Supply, delivery, installation, and servicing of hygiene services for ibtc at roodeplaat dam, pretoria (24-Month contract)

Required returnable document: Completed and signed B-BBEE/EME/QSE Reporting Letter. The form must include: quotation/bid number, description of goods/service, supplier name, bid amount, B-BBEE level, company composition details, SMME status, and authorized signature with date.

Evaluation criteria are not provided in this document. The B-BBEE reporting template is explicitly stated to be for reporting purposes only and will not be used as an evaluation tool.

All suppliers must complete and submit the B-BBEE/EME/QSE Reporting Letter with their quotation documents. Required details include: quotation/bid number, description of goods/service, supplier name, bid amount, B-BBEE level, and company composition breakdown. The company composition must specify percentages for: Black ownership, Black youth, Black women, Black people with disability, Black people in rural/underdeveloped areas or townships, cooperative ownership by Black people, and Black military veterans. SMME status (EME, QSE, or Large/Generic) must also be declared. The form must be signed by an authorized representative with their name, position, and date. Note: This information is for reporting purposes only and will not be used in evaluation.

B-BBEE reporting requirements: All suppliers must complete and return the B-BBEE/EME/QSE Reporting Letter with quotation documents. Required information: quotation/bid number, description of goods/service, supplier name, bid amount, B-BBEE level, and company composition details. Company composition must include percentages for: Black ownership, Black youth, Black women, Black people with disability, Black people in rural/underdeveloped areas or townships, cooperative ownership by Black people, and Black military veterans. SMME status (EME, QSE, or Large/Generic) must be declared. The form must be signed by an authorized representative with name, position, and date. Note: This information is for reporting purposes only and will not be used as an evaluation tool.

No evaluation criteria are provided in this document. The B-BBEE reporting template is explicitly for reporting purposes only and will not be used as an evaluation tool.

Supply, deliver, install, and service specified hygiene services for the Infrastructure Branch Training Centre (IBTC) at Roodeplaat Dam, Pretoria, Gauteng Province, for a period of 24 months. Services include provision of hygiene consumables (e.g., soap, sanitizers, air fresheners), equipment (e.g., hand dryers, pedal bins, dust mats), and specialised cleaning treatments. All items must meet the technical specifications outlined in the tender document.

Compulsory site briefing: Date and time not specified in the document but attendance is mandatory. Bid closing date: 30 June 2026 at 11:00. Bid validity period: 120 days from closing date.

SCM Enquiries: Ms Nonhlanhla Hlatshwako, Email: [email protected], Phone: 017 720 1615. Technical Enquiries: Ms Rosa Mfomadi-Rahube, Email: [email protected], Phone: 012 808 9980 / 083 708 8697. Administrative Enquiries: Mr. SD Mongwe, Email: [email protected], Phone: 083 600 5718. Submission Address: Bid box at the entrance of Department of Water and Sanitation, Construction East Office Building, Grootdraai Dam, Standerton, or Postal: Private Bag X2023, Standerton, 2430.

Submit completed and signed bid documents by 11:00 on 30 June 2026. Bids must be deposited in the bid box at the entrance of the Department of Water and Sanitation, Construction East Office Building, Grootdraai Dam, Standerton, or posted to: Private Bag X2023, Standerton, 2430. Use official forms (SBD 1, SBD 3.1, SBD 4, SBD 6.1) without retyping. Seal the original bid in an envelope endorsed with the bid number and description. Late, faxed, emailed, or telegraphic bids will not be accepted. Joint ventures must submit a notarially certified joint venture agreement and authorization certificates. Bidders must ensure all pages are present and legible; missing or duplicated pages may invalidate the bid. Corrections must be initialed; use of correction fluid is prohibited.

Evaluation follows a 4-phase process under the Preferential Procurement Regulations, 2022 (80/20 system). Phase 1 (Mandatory): Compulsory site briefing attendance and submission of SBD 1, SBD 3.1, and SBD 4. Failure disqualifies the bid. Phase 2 (Administrative Compliance): Submit SBD 6.1 (PPR 2022), CSD registration, tax compliance (SARS TCS PIN or CSD number), CIPC registration, and B-BBEE certificate/affidavit. Failure to submit forfeits preference points. Phase 3 (Technical): Confirm compliance with all 10 specified hygiene items (e.g., soap dispensers, hand dryers, sanitizers, bins, air fresheners, dust mats, deep cleaning). Non-compliance disqualifies the bid. Phase 4 (Preference Points): Maximum 80 points for price (lowest acceptable bid scores 80) and 20 points for specific goals: Women Ownership (5), Disability Ownership (5), Youth Ownership (5), Local Enterprise (Gauteng, 2), B-BBEE Level 1-2 (QSE/EME, 3). Submit proof (Full CSD Report, B-BBEE certificate) to claim points. Points are pro-rated based on ownership percentage.

Scope: Supply, deliver, install, and service specified hygiene services for IBTC at Roodeplaat Dam, Pretoria, for 24 months. Items and specifications: 1. 15 x 500ML Flexi Manual Dispenser Foam (Hand Wash) Soap: Antibacterial, environmentally friendly, ~1300 doses, mild for sensitive skin. Monthly replacement. 2. 10 x Automated Hot Air Dryer/Hand Dryer: No-touch sensor, drying time ≤20 sec. Monthly rental. 3. 5 x 500ML Flexi Manual Dispenser Foam Hand Sanitizer: 40% alcohol, antibacterial, no-touch, mild. Monthly refill. 4. 10 x 18L Sanitary Pedal Bin: No-touch lid, odour/bacteria control, includes consumables (e.g., sanitary bags), SABS compliant, lawful disposal. Serviced twice weekly. 5. 16 x 500ML Flexi Manual Dispenser Waterless Foam Toilet Seat Sanitiser: Quick-dry, kills bacteria, measured dose, mild. Monthly replacement. 6. 22 x 360ML Digital Sanitizer Dispenser (Toilet/Urinal): Reduces deposits/lime scale, kills bacteria, measured dose per flush, mild. Monthly replacement. 7. 49 x 75ML Microburst Air Freshener Dispenser: Non-electric preferred, battery replacement (if applicable) monthly, full servicing by supplier, Baby Powder/Forest Fern scented. Monthly replacement. 8. 6 x 0.90M x 1.5M Appearance Dust Mat: Traps moisture/dust/dirt, anti-slip, bevelled borders. Monthly servicing. 9. 54 x Specialised Clean Treatment/Deep Clean: Clean/disinfect all surfaces, remove stains from floors, tops, urinals, toilets. Monthly servicing. 10. Once-off installation fees. General: All equipment must be high-quality and wall-mounted unless specified. Prices must include servicing for rented equipment. Batteries, refills, and replacements are fully serviced by the supplier. Delivery/Installation: Within 14 days of purchase order. Working hours: 07:15–15:15, Monday–Thursday (excludes Fridays 14:00–Mondays 07:00, public holidays, last Thursday/Friday of the month, 10 Dec–06 Jan). Non-compliant items will be rejected and removed at the bidder’s cost within 48 hours.

Complete the SBD 3.1 Pricing Schedule in full. Include all costs (VAT, delivery, servicing) in the unit price for each item. Items to price: 1. 15 x 500ML Flexi Manual Dispenser Foam (Hand Wash) Soap. 2. 10 x Automated Hot Air Dryer/Hand Dryer. 3. 5 x 500ML Flexi Manual Dispenser Foam Hand Sanitizer. 4. 10 x 18L Sanitary Pedal Bin. 5. 16 x 500ML Flexi Manual Dispenser Waterless Foam Toilet Seat Sanitiser. 6. 22 x 360ML Digital Sanitizer Dispenser (Toilet/Urinal). 7. 49 x 75ML Microburst Air Freshener Dispenser. 8. 6 x 0.90M x 1.5M Appearance Dust Mat. 9. 54 x Specialised Clean Treatment/Deep Clean. 10. Once-off Installation Fees. Provide subtotal, VAT (15%), and total bid price for the 24-month period. Delivery basis: IBTC in Roodeplaat, Pretoria, Gauteng. All delivery costs must be included. Offer validity: 120 days from bid closing date. Corrections: Cross out errors, enter correct figures adjacent, and initial all alterations. Use of correction fluid invalidates the bid.

Pricing: Complete SBD 3.1 (Pricing Schedule) in full. All rates must include VAT, delivery, and any other costs. Firm prices required for 24 months, subject only to VAT or customs/excise levy changes (with written proof). All-inclusive unit prices for each item (e.g., soap dispensers, hand dryers, sanitizers). Subtotal, VAT (15%), and total bid price must be provided. Payment Terms: Monthly payments via EFT within 30 days of invoice approval. No cash, cheque, or upfront payments. Payment requires signed proof of delivery/service slips. Quantities in SBD 3.1 are estimates; actual quantities may vary. Contract validity is unaffected by quantity differences. Corrections: Cross out errors neatly, enter correct figures adjacent, and initial all alterations. Use of correction fluid invalidates the bid. Offer validity: 120 days from bid closing date.

Mandatory: Attend compulsory site briefing. Submit SBD 1, SBD 3.1, SBD 4, and SBD 6.1 (PPR 2022). CSD Registration: Must be registered on National Treasury’s Central Supplier Database. Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate. If no TCS, provide CSD number. For consortia/joint ventures, each party must submit separate TCS/PIN/CSD. CIPC Registration: Must be actively registered with the Companies and Intellectual Property Commission (verified via CSD/CIPC). B-BBEE: Submit certified B-BBEE Status Level Verification Certificate or sworn affidavit. Failure to submit forfeits preference points. Exclusions: No bids from persons in the service of the state, companies with directors in the state service, or close corporations with members in the state service. Foreign Suppliers: Must confirm RSA residency, branch, permanent establishment, income source, or tax liability. If none apply, no SARS TCS PIN is required, but CSD registration may still apply.

Bidders must adhere to the Department of Water and Sanitation’s Safety and Environmental policies. Ensure all equipment and consumables meet safety standards (e.g., SABS compliance for sanitary pedal bins). Safe handling and disposal of waste (e.g., sanitary products) must comply with legal and environmental requirements. Service providers must ensure their staff follow site safety protocols during delivery, installation, and servicing.

Environmental Compliance: All consumables (e.g., hand wash soap) must be environmentally friendly where specified. Waste Disposal: Contents of sanitary pedal bins must be disposed of in a lawful and legal manner. Products must not harm the environment or violate local regulations. Bidders are encouraged to promote local content and use locally manufactured components where possible, as per Annexure C (Local Production and Content).

Contract Duration: 24 months. Delivery Period: Supply required within 14 days of receipt of official DWS purchase order. Validity: Bid prices must remain valid for 120 days from the closing date. Payment: Monthly via EFT within 30 days of invoice approval. No upfront, cash, or cheque payments. Risk Transfer: Ownership and risk pass to the Department at the point of signed acceptance. Non-Compliance: Items not meeting specifications will be rejected and must be removed by the supplier within 48 hours at their own cost. Contract Signing: Successful bidder must sign the Contract Form (SBD7) in ink. Failure to sign may invalidate the bid. General Conditions: Contract is subject to the General Conditions of Contract (National Treasury 2010) and any special conditions. The Department reserves the right to decline any bid and is not liable for bidder expenses.

• Supply, deliver, install, and service specified hygiene services.
• Location: Infrastructure Branch Training Center (IBTC) at Roodeplaat Dam, Pretoria, Gauteng Province.
• Contract period: 24 months.

• Submit the SBD 6.1 Preference Points Claim Form as part of the tender.
• Failure to submit required proof or documentation for specific goals will result in no preference points being awarded.
• The organ of state reserves the right to request substantiation of any preference claim at any time, before or after adjudication.

• The 80/20 preference point system applies.
• A maximum of 80 points is allocated for price.
• A maximum of 20 points is allocated for specific goals.
• Specific goals and their points are:

• Women Ownership: 5 points.
• Disability Ownership: 5 points.
• Youth Ownership: 5 points.
• Enterprise location in Gauteng Province: 2 points.
• B-BBEE status level 1 or 2 (for QSE or EME): 3 points.

• Points for specific goals are only awarded upon submission of valid supporting documentation.

• Submit valid proof of B-BBEE status level 1 or 2 (for Qualifying Small Enterprises or Exempted Micro-Enterprises).
• Provide documentation to substantiate ownership claims for Women, Disability, and Youth ownership.
• Provide proof that the enterprise is located in Gauteng Province.
• Failure to submit the required documentation will result in no points being awarded for the specific goals.