Appointment of two experienced service providers to execute a three-year maintenance services plan and repairs on a call-out basis for the Access control system

Appointment of two experienced service providers to execute a three-year maintenance services plan and repairs on a call-out basis for the access control system

{"closingDate":"23 July 2026","closingTime":"12:00 pm","briefingSession":"{\"date\":null,\"time\":null,\"venue\":\"e: Yes\",\"is_compulsory\":true}"}

{"name":null,"email":"[email protected]","phone":"012 940 6369","department":"of Trade, Industry and Competition (the dtic), the","address":"ing Session Details"}

Returnable Documents: Company Registration The Bidder to submit their proof of registration with, SBD 1 – Invitation to Bid Fully completed and signed SBD 1 form. In case of a, Joint Venture / Consortium, a separate SBD 1 form in

Bid Response Documents May Be Deposited in the Bid Box Situated at: Tshwane Automotive Special Economic Zone (Main Gate), Building 21, Main Reception, CSIR Offices, Meiring Naude Road, Brummeria, Pretoria. All submissions must be marked: For attention: Supply Chain Management with the RFP Number included and hand delivered. One (1) Original document shall be placed in a sealed envelope marked: TASEZ/RFP023/2025. Flash Disk submission required. Electronic submissions not allowed. Late proposals will not be considered.

5. Evaluation of bids .......................................................................................................................... 20

4.1.3.12. Bidder will be evaluated on functionality and are expected to

meet the minimum of 70% threshold in order to be evaluated

further. The evaluation criteria for measuring functionality and

below for evaluation purposes. Failure to submit these documents by the Bidder

compliance to the evaluation criteria mentioned above.

5.1.4. Stage 4 – Price and Specific Goal

will be evaluated on the 80/20 principle. Risk assessment will be conducted

5. Evaluation of Bids

The bid evaluation process will consist of the following four (4) Stages

5.1.1. Stage 1 – Administrative Requirements Criteria

Requirements as detailed in Table 2 below. No points or score will be

5.1.2. Stage 2- Mandatory Returnables

5.1.3. Stage 3 – Technical / Functionality Evaluation

Requirements will be considered for the Technical/Functional Evaluation

The Technical/Functional Evaluation criteria for this bid is indicated in tables

for the evaluation of the bids. Bidder are required to achieve a minimum of

70 points out of 100 points to proceed to Stage 3 (Price and Specific Goal).

References Letters No. of Letters Points

1.1. Africa’s first automotive city, the Tshwane Automotive Special Economic Zone

(TASEZ), is changing the face of South Africa’s manufacturing industry, accelerating

economic reform, encouraging investment in the sector and, most importantly,

creating jobs. Located in the City of Tshwane, TASEZ is a multi-billion project

between the Department of Trade, Industry and Competition (the dtic), the

Gauteng Government and the City of Tshwane. This innovative and crucial special

economic zone fits seamlessly into the priorities of the South African Economic

Reconstruction and Recovery Plan and plays a catalytic role in extending

economic participation across the Tshwane region, opening up multiple

opportunities for small, medium and micro enterprises (SMMEs) and co-operatives,

and promoting skills develop and the transferal of technological expertise in the

automotive manufacturing industry.

1.2. This Request for Proposals (RFP) is for the appointment of an experienced services

provider for the appointment of two experienced service providers to execute a

three-year maintenance services plan and repairs on a call-out basis for the Access

control system

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

2. SBD 1 Form – Invitation to Bid

2.1. Invitation to Bid

You are Hereby Invited to Bid for Requirements of the (Name of Department/ Bidder Entity)

Bid Number: TASEZ/RFP023/2025 Closing Date: 23 July 2026 Closing Time: 12h00 pm

Appointment of two experienced service providers to execute a three-year Description:

maintenance services plan and repairs on a call-out for the Access control system

The Successful Bidder will be Required to Fill in and Sign a Written Contract Form (SBD7).

Bid Response Documents May Be Deposited in the Bid Box Situated at (Street Address):

Tshwane Automotive Special Economic Zone (Main Gate)

The Procurement Office Tender Box

Building 21, Main Reception

CSIR Offices

Meiring Naude Road

Supplier Information

Name Of Bidder

Postal Address

Street Address

Telephone Number Code Number

Cellphone Number

Facsimile Number Code Number

E-Mail Address

Vat Registration Number

TCS PIN: OR CSD No:

B-BBEE Status Level Yes B-BBEE Status Level Sworn Yes

Verification Certificate [Tick No Affidavit No

Applicable Box]

If yes, who was the Certificate Issued by?

An accounting officer as An Accounting Officer as Contemplated in the Close Corporation

contemplated in the Close Act (CCA)

Corporation Act (CCA) and A Verification Agency Accredited by the

name the applicable in the South African Accreditation System (SANAS)

tick box

A Registered Auditor

Name:

[A B-BBEE Status Level Verification Certificate / Sworn Affidavit (For EMES & QSES) Must Be Submitted in Order to Qualify for

Preference Points For B-BBEE]

Are you the Accredited Are you a Foreign Based Yes

Representative in South Africa Yes No Supplier for the Goods / No

for the Goods / Services / Services / Works Offered? [If Yes Answer Part

B:3 Below] Works Offered? [If Yes Enclose Proof]

Signature of Bidder .......................................... Date ...........................

Capacity under which this Bid is Signed.

(Attach Proof of Authority to Sign this Bid, e.g., Resolution of Directors, etc.)

Total Number of Items

Total Bid Price (All Inclusive) R

Offered

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

Bidding Procedure Enquiries may be Directed to: Technical Information may be Directed to:

Department/ Bidder Entity SCM TASEZ Contact Person Lucia / Hlamulo

Telephone Number 012 940 6969 Facsimile Number 012 940 6969

Facsimile Number N/A E-Mail Address [email protected]

E-Mail Address [email protected]

2.2. Terms and Conditions for Bidding

2.2.1. Proprietary Information

2.2.1.1. TASEZ considers this tender and all related information, either written

or verbal, which is provided to the respondent, to be proprietary to

TASEZ. It shall be kept confidential by the respondent and its officers,

employees, agents and representatives. The respondent shall not

disclose, publish, or advertise this specification or related information

to any third party without the prior written consent of TASEZ.

2.2.2. Enquiries and Communication

2.2.2.1. All communication and attempts to solicit information of any kind

relative to this tender should be in writing and directed to: Email

address: [email protected].

2.2.2.2. Clarification questions from Bidder will be closed Five (5) Days before

the date of closure of the RFP. Note that the last date for request for

information pertaining to this tender will be on the 17th of July 2026.

2.2.2.3. Bidders may not contact any other TASEZ employee besides contact

person mentioned on Paragraph 2.2.2.1 above on any matter

pertaining to the bid from the time when bid is advertised to the time

the bid is awarded. Any effort by a bidder to influence bid

evaluation, bid comparisons or bid award decisions in any manner,

may result in rejection of the bid concerned.

2.2.2.4. All the documentation submitted in response to this tender must be

in English.

2.2.2.5. The Bidder should check the numbers of the pages to satisfy

themselves that none are missing or duplicated. No liability will be

accepted by TASEZ in regard to anything arising from the fact that

pages are missing or duplicated.

2.2.2.6. If the Bidder finds or reasonably believes it has found any

discrepancy, ambiguity, error, or inconsistency in this RFP or any other

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

information provided by TASEZ (other than minor clerical matters),

the Bidder must promptly notify TASEZ in writing of such discrepancy,

ambiguity, error or inconsistency in order to afford TASEZ an

opportunity to consider what corrective action is necessary (if any).

2.2.2.7. Any actual discrepancy, ambiguity, error, or inconsistency in the RFP

or any other information provided by TASEZ will, if possible, be

corrected and provided to all Bidders without attribution to the

Bidder who provided the written notice.

2.2.2.8. All persons (including Bidders) obtaining or receiving the RFP and any

other information in connection with the RFP must keep the contents

of the RFP and other such information confidential, and not disclose

or use the information except as required for the purpose of

developing a response to the RFP.

2.2.3. Validity Period

2.2.3.1. Responses to this tender received from suppliers will be valid for a

period of 120 calendar days counted from the closing date of the

tender.

2.2.4. Submission of Tenders

2.2.4.1. All submissions must be marked: “For attention: Supply Chain

Management” with the RFP Number included and hand delivered.

The Tender Box is situated at Building 21 Main Reception. The

address is: -

The Procurement Officer

Tshwane Automotive Special Economic Zone

Building 21, Main Reception

CSIR Offices, Meiring Naude Road

Brummeria, Pretoria

2.2.4.2. Bid documents shall only be considered when received on or

before the closing date and time which is 23 July 2026 at 12h00.

Late proposals will not be considered. RFP documents will not be

opened in Bidder; however, the results will be published on the

TASEZ website.

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

2.2.4.3. Tenders should be submitted bound in a sealed envelope and

Bidders are required to submit as follows:

2.2.4.3.1. One (1) Original

2.2.4.3.1.1. One original of the completed RFP

document shall be placed in a sealed

envelope marked: “TASEZ/RFP023/2025

Appointment of two experienced service

providers to execute a three-year

maintenance services plan and repairs on a

call-out for the Access control system

2.2.4.3.1.2. Closing Date and Time, Company Name and

the Return Address must also be endorsed on

the envelope.

2.2.4.3.1.3. If a Courier Service Company is being used for

delivery of the bid document, the bid

description must be endorsed on the Delivery

Note / Courier Packaging to ensure that

documents are delivered into the tender box.

2.2.4.3.2. Flash Disk

2.2.4.3.2.1. A copy of the tender shall be scanned and

saved in a flash disk that will resemble the

original signed hardcopy. The flash disk must

be secured in the file.

2.2.4.3.3. Electronically Submission

2.2.4.3.3.1. Electronic submissions are not allowed for this

tender

2.2.4.3.3.2. The bids must be in the tender box by no later

than 12h00 on the 23 July 2026.

2.2.4.4. No bid received by telegram, telex, email, facsimile or similar

medium will be considered. Where a tender document is not in the

tender box at the time of the bid closing, such a bid document will

be regarded as a late bid. Late bids will not be considered.

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

2.2.4.5. Amended bids may be sent, together with the original bid, in an

envelope marked “Amendment to bid” and should be placed in the

bid box before the closing date and time. Submission of amendment

bids without also submitting an original bid document as requested

will not be considered.

2.2.4.6. The bidder is responsible for all the cost that they shall incur related

to the preparation and submission of the bid document.

2.2.4.7. Bidders are required to initial each page of the RFP document on the

right-hand side at the bottom of each page.

2.2.4.8. Bidders to note that TASEZ is entitled to amend any bid conditions,

validity period, specifications, or extend the closing date of bids

before the closing date. All bidders, to whom the bid documents

have been issued, will be advised in writing of such amendments in

good time.

2.2.4.9. TASEZ reserves that right not to accept the lowest bid of any tender

in part or in whole. It normally awards the contract to the bidder who

proves to be fully capable of handling the contract and also

financially advantageous to TASEZ.

2.2.4.10. TASEZ also reserves the right to award this bid to a purely

empowerment company or may award this bid on conditions that a

joint venture with an empowerment company is formed. This may be

added as a request to be agreed when contracting.

2.2.4.11. TASEZ also reserves the right to award this bid as a whole or in part

without furnishing reasons.

2.2.4.12. TASEZ reserves the right to, among other things, conduct

unscheduled or scheduled site visit/s to satisfy itself, as to the validity

of the information provided on this bid documents.

2.2.4.13. An incomplete price list shall render the bid non-responsive.

2.2.4.14. TASEZ reserves the right to review the pricing/financial proposal

submitted by the bidder and make an assessment if their proposed

costing is market related or not and reserves the right to negotiate or

not to negotiate the with the preferred bidder or any bidder as per

recommendation of the BAC. The process for negotiation will be

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

governed by the TASEZ internal SCM processes as approved and in

line with Preferential Procurement Regulation of 2017.

2.2.4.15. All Conditions in the Joint Building Contracts Committee (JBCC) will

apply, however Special Conditions of Contract (SCC) as outlined

herein will supersede other conditions. N/A to this bid

2.2.4.16. All reference to TASEZ on this bid document includes its subsidiaries

who are affected by the deliverable of this bid document

2.2.4.17. The General Condition of Contract is part of this tender document

and will be incorporated as an annexure and those will be bidding

to the bidder whether they are returned and submitted with the bid

response or not and will remain bidding to the bidder whether

initialled or not.

2.2.4.18. This bid is subject to the preferential procurement policy framework

act 2000 and the preferential procurement regulations, 2017, the

general conditions of contract (SLA) and, if applicable, any other

legislation or special conditions of contract.

2.2.4.19. None of this bid conditions are to be changed by the bidder unless

agreed in writing and approved by TASEZ.

2.2.4.20. Bidder must register on the central supplier database (CSD) to

upload mandatory information namely: (Business Registration /

Directorship / Membership / Identity Numbers; Tax Compliance

Status; Banking Information for verification purposes). B-BBEE

Certificate or Sworn Affidavit for B-BBEE must be submitted to bidding

institution.

2.2.5. Late Submission

2.2.5.1. Late responses to the RFP will not be accepted.

2.2.5.2. All dates and times in this RFP are in accordance with the South

African standard calendar and time.

2.2.5.3. Any time or date in this RFP is subject to change at TASEZ’s discretion.

The establishment of a time or date in this RFP does not create an

obligation on the part of TASEZ to take any action or create any right

in any way for any Bidder to demand that any action be taken on

the date established.

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

2.2.5.4. The Bidder accepts that, if TASEZ extends the deadline for the RFP

submission (the closing date) for any reason, the requirements of this

RFP otherwise apply equally to the extended deadline.

2.3. SBD 2 - Tax Compliance Requirements

It is a condition of bid that the taxes of the successful bidder must be in order, or

that satisfactory arrangements have been made with South African Revenue

Service (SARS) to meet the bidder’s tax obligations.

Tax Compliance Requirements

2.3.1. Bidders must ensure compliance with their Tax obligations.

2.3.2. Bidders are required to submit their Unique Personal Identification Number

(Pin) issued by SARS to enable TASEZ to verify the taxpayer’s profile and tax

status.

2.3.3. Application for Tax Compliance Status (TCS) Pin may be made via e-filing

through the SARS website www.sars.gov.za

2.3.4. Bidders must submit a printed TCS Certificate together with the bid.

2.3.5. In Bids where Consortia / Joint Ventures / Sub-Contractors are involved, each

party must submit a separate TCS Certificate / Pin / CSD Report.

2.3.6. Where no TCS Pin is available, but the Bidder is registered on the Central

Supplier Database (CSD), a CSD Report must be provided.

2.3.7. No bids will be considered from persons in the Service of The State,

Companies with Directors who are Persons in The Service of the State, Or

Close Corporations with members Persons in the Service of the State.”

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

2.4. Questionnaire to the Bidding Foreign Suppliers

Is The Bidder a Resident of the Bidder of South Africa (RSA)? Yes No

Does the Bidder have a Branch in the RSA? Yes No

Does the Bidder have a Permanent Establishment in the RSA? Yes No

Does the Bidder have any Source of Income in the RSA? Yes No

If the answer is “no” to all of the above, then, it is not a requirement to obtain

a Tax Compliance Status / Tax Compliance system pin code from the South

African Revenue Service (SARS) and if not register as per 2.3 above.

Nb: failure to provide any of the above particulars may render the bid

Invalid.

Signature of bidder: _______________________________________________________

Capacity under which this bid is signed: ____________________________________

(Proof of authority must be submitted e.g., company resolution)

Date: _____________________________

2.5. Compulsory Enterprise Questionnaire

The following particulars must be furnished. In the case of a joint venture, separate enterprise

questionnaires in respect of each partner must be completed and submitted.

Section 1: Name of Enterprise: ___________________________________________________

Section 2: VAT Registration Number, if any: ________________________________________

Section 3: CIDB Registration Number, if any: __________________________________________

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

Section 4: Particulars of Sole Proprietors and Partners in Partnerships

Name Identity number Personal Income Tax

Number*

Complete only if sole proprietor or partnership and attach separate page if more than 3

partners

Section 5: Particulars of Companies and Close Corporations

Company Registration Number: ____________________________________________________

Close Corporation Number: _______________________________________________________ Tax

Reference Number: ___________________________________________________________

Section 6: The attached SBD 4 must be completed for each tender and be attached as a

tender requirement.

Section 7: The attached SBD 6.1 must be completed for each tender and be attached as a

requirement.

The undersigned, who warrants that he / she is duly authorized to do so on behalf of the

enterprise:

i) authorizes the Employer to obtain a tax clearance certificate from the South African

Revenue Services that my / our tax matters are in order.

ii) Confirms that the neither the name of the enterprise or the name of any partner,

manager, director or other person, who wholly or partly exercises, or may exercise,

control over the enterprise appears on the Register of Tender Defaulters established in

terms of the Prevention and Combating of Corrupt Activities Act of 2004.

iii) Confirms that no partner, member, director or other person, who wholly or partly

exercises, or may exercise, control over the enterprise appears, has within the last five

years been convicted of fraud or corruption.

iv) Confirms that I / we are not associated, linked or involved with any other tendering

entities submitting tender offers and have no other relationship with any of the Bidder or

those responsible for compiling the scope of work that could cause or be interpreted as

a conflict of interest; and

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

v) Confirms that the contents of this questionnaire are within my personal knowledge and

are to the best of my belief both true and correct.

Signed Date

________________________________________ ______________________

Name Position

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

3.1 . Detailed scope of work

3.1.1 Tasez wishes to appoint of two experienced service providers to execute

a three-year maintenance services plan and repairs on a call-out basis

for the Access control system:

3.1.1.1 10 x turnstiles 1(10),

3.1.1.2 11 x Spikes barriers (4X3 Meters and 8X4 meters)) and

3.1.1.3 14 x boom-gates (14).

3.1.1.4 Tenants Gate Motors (13)

3.1.2 This includes all minor and major services in accordance with statutory

requirements and manufacturer recommendations.

3.1.3 Maintain and repair boom gates (14), turnstiles (10) spike barriers (11)

and Tenants Gate Motors (13) at Tasez Zone Operation Phase 1 and

Phase 1A for the period of 36 months on a call out basis

3.1.4 A valid certificate of compliance shall be provided for all repairs.

3.1.5 All equipment to be supplied during repairs must have a minimum

warranty of 3 (three)years.

3.1.6 The Service provider must explicitly articulate the warranty duration on

all equipment to be supplied.

3.1.7 All works performed by the service provider must comply with the

following:

3.1.7.1 Protection of Information Act, 1982 (Act )

3.1.7.2 Promotion of Access to Information Act, 2000 (Act )

3.1.7.3 Promotion of Administrative Justice Act, (Act )

3.1.7.4 Copyright Act, 1978 (Act )

3.1.7.5 National Archives of South Africa Act, (Act ) and

regulations

3.1.7.6 Public Service Act, 1994 (Act ) and regulations

3.1.7.7 Occupational Health and Safety Act, 1993 (Act )

3.1.7.8 Criminal Procedure Act, 1977 (Act ), as amended

3.1.7.9 Private Security Industry Regulatory Authority, 2001 (Act )

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

3.1.7.9.1 Control of Access to Public Premises and Vehicle Act,

1985 (Act )

3.1.7.9.2 Trespass Act. 1959 (Act )

3.1.7.9.3 Electronic Communication and Transaction Act, 2002

(Act )

3.1.7.9.4 Electronic Communication Security (Pty) Ltd Act, 2002

(Act )

3.1.7.9.5 Minimum Information Security Standards (MISS), second

Edition March 1998

3.2 Locations of Security systems within the Phases:

Location Description Quantity

Phase 1a Turnstiles 4

Boom Gates 4

Spikes barriers :2X4 Meter 1

long

Phase 1 Turnstiles 6

Boom Gate 1o

Spikes barriers: 4X3 Meter 10

long

: 6X4 Meter long

3.3 Number and location for gate motor

Tenant Description/ Type of Motor Qty

Hesto D5 Smart 3

Vantage (Arm Motor Gate) 4

Ford Frame D5 Smart 1

Sodecia Centurion (Arm Motor Gate) 4

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

Refugees Area Phase 1A D5 Smart 1

total 13

4. Instruction to Bidder

4.1. Price Declaration Form

4.1.1. Please indicate your Final Total RFP Price including VAT here:

R______________________________________ (compulsory).

4.1.2. It is mandatory to indicate the total RFP price as requested above. This price

must be the same as the total RFP price in the pricing schedule. Should the

total RFP prices differ, the one indicated above shall be considered the

correct price.

4.1.3. The following must be noted:

4.1.3.1. All prices must be VAT inclusive and must be quoted in South

African Rand (ZAR).

4.1.3.2. All prices must be firm and fixed from the RFP closing date and for

the duration of the contract.

4.1.3.3. All Bidder must cost according to the costing template provided or

this will lead to disqualification.

4.1.3.4. The cost of delivery, labour etc. must be included in the proposal.

4.1.3.5. Preference will be given to respondents who comply with the

TASEZ’s Procurement Policy & Procedures. Bidder Finance

Management Act (PFMA) shall apply.

4.1.3.6. The Bidder must have a minimum B-BBEE status level of contributor

3 or higher.

4.1.3.7. As per amended construction codes, companies with less than 51%

black shareholding (QSEs & Generics) are to submit a valid SANAS

Accredited B-BBEE Verification Certificate (with the full applicable

B-BBEE elements). QSE with at least 51% or 100% black shareholding

and EMEs with an annual turnover of above R3 Million are required

to submit a B-BBEE verification certificate from a SANAS accredited

verification agency as they have to comply with the 40% sub-

minimum requirement on the QSE Skills Scorecard to avoid being

discounted a level. EMEs with a turnover of less than R3 Million are

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

exempt from complying with the subminimum requirement and

may submit an affidavit or a certificate issued by CIPC, confirming

their ownership and annual turnover.

4.1.3.8. The empowerment and development objectives (30% SMME

Involvement) will be controlled by implementing the procedure

listed in 4.1.7 above, where the bidder in terms of the Amended B-

BBEE Codes is a Generic Entity (Turnover of over R50 mil).

4.1.3.9. The appointed service provider shall sub-contract practitioners

from previously disadvantaged groups (black, female, youth and

people with disability) and/or local (within NMBM) black-owned

companies (with a turnover of less than R50 mil), where scope and

credentials permit.

4.1.3.10. Proof of registration with Treasury’s Centralised Supplier Database

(CSD) not older than three (3) months old.

4.1.3.11. TASEZ will only award the tender to a bidder who is tax compliant.

The tax compliance status of the Bidder will be verified through

CSD and SARS website via the provided pin. The prospective

Bidder must ensure that they are Tax Compliant throughout the

validity period of the bid in review.

4.1.3.12. Bidder will be evaluated on functionality and are expected to

meet the minimum of 70% threshold in order to be evaluated

further. The evaluation criteria for measuring functionality and

weight of each criterion are provided in the tables below.

4.1.3.13. Bidder’ servants are prohibited from doing any form of business

with organs of state, whether in their own capacity as individuals

or through companies in which they are directors. Verification will

be done, and Bidder will be disqualified should they be found to

be in contravention with the regulations. If the bidder has been

granted permission by Treasury, the letter must be provided with

the bid document.

4.2. Tender Returnable Requirements

Bidder shall submit all tender returnable documents as indicated in the Table 1

below for evaluation purposes. Failure to submit these documents by the Bidder

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

shall be regarded as non-responsive / mandatory non-performance / non-

compliance and the Bidder’s submission shall be disqualified.

4.2.1. Tender Returnable Requirements

Table 1: Tender Returnable Requirements to be submitted.

Document that must be Returnable for the RFP

Submitted

Company Registration The Bidder to submit their proof of registration with

Documents CIPC

Tax Pin The Bidder must submit a valid Tax Pin

B-BBEE Certificate or The Bidder must submit valid B-BBEE Certificates or

Certified Copy Sworn Affidavits.

EME – Sworn Affidavit Trusts, Consortiums or Joint Ventures (including

QSE – SANAS unincorporated consortia and joint ventures) must

Accredited submit as follows

Individual B-BBEE Certificate

Consolidated B-BBEE Certificate for the Trust,

Consortium, Joint Venture indicating the B-BBEE level

for the Organisation.

SBD 1 – Invitation to Bid Fully completed and signed SBD 1 form. In case of a

Joint Venture / Consortium, a separate SBD 1 form in

respect of each party to the JV must be completed

and submitted.

Letter of Intent to enter A letter of Intent to enter into Joint Venture /

into Joint Venture / Consortium must be signed by all parties in the JV.

Consortium

Letter of Authority for JV The Letter of Authority to sign JV / Consortium

/ Consortium documents must be signed by all parties in the JV.

SBD 4 – Declaration of Complete & sign the supplied document. In case of a

Interests Joint Venture / Consortium, a separate declaration of

interest form in respect of each party to the JV must

be completed and submitted.

SBD 6.1 – Preference Preference Points Claim Form – Complete and sign

Points Claim Form the supplied document.

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

Document that must be Returnable for the RFP

Submitted

SBD 6.2 – Local Content Bidder to submit their proposed local content

Declaration declaration on SBD 6.2 as attached in the Annexures

of this document.

Pricing Schedule Completed, priced and signed pricing schedule for

the solution to be implemented / Pricing Schedule

clearly legible with permanent ink

Failure to submit all the requirements as above (completed and signed

including attachments), may result in submissions being deemed null and

void and may be considered “non-responsive” and therefore not

considered further.

Name of Bidder: ______________________________________________________________.

Signature of Bibber: _______________________________ Date: _________________.

5. Evaluation of Bids

The bid evaluation process will consist of the following four (4) Stages:

5.1. Responsiveness Assessment

The following criteria will be used in assessing the responsiveness of bids:

5.1.1. Stage 1 – Administrative Requirements Criteria

This is the assessment of compliance with the minimum Administrative

Requirements as detailed in Table 2 below. No points or score will be

allocated in criteria. Non-compliance with any of these Administrative

Requirements will result in disqualification.

Table 2: Administrative Requirements

Description Compliant Non-

Compliant

1) CIPC Registration Documents

2) Valid Tax Clearance Certificate / Tax Pin

3) Valid CSD report (Not older than three (3) months)

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

4) Valid Letter of Good Standing issued by the

Department of Labour or RMA.

5) Valid B-BBEE Certificate

Sworn Affidavit for EME
SANAS Accredited for QSE (TASEZ to verify with

Sanas)

6) Completed and Fully Signed SBD 1

7) Completed and Fully Signed SBD 4

8) Completed and Fully Signed SBD 6.1

5.1.2. Stage 2- Mandatory Returnables

The Bidder shall take note of the required returnable schedules that must

be fully complied with and submitted with their tender submission. It is the

responsibility of the Bidder to ensure that the information submitted is

sufficient to evaluate their tender and design for the system.

Failure to submit all mandatory requirements will result in submissions being

deemed null and void and shall be considered “non-responsive” and

therefore not considered further.

Table 3: Mandatory Requirements

Description Compliant Non-

Compliant

1. 3. Valid Letter of Good Standing relating to the

scope of work issued by the Department of Labour

or RMA

2. SBD 4 – Declaration of Interests

5.1.3. Stage 3 – Technical / Functionality Evaluation

Only bids that comply with the indicated Mandatory Administrative

Requirements will be considered for the Technical/Functional Evaluation

Stage.

The Technical/Functional Evaluation criteria for this bid is indicated in tables

below including the scoring system and weight allocation that will be used

for the evaluation of the bids. Bidder are required to achieve a minimum of

70 points out of 100 points to proceed to Stage 3 (Price and Specific Goal).

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

Table 4: Company Experience

References Letters No. of Letters Points

Claimed

Reference letters issued by the 4 References of similar

Bidders’ previous client for similar completed project

work completed on the referees 3 References of similar

Company’s Letterhead. The letters completed project

should have contactable references 2 References of similar

in providing similar work. completed project

1 Reference of similar

The references must be for the provision completed project

of roller door repair and maintenance No reference

services.

provided

Note, Completion Certificate / Award

letters will not be considered.

Total Points Claimable 50

Table 4: Experience of the competent person

Personnel Experience Level of Details Points

Claimed

Detailed Curriculum Vitae of 5 Years and Above 30

the competent person in

maintaining of Access 3-4 Years 15

control systems- (Boom

1-2 Years 10 gates, Turnstiles and spikes)

The cv and qualifications

submitted should be of the 0 – Years 0

same recommended

competent personal.

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

Bidder to provide one name

of the competent person to

be evaluated.

Name: ___________________

Total Points Claimable 30

Table 5: Qualification of the Competent person

Personnel Experience Level of Details Points

Claimed

The competent person should

submit a copy of

1. Matric or N3 certificate,

and 1. Matric or N3

2. Mechanical or electrical certificate and trade

trade test 20 test

Bidders to attach the

qualifications, and

the submitted

qualifications should

be of the same

recommended

competent personal.

One qualification or No Bidder to provide one name of

0 submission the competent person

qualifications to be evaluated.

Name: ___________________

Total Points Claimable 20

The minimum threshold points for functionality are 70 points out of 100 points

and any bidder scoring less than 70 points will not be considered for further

evaluation. Bidder to address and respond to all areas of the evaluation

criteria. Any bid scoring less than the Minimum required in any one or more

of the above-mentioned evaluation criteria will not be evaluated further.

Any bid not covering all of the above will not be evaluated. For purpose of

comparison and in order to ensure a meaningful evaluation, Service

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

Providers are requested to furnish detailed information in substantiation of

compliance to the evaluation criteria mentioned above.

5.1.4. Stage 4 – Price and Specific Goal

Bidder must fully complete the Pricing Schedule in Table 8 below. The bid

will be evaluated on the 80/20 principle. Risk assessment will be conducted

on the top three (3) Bidder using the Bidder’ audited financial statement.

Bidder to submit 3 years audited financial statements.

6. Duration of the Contract

The contract shall be for a period of 36 months.

RFP Description: Appointment of two experienced service providers to

execute a three-year maintenance services plan and repairs

on a call-out basis for the Access control system

RFP Number: RFP 023/2025

Closing Date: 23 July 2026

Closing Time: 12:00 pm

RFP Validity Period: 120 Calendar Days

Compulsory Briefing: Compulsory Briefing Session Details:

Date: Yes

Time:

to ensure it is in line with the authorized version on the system.

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

Table 1: Tender Returnables Requirements to be submitted. ................................................... 19

Table 2: Administrative Requirements ......................................................................................... 20

Table 3: Mandatory Requirements .............................................................................................. 21

Table 4: Company Experience ....................................................... Error! Bookmark not defined.

Table 5: Key Resources Qualifications ........................................... Error! Bookmark not defined.

Table 6: Key Personal Experience................................................... Error! Bookmark not defined.

Table 7: Project Implementation / Management Plan ................ Error! Bookmark not defined.

Table 8: Resource Hourly Rates (based on the scope of work outlined in item 3 above) Error!

Table 9: Pricing Summary ................................................................ Error! Bookmark not defined.

Table 10: Full details of Directors / Trustees / Members / Shareholders. ................................... 37

RFP NO: TASEZ/RFP023/2025 OF 58 Bidders Initials

RFP 023/2025 Appointment of two experienced Document No: TAS-FSC-RFP02

service providers to execute a three-year Revision No: 01

maintenance services plan and repairs on a call-out Effective Date: May 2022

basis for the Access control system

Table 11: Price and B-BBEE Points Allocations ............................... Error! Bookmark not defined.

1. Introduction