water reticulation system or work on any similar project;

d) the moving of earth, clearing of land or making of an excavation or work on any similar

project." (General Administrative Regulations Clause 1).

2.3 The arrangements and procedures to ensure compliance by the Mandatory with the provisions

of the OHS Act referred to in the Agreement, between the Employer and the Contractor in this

contract are:

2.3.1 The Mandatory shall keep a record of all incidents in terms of Clause 10 (1) of the

General Administration Regulations (GAR).

2.3.2 The Mandatory shall cause every incident to be investigated in terms of Clause 10 (2) of

the GAR.

2.3.3 The Mandatory shall cause all such records to be examined by a Safety Committee in

terms of Clause 10 (3) of the GAR.

2.3.4 The Mandatory shall on demand furnish the divisional inspector with such returns as

may be required in terms of Clause 14 of the GAR.

2.3.5 The Mandatory shall charge a full-time employee designated in writing by the Mandatory

with the duty of supervising the performance of the work (or the Mandatory may

personally undertake this duty) in terms of Clause 11 of the General Safety Regulations.

2.3.6 The Mandatory shall, before commencing or carrying out the work, inform the divisional

inspector in writing of: -

a) the address of the premises on which such work will be carried out;

b) the nature of such work;

c) the date on which it is expected that such work will be commenced; and

d) the date on which it is expected that such work will be completed.

all in terms of Clause 15c of the GAR

2.3.7 The Mandatory shall comply with all other aspects of the OHS Act relative to the nature

of the works and shall scrupulously observe and execute any instruction given by an

official inspector with reference thereto.

3.0 The compensation for occupational injuries and diseases act (act ) (coid act)

3.1 Contractors are required to register as employers in terms of the COID Act.

3.2 Contractors must pay the assessments due in terms of the COID Act relative to their employee

records including all sub-contractors and community based labour.

3.3 In this specific contract the Contractor further acknowledges that the Employer shall have the

right, without prejudice, to deduct any shortfall in compensation due to any employee of the

Contractor (or sub-contractor) from monies due or which may become due to the Contractor,

and so effect settlement of the matter.

4.0 The labour relations act (act ) (lr act)

4.1 Contractors are required to register as employers in terms of the LR Act.

4.2 Contractors are required to pay all employee and employer contributions to the Unemployment

"Council/Municipality" means The Msunduzi Municipality.

"Director: Supply Chain Management” means the Head: Supply Chain Management of the day of the

Msunduzi Municipality or the Manager’s duly appointed Representative.

"Service Provider/Contractor" means the Person, Firm, Service Provider or Company whose tender

has been accepted by the Msunduzi Municipality and includes the Service Provider's heirs, executors,

administrators, trustees, judicial managers or liquidators, as the case may be, but not, except with the

written consent of the Council, any assignee of the Service Provider.

"Special Conditions" means any addition to or departure from or amendment of these Standard

Conditions as set out in Annexure “A” hereof.

"Drawings" means the drawings referred to in the Specification and any modification of such drawings

approved in writing by the Engineer and such other drawings as may from time to time be furnished or

approved in writing by the Engineer.

"Contract Document" means the Conditions of Tender, Scope of Contract, Terms of Reference, these

Definitions, Special Conditions (if any), Equipment Specifications, Rates, Percentages and Prices,

15.2 Ruling to be finalized within a reasonable time frame to ensure that there is no

substantial loss of income for the service providers; if such a time has passed; service

provider is eligible to bid for tenders.

15.3 If the supplier’s performance (as per reference letter requirements) is a

qualifying/disqualifying criterion and the service provider feels as if they were unfairly

graded/rated. Can that service provider provides supporting documents to prove that the

poor/ unsatisfactory performance was of external factors beyond their control? To avoid

appeals/re-evaluations.

16.0 Any other important information

16.1 Msunduzi Municipality will enter a 12-month Service Level Agreement (SLA) with a

successful Bidder/Service Provider.

16.2 Msunduzi Municipality reserves the right to appoint more than one Service Provider per

item up to a maximum of three Service Providers. Each item will be purchased as and

when required by the Department. The contract will be awarded in parts not as a whole

and bidders must only price for what they are bidding for.

17.0 Contract to be in conformity with by-laws and any other

Pricing schedule

Item Description Make/Model Unit cost (Excl Unit cost (Incl

VAT) VAT)

Brush-cutters with safety harnesses1

Brush-cutters with safety harnesses2

Petrol Chainsaw3

Petrol Hedge trimmer4

Petrol Pole Pruner5

Petrol Backpack Blower6

Industrial Ride on Mower7

Industrial Push Mower8

Note:

Data sheet 1: invitation to bid document

Data sheet 2: authority to sign document

I/We*, the undersigned, am/are* duly authorised to sign the tender document on behalf of

........................................................................................................................................................

by virtue of the Articles of Association/Resolution of the Board of Directors*, of which a certified

copy is attached, or .......................................................................................................................

Full Name of Signatory: ................................................................................................................

Capacity of Signatory: ..................................................................................................................

Signature: ....................................................................................................................................

Date: ...........................................................................................................................................

1. Cover page .................................................................................................................. 01

2. Contents ...................................................................................................................... 02

3. Tender submission checklist .............................................................................. 03

4. Tender notice ............................................................................................................. 04

5. Standard conditions of tender ........................................................................ 06

6. Legislation .................................................................................................................. 13

7. Definitions ................................................................................................................... 16

8. Specification .............................................................................................................. 17

9. Pricing schedule ...................................................................................................... 26

10. Data sheets 1 – 7

10.1 Invitation to bid document................................................................................... 31

10.2 Authority to sign document ............................................................................... 34

10.3 Declaration of municipal fees ........................................................................... 35

10.4 Declaration of interest ....................................................................................... 36

10.5 Bidders past supply chain management practices .................................. 38

10.6 Certificate of independent bid determination ........................................... 41

10.7 Declaration for procurement above r10 million ..................................... 44

10.8 Tender briefing certificate ................................................................................ 46

11. Tender form ................................................................................................................ 47

12. Annexures “a” – “f”

12.1 Annexure “a” – alterations by tenderer ........................................................ 49

12.2 Annexure “b” – preferential procurement policy .................................... 50

12.3 Annexure “c” – tax clearance certificate ...........................................55

12.4 Annexure “d” – cipc registration certificate .. ....................................56

12.5 Annexure “e” – csd registration report...............................................57

12.6 Annexure “f” – compact disc (CD) or usb-flash drive ..........................58

13.1 Service Providers are advised to check the number of pages and should any be missing or

duplicated, or the reproduction thereof indistinct, or any descriptions ambiguous, or if this

document contains any obvious errors they shall inform the Head: Supply Chain Management or

the Engineer at once and have same rectified. No liability whatsoever will be incurred by the

Council in respect of errors in any tender due to the Service Provider’s failure to observe this

requirement.

13.2 The Tender Notice was advertised in The Witness newspaper, Msunduzi Municipality and e-

Tender websites on Thursday, 2 July 2026. The tender closes at the Tender Box located at the

Msunduzi Municipality’s Central Stores, 2 Abattoir Road (off Kershaw Street), Pietermaritzburg,

3201, at 12h00 on Friday, 7 August 2026.

goods or materials required for the execution of this contract. The Service Provider must apply

directly for any import permits or currency needed. However, the Council will furnish the

successful Service Provider with a supporting statement, if required.

5. Registration with the central supplier database (csd)

The National Treasury’s Central Supplier Database (CSD) has been open for registration from

01 September 2015. The CSD serves as one single source of supplier information to all spheres

of government. Within this system, suppliers are required to register once when they do

business with the state. This will significantly reduce the administrative burden for businesses,

especially small and medium sized enterprises. The database interfaces with the South African

Revenue Service (SARS), the Companies and Intellectual Property Commission (CIPC) and the

payroll system. It will electronically verify a supplier’s tax status and enable public sector officials

doing business with the state to be identified.

including but not limited to materials, plant, labour, patent rights and royalties, freight, insurance,

customs, railage, delivery, etc, unless the Service Provider states otherwise in the proposal.

• "Price" means an amount of money tendered for goods or services and includes all

applicable taxes less unconditional discounts.

• Section 64(1) of the VAT Act states: Any price charged by a vendor for a taxable

supply is deemed to include VAT, whether or not explicitly stated. Thus, even if bidder

B’s invoice does not explicitly include VAT, the price is considered VAT inclusive.

• NB: when submitting this tender bidders are advised that regardless of the VAT status of

being a VAT or non VAT vendor the price must include VAT

• Further to the above the price shall be deemed to be VAT inclusive regardless of

whether the bidder is the VAT vendor or not.

the Service Provider/s and the Council.

9.2.7 Should the Service Provider/s fail to enter into a contract when called upon to do so,

then the Council may refuse to receive or consider for such period as it may think fit, any

further tenders from that/those Service Provider/s.

9.3 Where no Insurances, Sureties or any other provisional criteria are required, a Final Letter of

Acceptance stipulating which rate/s has been accepted will be sent by the Head: Supply Chain

Management to the successful Service Provider/s notifying the Service Provider/s of Council’s

intent to make an award of the contract.

9.4 Prior to the undertaking of any works, the successful Service Provider/s shall be required to

enter into a Service Level Agreement (SLA) with the Council to address any post award

qualification requirements as per the tender document.

9.5 Once the SLA has been concluded, the Tender, the Final Letter of Acceptance and the SLA,

shall constitute a binding agreement between the Service Provider/s and the Council.

9.6 Should the Service Provider/s fail to enter into a contract when called upon to do so, then the

11.1 Service Providers should complete, in full, all the Data Sheets attached to this

document. These include, but are not limited to, the following:

• Declaration of Interest (MBD 4);
• Authority to Sign Document;
• Pricing Schedule (MBD 3.1 / 3.2 / 3.3 as applicable);
• Declaration of Bidder’s Past Head: Supply Chain Management Practices (MBD 8);
• Certificate of Independent Bid Determination (MBD 9); and
• Any other applicable Data Sheets or forms contained within the tender documentation.

(2) CSD Reports of all parties of the Joint Venture/Consortium.

(3) Signed copies of:

(a) The Declaration of Interest Form,

(b) The Declaration of Bidder’s Past Supply Chain Management Practices Form,

and

(c) The Certificate of Independent Bid Determination Form.

(4) An undertaking duly signed by all parties of the Joint Venture/Consortium indicating their

intention to enter into an agreement for the purposes of this contract.

Sound and noise Sound pressure level at operators ear: 79dB(A)

Sound power level, measured: 92dB(A)

Sound pressure level, guaranteed (LWA): 93dB(A)

Vibration Vibration level handle bar: 8.2 m/s2

4.0 Contract period

The duration of the contract shall be 3 Years from the date of award.

5.0 Service level agreement

either on a Compact Disc (CD) or USB-Flash Drive securely attached to ANNEXURE “G” of the

tender document, must be submitted in a sealed envelope on the closing date of tender.

10.0 Compliance with any legislation, bylaws, etc.

10.1 Preferential Procurement Regulation 2017 as amended

10.2 The OHS Act (Act )

10.3 The Labour Relations Act (Act )

10.4 The Income Tax Act (Act )

10.5 Msunduzi Municipality Supply Chain Policy

10.6 Municipal Finance Management Act (MFMA)

11.0 Guarantee/warranty/defects liability period

Twelve (12) months warranty for machine and working electrical components reckoned from

date of delivery of the equipment.

12.0 Escalation

which is of application thereto and shall be conditional upon any necessary consent required by

law being obtained.

18.0 Council’s liability and indemnity

18.1 The Service Providers hereby indemnifies the Council and its employees and agents against all

losses and claims for injuries or damages to any person or property whatsoever which may

arise out of the execution of this contract.

18.2 The Council shall not be held liable to the Service Providers for any direct or indirect damages

or losses and the Council shall be indemnified and held free against claims arising out of:

18.2.1 any negligent or innocent misrepresentations made by the Council, its employees or

agents in respect of any data, information and statistics supplied to the Service

Providers prior to or during the contract; provided that this condition shall not deprive the

consent of the Engineer and such consent, if given, shall not relieve the Service Providers from

any liability or obligation under the contract.

20.0 Secrecy of information