Media buying services for advertorial placement in provincial city newspapers – gauteng tender

• Closing date: 11 August 2026, 10:00 AM.
• Briefing session: None.
• Advertorial publication date: 27 August 2026 (this is a deliverable date, not a bid deadline).
• RFQ validity period: 90 days from closing date.

• Email for submissions: [email protected] (only email submissions accepted).
• SIU Head Office: 74 Watermeyer Street, Rentmeester Building, Meyerspark, Pretoria.
• No other contact names or phone numbers provided.

• Submit your quotation via email only to [email protected].
• Only emails sent to and received from this correct address before the closing date and time will be considered.
• Your quotation must be submitted on your company letterhead.
• The entire RFQ document must be fully completed and signed, including SBD4 and SBD6.1 forms.
• All pages of the quotation must be signed by the responsible person.
• The quote must be valid for a period of 30 days (the document also states 90 days validity from closing date; confirm which applies).
• Include a cost breakdown, with prices inclusive of VAT for VAT-registered suppliers.
• Attach required supporting documents: CSD registration, SARS PIN, CIPC registration, ID copies of directors, B-BBEE certificate/sworn affidavit, and a contactable reference letter.
• Failure to provide any mandatory document may lead to disqualification.
• Late, incomplete, or incorrect submissions will not be accepted.
• Do not alter any part of the tender document except filling in your details and price.

5.1. ID copies of the Company directors.

5.2. CIPC Company registration

5.3. SARS Pin

pg. 4

5.4. B-BBEE Certificate/ Sworn Affidavit if applicable (bidders who

do not submit or submit an invalid B-BBEE Certificate/Sworn

will not be allocated preferential points).

5.5. Fully Completed and signed RFQ document including SBD4

and 6.1.

by the service provider except for item no: 5.4. above.

• The 80/20 preference point system applies (estimated value under R1 million).
• Price: maximum 80 points.
• B-BBEE status level: maximum 18 points (Level 1 = 18, Level 2 = 14, Level 3 = 12, Level 4 = 10, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0).
• Specific goal: More than 50% Black ownership gives 2 additional points.
• Total possible points: 100 (80 price + 20 preference).
• Mandatory requirements (must comply or bid is disqualified):
• Registered on National Treasury Central Supplier Database (CSD).
• Tax compliant as per CSD summary report.
• Submit one contactable reference letter for previous media buying work.
• Confirm you will deliver as per scope of work.
• Bidder must pass SIU Internal Integrity Unit screening and/or State Security Agency vetting; failure may result in disqualification regardless of points.
• Disqualification triggers: unsigned quotation page, unsigned SBD4, non-compliant CSD tax clearance, incorrect information, late submission, listed on restricted suppliers database, under investigation for corruption, being a person in the service of the state.

• The appointed service provider must place one (1) full-colour advertorial in each of the following nine provincial city newspapers:
• KwaZulu-Natal: The Witness
• North West: Mafikeng Mail
• Limpopo: Capricorn Voice
• Free State: Bloemfontein Koerant
• Northern Cape: Diamond Fields Advertiser (DFA)
• Eastern Cape: Daily Dispatch
• Mpumalanga: Mpumalanga News
• Western Cape: Cape Argus
• Gauteng: The Citizen
• Advertorial specifications:
• A4 size (210 mm x 297 mm), portrait orientation.
• Full colour (CMYK).
• Must be published on 27 August 2026.
• Must be placed in the general news section of each newspaper (not sports, business, classified, or supplements).
• SIU will provide the final artwork in ready-to-print format.
• The successful bidder must coordinate all bookings with each publication and ensure deadlines are met.
• The successful bidder must provide proof of publication for each advertorial after publication.
• Contract period: once-off.

• Submit one contactable reference letter of previous work done in media buying services.
• The reference letter must be on the client's letterhead, signed, include contact details, and specify the previous work done in media buying.
• If the SIU discovers that the reference reflects a negative outcome, SIU reserves the right not to award the contract.
• The document also mentions that best value incorporates expertise, experience, and technical proposal, but no specific personnel qualifications are required.

• Use the pricing schedule provided in the document to quote.
• Provide a detailed cost breakdown including unit price and total price for the media buying service: placement of advertorials in nine (9) newspapers, one in each provincial capital city across South Africa.
• Show total cost VAT exclusive, VAT amount, and total cost VAT inclusive.
• Prices must be quoted in South African Rand and firm for the bid period.
• No amendment of quotations is allowed after the closing date and time.
• SIU reserves the right to correct the total amount when evaluating price and may seek confirmation.
• The quote must be on your company letterhead and include VAT if registered.

• The quoted price must include the entire scope of work, all logistics, and disbursements.
• Prices must be quoted in South African Rand and held firm for the bid period.
• For VAT-registered service providers, prices must be inclusive of VAT.
• Submit a detailed cost breakdown using the pricing schedule provided in the document.
• No amendment of quotations is allowed after the closing date and time.
• SIU may correct arithmetic errors and use the corrected total for evaluation.
• Payment will be made within 30 days of receipt of a valid invoice, based on deliverables achieved.
• No pre-payments are allowed.
• The quote must be on your company letterhead.

• Must be registered on the National Treasury Central Supplier Database (CSD).
• Must be tax compliant as per the CSD summary report (overall tax status must be compliant).
• Submit a valid B-BBEE certificate or sworn affidavit (for EME/QSE) to qualify for preference points. If not submitted, no preference points will be allocated.
• Provide CIPC company registration certificate.
• Provide SARS PIN.
• Provide ID copies of all company directors.
• Submit a fully completed and signed RFQ document including SBD4 (Declaration of Interest) and SBD6.1 (Preference Points Claim Form).
• Submit one contactable reference letter for previous media buying work (on client letterhead, signed, with contact details, specifying work done).
• Bidders must not be persons in the service of the state, and directors/members must not be in the service of the state.
• Bidders must not be on the National Treasury's database of restricted suppliers or defaulters.
• Bidders must not be under investigation for corrupt activities.
• Foreign suppliers must complete the questionnaire in the document. If the answer is 'No' to all residency/tax questions, registration for a SARS TCS PIN is not required.

• B-BBEE status level points are awarded as per the 80/20 preference point system.
• Points table:
• Level 1: 18 points
• Level 2: 14 points
• Level 3: 12 points
• Level 4: 10 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant: 0 points
• Additional specific goal: More than 50% Black ownership – 2 points.
• Total maximum preference points: 20.
• Proof of B-BBEE status must be submitted: a valid certificate from an authorized body, or a sworn affidavit (for EME/QSE) as per B-BBEE Codes of Good Practice.
• If subcontracting, indicate the percentage, subcontractor name, B-BBEE status, and whether it is an EME/QSE.
• Failure to submit proof will result in no preference points being allocated.

• No specific health and safety requirements are stated in this RFQ for media buying services. The document mentions that no equipment, utensils, or agents that may damage buildings or persons shall be used, but this is a general condition.

• Contract period: once-off.
• All copyright and intellectual property in the deliverables rests with the SIU.
• All goods/services purchased are subject to SIU's conditions, policies, and procedures.
• No purchases may be made before an official order form is received.
• The successful bidder must sign a written contract form (SBD7).
• SIU may enter into a Service Level Agreement (SLA) upon appointment.
• By responding to this RFQ, the bidder accepts SIU's conditions, which supersede the bidder's own terms.
• No bids will be considered from persons in the service of the state, companies with directors who are state employees, or close corporations with members who are state employees.
• The bidder certifies that information supplied is correct and all required forms are completed.
• Payments are effective within 30 days after receipt of invoice.
• No late responses will be considered.
• Successful bidders must deliver the specified services in full no later than the stipulated date.
• SIU reserves the right to withdraw any quotation at any time within or outside the validity period.
• SIU may conduct internal tests to ascertain quality (e.g., SABS compliance).
• The bidder confirms that no equipment, utensils, or agents that may damage buildings or persons shall be used.
• The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the preferential procurement regulations, 2017, and the General Conditions of Contract (GCC).

• Quotations must be returned to [email protected].
• Proposals submitted become the property of the SIU and will not be returned.
• The service provider must commit to post-support service when required by SIU.
• Payment will be based on deliverables achieved, within 30 days of invoice.
• CSD tax compliance status must be reflected on the CSD summary report.
• SIU Head Office address: 74 Watermeyer Street, Rentmeester Building, Meyerspark, First Floor.
• A B-BBEE status level verification certificate must be submitted to qualify for preference points.
• The quote must be valid for 30 days (note: document also states 90 days validity; confirm).
• All quotations must be accompanied by a CSD number if not previously submitted.
• Quotation must reflect a cost breakdown, inclusive of VAT.
• All pages of the quotation must be signed.
• SIU reserves the right to withdraw any quotation at any time.
• SIU reserves the right to invite suppliers to present their proposals for final decision.
• Failure to comply with any of the above may render the bid invalid.

• Must be registered on the National Treasury Central Supplier Database (CSD).
• Must be tax compliant as per CSD summary report.
• Must submit a B-BBEE certificate or sworn affidavit (for EME/QSE) to qualify for preference points.
• Must submit CIPC registration, SARS PIN, ID copies of directors, and fully completed RFQ including SBD4 and SBD6.1.
• Must submit one contactable reference letter for previous media buying work.
• Must confirm ability to deliver in line with the scope of work.
• Must not be a person in the service of the state, nor have directors/members who are.
• Must not be listed on the National Treasury's database of restricted suppliers/defaulters.
• Must not be under investigation for corrupt activities.
• Foreign suppliers must complete the questionnaire on residency and tax status.

• The evaluation uses the 80/20 preference point system: 80 points for price, 20 points for B-BBEE and specific goals.
• Specific goal: More than 50% Black ownership earns 2 points.
• B-BBEE status level points: Level 1 = 18, Level 2 = 14, Level 3 = 12, Level 4 = 10, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0.
• Responsive bids are those that meet all eligibility/mandatory/administrative criteria.
• The bidder must also pass SIU Internal Integrity Unit screening and/or State Security Agency vetting; failure may result in disqualification regardless of points.
• Disqualification reasons: unsigned quotation, unsigned SBD4, non-compliant CSD tax clearance, incorrect information, late/incomplete submission, listed on restricted suppliers database, under investigation for corruption.