Supply, deliver, installation and servicing of specified hygiene services for infrastructure branch training center(ibtc) at roodeplaat dam, pretoria in gauteng province for a period of 24 months

{"briefingSession":"{\"date\":null,\"time\":null,\"venue\":null,\"is_compulsory\":true}"}

{"name":"Ms Nonhlanhla Hlatshwako CONTACT PERSON","email":"[email protected]","phone":"017 720 1615","department":"OF WATER AND SANITATION","address":"AT ROODEPLAAT DAM, PRETORIA IN"}

Bidders must attend the compulsory site briefing. Bids must be submitted in the correct format to the specified address or bid box by the deadline. Companies must be CSD registered, tax compliant, and CIPC registered. Persons in the service of the state or companies with directors in the service of the state are excluded. Foreign suppliers must meet specific tax presence criteria or provide a CSD number.

Bid response documents may be deposited in the bid box situated at (street address)

Department Water and Sanitation OR Ermelo R 39 Road Grootdraai Dam Close to Standerton in Mpumalanga

Province

Supply Chain Management Office Construction East Office Building - The bid box at the entrance

Private Bag X2023 Grootdraai Dam

Standerton 2430 standerton 2430

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Ms Nonhlanhla Hlatshwako CONTACT PERSON Ms Rosa Mfomadi-Rahube

Telephone number 017 720 1615 telephone number 012 808 9980 / 083 708 8697

Facsimile number n/a facsimile number n/a

[email protected]

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax central

Compliance status compliance supplier

Or

System pin: database

No: MAAA

Are you the

Accredited

Are you a foreign-based

REPRESENTATIVE IN Yes No

Supplier for the goods

SOUTH AFRICA FOR Yes No

/Services offered?

The goods [if yes, answer the

/Services [if yes enclose proof] questionnaire below]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be submitted to bid box or submitted in bid box by the stipulated time. Late bids will not be

Accepted for consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the manner

Prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential

Procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other

Special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable

The organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd number

Must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with directors who are

Persons in the service of the state, or close corporations with members persons in the service of the

State.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder:........................................

Capacity under which this bid is signed:................................................

(Proof of authority must be submitted e.g. company resolution)

Date:.................................

Department of water and sanitation

Wte 1013 ce

Supply, delivery, installation and servicing of specified hygiene services for

Infrastructure branch training centre (ibtc) at roodeplaat dam, pretoria in

Gauteng province for a period of 24 months.

Section 1: legalities

Contents

1. Instructions to Suppliers

2. Declaration of Interest (SBD 4)

3. Preference Points Claim in terms of the Preferential Procurement Regulation, 2022 (SBD 6.1)

4. Instructions to Suppliers: Purchases (Annexure 7)

5. General conditions of contract

Department of water and sanitation

Wte 1013ce

Supply, delivery, installation and servicing of specified hygiene services for

Infrastructure branch training centre (ibtc) at roodeplaat dam, pretoria in

Gauteng province for a period of 24 months.

1. Instructions to bidders

Contents

1. Issuing of documents

2. Queries with respect to this bid

3. Completion of Bids

4. Submission of Bids

5. Signature on Bids

6. General Conditions of Contract

7. Bids to comply with documents

8. Telegraphic bids

9. The Department's right to decline any bid

10. Department is not liable for bidder’s expenses

11. Payments made under this contract

(Firm Prices)

Wte 1013 ce

Supply, delivery, installation and servicing of specified hygiene services for

Infrastructure branch training centre (ibtc) at roodeplaat dam, pretoria in

Gauteng province for a period of 24 months.

This pricing schedule must be completed in full – failure to comply will invalidate your bid

Closing time 11:00 on: (2026) bid NO: wte 1013 ce

Name of bidder: ..............................................................................................................................

Offer to be valid for 120 days from the closing date of the bid

Amount

ITEM DESCRIPTION QTY RATE/unit

R c

500ML Flexi Manual Dispenser Foam

1. 15

(Hand Wash) Soap

R...................................

Automated Hot Air Dryer/Hand Dryer

2. 10

R...................................

500ML Flexi Manual Dispenser Foam

3. 5

Hand Sanitizer

R...................................

4. 18L Sanitary Pedal Bin 10

R...................................

500ML Flexi Manual Dispenser Waterless

5. 16

Foam Toilet Seat Sanitiser

R...................................

360ML Digital Sanitizer Dispenser

6. 22

Toilet/Urinal Sanitizer

R...................................

7. 75ML Microburst Air Freshener Dispenser 49

R...................................

8. 0.90M x 1.5M Appearance Dust Mat 6

R...................................

9. Specialised Clean Treatment/Deep Clean 54

R...................................

10. Installation Fees Once Off

R...................................

Subtotal

R...........................

VAT @ 15%

R..............................

• *Total bid price

R........................ Total bid price for the period of 24 MONTHS

• Delivery basis. IBTC in Roodeplaat close to Pretoria in

(See note hereunder) Gauteng province

-

• The period required for delivery after receipt of order:

14 days after receipt of Purchase Order as

per request by end-user

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

Note:

• All delivery costs must be included in the bid price.

• Failure to complete all the relevant information in SBD 3.1 will render your bid as non-responsive.

Any enquiries regarding quotation procedures may be directed to the –

Department Water and Sanitation

Construction East

Supply Chain Management

Private Bag x2023

Standerton

Administrative information:

Mr. SD Mongwe: [email protected] 083 600 5718

Or

For technical or site information –

Ms. Rosa Mfomadi-Rahube - [email protected] or 012 808 9980/083 708 8697

Invitation to bid (sbd 1)

Section 1: legalities

Section 2: price quotation data

Section 3: pricing schedule

• Supply, Deliver, Install and Service Specified Hygiene Services for Infrastructure Branch Training Centre

(IBTC) at Roodeplaat Dam, Pretoria in Gauteng Province for a period of 24 Months, according to the

specification.

• All loading costs shall be included in the price quotation rates.
• Items not according to the specifications will not be accepted and paid for and the material shall be

removed and replaced by the successful supplier for his/her own account.

• Proof of delivery and service slips must be signed by site (IBTC) representative and Supplier.

Infrastructure branch training centre (ibtc) at roodeplaat dam, pretoria in

Gauteng province for a period of 24 months.

Section 3: sbd 3.1 – Pricing schedule

Preamble to the sbd 3.1 – Pricing schedule

Sbd 3.1 – Pricing schedule

Preamble to the sbd 3.1 – Pricing schedule

The quantities given in the SBD 3.1 can be subject to change. The Department reserves the right to only

purchase one product per item or one item or none of the items in the pricing schedule.

The validity of the contract will in no way be affected by differences between the quantities in the SBD 3.1 and the

quantities finally certified for payment.

The rates to be filled in the SDB 3.1 should include all costs. All rates and amounts quoted in the SBD 3.1 shall be

in Rand and shall include VAT.

but must be crossed out neatly. The correct figures must be entered above or adjacent to the deleted entry, and the

alteration must be initialled by the Bidder, failure to initial where the correction was done will invalidate your bid.

Sbd 3.1

Pricing schedule

(Firm Prices)

Wte 1013 ce

Infrastructure branch training centre (ibtc) at roodeplaat dam, pretoria in

Gauteng province for a period of 24 months.

This pricing schedule must be completed in full – failure to comply will invalidate your bid

Closing time 11:00 on: (2026) bid NO: wte 1013 ce

Name of bidder: ..............................................................................................................................

Offer to be valid for 120 days from the closing date of the bid

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Csd number

CSD Report

CSD Report for each bidder who formed a (JV)

Central supplier database (csd), a csd number

Central Supplier Database

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd number

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

B-BBEE Minimum Level: 1

Points Allocation: 80 points

B-BBEE Details: g bids.

11. Payments under the contract

All payments due to the Bidder in terms of the contract will be done by means of Electronic Fund Transfer. The bid

price must be firm.

12. Evaluation criteria

Bids will be evaluated in accordance with the new Preferential Procurement Regulations, 2022, using the 80/20

preference points system as prescribed in the Preferential Procurement Policy Framework Act (PPPFA, Act . The lowest acceptable bid in terms of value will score 80 points for price and a maximum of 20 points

will be awarded for attaining the Broad-Based Black Economic Empowerment (B-BBEE) Status Level of

Contribution.

Bid proposals will be evaluated based on the 80/20 preference points where a maximum of 80 points will be

awarded in respect of price and a maximum of 20 points will be awarded for goals.

The evaluation of bids will be conducted in four (4) phases as follows:

• Phase 1: Mandatory Requirements
• Phase 2: Administrative Compliance
• Phase 3: Technical Evaluation and Specification Compliance
• Phase 4: Preference Points system

Phase 1:

Mandatory Requirements

⚫ Failure to complete, sign and submit the documents listed in table 1 below will render your bid non-responsive and will

be disqualified.

⚫ Failure to attend compulsory site briefing listed in table 1 below will render your bid non-responsive and will be

disqualified.

Table 1

No Criteria Yes No

1. Compulsory site briefing attendance

2. Complete, sign, submit SBD 1, SBD 3.1, SBD 4.

Phase 2

Administrative Compliance

Table 2

Bidders are required to comply with the following listed below

No Criteria Yes No

1. Complete, sign, and submit SBD 6.1 according to PPR 2022

(failure to submit, the Bidder will forfeit the preferential points to be claimed)

Companies mu

liability shall be accepted in regard to claims arising from the fact that pages are missing or duplicated.

• The quantity required cannot be guaranteed.
• However, the estimated quantity is given in the SBD 3.1.

13. Rejection of bids

14. Results of bids

Instructions to bidders

1. Issuing of documents

(a) 1. A complete set of bid documents is issued to a list of prospective Bidders, sourced from National

Treasury’s Central Supplier Database.

2. Bid documents for bids advertised on CIDB will be made available on written request via E-mail.

3. A complete set of bid documents can be downloaded from E-Portal for the bids advertised on E-Portal

(b) Bidders must satisfy themselves that the document is complete and conform to the index of this document.

Should any figures or writing be indistinct or should any pages be missing from this document or should this

document or the drawing(s) contain any obvious errors, the Bidders must immediately notify the Department in

order to have any discrepancy rectified or clarified before submitting his bid. Such clarification will be valid only

if made by the Department by means of formal amendment as described hereunder prior to the date of

submission of bids. The Department may issue amendments to clarify or modify the Bid Documents. A copy of

each amendment will be issued to each bidder and shall be acknowledged on the form issued with the

amendments. No claim whatsoever will be entertained for faults in the bid price resulting from the above-

mentioned discrepancies.

(c) No alterations, omissions or additions shall be made to this document, but should it be deemed necessary to do

so, the Bidder is at liberty to qualify his bid.

(d) All Bidders shall be deemed to have waived, renounced and abandoned any conditions printed or written upon

any stationery used by them for the purpose of or in connection with the submission of bids which are in conflict

with the conditions laid down in this document.

2. Queries with respect to this bid

Queries of a specific administration nature should be directed to: Ms N Hlatshwako in writing to the SCM, Office,

Department of Water and Sanitation [email protected] or telephonically on 017 720 1615.

Queries of a specific technical nature should be directed to Ms R. Mfomadi-Rahube in writing to: Mfomadi-

[email protected], 012 808 9980/083 708 8697.

3. Completion of bids

(a) The bid must be signed on the Invitation to Bid form (SBD 1) annexed hereto with all blanks in the bid and the

appendix filled in.

(b) All spaces in the bid forms and other annexures shall be completed in full.

(c) Section 3 in the bid document and the Pricing Schedule must be fully completed and priced out by the

bidder. Failure to do so will deem your bid invalid.

(d) The bid documents shall not be separated in any way, nor must any pages be detached from the original

documents.

4. Submission of bids

a) The Bid Document shall be completed and submitted as follows:

The original Bid, together with a cover letter and supporting documents, shall be sealed in an envelope endorsed: “Original

Bid: WTE 1013 CE: SUPPLY, DELIVERY, INSTALLATION AND SERVICING OF SPECIFIED HYGIENE SERVICES FOR

Infrastructure branch training centre (ibtc) at roodeplaat dam, pretoria in gauteng province

For a period of 24 months.

b) Bids sealed and endorsed as above, will be received by: The Supply Chain Management Office or may be

deposited in the bid box at the entrance of the Department Water and Sanitation: Construction East Office Building,

Grootdraai Dam, Standerton and not later than 11:00 on the date stipulated on the front cover of this document.

and not later than 11:00 on the date stipulated on the front cover of this document.

5. Signature on bids

The Bid, if by an individual, must be signed by that individual or by someone on his behalf duly authorised thereto

and proof of such authority must be produced. If the bid is by a Company, it must be signed by a person duly

authorised thereto by a Resolution of a Board of Directors a copy of which Resolution, duly certified by the Chairman

of the Company is to be submitted.

If the bid is submitted by a joint venture of more than one person and/or Companies and/or firms it shall be

accompanied by the following:

(a) The original or a notarially certified copy of the original document under which such joint venture was constituted

which must define precisely inter alia the conditions under which the joint venture will function, its period of duration

and the participation of the several constituent persons and/or companies and/or firms.

(b) A certificate signed by or on behalf of each participating person and/or company and/or firm authorising the person

who signed the bid to do so.

6. General conditions of contract

The General Conditions of Contract (National Treasury 2010), as attached shall be regarded as an integral part of

the contract documents.

7. Bidders to comply with documents

Where applicable, Bidders must allow in their Bids for all labour, material, machinery and everything necessary for

the execution and completion of the Contract in accordance with the bid documents. No alterations may be made

in the Invitation to Bid, Schedule of Quantities or other documents and the bid will be deemed to comply entirely

with the terms of the documents.

8. Telegraphic bids

No bid forwarded by telegram, telex, facsimile will be considered.

9. The departments right to decline any bid

The Department does not bind itself to accept the lowest or any bid.

10. Department is not liable for the bidder's expenses

The Department will not be held liable for any expenses incurred in preparing and submitting bids.

11. Payments under the contract

All payments due to the Bidder in terms of the contract will be done by means of Electronic Fund Transfer. The bid

price must be firm.

Bids will be evaluated in accordance with the new Preferential Procurement Regulations, 2022, using the 80/20

preference points system as prescribed in the Preferential Procurement Policy Framework Act (PPPFA, Act . The lowest acceptable bid in terms of value will score 80 points for price and a maximum of 20 points

will be awarded for attaining the Broad-Based Black Economic Empowerment (B-BBEE) Status Level of

Contribution.

Bid proposals will be evaluated based on the 80/20 preference points where a maximum of 80 points will be

awarded in respect of price and a maximum of 20 points will be awarded for goals.

The evaluation of bids will be conducted in four (4) phases as follows:

• Phase 1: Mandatory Requirements
• Phase 2: Administrative Compliance
• Phase 3: Technical Evaluation and Specification Compliance
• Phase 4: Preference Points system

Phase 1:

Mandatory Requirements

⚫ Failure to complete, sign and submit the documents listed in table 1 below will render your bid non-responsive and will

be disqualified.

⚫ Failure to attend compulsory site briefing listed in table 1 below will render your bid non-responsive and will be

disqualified.

Table 1

No Criteria Yes No

1. Compulsory site briefing attendance

2. Complete, sign, submit SBD 1, SBD 3.1, SBD 4.

Phase 2

Administrative Compliance

Table 2

Bidders are required to comply with the following listed below

No Criteria Yes No

1. Complete, sign, and submit SBD 6.1 according to PPR 2022

(failure to submit, the Bidder will forfeit the preferential points to be claimed)

Companies must be registered with National Treasury’s Central Supplier

2. Database.

3. Companies must tax compliant with SARS (to be verified through CSD and

SARS).

4. Companies must be actively registered with Company Intellectual Property

Commission (to be verified through CSD and CIPC).

5.

Submit a certified copy of B-BBEE Status Level Verification Certificate

/affidavit.

(failure to submit, the Bidder will forfeit the preferential points to be claimed)

Phase 3:

Technical Evaluation and Specification Compliance

Compliance requirements:

• Indicate by marking the relevant column to confirm specification compliance. A bidder who fails to comply with

the specification requirements as described in section 2 of this document will be disqualified and not

considered for further evaluation.

Table 3

Item No: Quantity Description (Spec / ToR) Non-

Comply Comply

1. 15 500ML Flexi Manual Dispenser Foam (Hand Wash) Soap

2. 10

Automated Hot Air Dryer/Hand Dryer

3. 5 500ML Flexi Manual Dispenser Foam Hand Sanitizer

4. 10 18L Sanitary Pedal Bin

500ML Flexi Manual Dispenser Waterless Foam Toilet Seat

5. 16

Sanitiser

6. 22 360ML Digital Sanitizer Dispenser Toilet/Urinal Sanitizer

7. 49 75ML Microburst Air Freshener Dispenser

8. 6 0.90M x 1.5M Appearance Dust Mat

9. 54 Specialised Clean Treatment/Deep Clean

10. Once Off Installation Fees

Note: Table 3 of phase 3 must be completed in full and section 2 (Price quotation data) must be signed

Phase 4:

Preference Points system

The bid will be awarded in terms of Regulation 4: Preferential Procurement Regulations, 2022

pertaining to the Preferential Procurement Policy Framework Act, 2000 (Act ).

Bid proposals will be evaluated based on the 80/20 preference points where a maximum of 80 points will be

awarded in respect of price and a maximum of 20 points will be awarded for goals.

Points claimed will be according to a bidder’s specific goals claimed as indicated in Table 4 below.

Table 4: Specific goals for the tender and points allocation are indicated as per the table below:

In terms of Regulation 4(2); 5(2) of the Preferential Procurement Regulations, preference points must be awarded

for specific goals stated in the tender. For the purposes of this bid the bidder will be allocated points based on the

bidder’s goals claimed as per table 4. Bidder’s goal claimed must be supported by proof/ documentation stated as

per table 4 and the special conditions of this bid where applicable:

Table 4

Number of maximum Bidder’s points claimed

points for specific goals The specific goals allocated

points in terms of this tender allocated (To be completed by

(80/20 system) Bidder)

Women Ownership 5

Disability Ownership 5

Youth Ownership 5

Location of enterprise (local

equals province) Gauteng 2

Province

B-BBEE status level

contribution from level 1 to 2 3

which are QSE or EME

Total scored points 20

Specific goals” means specific goals as contemplated in section 2(1)(d) of the PPPFA Act which may include

contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of

race, gender and disability including the implementation of programmes of the Reconstruction of Development

Programme as published in Government Gazette No. 16085 date 23 November 1994.

“Ownership” means the percentage ownership and control, exercised by individuals within an enterprise.

"Disability" means, in respect of a person, a permanent impairment of a physical, intellectual, or sensory function,

which results in restricted, or lack of, ability to perform an activity in the manner, or within the range, considered

normal for a human being.

i. A blind person (in terms of the Blind Persons Act, 1968 (Act no.);

ii. A deaf person, whose hearing is impaired to such an extent that he/she cannot use it as a primary means of

communication.

iii. A person who, as a result of permanent disability, requires a wheelchair, caliper or crutch to assist him/her to

move from one place or another.

iv. A person who requires an artificial limb; or

v. A person who suffers from a mental illness (in terms of the Mental Health Act, 1973 (Act no. ).

"Youth" means, in respect of a person younger than 35 years of age.

"Location of enterprise” Local equals province. Where a project cuts across more than one province, the bidder

may be located in any of the relevant provinces to claim and be allocated the points.

Women, disability, and youth will be measured by calculating the pro-rata percentage of ownership of the bidding

company which meets the criterion. E.g., Company A has five shareholders each of whom own 20% of the company.

Three of the five shareholders meet the criterion, i.e., they are women/disability/youth. Therefore, this bidder will

obtain 60% of the points allowable for this goal.

Table 4: Documents required for verification of Bidder’s claimed points

Documents/ information listed on the below table 5 must be submitted to support and verify points claimed as per

table 4 above.

Table 5

Specific Goal Requires Proof Documents

Women Ownership Full CSD Report

Disability Ownership Full CSD Report

Youth Ownership Full CSD Report

Location of enterprise Full CSD Report

B-BBEE status level contribution Valid B-BBEE certificate/sworn affidavit

from level 1 to 2 which are QSE

Consolidated B-BBEE certificate in cases of Joint Ventures

or EME

(Jv)

Full CSD Report for each bidder who formed a (JV)

Failure on the part of a bidder to submit proof of documentation required in terms of this tender to claim for specific

goals with the bid, will be interpreted to mean that preference points for specific goals are not claimed and will not

be allocated.

13. Rejection of bid

Bids not complying with the above-mentioned requirements and specifications may be regarded as incomplete and

may not be considered.

14. Results of bids

Results of non-acceptance of bids will be sent to individual unsuccessful bidders in due course.

Annexure 7

Department of water and sanitation

Instructions to bidders: purchases

1. The standard bidding forms should not be retyped or redrafted.

2. Should standard bid forms not be filled in by means of mechanical devices, for example typewriters, black ink must

be used to fill in bids.

3. Bidders shall check the numbers of the pages and satisfy themselves that none are missing or duplicated. No

liability shall be accepted in regard to claims arising from the fact that pages are missing or duplicated.

4. The specifications form an integral part of the bid document and bidders shall indicate in the space provided

whether the items offered are to specification or not.

5. In respect of the paragraphs where the items offered are strictly to specification, bidders shall insert the words "as

specified".

6. In cases where the items are not to specification, the deviations from the specifications shall be indicated.

7. The bid prices shall be given in the units shown and must be firm.

8. With the exception of basic prices, where required, all prices shall be quoted in South African currency.

9. Delivery basis:

(a) Supplies which are held in stock or are in transit or on order from South African manufacturers at the date of bid,

shall be offered on a basis of delivery into consignee's store or on his site within the free delivery area of the

bidder’s centre, or carriage paid consignee's station if the goods are required elsewhere.

(b) Notwithstanding the provisions of paragraph 9(a), bid prices for supplies in respect of which

installation/erection/assembly is a requirement, shall include ALL costs on a basis of delivered on site as

specified.

10. Unless specifically provided for in the bid document, no bids transmitted by telegram, telex, facsimile, or similar

apparatus shall be considered.

11. Bids received after the closing date and time are late and will as a rule is not accepted for consideration.

12. Bids will be opened in public, that is, bidders or their representatives may be present. If requested by any bidder,

the names of bidders and if practical the total amount of each bid, will be read aloud.

13. The period for which offers are to remain valid and binding is indicated in the bid documents and is calculated from

the closing date on the understanding that offers are to remain in force and binding until the close of business on

the last day of the period calculated and if this day falls on a Saturday, Sunday or public holiday, the bid is to

remain valid and binding until the close of business on the following working day.

14. These conditions (ANNEXURE 7) form part of the bid and failure to comply therewith may invalidate a bid.

15. Bidders are requested to promote local content optimally. Bidders who use locally manufactured components,

products, equipment and systems, must complete the Department Declaration for Annexure C (Local Production

and Content)

16. After public opening of bids, information relating to the examination, clarification and evaluation of bids and

recommendations concerning awards will not be disclosed to bidders or other persons not officially concerned with

the process, until the successful bidder is notified of the award. The bid documentation of bidders is considered to

be confidential and will under no circumstances be made available to other bidders or other persons.

17. The financial standing of bidders and their ability to manufacture or to supply goods or to render a service may be

examined before their bids are considered for acceptance.

18. The Department may, where a bid relates to more than one item, accept such bid in respect of any specific item or

items and also accept part of the specified quantity of any specific item or items.

19. The Department is not obliged to accept any bid. The evaluation of a bid will be done in accordance with the

Preferential Procurement Policy Framework Act, 2000 (Act no. ) and its regulations.

20. After approval of the bid, both parties must sign a written contract.

21. Failure of the successful bidder to sign the Contract Form in ink may result in the invalidation of their bid.

Department of water and sanitation

Wte 1013 ce

Supply, delivery, installation and servicing of specified hygiene services for

Infrastructure branch training centre (ibtc) at roodeplaat dam, pretoria in

Gauteng province for a period of 24 months.

Section 2: stipulations

Contents

1. Stipulations

Stipulations

1. Service

1.1. The service to be rendered is:

Supply, delivery, installation and servicing of specified hygiene services for

Infrastructure branch training centre (ibtc) at roodeplaat dam, pretoria in

Gauteng province for a period of 24 months.

2. Site

• Department Of Water and Sanitation.
• Infrastructure Branch Training Centre (IBTC) at Roodeplaat.
• Dam Access Road.
• Off Kwa Mhlanga Road R573 near Pretoria in Gauteng Province.
• GPS Coordinates: (Lat-25.618439° and Long 28.368786°)

3. Standard specifications

3.1. The service provider to Supply, Deliver, Install and Service Specified Hygiene Services for Infrastructure Branch

Training Centre (IBTC) at Roodeplaat Dam, Pretoria in Gauteng Province for a period of 24 MONTHS.

As per below specification:

Item No: Quantity Description (Spec / ToR)

1. 15 500ML Flexi Manual Dispenser Foam (Hand Wash) Soap

2. 10 CLX Automated Hot Air Dryer/Hand Dryer

3. 5 500ML Flexi Manual Dispenser Foam Hand Sanitizer

4. 10 18L Sanitary Pedal Bin

5. 16 500ML Flexi Manual Dispenser Waterless Foam Toilet Seat Sanitiser

6. 22 360ML Digital Sanitizer Dispenser Toilet/Urinal Sanitizer

7. 49 75ML Microburst Air Freshener Dispenser

8. 6 0.90M x 1.5M Appearance Dust Mat

9. 54 Specialised Clean Treatment/Deep Clean

10 Once Off Installation Fees

Standards, specifications and definitions applicable3.2

General Specification for Equipment and Consumables

1. 500ML Flexi Manual Dispenser Foam (Hand Wash) Soap

• Antibacterial and environmentally friendly.
• Dispensed in approx.1300 measured doses.
• Prevent hand from drying out.
• Mild and caters for sensitive skin.

Must be replaced on monthly basis.

2. Automated Hot Air Dryer/Hand Dryer

• No touch sensor activated
• Drying time must be 20 sec or less

Rental only on monthly basis.

3. 500ML Flexi Manual Dispenser Foam Hand Sanitizer

• Antibacterial and 40% Alcohol.
• Prevent drying of hands.
• No touch to dispense a single dose at a time.
• Mild and caters for sensitive.

Must be refilled on monthly basis.

4. 18L Sanitary Pedal Bin

• No touch opening of lid.
• Must have a system in place to eliminate odours and prevent spread of bacteria.
• All consumables should be included in service replacement of all (incl. Sanitary towel bags).
• SABS Compliant.
• Contents must be disposed of in a lawful and legal manner.

Must be serviced two times (weekly - twice in a month).

5. 500ML Flexi Manual Dispenser Waterless Foam Toilet Seat Sanitiser

• Quick dry.
• Kill bacteria.
• Dispenser must dispense a measured dose with each action.
• Mild and caters for sensitive skin.

Must be replaced on monthly basis.

6. 360ML Digital Sanitizer Dispenser Toilet/Urinal Sanitizer

• Reduce deposits and lime scale.
• Kill bacteria.
• A measured dose must be dispensed with each flush.
• Mild and caters for sensitive skin.

Must be replaced on monthly basis.

7. 75ML Microburst Air Freshener Dispenser

• Preferably other power sources than electricity
• If battery operated batteries must be replaced on a monthly basis
• Batteries and refills must be fully serviced by the Service Providers staff.
• Must dispense fragrance at appropriate times.
• Baby Powder & Forest Fern Scented.

Must be replaced on monthly basis.

8. 0.90M x 1.5M Appearance Dust Mats

• Trap moisture dust and dirt.
• Anti slip and fall.
• Bevelled borders.

Must be serviced on monthly basis.

9. Specialized Clean Treatments/Deep Clean

• All tops and surfaces must be cleaned and disinfected.
• All stains must be removed from floors, tops, surfaces, urinals and toilets.

Must be serviced on monthly basis.

Nb:

• All services must take place on a monthly basis except if specified otherwise.
• All equipment must be high quality and wall mounted unless specified otherwise.
• Prices must include services for rented equipments.
• Batteries, all refills and replacements must be fully serviced by the Service Provider staff.

4. Quantities

• The quantity required cannot be guaranteed.
• However, the estimated quantity is given in the SBD 3.1.

5. Scope of contract

The Supplier will be required to perform the following service as part of this contract:

• Supply, Deliver, Install and Service Specified Hygiene Services for Infrastructure Branch Training Centre

(IBTC) at Roodeplaat Dam, Pretoria in Gauteng Province for a period of 24 Months, according to the

specification.

• All loading costs shall be included in the price quotation rates.
• Items not according to the specifications will not be accepted and paid for and the material shall be

removed and replaced by the successful supplier for his/her own account.

• Proof of delivery and service slips must be signed by site (IBTC) representative and Supplier.

6. Payment

• Payment will be made per quantities supplied to site.
• The Department reserves the right to check the quantities and services at any time.
• Payment will be made monthly on receipt of specified tax invoices.
• Payment will not be made for consignment unless supported by delivery notes duly signed by the official

checking the collection.

• Bid price must be firm.
• Payment will be done within 30 days of receipt and approval of the original invoice by depositing the

payment directly into the bank account of the successful bidder.

• No cash or cheque payment will be made. No upfront payment will be made.
• Payment for standing time exceeding two hours will only be made if such standing time is a result of the

action of the Department.

• Bidders shall provide in their bid for all labour, plant, material, implements and vehicles necessary for the

execution of the contract and all operating and maintenance costs in accordance with the bid documents.

7. Road conditions and distance

• Bidders are advised to acquaint themselves with roads, road conditions, distances, etc. on and to the site,

before bidding.

8. Costs

• Bidders shall provide in their bid for all labour, plant, material, implements and vehicles necessary for the

execution of the contract and all operating and maintenance costs in accordance with the bid documents.

9. Programme of works

• Supply is required 14 days after receipt of an official DWS order as requested by the end-user.
• It is a contractual requirement that the items be supplied as per indicated time frame after the signing of

the Contract by the successful supplier.

10. Bidder’s vehicles

• The Department will have the right to instruct the successful Bidder to repair or replace a vehicle which

is considered unsuitable for the transportation.

• Overloading of vehicles in terms of the Road Traffic Act will not be permitted.

11. Delivery

Supply, delivery, installation and servicing of specified hygiene services can be done during the following working

hours 7h15 to 15h15 from Monday to Thursday but not on the following days or periods:

(i) Fridays 14h00 to Mondays 07h00

(ii) All public holidays

(iii) The last Thursday and Friday of the month

(iv) The period between 10 December and 06 January

• The Bidder shall nominate a contact person with whom the Department will arrange and schedule

collection.

• DWS will decline products that do not comply with the specification and will not be accepted and will not

be paid for.

• The declined material must be removed from the site within 48 hours for the Bidder's own cost.
• The ownership of and risk for the product purchased will pass to the Department at the point of collection

i.e. where a signed acceptance take place.

12. Bid price and supply periods

• All-inclusive bid prices are required, meaning VAT, delivery and any other cost mentioned in the

specification for the Bidders account must be included in the unit price.

• Firm bid prices and delivery periods must be submitted.
• Adherence to bid delivery period is of utmost importance.
• “Firm” prices are deemed to be the prices which are only subject to the following statutory change.

(a)VAT,

(b)Any levy related to customs and excise (written proof must be given)

13. Safety and environmental

• Bidders are required to adhere to the Departments Safety and Environmental policies.

Therewith I,_______________________________________________ (Bidder's Name) declare that I have read,

completed and understood the above specifications.

___________________________

Bidder's signature

Department of water and sanitation

Wte 1013 ce

Supply, delivery, installation and servicing of specified hygiene services for

Infrastructure branch training centre (ibtc) at roodeplaat dam, pretoria in

Gauteng province for a period of 24 months.

Section 3: sbd 3.1 – Pricing schedule

Contents

Preamble to the sbd 3.1 – Pricing schedule

Sbd 3.1 – Pricing schedule

Preamble to the sbd 3.1 – Pricing schedule

1. General

The SBD 3.1 forms part of the Contract Documents and must be read and priced in conjunction with all the other

documents which include the Conditions of Contract and all other Specifications in the bid document.

2. Quantities reflected in the pricing schedule

The quantities given in the SBD 3.1 can be subject to change. The Department reserves the right to only

purchase one product per item or one item or none of the items in the pricing schedule.

The validity of the contract will in no way be affected by differences between the quantities in the SBD 3.1 and the

quantities finally certified for payment.

3. Pricing of the schedule

The rates to be filled in the SDB 3.1 should include all costs. All rates and amounts quoted in the SBD 3.1 shall be

in Rand and shall include VAT.

4. Correction of entries

Incorrect entries shall not be erased or obliterated with correction fluid, use of correction fluid will invalidate your bid,

but must be crossed out neatly. The correct figures must be entered above or adjacent to the deleted entry, and the

alteration must be initialled by the Bidder, failure to initial where the correction was done will invalidate your bid.

Sbd 3.1

Tender involves the supply, delivery, installation, and servicing of specified hygiene services for the Infrastructure Branch Training Center (IBTC) at Roodeplaat Dam, Pretoria, Gauteng Province, for a period of 24 months.

Submit the SBD 6.1 Preference Points Claim Form as part of the tender. Failure to submit required proof or documentation for specific goals will result in no preference points being awarded. The organ of state may request substantiation of claims at any stage.

Open to registered companies/firms (including partnerships, joint ventures, sole proprietors, close corporations, Pty Ltd, etc.). Tenderers must comply with the Preferential Procurement Regulations 2022. Eligibility for preference points requires proof of Women, Disability, or Youth Ownership, enterprise location in Gauteng Province, and valid B-BBEE status level 1 or 2 (for Qualifying Small Enterprises or Exempted Micro-Enterprises).

Submit proof of B-BBEE status (Level 1 to 2 for QSE or EME). Provide documentation for ownership claims (Women, Disability, Youth). Local enterprise must be based in Gauteng Province. Failure to submit required documentation will disqualify preference points claims.

The document contains only a B-BBEE reporting template form. No scope description, deliverables, or service details are provided in this document.

Required returnable document:

• B-BBEE/EME/QSE Reporting Letter (completed and signed by authorized representative)
• The form requires: quotation/bid number, description of goods/service, supplier name, bid amount, B-BBEE level, company composition details, SMME status, and authorized signature with date

Open to suppliers capable of providing hygiene services; must disclose detailed B-BBEE and ownership information; no explicit pre-qualification criteria stated beyond completion of the required template.

The only compliance document provided is a B-BBEE/EME/QSE Reporting Letter template.

What the document states:

• All suppliers must complete this B-BBEE reporting template and return it with quotation documents
• The template captures: quotation/bid number, description of goods/service, supplier name, bid amount, B-BBEE level, company composition details
• Company composition details required: percentage ownership breakdown including Black ownership, Black youth, Black women, Black people with disability, Black people in rural/underdeveloped areas or townships, cooperative ownership by Black people, and Black military veterans
• SMME status must be declared (EME, QSE, or Large/Generic)
• The template requires authorized representative signature, name, position, and date

Important note from the document:

• The B-BBEE information is explicitly for reporting purposes only
• It will NOT prejudice the company in any way
• It will NOT be considered as an evaluation tool

Practical bidder guidance:

• Complete and submit the B-BBEE reporting template with your quotation
• Ensure authorized signatory signs and dates the form
• Declare accurate ownership percentages and SMME status

B-BBEE Reporting Requirements:

• All suppliers must complete and return the B-BBEE/EME/QSE Reporting Letter with quotation documents
• Required information: quotation number, description of goods/service, supplier name, bid amount, B-BBEE level
• Company composition details required: percentage Black ownership, Black youth, Black women, Black people with disability, Black people in rural/underdeveloped areas or townships, cooperative ownership by Black people, Black military veterans
• SMME status must be declared (EME, QSE, or Large/Generic)
• Form must be signed by authorized representative with name, position, and date
• Note: This information is for reporting purposes only and will NOT be used as an evaluation tool

The document explicitly states that B-BBEE information is NOT considered as an evaluation tool. No evaluation criteria are provided in this document.