Fleet rejuvenation & refurbishment for catering trucks and vans in cape town

The tender uses the 80/20 preference point system (price 80 points, specific goals 20 points).

Price scoring formula:

• Ps = 80(1 - (Pt - Pmin) / Pmin)
• Ps = Points scored for price of tender under consideration
• Pt = Price of tender under consideration
• Pmin = Price of lowest acceptable tender

Specific goals points (20 points total):

• 50% Black Women owned: 5 points (0% - 49% = 0 points, 50% and above = 5 points)
• 50% Black Youth owned: 5 points (0% - 49% = 0 points, 50% and above = 5 points)
• EME or QSE 51% Black Owned: 5 points (0% - 50% = 0 points, 51% and above = 5 points)
• Disability: 5 points (None = 0 points, Disability confirmed = 5 points)

Bidder guidance:

• You must complete and submit the SBD 6.1 form to claim specific goal points.
• If you do not submit proof or documentation for specific goals, you will be treated as not claiming those points.
• The organ of state may require you to substantiate any preference claim before or after adjudication.
• Fraudulent claims can lead to disqualification, recovery of costs, contract cancellation, restriction from state business for up to 10 years, and criminal prosecution.

income-generating contracts)

You must complete and submit the SBD 6.1 Preference Points Claim Form with your tender.

Specific goals you can claim points for:

• 50% Black Women owned: 5 points (must be 50% or more Black women ownership)
• 50% Black Youth owned: 5 points (must be 50% or more Black youth ownership)
• EME or QSE 51% Black Owned: 5 points (must be 51% or more Black ownership)
• Disability: 5 points (must have confirmed disability status)

Bidder guidance:

• You must provide proof of your specific goal claims (e.g., B-BBEE certificate, CIPC registration, disability confirmation).
• The organ of state can request substantiation at any time.
• False claims result in serious penalties including disqualification and potential restriction from government business.

Specific goals for preference points (20 points total):

• 50% Black Women owned: 5 points (0% - 49% = 0 points, 50% and above = 5 points)
• 50% Black Youth owned: 5 points (0% - 49% = 0 points, 50% and above = 5 points)
• EME or QSE 51% Black Owned: 5 points (0% - 50% = 0 points, 51% and above = 5 points)
• Disability: 5 points (None = 0 points, Disability confirmed = 5 points)

Bidder guidance:

• You must indicate how you claim points for each goal on the SBD 6.1 form.
• Provide supporting documents (e.g., B-BBEE certificate, CIPC registration, disability confirmation).
• If you do not submit proof, you will not receive these points.

You must complete the company/firm declaration:

• Provide company name and registration number.
• Indicate your company type (Partnership/Joint Venture/Consortium, Sole proprietorship, Close corporation, Public Company, Personal Liability Company, Pty Limited, Non-Profit Company, State Owned Company).

By signing the SBD 6.1 form, you certify:

• The information is true and correct.
• Preference points claimed follow the general conditions.
• If awarded, you may need to provide documentary proof of claims.
• Fraudulent claims can result in disqualification, recovery of costs/damages, contract cancellation, restriction from state business for up to 10 years, and criminal prosecution.

The tender uses the 80/20 preference point system (price 80 points, specific goals 20 points).

Price formula:

• Ps = 80(1 - (Pt - Pmin) / Pmin)
• Ps = Points for your price
• Pt = Your price
• Pmin = Lowest acceptable price

Specific goals (20 points):

• 50% Black Women owned: 5 points (50%+ ownership required)
• 50% Black Youth owned: 5 points (50%+ ownership required)
• EME or QSE 51% Black Owned: 5 points (51%+ ownership required)
• Disability: 5 points (confirmed disability status)

Bidder guidance:

• Submit the SBD 6.1 form to claim points.
• Provide proof of specific goals; otherwise points are not awarded.
• The organ of state may verify claims at any time.
• False claims lead to serious penalties.

The document does not describe a scoring method, minimum thresholds, preference points, or evaluation stages. It only includes a declaration that the bidder has not colluded with competitors regarding quality, quantity, specifications, or prices. This is a compliance declaration, not evaluation criteria.

This section contains the SBD 4 Bidder's Disclosure form, not technical specifications for fleet rejuvenation and refurbishment. The form requires bidders to declare:

• Whether any director/trustee/shareholder/member/partner is employed by an organ of state (section 239 of the Constitution).
• If yes, provide full names, identity numbers, and the organ of state.
• Whether the bidder or any connected person has a relationship with a procuring institution employee.
• Whether the bidder or its directors have an interest in any other related enterprise.
• If yes, list all CSD-registered companies with supplier registration numbers and status.
• Failure to disclose all CSD-registered active companies linked to directors leads to disqualification.
• The bidder must certify the bid was developed independently, without collusion with competitors on quality, quantity, specifications, prices, or market allocation.
• The bidder must certify no disclosure of bid terms to competitors before award.
• The bidder must certify no improper communication with procuring institution officials except for clarification.
• Suspicious bids may be reported to the Competition Commission and law enforcement agencies.
• False declarations lead to bid disqualification and possible restriction from state business for up to 10 years.

The document is the SBD 4 form, which imposes the following compliance declarations:

• Any person (natural or juristic) may submit an offer.
• Automatic disqualification if the bidder is listed in the Register for Tender Defaulters or the List of Restricted Suppliers.
• Declaration required on employment by an organ of state: if any director/trustee/shareholder/member/partner is employed by an organ of state, full details must be furnished.
• Declaration required on relationships with procuring institution employees.
• Declaration required on interests in other enterprises: all CSD-registered active companies linked to directors must be disclosed; failure leads to disqualification.
• The bidder must certify the bidderly independence, no collusion with competitors, no disclosure of bidder terms, and no improper communication with officials.
• False declarations result in disqualification and possible legal action.
• No other compliance requirements (e.g., tax clearance, B-BBEE, CIDB) are mentioned in this document.

This section contains the general declaration of the SBD 4 form, which includes:

• The bidder certifies they have read and understood the disclosure.
• False declarations lead to disqualification.
• The bidder developed the bidder independently, without collusion with competitors on quality, quantity, specifications, prices, market allocation, or intention to bid.
• The bidder has not disclosed bidder terms to competitors.
• The bidder has not communicated with procuring institution officials except for clarification.
• Suspicious bids may be reported to the Competition Commission for penalties under the Competition Act, and may lead to criminal investigation or restriction from state business for up to 10 years under the Prevention and Combating of Corrupt Activities Act.
• The bidder accepts that the procuring institution may reject the bidder or take action for false declarations.
• Signature, date, designation, and bidder name are required.

This section repeats the SBD 4 disclosure requirements:

• Any person may submit an offer.
• Automatic disqualification if listed in the Register for Tender Defaulters or List of Restricted Suppliers.
• Declaration required on employment by an organ of state: if yes, provide names, ID numbers, and organ of state.
• Declaration required on relationships with procuring institution employees.
• Declaration required on interests in other enterprises: if yes, list all CSD-registered companies with registration numbers and status.
• Failure to disclose CSD-registered companies linked to directors leads to disqualification.

The document does not contain evaluation criteria. It only includes a declaration that the bidder has not made agreements or arrangements with any competitor regarding quality, quantity, specifications, prices, or other bidder details.

Closing date: 12 August 2026 at 16:00 CAT. Mandatory briefing session: 11 August 2026 at 11:00, Foxtrot 3, Tower Road, Cape Town International. RFQ validity: 90 days. Issuing date: 06 August 2026.

Clarification questions and quotation submissions must be emailed to Koketso Nape ([email protected]) and Dilale Munyai ([email protected]). No phone numbers or physical addresses are provided.

Quotations must be emailed to Koketso Nape ([email protected]) and Dilale Munyai ([email protected]) before the closing date and time. Late and incomplete submissions may be disqualified. The RFQ validity period is 90 days. A compulsory on-site briefing session will be held on 11 August 2026 at 11:00 at Foxtrot 3, Tower Road, Cape Town International. Attendance is mandatory; failure to attend leads to disqualification. The bidder must complete and sign the Written Quote Form, including vendor details and a declaration that they accept Air Chefs General Conditions of Contract.

Evaluation is a two-phase process. Phase 1: Compliance with mandatory documentation and technical requirements. Only compliant bidders proceed. Phase 2: Price (80 points) and specific goals (20 points) under the 80/20 preference point system. Specific goals points: 50%+ Black Women owned (5 points), 50%+ Black Youth owned (5 points), EME or QSE 51%+ Black Owned (5 points), Disability confirmed (5 points). Evidence required: BBBEE certificate/affidavit, CSD reports, medical reports. Air Chefs may award to more than one service provider and is not obliged to accept the lowest quote.

The scope covers fleet rejuvenation and refurbishment for 4 catering trucks and 4 operational vans at the Cape Town unit. Work includes: external refurbishment (polishing, body repairs, repainting, decal replacement, headlight/taillight restoration, wheel refurbishment); interior refurbishment (deep cleaning, floor/seat/upholstery repair, dashboard/trim restoration, roof lining repair); mechanical/electrical/hydraulic repairs and overhaul (hydraulic system service, engine/gearbox overhaul, suspension repairs, tyre replacement, roadworthiness assessment); supply and installation of all spares and materials. The supplier must conduct assessments and provide detailed per-vehicle quotations. A minimum 12-month warranty on all work, parts, and labour is required, covering mechanical, electrical, bodywork, and interior components. Sub-contracting is not allowed. Air Chefs will conduct a site visit to the supplier's workshop.

Bidders must demonstrate qualifications and 3-5 years of practical experience in fleet rejuvenation and refurbishment, including diesel and motor mechanics, panel beating, and hydraulic systems. Provide CVs and proof of qualifications for a diesel/motor mechanic, panel beater, and hydraulic technician. Provide three reference letters on official client letterhead for similar services rendered in the last 3 years. Letters must be signed/stamped, dated within 3 months, contactable, and clearly state service quality and duration. More than one reference for the same project will not be considered.

Pricing must be submitted on the provided Pricing Schedule (Annexure A) as a detailed, VAT-inclusive quotation. No other format is acceptable. Non-submission, incomplete pricing, or omission of a total bid price will result in immediate disqualification. Pricing should be itemised per component. Air Chefs may award to more than one service provider and is not obliged to accept the lowest quote.

Pricing must be submitted on the provided Pricing Schedule (Annexure A) with a detailed, VAT-inclusive quotation. No other format is acceptable. Non-submission, incomplete pricing, or omission of a total bid price leads to disqualification. All prices must be inclusive of VAT. Pricing should be itemised per component. The contract may be awarded to more than one service provider at Air Chefs's discretion. Air Chefs is not obliged to accept the lowest quote.

Mandatory returnable documents: 1. Pricing Schedule (Annexure A) – incomplete pricing disqualifies. 2. Valid B-BBEE Certificate or Sworn Affidavit (EME/QSE). 3. SARS Tax Compliance Status (Tax Pin). 4. SBD 4 – Declaration of Interest (completed and signed). 5. SBD 6.1 (completed and signed). Non-mandatory: CSD Report. Technical mandatory requirements: 1. Proof of qualifications and 3-5 years' experience for diesel/motor mechanic, panel beater, hydraulic technician (CVs and certificates). 2. Three reference letters on client letterhead for similar services in the last 3 years, signed/stamped, dated within 3 months, with contactable details and clear statement of service quality. 3. Workshop accreditation from SAMBRA or equivalent, complying with OEM standards. 4. Proof of business site via latest municipal statement (within 3 months) or lease agreement. The bidder must not be on the Register of Tender Defaulters, must not have abused Air Chefs's supply chain system, and must not have failed to perform on previous contracts. Air Chefs may disqualify bidders with criminal involvement.

The contract is subject to Air Chefs's Conditions of Contract and Order (available on request). The supplier must warrant all refurbishment work, parts, and labour for a minimum of 12 months from acceptance. Warranty covers mechanical components, electrical systems, bodywork, paintwork, interior refurbishment, and replacement parts. Sub-contracting is not allowed. Air Chefs may award to more than one service provider and is not obliged to accept the lowest quote. The bidder must not be on the Register of Tender Defaulters, must not have abused Air Chefs's supply chain system, and must not have failed to perform on previous contracts. Air Chefs may disqualify bidders involved in criminal activities.

Phase 1: Compliance with mandatory documentation and technical requirements. Phase 2: Price (80 points) and specific goals (20 points) under the 80/20 preference point system. Specific goals: 50%+ Black Women owned (5 points), 50%+ Black Youth owned (5 points), EME or QSE 51%+ Black Owned (5 points), Disability confirmed (5 points). Evidence required: B-BBEE certificate/affidavit, CSD reports, CIPC certificate, medical reports. Only bidders compliant in Phase 1 proceed to Phase 2.