Appointment of service provider for replacement and servicing of fire equipment in ezemvelo KZN wildlife east region (12-Month contract)

• Compulsory Site Briefing: 22 July 2026 at 11:30am. Venue: Queen Elizabeth Park, 1 Peter Brown Drive, Montrose, Pietermaritzburg, 3202. Attendance register must be signed.
• Closing Date and Time: 29 July 2026 at 11:00am.
• Validity Period: Quotations must remain valid for 90 calendar days from the closing date.

• For bidding procedure enquiries: Contact Kwanele Mbatha. Telephone: 033 845 1186. Email: [email protected].
• For technical enquiries: Contact Bongiwe Mazibuko. Telephone: 033-8451912. Email: [email protected].
• Submission email: [email protected].

• Submit your quotation via email to [email protected] before the closing date and time.
• The closing date is 29 July 2026 at 11:00am.
• Use RFQ number RFQ 05/07/2026 as the subject line reference.
• Only PDF format submissions are accepted. Failure to submit in PDF will invalidate your bid.
• If the file size is large, compress all documents into a single ZIP file. Submitting multiple emails will result in disqualification.
• Ensure all official forms are completed accurately and not retyped. Leave no blank spaces; indicate 'N/A' where applicable.
• All signatures must be original. Provide proof of authority to sign (e.g., company resolution).
• Failure to comply with any submission instruction will result in disqualification.

CIDB contractor grading designation of 2SF or higher; registered on Central Supplier Database (CSD); tax compliant with SARS; not listed on Register of Tender Defaulters or restricted from doing business with government; must not be in service of the state; must submit proof of proposed technician's SAQCC 1475 registration.

• Scope: Appointment of a service provider for the replacement and servicing of fire equipment at Ezemvelo KZN Wildlife East Region areas for a period of 12 months.
• Response Times: For ad hoc call-outs before midday, respond same day and complete repairs within 6 hours. For call-outs after midday, respond within 24 hours.
• Service provider must be available during and outside normal working hours (Monday-Friday, after hours, weekends, and public holidays).
• Hourly rates, call-out fees, and kilometer charges will be at agreed standard rates with Ezemvelo.
• Proof of vehicle (eNATIS) must be submitted with the quotation.
• Materials purchased for work must be invoiced separately with supporting quotes from reputable hardware stores.

• Pricing must be inclusive of VAT.
• The successful bidder will be required to sign a written contract (SBD7).
• No bid bond or guarantee is explicitly mentioned as a requirement in the extracted text.
• Payment terms are not detailed, but invoicing procedures are specified: submit invoice for work done together with invoice for materials purchased.
• Hourly rates, call-out fees, and kilometer rates are to be agreed upon as standard rates.

• Mandatory registration on the Central Supplier Database (CSD). Failure to be registered at closing time will result in disqualification.
• Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN from SARS or a CSD number if no PIN is available. For consortia/joint ventures, each party must submit separate TCS/CSD details.
• B-BBEE: A B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.
• CIDB Registration: Contractors must have a CIDB grading of 2SF or higher. Joint ventures must have all members registered, with the lead partner at 2SF or higher.
• No person in the service of the state, or companies with such directors/members, may bid.
• The bidder must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.