What are the submission requirements for this tender (Ref: RFQ 004-2026/2027)?

• Submit by hand in a sealed envelope by 11:00 on 25 June 2026. • Deposit in the tender box at GCIS Head Office, Tshedimosetso House, 1035 c/o Francis Baard and Festival Streets, Hatfield. • Address to: The Head: Supply Chain Management. • No late or emailed submissions will be considered. • Required returnable documents include: - SBD 1 - Invitation to Bid - SBD 3.3 - Pricing Schedule - SBD 4 - Bidder's Disclosure - SBD 6.1 - Preference Points Claim Form - General Conditions of Contract (GCC) initiated on every page - Check List - Proof of CSD registration (CSD number) - Reference letters meeting specified requirements - B-BBEE certificate or sworn affidavit for preference points claims.

How will bids be evaluated?

{ "general": [ "Must be a reputable bidder with experience in renting/leasing X-Ray Machines and Walk-Through Metal Detectors.", "Must submit all required administrative and technical documents.", "Must comply with Preferential Procurement Regulations 2022 and GCIS Supply Chain Management Policy.", "Must not be listed on the Register for Tender Defaulters or Restricted Suppliers List.", "Must not have any conflicts of interest (e.g., state employees or their associates)." ], "specific": [ "Must have provided similar services (rental/leasing) for at least 12 months, with verifiable references.", "Must be able to meet the technical specifications for X-Ray Machines and Metal Detectors.", "Must have tools of trade (vehicles, technicians, administrative staff).", "Must provide a detailed project plan with emergency response timelines.", "Must be registered on the CSD and provide a TCS PIN or CSD number.", "Must claim preference points (if applicable) with supporting documents (e.g., B-BBEE Certificate for QSE/EME or youth ownership)." ], "exclusions": [ "Late or emailed submissions will not be considered.", "Bids from state employees, their associates, or foreign suppliers without local compliance are invalid.", "Failure to provide required documentation (e.g., tax compliance, references) may disqualify the bid." ] }

What are the technical specifications?

• Scope: Provide rental services for three (3) X-ray machines and three (3) walk-through metal detectors at Tshedimosetso House, Hatfield, for one year. • X-ray machine specifications: - Tunnel dimensions: 620mm (W) x 330mm (H) - Max object size: 610mm (W) x 320mm (H) - Conveyor height: approx. 690mm - Conveyor speed: approx. 0.2/0.24 m/s at 50Hz/60Hz - Max conveyor load: 100kg - Resolution: wire detectability 2 standard - Film safety: up to ISO 1600 (33 DIN) - Duty cycle: 100%, no warm-up required - Must be controllable from right or left side - Must be installed and commissioned • Walk-through metal detector specifications: - Must detect ferrous and non-ferrous metals - Must eliminate false alarms - Must scan entire walk-through area - Must have self-test button - Must be tamper-proof - Must operate adjacent to X-ray unit - Intended for indoor use - Operating conditions: 0°C to 40°C, max 80% relative humidity - Must have RFID system for asset tracking with management software • Maintenance: Quarterly preventative maintenance required. Faulty machines must be repaired within 24 hours or replaced. • Guarantee and service: Full units guaranteed and serviced for one year at service provider's expense. • Training: Provide thorough operator training to all GCIS security officers. • Manuals: Supply two complete sets with operating instructions and technical descriptions. • Bidder requirements: - Provide detailed company profile and years of experience in X-ray/metal detector industry. - Provide contactable reference letters from previous clients for similar services leased for 12+ months within last 12 months. - Provide tools of trade: vehicles, qualified technicians, administrator, X-ray and metal detector machines. - Submit detailed project plan including timelines for support and maintenance, and emergency contact details.

What financial requirements apply to bidders?

• Pricing format: Submit pricing using SBD 3.3 Pricing Schedule. • Prices must be in Rand, inclusive of VAT, for one-year rental period. • No price adjustments during contract period. • Consider price escalation in final offer; no further escalation post-award. • Payment terms: Payment within 30 days after confirmation of satisfactory service delivery and invoice receipt. • Bidders must indicate if rates are firm for full contract period; if not, detail adjustment basis (e.g., CPI). • Travel and other expenses must be itemised with rates and quantities; only actual costs recoverable with proof.

What compliance and legal requirements must bidders meet?

• Mandatory registration on Central Supplier Database (CSD). Provide CSD number. Register at https://secure.csd.gov.za/ if not registered. • Tax compliance: Submit Tax Compliance Status (TCS) PIN from SARS or CSD number if TCS PIN not available. • B-BBEE: Submit valid B-BBEE certificate or sworn affidavit to claim preference points for: - Qualifying Small Enterprise (QSE) or Exempted Micro Enterprise (EME) - Youth-owned enterprises (20%+ youth ownership) • Required standard bidding documents: - SBD 1, SBD 3.3, SBD 4, SBD 6.1, GCC initiated on every page, Check List. • Bidders must not be listed in Register for Tender Defaulters or List of Restricted Suppliers. • Bidders must disclose if directors/trustees/shareholders/members/partners are employed by the state.

What are the important dates and deadlines for this tender?

• Closing date and time: 25 June 2026 at 11:00. • Compulsory site inspection: 12 June 2026 from 10:00 to 14:00. • Site inspection venue: Tshedimosetso House, cnr Francis Baard & Festival Streets, Hatfield, Pretoria, 0001. Request technical official at reception. • Bid offer must be valid for 90 days from closing date.

Who should be contacted for queries about this tender?

• For technical enquiries (specifications-related): - Matsimele Mphahlele: Tel 012 473 0439 / matsimele@gcis.gov.za - Livhuwani Maraga: Tel 012 473 0117 / livhuwanim@gcis.gov.za • For bidding procedures: - Mpho Ramashi: Tel 012 473 0194 / mpho@gcis.gov.za - Giovanni Jonker: Tel 012 473 0116 / giovanni@gcis.gov.za • Submission address: GCIS Head Office, Tshedimosetso House, 1035 c/o Francis Baard and Festival Streets, Hatfield.

GCIS Tender: X-Ray Machines and Metal Detectors Rental

Specification for x-ray machines and walk-through metal detectors for government communication and information system (gcis) for a period of one (01) year.

• Submit a bid by hand in a sealed envelope by 11:00 on 25 june 2026; NO late or emailed submissions. • Provide rental services for three x-ray machines and three walk-through metal detectors meeting detailed technical specifications for one year at tshedimosetso house. • Bidders must have proven experience and provide contactable reference letters for similar 12+ month rental services rendered within the last 12 months. • Mandatory registration on the central supplier database (csd) and tax compliance (tcs pin or csd number) is required. • Evaluation uses an 80/20 preference point system (80 for price, 20 for specific goals like qse/eme or youth-owned enterprises). • A compulsory site inspection is scheduled for 12 june 2026 from 10:00 to 14:00 at the venue. • The bidder must provide quarterly preventative maintenance and repair or replace faulty machines within 24 hours.

Specification for x-ray machines and walk-through metal detectors for government communication and information system (gcis) for a period of one (01) year.

GCIS requires rental services for three X-ray machines and three walk-through metal detectors at Tshedimosetso House, Hatfield, for one year.
Machines will be used for access control at entrance points.
Service provider will enter a one-year Service Level Agreement.

Closing date and time: 25 June 2026 at 11:00.
Compulsory site inspection: 12 June 2026 from 10:00 to 14:00.
Site inspection venue: Tshedimosetso House, cnr Francis Baard & Festival Streets, Hatfield, Pretoria, 0001. Request technical official at reception.
Bid offer must be valid for 90 days from closing date.

For technical enquiries (specifications-related):
Matsimele Mphahlele: Tel 012 473 0439 / [email protected]
Livhuwani Maraga: Tel 012 473 0117 / [email protected]
For bidding procedures:
Mpho Ramashi: Tel 012 473 0194 / [email protected]
Giovanni Jonker: Tel 012 473 0116 / [email protected]
Submission address: GCIS Head Office, Tshedimosetso House, 1035 c/o Francis Baard and Festival Streets, Hatfield.

Submit by hand in a sealed envelope by 11:00 on 25 June 2026.
Deposit in the tender box at GCIS Head Office, Tshedimosetso House, 1035 c/o Francis Baard and Festival Streets, Hatfield.
Address to: The Head: Supply Chain Management.
No late or emailed submissions will be considered.
Required returnable documents include:
SBD 1 - Invitation to Bid
SBD 3.3 - Pricing Schedule
SBD 4 - Bidder's Disclosure
SBD 6.1 - Preference Points Claim Form
General Conditions of Contract (GCC) initiated on every page
Check List
Proof of CSD registration (CSD number)
Reference letters meeting specified requirements
B-BBEE certificate or sworn affidavit for preference points claims.

Scope: Provide rental services for three (3) X-ray machines and three (3) walk-through metal detectors at Tshedimosetso House, Hatfield, for one year.
X-ray machine specifications:
Tunnel dimensions: 620mm (W) x 330mm (H)
Max object size: 610mm (W) x 320mm (H)
Conveyor height: approx. 690mm
Conveyor speed: approx. 0.2/0.24 m/s at 50Hz/60Hz
Max conveyor load: 100kg
Resolution: wire detectability 2 standard
Film safety: up to ISO 1600 (33 DIN)
Duty cycle: 100%, no warm-up required
Must be controllable from right or left side
Must be installed and commissioned
Walk-through metal detector specifications:
Must detect ferrous and non-ferrous metals
Must eliminate false alarms
Must scan entire walk-through area
Must have self-test button
Must be tamper-proof
Must operate adjacent to X-ray unit
Intended for indoor use
Operating conditions: 0°C to 40°C, max 80% relative humidity
Must have RFID system for asset tracking with management software
Maintenance: Quarterly preventative maintenance required. Faulty machines must be repaired within 24 hours or replaced.
Guarantee and service: Full units guaranteed and serviced for one year at service provider's expense.
Training: Provide thorough operator training to all GCIS security officers.
Manuals: Supply two complete sets with operating instructions and technical descriptions.
Bidder requirements:
Provide detailed company profile and years of experience in X-ray/metal detector industry.
Provide contactable reference letters from previous clients for similar services leased for 12+ months within last 12 months.
Provide tools of trade: vehicles, qualified technicians, administrator, X-ray and metal detector machines.
Submit detailed project plan including timelines for support and maintenance, and emergency contact details.

Bidders scored on detailed company profile and years of experience in X-ray/metal detector rental industry (25 points).
Tools of trade/resources assessment (20 points): vehicles, technicians, administrative staff, provision of machines.
Project plan and response times (20 points): ability to respond to emergency calls, detailed project plan with timelines for support/maintenance, turnaround time for repairs (scored from 0 to 5 based on repair time).

Use SBD 3.3 Pricing Schedule.
Indicate ceiling price inclusive of all applicable taxes.
Detail persons involved with hourly/daily rates.
Outline project phases with cost per phase and man-days.
Itemise travel and other expenses with rates and quantities.
Specify period to commence after bid acceptance and estimated man-days for project completion.
Indicate if rates are firm for full contract period; if not, detail adjustment basis.

Pricing format: Submit pricing using SBD 3.3 Pricing Schedule.
Prices must be in Rand, inclusive of VAT, for one-year rental period.
No price adjustments during contract period.
Consider price escalation in final offer; no further escalation post-award.
Payment terms: Payment within 30 days after confirmation of satisfactory service delivery and invoice receipt.
Bidders must indicate if rates are firm for full contract period; if not, detail adjustment basis (e.g., CPI).
Travel and other expenses must be itemised with rates and quantities; only actual costs recoverable with proof.

Mandatory registration on Central Supplier Database (CSD). Provide CSD number. Register at https://secure.csd.gov.za/ if not registered.
Tax compliance: Submit Tax Compliance Status (TCS) PIN from SARS or CSD number if TCS PIN not available.
B-BBEE: Submit valid B-BBEE certificate or sworn affidavit to claim preference points for:
Qualifying Small Enterprise (QSE) or Exempted Micro Enterprise (EME)
Youth-owned enterprises (20%+ youth ownership)
Required standard bidding documents:
SBD 1, SBD 3.3, SBD 4, SBD 6.1, GCC initiated on every page, Check List.
Bidders must not be listed in Register for Tender Defaulters or List of Restricted Suppliers.
Bidders must disclose if directors/trustees/shareholders/members/partners are employed by the state.

Standard General Conditions of Contract (GCC) apply.
Includes clauses on definitions, application, standards, use of contract documents, patent rights, performance security, inspections, packing, delivery, insurance, transportation, incidental services, spare parts, warranty, payment, prices, contract amendments, assignment, subcontracts, delays, penalties, termination, force majeure, dispute settlement, limitation of liability, governing language, applicable law, notices, taxes, National Industrial Participation Programme, and prohibition of restrictive practices.
Special Conditions of Contract may supplement GCC; in case of conflict, SCC prevails.

Evaluation follows Preferential Procurement Regulations 2022 and GCIS Supply Chain Management Policy.
80/20 preference point system applies: 80 points for price, 20 points for specific RDP goals.
Three-phase evaluation: Pre-Qualification (Gate 0), Functionality (Gate 1, min 65%), Price and Preference (Gate 2).

One-year rental of x-ray machines and walk-through metal detectors for gcis in hatfield

One-year rental of x-ray machines and walk-through metal detectors for gcis in hatfield

Guide to Professional Services Tenders in South Africa

Guide to Financial Services Tenders in South Africa

Writing a Winning Proposal for Consulting Tenders in South Africa

Legal Services Panel for Gauteng Provincial Government: How to Apply

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Government Communications (GCIS)

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