Supply, installation, and maintenance of a modern CCTV surveillance system for hsrc in pietermaritzburg

Install a modern CCTV surveillance system with 1-year maintenance services. Scope includes supply/installation of 6 new cameras, 10 existing cameras, 16-channel NVRs/DVRs, PoE switches, cabling, and power backup. System must cover corridors, parking, entrances, and all office blocks (56+ offices, toilets, storage, kitchens, clinics, labs, pharmacy). Location: Old bus depot, Mbubu Rd, Sweetwaters, Pietermaritzburg, 3201. Estimated start: 10 April 2026.

Estimated start date: 10 April 2026. Non-compulsory site inspection: Available between 08h00–16h00 on weekdays before closing date.

Site inspection and submission queries: Simphiwe. Email: [email protected]. Installation location: Old bus depot, Mbubu Rd, Sweetwaters, Pietermaritzburg, 3201.

Submit the following returnable documents: Completed pricing schedule (VAT inclusive, including escalations for 1-year Service Level Agreement). Completed Addendum for unplanned maintenance costs. Completed Table 1 (references for similar CCTV installations). Proof of PSIRA registration (company or at least one technician). Valid COID Letter of Good Standing. Proof of Public Liability Insurance (minimum R250,000 per occurrence). Proof of CCTV/IP surveillance system installation certification for at least one technician. Valid CIDB registration (1EB). 12-month warranty on work and products supplied. Optional: Non-compulsory site inspection allowed between 08h00–16h00 on weekdays before closing date. Contact Simphiwe ([email protected]) to arrange.

Scope: Supply, install, configure, test, and commission a modern CCTV surveillance system with 1-year maintenance. Hardware: Supply 6 new IP cameras (indoor dome/outdoor bullet, 1080p or latest). Install 10 existing HIKVision (AcuSense) Network Cameras. Supply and install 6 new 16-channel NVRs. Install 10 existing 16-channel DVR systems (including power supply, mouse, remote, brackets). Infrastructure: PoE network switches (12-point) in 9U cabinets. Cabling and conduit per SAQCC and electronic fire detection standards. Power backup for uninterrupted operation. System Features: 1920×1080 resolution at 30fps. Backlight compensation or infrared for night viewing. Storage for minimum 120 days of footage. Client-server architecture with industry-standard OS/protocols. Scalable for future additions. Monitoring: Live view, playback, storage, alarm linkage. User/access rights management. Health monitoring, diagnostics, intrusion/line-crossing detection. Event-triggered alarms (video clips/still images). Remote NVR configuration via web browser. Optional: Facial recognition. Configuration: Control room viewing console setup. Multiple user profiles (viewing only, viewing + playback). Recording modes (motion detection, continuous). Event/alarm management integration. Coverage Areas: Corridors, parking areas, building entrances, offices, toilets, storage, kitchens, clinics, labs, pharmacy.

Pricing: Total price for 1-year Service Level Agreement (VAT inclusive), including escalations. Unplanned maintenance costs (Addendum Year 1): Labour rates (normal time: 07h00–18h00; overtime: 18h00–07h00 weekdays, weekends, public holidays). Transport: R_____ per km for return trips exceeding 50km. Materials: Cost plus markup (tiered: <R5,000, R5,000–R10,000, >R15,000). Breakdowns: Hourly rates + spare parts (cost plus markup). Mileage claims only for breakdowns >50km return trip. Payment terms: As per contract.

Mandatory (disqualification if non-compliant): PSIRA registration (company or at least one technician). Valid COID Letter of Good Standing (registration alone insufficient). Public Liability Insurance (minimum R250,000 per occurrence). CCTV/IP surveillance system installation certification for at least one technician. CIDB registration (1EB). 12-month warranty on work and products. Experience: Minimum 3 contactable references for similar CCTV installations (complete Table 1).

(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods or services through price quotations, competitive tendering process or any other method envisaged in legislation;

{"name":null,"email":null,"phone":null,"department":null,"address":".........................................................."}

Ce points claim form in terms of the preferential

This preference form must form part of all tenders invited. It contains general information

and serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

a) The applicable preference point system for this tender is the 90/10 preference point

b) The applicable preference point system for this tender is the 80/20 preference point

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender.

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

preferences, in any manner required by the organ of state.

Preference points claim form in terms of the preferential

income-generating contracts)

(b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all unconditional discounts;

No specific requirements found

Points Allocation: 90 points

B-BBEE Details: SBD 6.1

Preference points claim form in terms of the preferential

Procurement regulations 2022

This preference form must form part of all tenders invited. It contains general information

and serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the

General conditions, definitions and directives applicable in

Respect of the tender and preferential procurement

Regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all

applicable taxes included).

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

a) The applicable preference point system for this tender is the 90/10 preference point

system.

b) The applicable preference point system for this tender is the 80/20 preference point

system.

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender.

The lowest/ highest acceptable tender will be used to determine the accurate

system once tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

shall be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

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1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of

this tender to claim points for specific goals with the tender, will

PROCUREMENT REGULATIONS 2022 and serves as a claim form for preference points for specific goals.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

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4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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1.4 To be completed by the organ of state: PRICE 80 SPECIFIC GOALS 20 Total points for Price and SPECIFIC GOALS 100