Turnkey bulk community electrification distribution project with fund sourcing (36-Month RFP)

Scope: Sourcing funds at risk and implementation of bulk community electrification distribution on a turnkey basis for a period of 36 months. Bill of Quantities: Not applicable.

Bill of Quantities: Not applicable. No pricing schedule provided.

Bill of Quantities: Not applicable. No specific financial requirements stated.

Submit the following returnable documents as part of the proposal. Ensure all required forms and supporting documents are included to avoid disqualification.

Scope of work includes sourcing funds at risk and implementing bulk community electrification distribution on a turnkey basis for a period of 36 months. Refer to Part C3 for detailed scope requirements. Additional relevant documents include the Supply Chain Management Policy (Part C4.1).

Pricing must follow Part C2: Pricing Data, including C2.1 Pricing Instructions and C2.2 Bill of Quantities. Ensure alignment with contract data in Part C1.

Pricing must adhere to Part C2: Pricing Data, including C2.1 Pricing Instructions and C2.2 Bill of Quantities. Ensure all pricing details are accurately completed and submitted as per the contract data in Part C1.

Contract terms are outlined in Part C1: Agreements and Contract Data, including C1.1 Form of Offer and Acceptance and C1.2 Contract Data.

Scope includes the construction of temporary and permanent infrastructure for bulk community electrification distribution on a turnkey basis. Bidders must account for all risks associated with these activities.

Key definitions for pricing: Unit (standardized measurement per item), Quantity (number of units), Rate (payment per unit), Amount (Quantity × Rate), Sum (lump-sum for non-measurable items).

Pricing must be structured as follows: All activities invoiced monthly based on completion, not exceeding the allocated budget for each activity. Total price for activities cannot be exceeded without prior written approval from the Client. Schedule of Activities and Bills of Quantities must cover service provider’s profit, general liabilities, and all service costs. Rates and amounts must be completed by hand in black ink. Prices must be full inclusive prices (exclusive of VAT) covering all costs, expenses, general risks, liabilities, and obligations. If any item is unpriced, it will be assumed the tenderer has allowed for all labour, material, and costs under other items, including potential increases in work quantity. Additional work payments will be based on the tenderer’s inserted rates. Definitions: Unit (measurement per item), Quantity (number of units), Rate (payment per unit), Amount (Quantity × Rate), Sum (amount for items not measured in units).

Submit a signed Form of Offer and Acceptance (Form C.1.1) as part of your proposal. Ensure all deviations from tender documents are recorded in the Schedule of Deviations and signed by both parties. Covering letters are excluded from the final contract unless deviations are agreed upon and documented. The Employer will return a signed copy of the Acceptance part to formalise the contract. Failure to deliver required bonds, guarantees, proof of insurance, or other documentation within two weeks of receiving the signed Agreement constitutes a repudiation of the contract.

The project involves sourcing funds at risk and implementing bulk community electrification distribution on a turnkey basis for a period of 36 months. The scope includes all obligations and liabilities of the Contractor under the Contract, with compliance to all terms and conditions as per the Contract Data. The Contractor will be paid a percentage of the total secured funding allocated for implementation.

The pricing structure is divided into: Part 1 (Agreements and Contract Data), Part 2 (Pricing Data), Part 3 (Scope of Work), and Part 4 (Additional Documentation). Drawings and other documents may be incorporated by reference.

Pricing and financial terms are structured as follows: Part 1 (Agreements and Contract Data), Part 2 (Pricing Data), Part 3 (Scope of Work), and Part 4 (Additional Documentation). Drawings and other documents may be incorporated by reference. The Contractor's payment is a percentage of the total secured funding allocated for implementation.

Bidders must comply with all terms and conditions of the Contract Data. Required documentation includes bonds, guarantees, proof of insurance, and any other documents specified in the Conditions of Contract. These must be delivered within two weeks of receiving the signed Agreement.

The Schedule of Deviations is the only valid record of deviations, amendments, confirmations, or clarifications agreed upon during the offer and acceptance process. No other communications (written, oral, or implied) are considered part of the contract.

Any confirmations, clarifications, or changes to tender documents agreed upon during the offer and acceptance process must be recorded in the Schedule of Deviations and incorporated into the final contract draft.

Technical Director: Mr AJ Skosana. Regular reporting to this contact and the designated official within Nkangala District Municipality is required.

Scope: Sourcing funds at risk and implementing bulk community electrification distribution on a turnkey basis for 36 months. Projects include: electrical infrastructure upgrades, renewable energy (solar/hydro) generation, solar lighting, solar panel installations in municipal buildings, and construction of solar plants for bulk energy supply. Skills development (training for municipal officials) is also required.

Key Requirements:

• Service providers must source funds for projects listed in the Municipality’s IDP but not budgeted for.
• Projects may also be initiated by service providers if not included in the municipality’s plans.
• Automatic appointment for sourcing and implementation if funds are approved.
• Location: All municipalities within Nkangala District Municipality.
• Submit a project team and list of previously implemented projects with the tender.

Bidders must meet the following experience and qualification criteria:

• At least 5 years of experience in Local Government finance, accounting, and reporting.
• Proven track record in sourcing funds, specifically for local municipalities.
• Demonstrable experience in similar projects and project financing arrangements.
• Submit proof of previous similar work and a company profile.
• Provide a project team and list of previously implemented projects with the tender.

Bidders must:

• Have at least 5 years of experience in Local Government finance, accounting, and reporting.
• Demonstrate specific experience in sourcing funds for local municipalities.
• Provide proof of previous similar work and a company profile.
• Submit an implementation plan before project commencement (approved by the departmental end user).
• The plan will form the basis of the project charter signed by the Accounting Officer and the appointed service provider.

Contractual terms include:

• Tasks will be managed as per the Service Level Agreement (SLA) signed between the Municipality and the successful service provider.
• The service provider will work with a designated Project Sponsor and seconded municipal officials for skills transfer.
• A Project Manager must be identified to liaise between the service provider and the Municipality.
• Appointment is subject to concluding the SLA. Terms and conditions (including consequence management) will be negotiated. If no agreement is reached, the Municipality reserves the right to appoint an alternative provider under the same terms.

General requirements for bidders:

• The Municipality will provide projects from its IDP that lack budget allocation.
• Bidders may also propose projects not included in the Municipality’s plans.
• Automatic appointment for sourcing and implementation if funds are approved.
• Submit a project team and list of previously implemented projects with the tender.

Technical Director: Mr AJ Skosana. The service provider must report regularly to this contact and the designated official within Nkangala District Municipality.

• Closing date: 24 July 2026 at 12:00.
• Compulsory clarification/briefing session: 08 July 2026 at 14:00, physically at Nkangala District Municipality Building, 2A Walter Sisulu Street, Middelburg 1050.
• For joint ventures, a representative from each company must attend.
• Non-completion of the attendance register may lead to automatic disqualification.
• Tender offer validity period: 90 days from the closing date.

• Compulsory clarification/briefing session on 08 July 2026 at 14:00 at Nkangala District Municipality Building, 2A Walter Sisulu Street, Middelburg 1050.
• For joint ventures, a representative from each company must attend.
• No individual may represent more than one tenderer.
• Non-completion of the attendance register may lead to automatic disqualification.

• Employer’s Representative: Mr ML Mahlangu (Accounting Officer), Mr SI Masilela (Supply Chain), Mr AJ Skosana (Technical Enquiries).
• Address: P.O. Box 437, Middelburg 1050.
• Phone: 013 249 2006 (Accounting Officer), 013 249 2040 (Supply Chain), 013 249 2104/3/5/6/7 (Technical).
• Submission address: Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg 1050.
• Tender box location: Main Entrance Ground floor, Nkangala DM Building.

• Submit only on the Council’s Official Tender Document.
• Return all returnable documents as completed.
• Deposit tender in the marked tender box at Main Entrance Ground floor, Nkangala DM Building, 2A Walter Sisulu Street, Middelburg 1050.
• Telephonic, telegraphic, telex, facsimile or emailed tenders will not be considered.
• Tenders cannot be withdrawn or substituted after submission.
• All tenders remain confidential until after award.
• Failure to complete and sign Form C1.1 (Form of Offer and Acceptance) is grounds for rejection.
• Ensure the tender is fully completed; incomplete documents may be rejected.
• Do not tamper with, unbind, or unbundle the tender document.
• Ensure all required particulars are provided; non-compliance may lead to rejection.

• Return all returnable documents as completed.
• The tender data and requirements in the returnable documents are part of the tender conditions.
• Notify the employer of any discrepancies or omissions in the documents upon receipt.
• Submit tender only on the Council’s Official Tender Document.

• Scope: Sourcing funds at risk and implementation of bulk community electrification distribution on a turnkey basis for 36 months.
• Only bidders with relevant experience in similar projects pertaining to sourcing funds for community development are eligible.
• Bidders must provide Professional Indemnity Insurance of R100,000 per claim.
• Joint ventures must have a comprehensive written agreement covering control, management, operations, risk, and profit/loss sharing.
• The employer reserves the right to request additional information, samples, or demonstrations.
• Tenderers must check documents for completeness and notify of discrepancies.
• Confidentiality and copyright of documents must be maintained.
• Compliance with the Protection of Personal Information Act (POPI) is required.

• Submit a preliminary implementation programme and method statement detailing how your company will undertake the sourcing of funds and implementation.
• Methodology must be specifically tailored to the project objectives, not generic.
• The approach should be innovative, efficient, and detail ways to improve project outcomes.
• The quality plan and risk management approach must address the project's critical characteristics.
• The methodology should be flexible to accommodate changes during execution.

• Submit CVs for key personnel in professional format, including position, PDI status, educational qualifications, professional registrations, relevant experience, language proficiency, and references.
• Firm must provide evidence of similar completed projects (appointment or reference letters).
• Experience scoring: 1-3 projects (20 points), 4+ projects (30 points).
• Team Leader experience: involvement in comparable projects (1-2 projects: 10 points, 3+ projects: 15 points).
• The employer will evaluate the firm's previous experience, current contractual obligations, and capacity to execute.

• Tenderers must not engage in bribery or improper influence; such actions may lead to disqualification or contract cancellation.
• The employer may request additional information, samples, or demonstrations for evaluation.
• Tenderers bear all costs of tender preparation, including any testing.
• Quality planning and risk management must be specifically tailored to the project's critical characteristics.
• Proof of academic qualifications must be attached; failure may lead to elimination.

• Follow pricing instructions and bills of quantities.
• Do not attempt to influence the evaluation or awarding of the contract.
• Ensure the tender is submitted before the closing date and time.
• Complete and sign Form C1.1 (Form of Offer and Acceptance).
• Ensure no municipal rates or service charges are in arrears for more than three months.

• State all rates and prices in Rand.
• Pricing must follow the provided instructions and bills of quantities.
• Failure to complete the schedule of quantities as required (e.g., only providing lump sums) may lead to rejection.
• Do not alter rates or information by scratching out, writing over, using tippex, or erasable ink.
• Ensure all financial submissions are properly formatted and attached to the tender document.

• Submit a valid Tax Compliance letter with a unique PIN from SARS (electronic TCS system).
• Provide a valid Professional Indemnity Insurance cover of R100,000 per claim.
• Submit proof of company experience (appointment or reference letters for similar projects).
• Submit proof of academic qualifications for key personnel; foreign qualifications require SAQA certification.
• Submit a Board Resolution authorising the signatory and Form E (Authority for Signatory).
• Ensure no municipal rates or service charges are in arrears for more than three months.
• Bidders must not have failed to perform satisfactorily on a previous contract with any organ of state in the last five years.
• Compliance with NDM Supply Chain Management Policy is mandatory.

• The contract duration is 36 months.
• Professional Indemnity Insurance of R100,000 per claim is required for the contract duration.
• After tender opening, no information on clarification, evaluation, or award will be disclosed until the award is announced.
• Penalties for fraudulent preference claims or failure to attain specified goals may include contract cancellation, financial penalties, or restriction from doing business with Nkangala District Municipality for 5 years.
• The employer may request written evidence of financial, labour, and resource adequacy.
• The employer reserves the right to appoint auditors for financial investigations.

• Verbal communication prior to tender close is not binding.
• The employer reserves the right not to accept the lowest tender.
• The Council retains the right to call for additional information.
• Tenders remain confidential until after award.
• Tender offer validity is 90 days from closing.
• Failure to provide clarification when requested may render the tender non-responsive.
• Non-compliance with tender conditions or technical specifications may lead to rejection.
• Nominated staff must be assigned as proposed; failure may result in annulment.
• Penalties may apply for fraudulent preference claims.
• The employer may conduct financial investigations.

• The employer may request original documents for verification by a Commissioner of Oath.
• Joint ventures must have a comprehensive written agreement.
• Professional Indemnity Insurance of R100,000 per claim is required.
• Submit a valid Tax Compliance letter from SARS.
• Provide written evidence of financial, labour, and resource adequacy if requested.

• Evaluation uses the 80/20 preference point system (80 for Price, 20 for Specific Goals).
• Minimum functionality score of 70 out of 100 is required to proceed.
• Scoring breakdown: Organising and Staffing (30 points), Approach and Methodology (40 points), Experience of the Firm (30 points).
• Detailed scoring criteria are provided for Team Leader qualifications, experience, firm experience, and methodology.
• Specific documentation (CVs, proof of qualifications, appointment letters) must be submitted to support claims.
• Non-compliance with tender conditions or technical specifications may lead to rejection.

Scope: Sourcing funds at risk and implementation of bulk community electrification distribution on a turnkey basis.

Project Duration: 36 months.

Mandatory: Valid CSD (Central Supplier Database) registration number required.

Submit a list of returnable documents as specified in the RFP. Ensure all required documents are included to avoid disqualification.

A list of returnable documents must be submitted as part of the proposal. Ensure all specified documents are included.

The project involves sourcing funds at risk and implementing bulk community electrification distribution on a turnkey basis. The contract duration is 36 months. The scope is managed by Nkangala District Municipality in Mpumalanga.

Payment Terms: In accordance with the Nkangala District Supply Chain Management Policy.

Insurance: Service Provider must provide professional indemnity insurance with a cover of R100,000.00 per claim.

Overtime: The client is not responsible for any overtime worked or payments made to the Service Provider's personnel.

Subcontracting: No subcontracting of work is permitted without prior approval from Nkangala District Municipality.

Intellectual Property: Copyright of all documents prepared for the project vests with Nkangala District Municipality.

Contract Duration: As per letter of appointment.

Publicity Restrictions: Service Provider may not release public or media statements or publish material related to the services or project without written approval from the Employer.

Completion: Service provision must be completed as per the letter of appointment.

Insurance: Professional indemnity insurance of R100,000.00 per claim is required.

Overtime: Client is not liable for overtime worked or payments to Service Provider’s personnel.

Intellectual Property: All project documents’ copyright vests with Nkangala District Municipality.

Payment: As per Nkangala District Supply Chain Management Policy.

Subcontracting: No subcontracting without prior approval from Nkangala District Municipality.

Closing date: 24 July 2026. Closing time: 12:00 PM.

SCM enquiries: SI Masilela, Department SCM, Phone: 013-249-2104, Email: [email protected]. Technical enquiries: AJ Skosana, Department Technical Services, Phone: 013-249-2040, Email: [email protected]. Submission address: Bid box at Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, 1050. POPI Information Officer: Mr ML Mahlangu (Municipal Manager), Phone: 013 249 2006, Email: [email protected].

Submit bids by 24 July 2026 at 12:00 PM to the bid box at Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, 1050. Late bids will not be accepted. Bids must be submitted on official forms provided (not re-typed) or online. Failure to fully complete all compulsory returnable documents will render the bid unresponsive. Signatures on returnable forms confirm accuracy of information. Required compulsory bid documents: FORM A MBD 1 [PART A & B], FORM B (Enterprise Questionnaire for Consortia/Joint Ventures), FORM C (POPI Notice and Consent), FORM D (Declaration of Past SCM Practices), FORM E (Declaration of Interest), FORM F (Authority of Signatory), FORM G (Declaration of Good Standing Regarding Tax), FORM H (Financial References), FORM I (Municipal Utility Account), FORM J (Preference Schedule), FORM K (Certificate of Independent Bid Determination), FORM L (Declaration of Litigation History), FORM M (Proof of Professional Indemnity Insurance), FORM N (Declaration of Procurement Above R10 Million). Additional returnables for evaluation: FORM O (Tender Project Structure), FORM P (Proposed Key Personnel), FORM Q (Schedule of Previous Experience), FORM R (Schedule of Current Projects), FORM S (Approach and Methodology), FORM T (Schedule of Infrastructure and Resources), FORM U (Schedule of Proposed Sub-Contractors), FORM V (Record of Addenda).

Scope: Sourcing funds at risk and implementation of bulk community electrification distribution on a turnkey basis for 36 months. Key deliverables: Turnkey project execution including design, supply, installation, and commissioning of electrification infrastructure. Compliance with all applicable standards and regulations for electrification projects. Verification of company status with CIPC, tax compliance with SARS, municipal utility accounts, financial status with institutions, and Compensation Commissioner status with the Department of Labour. Professional membership and qualifications of firm/project personnel will be vetted. Proof of previous company experience in similar projects is required.

Verification with CIDB is required for construction-related works. Professional membership of the firm and project personnel will be verified. Qualifications of proposed project personnel will be vetted. Proof of previous company experience in similar electrification projects must be submitted (FORM Q).

Pricing must be submitted as part of the bid. No specific pricing schedule format is detailed, but all costs must be inclusive of applicable taxes. Bid value is estimated not to exceed R50,000,000, triggering the 80/20 evaluation system. Financial references (FORM H) and banking details must be provided.

Submit a bank letter (not older than 3 months) confirming account details. Failure to provide this renders the bid unresponsive. Complete banking details must be provided. For joint ventures, all members must submit banking details. Bid must include proof of financial capacity to execute the project. Municipal utility account (not older than 3 months) must be attached for the bidder or directors. If leasing, provide a copy of the lease agreement and landlord’s utility account. Professional indemnity insurance proof (FORM M) is required.

Tax Compliance: Submit Tax Compliance Status (TCS) certificate or PIN (valid for 1 year) from SARS. CSD number is acceptable if TCS is unavailable. Each party in a consortium/joint venture must submit separate TCS/PIN/CSD. Foreign suppliers must complete pre-award questionnaire (Part B:3). B-BBEE: CSD full report with ownership information is required. CIDB registration verification for construction-related works. Professional registrations for key personnel. POPI Act compliance: Submit FORM C (POPI Notice and Consent). Declaration of past SCM practices (FORM D), declaration of interest (FORM E), and good standing regarding tax (FORM G) are mandatory. Municipal utility accounts must be in good standing (no arrears >3 months). No bids accepted from persons in the service of the state. Companies must not be listed on the National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters.

Contract duration: 36 months. Successful bidder must sign MBD7 contract form. Joint and several liability applies for consortia/joint ventures. Termination of consortium/joint venture requires 30 days’ written notice but does not release parties from contractual obligations. No cession of rights or assignment of obligations without prior written consent from all parties and the municipality. Domicilium citandi et executandi must be provided for the consortium/joint venture.

Evaluation uses the 80/20 system (≤ R50M). 80 points for price, 20 for specific goals (HDI, Women, Disability, Youth, Military Veterans, Locality). Points are awarded based on ownership percentages (51%-100% = full points, 11%-50% = half points, 0%-10% = 0 points). CSD full report is required for proof. Failure to submit proof results in zero points for that goal.