This Tender Has Expired

Closing date: 05 March 2026 at 11:00 AM. Public tender opening: 05 March 2026 at 11:30 AM at Main Conference Boardroom, NHLS, 1 Modderfontein Road, Sandringham. Compulsory briefing session: 16 February 2026 at 11:00 AM at Watkins Pitchford Building, cnr Hospital and De Korte Streets, Braamfontein, Johannesburg. Deadline for clarification questions: 18 February 2026. Bid validity period: 180 days from closing date.

SCM/Technical contact: Phillip Serage. Email: [email protected]. Phone: 011 386 0595. Submission address: NHLS Procurement Tender Office or NHLS Main Reception, 1 Modderfontein Road, Sandringham, Johannesburg.

Submit bids as follows: 1 original, 1 hard copy, and 1 electronic copy (PDF) on CD/USB. Pricing must be in a separate sealed envelope marked with RFB number, description, and bidder’s name. All bids must use official forms without alterations. Deliver to: NHLS Procurement Tender Office or NHLS Main Reception, 1 Modderfontein Road, Sandringham, Johannesburg. Late bids will not be accepted. Bids sent by post/courier must arrive at least 36 hours before closing. Mandatory: Sign all required documents, provide full supplier information (name, addresses, contact details, VAT/CSD/TCS PIN, B-BBEE status with certificate or sworn affidavit), and attach proof of authority to sign. Failure to comply with any mandatory requirement results in disqualification.

Evaluation follows a multi-stage process: 1) Administrative pre-qualification (mandatory documents and compliance checks). 2) Technical/functional evaluation based on NHLS specifications (Annexure A). Bidders must achieve a minimum 75% score in technical functionality to proceed. Scoring criteria include: software capabilities (e.g., paternity/kinship likelihood ratios, nucleic acid sequencing alignment), reagent loading ease, maintenance duration, spares availability, backup storage, and reagent usage reporting. 3) Commercial evaluation: Price scores a maximum of 80/90 points; B-BBEE preference points score a maximum of 20/10 under PPPFA. Final evaluation conducted by NHLS Procurement Services separately from the Cross Functional Evaluation Team (CFET).

Scope: Supply, install, and maintain 2 x Genetic Analysers (Capillary Electrophoresis Open System) for Braamfontein-Genetic Department, including reagents, service, and maintenance for 5 years. Mandatory technical requirements (non-compliance results in disqualification): 1) Sample capacity: 240 samples in 8 hours (2.5 x 96-well plates, 24 samples per run). 2) Capable of Sanger sequencing with Big Dye Terminator Chemistry. 3) Fragment analysis (Regular/HID, STR’s, SNP’s, MLPA) with multiplexing, dosage detection, and data analysis. 4) Compatible with ≥50cm capillary array. 5) 6-dye chemistry capability. 6) Open system for plasticware/kits (e.g., Applied Biosystems, Promega, Qiagen). 7) Read length: ≥700bp for Sanger, up to 1000bp for Fragment Analysis (600bp sizing required). 8) Software for DNA sequence and fragment analysis (amplicon sizing, peak height/area, dye separation, allele calling). 9) Automated amplicon separation with 1bp resolution. 10) Adjustable run conditions/protocols. 11) LIMS/third-party software interfacing. 12) Reagent usage tracking/notification. 13) Barcoding system interface. 14) Data export (CSV/text files). Additional requirements: 24-hour online support with 6-hour on-site response, on-site repair/loan unit for downtime >1 week, site inspection (renovations at bidder’s cost), free software upgrades for 5 years, annual reagent/consumable supply (e.g., 50cm capillary array, polymer, buffers, formamide, plates, septas) for ~15,000 samples/year, UPS (1-hour backup, surge protection, voltage regulation) supplied/maintained by vendor, free installation/validation reagents, annual operator training with certificates, 24-month warranty, operator’s manual, calibration certificate at commissioning, 2 networked computer workstations per instrument.

Pricing must be submitted in a separate sealed envelope marked with RFB number, description, and bidder’s name. Include 1 original, 1 hard copy, and 1 electronic copy (PDF). Bid price must be all-inclusive. Bid validity period: 180 days from closing date. NHLS reserves the right to request cost validation for analysers and reagents at bidder’s expense. Payment terms and bonds/guarantees not explicitly stated in the document.

Mandatory documents: 1) Original valid Tax Clearance Certificate or Tax Compliance Status letter (with PIN) from SARS, or CSD Report showing active Tax Clearance Compliance. For consortiums/JVs/subcontractors, submit for each member. 2) Central Supplier Database (CSD) Registration Report. 3) B-BBEE Verification Certificate or sworn affidavit (for EMEs/QSEs) to claim preference points. 4) SBD4 (Bidder’s Disclosure) and SBD6.1 (Preferential Procurement Claim Form). 5) National Industrial Participation Programme Certificate (DTI) if applicable (SBD5). 6) Proof of authority to sign (e.g., director’s resolution). Additional: Comply with PPPFA, PFMA, and Treasury Regulations. Bidders must confirm no tender defaulter status (checked via Treasury website). Fraudulent B-BBEE claims or non-compliance with contract conditions may result in disqualification, blacklisting, or criminal prosecution.