RFP: turnkey bulk community electrification funding and implementation for nkangala district municipality (36 months)

Submit a list of returnable documents as specified in the RFP. Ensure all required documents are included to avoid disqualification.

A list of returnable documents must be submitted as part of the proposal.

The project involves sourcing funds at risk and implementing bulk community electrification distribution on a turnkey basis. The contract duration is 36 months (3 years).

Objective: Source funds for Nkangala District Municipality to implement IDP projects, including electrical infrastructure, solar energy, and skills development.

Scope of Work:

• Sourcing funds for implementation of various electrical projects (e.g., bulk community electrification, upgrading electrical infrastructure).
• Sourcing funds for renewable energy projects (e.g., solar plants, hydro-electricity generation, solar lights, solar panels for municipal buildings, bulk energy supply solar plants).
• Skills development: Training for municipal officials.

Location: All municipalities within Nkangala District Municipality.

Project Flexibility:

• Municipality will provide projects from its IDP list that lack budget.
• Service providers may also propose projects not included in the municipality’s plans.
• Automatic appointment for sourcing and implementation if funds are approved.

Requirements for Service Providers:

• Must submit a project team and list of previously implemented projects with the tender.

Service providers must:

• Have at least five years of experience in Local Government finance, accounting, and reporting.
• Demonstrate specific experience in sourcing funding for local municipalities.
• Provide proof of previous similar work and a company profile.
• Show a proven track record in sourcing funds for comparable projects.

Service providers must:

• Have necessary skills, experience, expertise, and capacity to perform the work.
• Submit proof of previous similar work and company profile.
• Demonstrate at least five years of experience in Local Government finance, accounting, and reporting.
• Show specific experience in sourcing funding for local municipalities.
• Provide a proven track record in sourcing funds, particularly for local government projects.

Contractual terms will be governed by a Service Level Agreement (SLA) signed between the municipality and the successful service provider. Key points:

• Tasks will be managed per the SLA.
• Successful service provider will collaborate with a designated Project Sponsor and seconded municipal officials for skills transfer.
• Service provider must appoint a Project Manager as the liaison with the municipality.
• Appointment is contingent on signing the SLA. Terms, including consequence management, will be negotiated. If no agreement is reached, the municipality may appoint an alternative provider under the same terms.

Service providers must:

• Submit a project team and list of previously implemented projects with their tender.
• Work with municipality-provided IDP projects lacking budget.
• May propose additional projects not included in the municipality’s plans.
• Will be automatically appointed for sourcing and implementation if funds are approved.

Technical Director: Mr AJ Skosana. Service providers must report regularly to this contact and the designated official within Nkangala District Municipality.

Scope: Sourcing funds at risk and implementation of bulk community electrification distribution on a turnkey basis. Duration: 36 months (3 years).

Submit the following returnable documents: Name of Tenderer, CSD Registration Number.

Required returnable documents: Name of Tenderer, CSD Registration Number.

CSD Registration Number is required.

Date 08TH JULY 2026 Time 14:00pm 1050

{"name":null,"email":null,"phone":"013 249 2006","department":"Supply Chain Management","address":"F 36 MONTHS (RE-ADVERT) (RE-ADVERT) (RE-ADVERT)"}

Returnable Documents: Returnable Schedules required for Tender Evaluation

Returnable documents Terms of Reference Terms of Reference the returnable documents are deemed to be part of these tender conditions.

Additional Relevant Documents

Supply Chain Management Policy

3. Interpretation

The tender data and additional requirements contained in the tender schedules that are included in

the returnable documents are deemed to be part of these tender conditions.

4. Communication.

The Employer’s Representative is;

Accounting Officer Procurement Enq. Technical Enquiries

Mr ML Mahlangu Mr SI Masilela - Supply Chain Mr AJ Skosana

Unit P.O. Box 437 P.O. Box 437

P.O. Box 437

Middelburg Middelburg Middelburg

1050 1050 1050

013 249 2006 Tel: 013 249 2040 013 249 2104 / 3 / 5 / 6 / 7

Attention is drawn to the fact that verbal communication given by the Employer’s representative

prior to the close of tenders will not be regarded as binding on the employer. Only information

4.1 issued formally by the employer in writing to the tenders, under the signature of the Accounting

Officer will be regarded as amending the tender documents.

Request for proposal (RFP) for sourcing funds at

Risk and implementation of bulk community

Electrification distribution on a turnkey basis for

Period of 36 months

5.1 The Employer’s right to accept or reject any tender offer

• The employer has the right not to accept the lowest tender and to accept the whole or part of

any tender or not to consider any tender not suitably endorsed is fully reserved by the

Nkangala District Municipality.

5.2 NDM reserves the right to request original documents of the bidder upon appointment to be

submitted to Commissioner of Oath.

6. Tenderer Obligations

6.1 The Council retains the right to call for any additional information that it may deem necessary.

6.2 If tendering as a Joint Venture, Joint venture must be constituted by means of a comprehensive

and fair, written agreement between the members, which sets out their obligations, rights, risks and

rewards.

Joint venture members should share at least the following aspects of the joint venture activities in a

meaningful and equitable manner:

1. Control
2. Management
3. Operations
4. Risk
5. Profit and Loss

6.3 If a Tenderer , or any person employed by him is found to have either directly or indirectly,

promised or given to any person in the employment of Council, any commission, gratuity, gift or

other consideration, The Council shall have the right to summarily and without recourse to law and

without prejudice to any other legal remedy which it may have in regard to any loss and/ or

additional costs or expenses, to disqualify the Tender or cancel the Contract without paying any

compensation to the aforesaid Tender or Contract.

6.4 At the request of the Municipal Manager or his authorised representative from furnishing him with

additional information, or with a sample or specimen for testing purposes or otherwise, or from

giving a demonstration to enable the recommendation to the Council’s responsible Committee on

the award of the contract be formulated

7. Tender Eligibility

Only those bidders who have relevant experience on similar projects pertaining to the sourcing of

funds for community development and provide Professional Indemnity Insurance of R100 000.00

for each claim are eligible to tender.

8. Compensation of tendering

The employer will not compensate the tenderer for any costs incurred in the preparation and

submission of a tender offer, including the cost of any testing necessary to demonstrate that

aspects of the offer satisfy requirements.

9. Check documents.

The Tenderer should check the tender documents on receipt for completeness and notify the

employer of any discrepancy or omission.

Request for proposal (RFP) for sourcing funds at

Risk and implementation of bulk community

Electrification distribution on a turnkey basis for

Period of 36 months

Nkangala District Municipality reserves the right to request the bidder to submit original

documents (as detailed in the proposed key personnel of the tender document and but not

limited to, company CK document, qualifications of key personnel for review and

certification by its Commissioner of Oath.

10. Confidentiality and Copyright of Documents.

Treat as confidential all matters arising in connection with the tender. Use and copy the documents

issued by the employer only for the purpose of preparing and submitting a tender offer in response

to the invitation.

In submitting any information or documentation requested in this tender or any other

information that may be requested pursuant to this Tender, you are consenting to the

processing by NDM, or its stakeholders of your personal information and all other personal

information contained therein, as contemplated in the Protection of Personal Information

Act, No. and Regulations promulgated thereunder (“POPI Act”). Further, you

declare that you have obtained all consents required by the POPI Act or any other law

applicable. Thus, you hereby indemnify NDM against any civil or criminal action,

administrative fine or other penalty or loss that may arise because of the processing of any

personal information that you submit.

11. Clarification Meeting

Date 08TH JULY 2026

Time 14:00pm

Venue Physically at Nkangala

District

Municipality Building

2A Walter Sisulu Street

Middelburg

1050

11.1 In the case of a Joint Venture a representative of each of the Companies in the Joint Venture

partnership should attend the meeting.

11.2 No individual may represent more than one tenderer at the compulsory briefing session. Non-

completion in full of the fields required on the attendance register may lead to automatic

disqualification

12. Submitting tender offer:

12.1 No Tender document will be considered unless submitted on Council’s Official Tender Document

12.2 Return all the returnable documents to the employer after completing them as per details on 17.1

below.

12.3 Tenders must be deposited in the tender box clearly marked:

Request for proposal (RFP) for sourcing funds at risk and implementation

Of bulk community electrification distribution on a turnkey basis for

Period of 36 months (re-advert) (re-advert) (re-advert)

Location of tender Box: Main Entrance Ground floor Nkangala DM Building

Physical Address: Nkangala District Municipality, 2A Walter Sisulu Street, Middleburg 1050.

13. Telephonic, telegraphic, telex, facsimile or emailed tenders will not be considered.

Request for proposal (RFP) for sourcing funds at

Risk and implementation of bulk community

Electrification distribution on a turnkey basis for

Period of 36 months

14. All tender received by the Nkangala District Municipality will remain in the Municipality’s possession

as confidential until after the award is made.

15. Accept that a tender submitted to the employer cannot be withdrawn or substituted. No substitute

tenders will be considered.

16. Professional Indemnity Insurance

The Employer shall not award a contract to any bidder that does not hold a valid professional

indemnity insurance policy cover with an amount not less than R100 000.00 per claim for the

duration of the contract.

17. Closing Time:

17.1 The time and location for opening of the Tender offers are:

Closing Time: 12:00 pm

Closing Date: 24 JULY 2026

Nkangala District Municipality

Location: Room D22 Ground Floor

2A Walter Sisulu Street

Middelburg

1050

17.2 After the opening of the tender proposals, no information relating to the clarification, determination

of responsiveness, evaluation and comparison of tender proposals and recommendations

concerning the award of the tender shall be disclosed to any other bidder or persons not concerned

with such process until the award of the Tender has been announced by the NDM.

18 Pricing the tender

State the rates and prices in Rand.

19 Alterations to the Tender Documents.

No alterations may be made to the tender document issued by the employer.

Proposals and any other supporting documents must be attached to the back of this tender

document.

20 Alternative tender offer.

No alternative tender offers will be considered or accepted.

21 Tender Offer Validity

The Tender offer validity period is 90 days from the closing date.

22 Tender clarification after submission

A tender may be regarded as non-responsive if the bidder fails to provide clarification requested by

the employer within the time for submission stated in the employer’s written request.

23 Tender evaluation points

23.1 The value of this bid is estimated not to exceed R50 000 000 (all applicable taxes included) and

therefore the 80/20 system shall be applicable.

Request for proposal (RFP) for sourcing funds at

Risk and implementation of bulk community

Electrification distribution on a turnkey basis for

Period of 36 months

23.2 Preference points for this bid shall be awarded for:

(a) Price; and

(b) Specific Goals

23.4 The maximum points for this bid are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and Specific Goals 100

24. Evaluation of Tenders

The Tenderers notice is drawn to the fact that the evaluation, adjudication and awarding of this

tender will be in terms of the Supply Chain Management Policy of the NDM.

24.1 The following steps will be followed in evaluation;

1. Determination of whether or not tender offers are complete.

2. Determination of whether or not tender offers are responsive.

3. Determination of the reasonableness of tender offers.

4. Confirmation of the eligibility of preferential points claimed by bidders.

5. Determination of expertise and experience of bidders.

6. Awarding of points for financial offer.

7. Ranking of bidders according to the total points

8. Performance of risk analysis by checking the capacity of the bidders

9. Tenders are adjudicated in terms of NDM Supply Chain Management Policy, and the following

framework is provided as a guideline in this regard.

framework is provided as a guideline in this regard.

26. Evaluation Criteria

The procedure for the evaluation of responsive tender offer is the 80/20 preference. Pricing Low.

does not guarantee appointment. Minimum quality point to be achieved in order to be considered

for further evaluation is 70%. Therefore, the bids will be-evaluated in Three (03) stages, namely:

1. Stage 1: Responsiveness

2. Stage 2: Functionality

3. Stage 3: Preference point 80 — Price and 20 Specific goals scoring

The tender’s responsiveness in relation to points is therefore summarized as follows:

Organising and Staffing 30

Approach and methodology 40

Experience of the firm 30

Total 100

Request for proposal (RFP) for sourcing funds at

Involvement in comparable 1-2 No 10

projects (Note 2) 3 and above No 15

Sub-Total 15

Total 30

Approach and methodology (Maximum Points obtainable 40)

which risk is to be managed

is too generic.

Schedule Methodology: Methodology is specifically

are exceptionally

approached in an innovative

and efficient way. Approach

No 40

paper details ways to

improve the project

outcomes and the quality of

the outputs.

Sub-total 40

Request for proposal (RFP) for sourcing funds at

curriculum vitae (CV). The CV must contain only necessary and relevant information for the

purpose of this project (not marital status, hobbies, number of children, etc.).

Note 3: Approach and methodology

documents (as detailed in the proposed key personnel of the tender document and but not

limited to, company CK document, qualifications of key personnel for review and

certification by its Commissioner of Oath.

Period of 36 months

EXPERIENCE OF THE FIRM (Maximum Points obtainable 30)

1 to 3 projects No 20 Tenderer must submit

evidence of similar projects

undertaken pertaining to the 4 projects and above No 30

sourcing of funds (Note 4)

Sub-total 30 0

Total score: ___________/100

The tenderers that scored a minimum number of 70 points will qualify to

Be evaluated in terms of the 80/20 preference point systems.

Note 1: Academic Qualifications

Note 4: Experience of the Firm

company’s experience must be in the form of appointment letters or Reference letters as

supporting documents for the work done in similar projects. Failure to attach proof of experience of

the firm will warrant zero (0) points and failure to provide the information shall warrant an

elimination factor.

Request for proposal (RFP) for sourcing funds at

Evaluation of the Tenderer’s position in terms of:

▪ Previous and expected current experience of the company.

▪ Current contractual obligations

▪ Capacity to execute the contract

Request for proposal (RFP) for sourcing funds at

o Position in the firm and within the organisation of this assignment

o PDI status (describing population group, gender and disabilities)

o Educational qualifications

o Professional Registrations

o Relevant experience (actual duties performed, involvement and responsibility), including

locations, dates and durations of assignments, starting with the latest.

o Language proficiency and

o References (company name, individual name, position held, contact details)

company’s experience must be in the form of appointment letters or reference as supporting

documents for the work done in similar projects.

6.3 If a Tenderer , or any person employed by him is found to have either directly or indirectly,

promised or given to any person in the employment of Council, any commission, gratuity, gift or

other consideration, The Council shall have the right to summarily and without recourse to law and

without prejudice to any other legal remedy which it may have in regard to any loss and/ or

additional costs or expenses, to disqualify the Tender or cancel the Contract without paying any

compensation to the aforesaid Tender or Contract.

6.4 At the request of the Municipal Manager or his authorised representative from furnishing him with

additional information, or with a sample or specimen for testing purposes or otherwise, or from

giving a demonstration to enable the recommendation to the Council’s responsible Committee on

the award of the contract be formulated

submission of a tender offer, including the cost of any testing necessary to demonstrate that

aspects of the offer satisfy requirements.

implementation programme project objectives and

and method statement as to methods of work. Is

how your company will sufficiently flexible to

undertake the process for accommodate changes that

No 20

the Sourcing of funds at Risk may occur during execution.

and Implementation of Bulk The quality plan and

Authority (SAQA). Failure to attach proof of academic qualifications will result in the project

manager being regarded as not having minimum prescribed qualifications and will eliminate the

tender from further evaluation.

Note 2: Involvement in comparable projects

Pricing instructions

Bills of quantities

Contract Data

Pricing data

• The Tenderer’s attempts to influence or has in fact influenced the evaluation and/or awarding

of the contract.

• The Tender has been submitted after the relevant closing date and time.
• Failure to complete and sign Form C1.1 Form of Offer and Acceptance
• If any municipal rates and taxes or municipal service charges owed by that Tenderer or any of

its directors to the municipality, or to any other municipality or municipal entity, are in arrears

for more than three months.

valid tax clearance certificate has been submitted

Tax Compliance letter with a unique PIN in terms of the electronic Tax Compliance Status

Tax Compliance letter with a unique PIN in terms of the

Tax Compliance Status (TCS) system from SARS must been submitted

proof of experience of

appointment letters or Reference letters as

appointment letters or reference as supporting

key personnel CVs

8. Compensation of tendering

documents (as detailed in the proposed key personnel of the tender document and but not

limited to, company CK document, qualifications of key personnel for review and

Form of Offer and Acceptance

B-BBEE Details: arded as non-responsive if the bidder fails to provide clarification requested by

the employer within the time for submission stated in the employer’s written request.

23 Tender evaluation points

23.1 The value of this bid is estimated not to exceed R50 000 000 (all applicable taxes included) and

therefore the 80/20 system shall be applicable.

Request for proposal (RFP) for sourcing funds at

Risk and implementation of bulk community

Electrification distribution on a turnkey basis for

Period of 36 months

23.2 Preference points for this bid shall be awarded for:

(a) Price; and

(b) Specific Goals

23.4 The maximum points for this bid are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and Specific Goals 100

24. Evaluation of Tenders

The Tenderers notice is drawn to the fact that the evaluation, adjudication and awarding of this

tender will be in terms of the Supply Chain Management Policy of the NDM.

24.1 The following steps will be followed in evaluation;

1. Determination of whether or not tender offers are complete.
2. Determination of whether or not tender offers are responsive.
3. Determination of the reasonableness of tender offers.
4. Confirmation of the eligibility of preferential points claimed by bidders.
5. Determination of expertise and experience of bidders.
6. Awarding of points for financial offer.
7. Ranking of bidders according to the total points
8. Performance of risk analysis by checking the capacity of the bidders
9. Tenders are adjudicated in terms of NDM Supply Chain Management Policy, and the following

framework is provided as a guideline in this regard.

26. Evaluation Criteria

The procedure for the evaluation of responsive tender offer is the 80/20 preference. Pricing Lo

• A Tax Compliance letter with a unique PIN in terms of the electronic Tax Compliance Status

(TCS) system from SARS must been submitted.

• Pages to be completed, removed from the Tender document, and have therefore not been

submitted.

• If tender document is not fully completed as required and as stipulated in the tender data.
• If any tender document is tempered with or it is unbinded or unbundled.
• Failure to complete the schedule of quantities as required – only lump sums provided.
• Scratching out without initialling next to the amended rates or information.
• Writing over / painting out rates / the use of tippex or any erasable ink, e.g., pencil.
• The Tender has not been properly signed by a party having the authority to do so, according

to the Form – E “Authority for Signatory”.

• A Resolution by a Board of Directors of the Company authorizing the Tenderer to sign the

All tender received by the Nkangala District Municipality will remain in the Municipality’s possession as confidential until after the award is made. tenders will be considered.

If tendering as a Joint Venture, Joint venture must be constituted by means of a comprehensive and fair, written agreement between the members, which sets out their obligations, rights, risks and rewards. meaningful and equitable manner:

The Employer’s Representative is; Unit P.O. Box 437 P.O. Box 437 P.O. Box 437 1050 1050 1050 013 249 2006 Tel: 013 249 2040 013 249 2104 / 3 / 5 / 6 / 7

Scope: Sourcing funds at risk and implementation of bulk community electrification distribution on a turnkey basis for a period of 36 months. Restrictions: Service Provider may not release public or media statements or publish material related to the services or project without written approval from the Employer.

Payment: In accordance with the Nkangala District Supply Chain Management Policy. Insurance: Service Provider must provide professional indemnity insurance with a cover of R100,000.00 per claim. Overtime: Client is not responsible for any overtime worked or payments made to the Service Provider's personnel.

Subcontracting: Service Provider may not subcontract any work without approval from Nkangala District Municipality. Intellectual Property: Copyright of all documents prepared for the project vests with Nkangala District Municipality.

Returnable Documents: Not explicitly listed in the provided text. Refer to the RFP document for specific forms or documents required for submission.

Scope of Work: Turnkey implementation of bulk community electrification distribution, including sourcing funds at risk. Additional relevant documents include the Supply Chain Management Policy of Nkangala District Municipality.

Pricing Schedule: Follow C2.1 Pricing Instructions and C2.2 Bill of Quantities. Ensure all rates and quantities are clearly specified and aligned with the Scope of Work (Part C3).

Pricing Data: Submit pricing as per C2.1 Pricing Instructions and C2.2 Bill of Quantities. Ensure alignment with the Scope of Work (Part C3).

Contractual Terms: Refer to Part C1 (Agreements and Contract Data), including C1.1 Form of Offer and Acceptance and C1.2 Contract Data.

Submit a signed Form of Offer and Acceptance (Form C.1.1). Ensure all required documents listed in the Tender Data and addenda are examined and accepted. Covering letters are not part of the final contract; any deviations must be recorded in the Schedule of Deviations. Return one signed copy of the Acceptance part to the Tenderer before the end of the validity period stated in the Tender Data. Failure to deliver bonds, guarantees, proof of insurance, or other required documentation within two weeks of receiving the signed Agreement may result in contract repudiation.

Scope: Sourcing funds at risk and implementation of bulk community electrification distribution on a turnkey basis for a period of 36 months. The contractor must perform all obligations under the contract, including compliance with all terms and conditions. Payment: The contractor/service provider will be paid a percentage of the total secured funding allocated for implementation.

Pricing is structured in four parts: Part 1 (Agreements and Contract Data), Part 2 (Pricing Data), Part 3 (Scope of Work), Part 4 (Additional Documentation). Additional drawings or documents may be incorporated by reference. Payment to the contractor is a percentage of the total secured funding allocated for implementation.

Pricing and financial documentation are structured as follows: Part 1 (Agreements and Contract Data), Part 2 (Pricing Data), Part 3 (Scope of Work), Part 4 (Additional Documentation). Drawings and other documents may be incorporated by reference. Bonds, guarantees, and proof of insurance must be delivered as per the Conditions of Contract within two weeks of receiving the signed Agreement.

Compliance with all terms and conditions of the contract is mandatory. Bonds, guarantees, proof of insurance, and other documentation must be provided as per the Conditions of Contract. Any deviations from tender documents must be recorded in the Schedule of Deviations and signed by authorised representatives of both parties.

The contract comes into effect upon receipt of a fully signed copy of the Agreement, including the Schedule of Deviations (if any). The contractor must notify the employer within five days of receipt if they cannot accept the Agreement's contents; otherwise, it becomes binding. Bonds, guarantees, proof of insurance, and other required documentation must be delivered within two weeks of receiving the signed Agreement. Failure to do so constitutes repudiation. Amendments or deviations are only valid if recorded in the Schedule of Deviations and signed by both parties.

Deviations from tender documents are limited to those permitted in the Conditions of Tender. Covering letters are not part of the final contract. Any deviations agreed during the Offer and Acceptance process must be recorded in the Schedule of Deviations. All changes or clarifications agreed upon by the parties must be incorporated into the final contract draft.

Scope includes the construction of temporary and permanent risk-related infrastructure. Bidders must price all items in the schedule, as the employer reserves the right to request additional work based on the tendered rates.

Pricing must be monthly, based on activity completion, and must not exceed the allocated budget for each activity without prior written client approval. All rates and amounts must be handwritten in black ink. Prices must be full and inclusive, exclusive of VAT, and cover all costs, expenses, general risks, liabilities, and obligations. If any item is unpriced, it will be assumed the bidder has accounted for it under other items. Definitions: Unit (measurement per item), Quantity (number of units), Rate (payment per unit), Amount (Quantity × Rate), Sum (lump-sum amount for described work).

Closing date: 24 July 2026. Closing time: 12:00 PM.

SCM enquiries: SI Masilela, Department of SCM, Phone: 013-249-2104, Email: [email protected]. Technical enquiries: AJ Skosana, Department of Technical Services, Phone: 013-249-2040, Email: [email protected]. Submission address: Bid box at Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, 1050. POPI Information Officer: Mr ML Mahlangu (Municipal Manager), Phone: 013 249 2006, Email: [email protected].

Submit bids by the closing date and time (24 July 2026, 12:00 PM) to the bid box at Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, 1050. Late bids will not be accepted. Bids must be submitted on official forms provided (do not re-type). Failure to complete all compulsory returnable documents will render the bid unresponsive. Required forms include: FORM A (MBD 1 Parts A & B), FORM B (Enterprise Questionnaire for Consortia/Joint Ventures), FORM C (POPI Notice and Consent), FORM D (Declaration of Past SCM Practices), FORM E (Declaration of Interest), FORM F (Authority of Signatory), FORM G (Tax Good Standing), FORM H (Financial References/Bank Details), FORM I (Municipal Utility Account), FORM J (Preference Schedule), FORM K (Certificate of Independent Bid Determination), FORM L (Litigation History), FORM M (Professional Indemnity Insurance), FORM N (Procurement Above R10M), FORM O (Project Structure), FORM P (Key Personnel), FORM Q (Previous Experience), FORM R (Current Projects), FORM S (Approach and Methodology), FORM T (Infrastructure and Resources), FORM U (Sub-Contractors), FORM V (Record of Addenda). Signatures on all forms certify accuracy of information; misrepresentation may lead to contract termination.

Scope: Sourcing funds at risk and implementation of bulk community electrification distribution on a turnkey basis for 36 months. Key deliverables: Full turnkey execution including funding, design, procurement, construction, and commissioning. Verification requirements: Company status (CIPC), tax compliance (SARS), municipal utility accounts, financial status (banks), Compensation Commissioner status (Department of Labour), CIDB registration (for construction-related works), professional memberships, and qualifications of proposed personnel. Proof of previous experience in similar projects is required.

Verification requirements: CIDB registration for construction-related works. Professional membership of firm/project personnel must be verified. Qualifications of proposed project personnel will be vetted. Proof of previous company experience in similar projects is mandatory (FORM Q).

Pricing: Turnkey basis for 36 months. Bid must include all costs (funding, design, procurement, construction, commissioning). Submit banking details (FORM H) with a bank letter ≤3 months old. Municipal utility account (FORM I) must confirm no arrears. Failure to provide financial references or proof of compliance may disqualify the bid.

Submit a bank letter (≤3 months old) confirming account details. Failure to provide this renders the bid unresponsive. For joint ventures, all members must provide banking details. Financial references and credit rating must be disclosed (FORM H). Municipal utility accounts (≤3 months old) must be attached for the bidder and/or directors (FORM I). Proof of no arrears in municipal rates/taxes is required. Successful bidder must sign a written contract (MBD7).

Tax Compliance: Submit Tax Compliance Status (TCS) certificate or PIN (SARS). CSD number acceptable if TCS unavailable. Each consortium/joint venture member must submit separate TCS/PIN/CSD. Apply via eFiling (www.sars.gov.za). Foreign suppliers: Complete pre-award questionnaire (Part B:3) if not RSA residents or without RSA tax liability. B-BBEE: CSD full report with ownership details required for preference points. CIDB registration required for construction works. Professional indemnity insurance proof (FORM M). Declaration of past SCM practices (FORM D), litigation history (FORM L), and good standing regarding tax (FORM G) are mandatory. POPI consent (FORM C) and authority of signatory (FORM F) must be submitted. Joint ventures: Submit resolution, JV agreement, and member documents (CIPC/CK1/CK2, director IDs, shareholder registers).

Contract terms: Successful bidder must sign MBD7 contract form. Joint and several liability applies to consortia/joint ventures. Termination of JV agreement requires 30 days' written notice to the municipality, but liability remains. No cession of rights or assignment of obligations without prior written consent from all JV members and the municipality. Domicilium citandi et executandi must be specified for the JV. Contract may be terminated under GCC condition 8.4 for wilful misrepresentation.

Preference points (20% of total) awarded for specific goals under the 80/20 system (bid value ≤ R50M). Goals: HDI ownership (5 points max), Women (3), People with disabilities (3), Youth (3), Military veterans (3), Locality (NDM boundaries, 3). Proof via CSD full report. FORM J (Preference Schedule) must be completed. Price accounts for 80 points. Organ of state may request substantiation of claims at any time.