What are the submission requirements for this tender (Ref: RFP/CEO/INVESTIGATION/2026/04)?

• Submit a dual format proposal: hard copy and electronic via Microsoft OneDrive. • Hard copy deadline: 24 July 2026 at 11h00 at PPECB Head Office, 45 Silwerboom Avenue, Plattekloof, Cape Town, 7500. Place in tender box in main reception. • Electronic submission: share via OneDrive with Mphumzim@ppecb.com and ppecb-procurement@ppecb.com. • Use two-envelope system: Envelope 1 (Technical Proposal) with no pricing; Envelope 2 (Pricing Proposal) with SBD 3.3 pricing schedule. • Required returnables: Cover letter, SBD 1, SBD 4, SBD 6.1, valid B-BBEE certificate, tax compliance PIN, Non-Disclosure Agreement (Annexure A). • For joint ventures/consortiums: submit joint venture agreement, tax certificates for each member, proof of ownership, company registration certificates. • Late submissions will not be considered. Hard copy takes precedence if conflict with electronic version. • Non-compliance with submission instructions may result in disqualification.

How will bids be evaluated?

{ "mandatory": [ "Registration on the **Central Supplier Database (CSD)** with a valid **MAAA number**.", "Lead Partner/Director must have **5+ years of public sector forensic experience** and **valid membership** in at least one recognized professional body (e.g., ACFE, SAICA, CISA).", "Valid **tax compliance (TCS PIN)** from SARS.", "No **conflicts of interest** with PPECB; full disclosure required.", "Compliance with **B-BBEE requirements** (certificate or affidavit for EMEs/QSEs).", "Submission of **all required documents** (see `requirements.documentation`)." ], "disqualification": [ "Late submissions.", "Missing or incorrect **envelope separation** (technical vs. pricing).", "Failure to meet **mandatory criteria** (e.g., professional memberships, experience).", "Scoring **<80 points** in the technical evaluation.", "Non-compliance with **PPECB’s terms or South African procurement laws**.", "Litigation history with PPECB or poor past performance." ] }

What are the technical specifications?

• Scope: Provide ad hoc forensic investigation services for suspected misconduct, fraud, corruption, or whistle-blower complaints. • Services include: Applying investigative methodologies, writing reports, determining irregularities, quantifying losses, using technology for data imaging/analysis, assisting with disciplinary hearings, transactional data analytics. • Panel appointment: 36 months with option to renew for 24 months, based on per hour rate. • Professional qualifications: Bidders must disclose dedicated qualified professionals with certifications (e.g., SAICA, IIA, CFE, CISA, CISSP, ACDA). • Two-stage system: Stage 1 (this RFP) evaluates compliance, mandatory criteria, technical, price/specific goals. Stage 2 (future RFQs) will invite appointed suppliers.

What financial requirements apply to bidders?

• Pricing format: Submit SBD 3.3 pricing schedule. All prices must be inclusive of VAT. • Submit detailed price breakdown. Use provided format only; deviations may render bid non-responsive. • Discounts considered only if unconditional. • Travel/accommodation paid per PPECB policy or National Treasury rates. • Volumes are estimates; errors/omissions not accepted. • Price used for evaluation only; top three ranked bidders may be appointed to panel.

What compliance and legal requirements must bidders meet?

• Central Supplier Database (CSD) registration required; include Master Registration Number (Supplier MAAA) in SBD1. • Tax compliance: Submit Tax Compliance Status PIN or certificate. For joint ventures, each member must submit separately. • B-BBEE: Submit valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs). Joint ventures/consortiums must submit consolidated certificate. • Joint ventures/consortiums: Provide signed agreement detailing lead partner, work split, guarantees, company registrations. • Authorised signatory: Provide proof of authority to sign bid (e.g., board resolution). • No persons in service of the state may bid.

What are the important dates and deadlines for this tender?

• Closing date and time: 24 July 2026 at 11h00. • Bid validity period: 120 days from closing date. • Queries deadline: Must be submitted no later than ten (10) days before closing date. • No briefing sessions or site visits are mentioned in the document.

Who should be contacted for queries about this tender?

• Tender enquiries: Mpumzi Mehlomakulu. • Email: Mphumzim@ppecb.com. • Telephone: +27 21 930 1134. • Physical submission address: PPECB Head Office, 45 Silwerboom Avenue, Plattekloof, Cape Town, 7500. • PPECB business hours: 08:15 – 16:45.

PPECB Forensic Investigation Services Tender Western Cape

DocumentInvitation-to -Tender- Ad Hoc Forensic Investigation Services.pdfReview complete

Description

Source: Invitation-to -Tender- Ad Hoc Forensic Investigation Services.pdf

Background: Panel required to conduct independent forensic investigations on ad hoc basis for suspected misconduct, fraud, corruption.
Scope: Provide findings and recommendations. Services include investigative strategies, report writing, determining irregularities, quantifying losses, using technology for data imaging/analysis, assisting with disciplinary hearings, transactional data analytics.
Duration: 36 months with option to renew for 24 months, based on per hour rate.
Professional qualifications: Bidders must disclose dedicated qualified professionals with certifications (e.g., SAICA, IIA, CFE, CISA, CISSP, ACDA).
Two-stage procurement: Stage 1 evaluates compliance, mandatory, technical, price/specific goals. Stage 2 will involve RFQs to appointed suppliers.

Important Dates

Source: Invitation-to -Tender- Ad Hoc Forensic Investigation Services.pdf (RFP)

Closing date and time: 24 July 2026 at 11h00.
Bid validity period: 120 days from closing date.
Queries deadline: Must be submitted no later than ten (10) days before closing date.
No briefing sessions or site visits are mentioned in the document.

Contact Information

Source: Invitation-to -Tender- Ad Hoc Forensic Investigation Services.pdf (RFP)

Tender enquiries: Mpumzi Mehlomakulu.
Email: [email protected].
Telephone: +27 21 930 1134.
Physical submission address: PPECB Head Office, 45 Silwerboom Avenue, Plattekloof, Cape Town, 7500.
PPECB business hours: 08:15 – 16:45.

Submission Guidelines

Source: Invitation-to -Tender- Ad Hoc Forensic Investigation Services.pdf (RFP)

Submit a dual format proposal: hard copy and electronic via Microsoft OneDrive.
Hard copy deadline: 24 July 2026 at 11h00 at PPECB Head Office, 45 Silwerboom Avenue, Plattekloof, Cape Town, 7500. Place in tender box in main reception.
Electronic submission: share via OneDrive with [email protected] and [email protected].
Use two-envelope system: Envelope 1 (Technical Proposal) with no pricing; Envelope 2 (Pricing Proposal) with SBD 3.3 pricing schedule.
Required returnables: Cover letter, SBD 1, SBD 4, SBD 6.1, valid B-BBEE certificate, tax compliance PIN, Non-Disclosure Agreement (Annexure A).
For joint ventures/consortiums: submit joint venture agreement, tax certificates for each member, proof of ownership, company registration certificates.
Late submissions will not be considered. Hard copy takes precedence if conflict with electronic version.
Non-compliance with submission instructions may result in disqualification.

Evaluation Criteria

Source: Invitation-to -Tender- Ad Hoc Forensic Investigation Services.pdf (RFP)

Mandatory

Registration on the **Central Supplier Database (CSD)** with a valid **MAAA number**.
Lead Partner/Director must have **5+ years of public sector forensic experience** and **valid membership** in at least one recognized professional body (e.g., ACFE, SAICA, CISA).
Valid **tax compliance (TCS PIN)** from SARS.
No **conflicts of interest** with PPECB; full disclosure required.
Compliance with **B-BBEE requirements** (certificate or affidavit for EMEs/QSEs).
Submission of **all required documents** (see `requirements.documentation`).

Disqualification

Late submissions.
Missing or incorrect **envelope separation** (technical vs. pricing).
Failure to meet **mandatory criteria** (e.g., professional memberships, experience).
Scoring **<80 points** in the technical evaluation.
Non-compliance with **PPECB’s terms or South African procurement laws**.

Technical Specifications

Source: Invitation-to -Tender- Ad Hoc Forensic Investigation Services.pdf (RFP)

Scope: Provide ad hoc forensic investigation services for suspected misconduct, fraud, corruption, or whistle-blower complaints.
Services include: Applying investigative methodologies, writing reports, determining irregularities, quantifying losses, using technology for data imaging/analysis, assisting with disciplinary hearings, transactional data analytics.
Panel appointment: 36 months with option to renew for 24 months, based on per hour rate.
Professional qualifications: Bidders must disclose dedicated qualified professionals with certifications (e.g., SAICA, IIA, CFE, CISA, CISSP, ACDA).
Two-stage system: Stage 1 (this RFP) evaluates compliance, mandatory criteria, technical, price/specific goals. Stage 2 (future RFQs) will invite appointed suppliers.

Methodology

Source: Invitation-to -Tender- Ad Hoc Forensic Investigation Services.pdf

Bidders must provide thorough forensic investigation methodology demonstrating planning, execution, reporting, adherence to deadlines.
Methodology scoring: Tailored to PPECB needs = 30 points; partially tailored = 15 points; generic = 0 points.
Stage 2 evaluation may include methodology/functionality assessment.

Experience & Qualifications

Source: Invitation-to -Tender- Ad Hoc Forensic Investigation Services.pdf

Bidders must disclose dedicated qualified professionals with certifications: Chartered Accountants (SAICA), Auditors (IIA/IRBA), Forensic Investigators (CFE), Cyber Fraud Specialists (CISA/CISSP), Certified Data Analysts (ACDA).
Lead Partner/Director must have ≥5 years experience in public sector forensic investigations.
Team expertise scoring: Certified registration certificates (min 2 team members) = 10 points; completed Annexure C = 10 points; team experience (excluding lead): 5-10 years = 10 points, 3-4 years = 5 points, <3 years = 0 points.

Pricing Schedule

Source: Invitation-to -Tender- Ad Hoc Forensic Investigation Services.pdf

Submit SBD 3.3 pricing schedule with total inclusive cost, VAT breakdown, and detailed price notes.
Pricing must be in provided format; deviations may render bid non-responsive.
Discounts considered only if unconditional.
Travel/accommodation paid per PPECB policy or National Treasury rates.
Errors/omissions not accepted; quote entire schedule.

Financial Requirements

Source: Invitation-to -Tender- Ad Hoc Forensic Investigation Services.pdf (RFP)

Pricing format: Submit SBD 3.3 pricing schedule. All prices must be inclusive of VAT.
Submit detailed price breakdown. Use provided format only; deviations may render bid non-responsive.
Discounts considered only if unconditional.
Travel/accommodation paid per PPECB policy or National Treasury rates.
Volumes are estimates; errors/omissions not accepted.
Price used for evaluation only; top three ranked bidders may be appointed to panel.

Compliance Requirements

Source: Invitation-to -Tender- Ad Hoc Forensic Investigation Services.pdf (RFP)

Central Supplier Database (CSD) registration required; include Master Registration Number (Supplier MAAA) in SBD1.
Tax compliance: Submit Tax Compliance Status PIN or certificate. For joint ventures, each member must submit separately.
B-BBEE: Submit valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs). Joint ventures/consortiums must submit consolidated certificate.
Joint ventures/consortiums: Provide signed agreement detailing lead partner, work split, guarantees, company registrations.
Authorised signatory: Provide proof of authority to sign bid (e.g., board resolution).
No persons in service of the state may bid.

Contractual Terms

Source: Invitation-to -Tender- Ad Hoc Forensic Investigation Services.pdf

Joint ventures/consortiums: Provide signed agreement detailing lead partner, work split, guarantees, company registrations.
Confidentiality: Bidders must maintain confidentiality of PPECB information; use only for tender response.
Insurance: Successful bidder must provide proof of public liability insurance upon award and maintain for contract duration.
Assignment/cession: No assignment of obligations or cession of payment rights without prior written consent.
Payment terms: 30 days from invoice date.
Contract duration: 36 months with option to renew for 24 months; subject to annual performance review.
Termination: PPECB may terminate for poor performance or reputational risk.
Legal jurisdiction: South African law and courts apply.

Section

Source: Invitation-to -Tender- Ad Hoc Forensic Investigation Services.pdf

Mandatory criteria: Bidder/Lead Partner must have valid membership with listed professional bodies and ≥5 years experience in public sector forensic investigations.
Technical evaluation (weighted): Bidder experience (20 points), Investigative methodology (30 points), Team expertise (30 points), Client references (20 points). Minimum functional threshold: 80 points.
Price and preference: 80/20 preference point system applies. Specific goals points for B-BBEE status: EME/QSE = 20 points, Generic = 5 points.
Objective criteria: PPECB may consider risk of fruitless expenditure, abnormally low bids, litigation history, poor past performance.

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity. Relevant because this tender appears to involve legal services, records, administrative justice, access to information, or regulated advice.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Issuer-specific rules

These rules are linked to the type of public body issuing this tender.

Companies Act

Act 71 of 2008

medium

Relevant to governance and reporting obligations for state-owned companies and public entities.

Relevant because this tender appears to involve financial services, accounting, auditing, actuarial, or advisory work.

Sector-specific rules

These rules are linked to the work category, industry, or regulated service area.

Financial Intelligence Centre Act (FICA)

Act 38 of 2001

medium

Relevant to financial services, audit, accounting, KYC and anti-money-laundering obligations.

Relevant because this tender appears to involve financial services, accounting, auditing, actuarial, or advisory work.

Panel of forensic investigation service providers for ad hoc investigations

Panel of forensic investigation service providers for ad hoc investigations

Legal Tenders: How to Join Government Panels (2025 Guide)

COIDA Registration and Letters of Good Standing: A Eastern Cape Employer's 2026 Guide

How to Upgrade Your CIDB Grade in 2026: A Western Cape Contractor's Step-by-Step Guide

Electronic Security and CCTV Tenders: Does PSIRA Registration Apply? A 2026 Regulatory Clarification — June 2026 Update

Financial Services Industry Profile

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Issuer-specific rules

Companies Act

Sector-specific rules

Financial Intelligence Centre Act (FICA)

Perishable Products Export Control Board

Similar Tenders

Drone training 2026

Appointment of a service provider for the electrical maintenance at George Airport remote sites for a period of five (5) years on an as and when required basis

The appointment of a service provider for the supply, delivery, installation, and commissioning of the replacement Heating, Ventilation, and Air-Conditioning (HVAC) system at the System Support Suite (SSS) Building, Cape Town International Airport (FACT).

The appointment of a service provider to design and refurbish the Cape Town Station Technical Workshop on a turnkey basis

APPOINTMENT OF CIVILS CONTRACTOR FOR A PERIOD OF 12 MONTHS TO UPGRADE PLAZA FENCING AT CAPE TOWN INTERNATIONAL AIRPORT

THE PROVISION OF SCAFFOLDING, ALTERNATIVE ACCESS, THERMAL INSULATION AND ASBESTOS SERVICE, ON AN AS AND WHEN REQUIRED BASIS, AT KOEBERG NUCLEAR POWER STATION

Drone training 2026

Appointment of a service provider for the electrical maintenance at George Airport remote sites for a period of five (5) years on an as and when required basis

The appointment of a service provider for the supply, delivery, installation, and commissioning of the replacement Heating, Ventilation, and Air-Conditioning (HVAC) system at the System Support Suite (SSS) Building, Cape Town International Airport (FACT).

The appointment of a service provider to design and refurbish the Cape Town Station Technical Workshop on a turnkey basis

APPOINTMENT OF CIVILS CONTRACTOR FOR A PERIOD OF 12 MONTHS TO UPGRADE PLAZA FENCING AT CAPE TOWN INTERNATIONAL AIRPORT

THE PROVISION OF SCAFFOLDING, ALTERNATIVE ACCESS, THERMAL INSULATION AND ASBESTOS SERVICE, ON AN AS AND WHEN REQUIRED BASIS, AT KOEBERG NUCLEAR POWER STATION