Supply and delivery of audio visual and photographic equipment to statistics south africa

The tender is for the supply of audio visual and photographic equipment, including PTZ cameras, wireless mic systems, video transmission systems, stream kits, camera controllers, LED lighting, teleprompters, tripods, studio light kits, batteries, and battery chargers. Quantities are specified in the item list. The evaluation will use the 80/20 scoring system (80% price, 20% specific goals).

• Quotation closing date: 11 August 2026 at 16:00.

• Contact: SCMRFQ Office
• Telephone: 012 337 6373
• Email: [email protected]

• Submit quotations via email to [email protected] before the closing date and time (11 August 2026, 16:00).
• Quotations received after the closing date and time will not be accepted.
• Quote must be on company letterhead and include the VAT registration number (if VAT registered).
• Quote must reference the quotation number (RFQ-112642) and indicate validity period, delivery period, CSD Master registration number (MAAA), and tax compliance status PIN.
• Complete and sign the Declaration of Interest (SBD 4) form; failure to do so may result in disqualification.
• Provide certified copies (not older than 6 months) of: ID document, company registration (CIPC), BBBEE certificate or sworn affidavit, and OEM certification documents (where applicable).
• Certified copies must have a Commissioner of Oath stamp and signature dated within 6 months of the closing date; otherwise they will be rejected and points lost.
• If unable to quote, provide written reasons via the same email address.

• Quotations evaluated using the 80/20 scoring system: 80 points for price, 20 points for specific goals and preferential points.
• Specific goals and points allocated:
• Race (Black): 10 points
• Women: 5 points
• Disabled: 2 points
• Youth (below 35 years): 3 points
• Points for equity ownership by HDI are calculated using a formula (NEP, NOP, EP) as per the document.
• Bidders must provide proof for each point claimed (e.g., certified ID, company registration, CSD report, BBBEE certificate/sworn affidavit).
• For disabled: medical certificate from a medical practitioner registered with HPCSA.
• The appointment will not necessarily be based on the lowest quotation; Stats SA reserves the right to negotiate prices, award partially, or not award.

• Supply of audio visual and photographic equipment as per Annexure A.
• Items include (quantities in brackets):
• PTZ Camera (3)
• Wireless Mic System (3)
• 4k HDMI Wireless Video Transmission System (3)
• All in One Stream Kit (1)
• Camera Controller (1)
• LED Panel Studio Lights Kits (1)
• Teleprompter (1)
• Professional Tripod System (3)
• 300w Studio Light Kit (1)
• Battery (7)
• Battery Charger (1)
• Quotations must be detailed, specifying services and costs.
• Prices must be market-related and firm for the duration of the order; exchange-rate dependent prices should factor in escalations.

• No upfront payment will be made; payment is upon receipt of goods/services and within 30 days of receiving a valid invoice.
• Prices must be valid (firm) for the duration of the order.
• Prices dependent on exchange rate should factor in price escalations.
• Stats SA reserves the right to negotiate prices with the successful supplier.

• Must be registered on the Central Supplier Database (CSD).
• Must have a valid tax clearance certificate (e-filing copy).
• Must complete and sign the Declaration of Interest (SBD 4).
• Must provide certified copies of ID, company registration (CIPC), and BBBEE certificate or sworn affidavit (all not older than 6 months).
• For specific goals, additional proof required as per evaluation criteria.
• Where applicable, provide certified OEM certification documents.

This is the SBD 6.1 Preference Points Claim Form, which is a mandatory returnable for the tender for audio visual equipment and photographic equipment. The form is used to claim preference points for specific goals as per the Preferential Procurement Regulations 2022. Bidders must complete and submit this form with their tender, along with supporting documentation for any specific goal points claimed.

• This document is the SBD 6.1 Preference Points Claim Form, which must form part of the tender submission.
• Complete and submit the form with your tender, including all required supporting documentation for any specific goal points claimed.
• Failure to submit proof or documentation for claimed specific goals will be interpreted as not claiming those points.
• The organ of state may require you to substantiate any preference claims before adjudication or at any time afterwards.
• Ensure the form is signed by a duly authorised representative and that all information is true and correct.
• Fraudulent claims may lead to disqualification, contract cancellation, recovery of costs, restriction from doing business with the state for up to 10 years, and criminal prosecution.

• This tender uses the 80/20 preference point system (as indicated in the form: 80 points for price, 20 points for specific goals).
• Price points are calculated using the formula: Ps = 80

• (1 - (Pt - Pmin) / Pmin) for the 80/20 system.

• Specific goals points are allocated as follows:
• Black ownership: 10 points
• Woman ownership: 5 points
• Disabled ownership: 2 points
• Youth ownership: 3 points
• Points for equity ownership by HDI are calculated using the formula: NEP = NOP

• (EP / 100), where NEP = points awarded, NOP = maximum points for that goal, EP = percentage of equity ownership.

• Bidders must provide proof for each specific goal claimed (e.g., certified ID, company registration, CSD report, B-BBEE certificate or sworn affidavit, medical certificate for disability).
• The lowest acceptable tender will be used to determine the applicable preference point system if not specified.

• This document is the SBD 6.1 Preference Points Claim Form, which is a mandatory returnable for this tender.
• The form must be completed in accordance with the Preferential Procurement Regulations 2022.
• The tender is for the supply of audio visual equipment and photographic equipment, as per the tender title.
• Bidders must be able to supply the required equipment as per the specifications in the main tender document (not included in this form).

• The 80/20 preference point system applies for requirements with a Rand value up to R50 million (all applicable taxes included).
• The 90/10 system applies for requirements above R50 million.
• The applicable system for this tender is indicated as the 80/20 system (based on the points table showing 80 for price and 20 for specific goals).
• Price includes all applicable taxes less unconditional discounts.
• No specific financial capacity requirements are stated in this document.

• Bidders must be registered on the Central Supplier Database (CSD) – implied by the requirement to submit a CSD full detail report for specific goal claims.
• Bidders must have a valid B-BBEE certificate or sworn affidavit (for EMEs) to claim specific goal points.
• For disability claims, a medical certificate from a medical practitioner registered with HPCSA is required.
• For youth claims, the age is determined as of the closing date of the bid (or original closing date if extended).
• The form includes a declaration that the information is true and correct, and fraudulent claims may lead to severe penalties.

• This is a standard bidder's disclosure form (SBD 4) used in South African public procurement.
• Its purpose is to ensure transparency, accountability, impartiality, and ethics in the bidding process.
• Any person (natural or juristic) may submit a bid, but must complete this declaration.
• The form requires disclosure of any state employment, relationships with procuring institution staff, and interests in other enterprises.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.

• Complete and submit the Bidder's Disclosure form (SBD 4) as part of your bid.
• The form requires a declaration of any employment by the state, relationships with procuring institution employees, and interests in other enterprises.
• The bid will be disqualified if the disclosure is found to be false or incomplete.
• Bids must be submitted independently, without collusion with competitors.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.

• Primary eligibility: bidder must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Disclosure required if bidder or any directors/trustees/shareholders/members/partners or controlling persons are employed by the state.
• No conflict of interest or relationship with employees of the procuring institution that could compromise the bidding process.
• No collusive bidding practices; bids must be independent.
• Bidder must not have been involved in drafting the specifications or terms of reference for this bid.
• Bidder must be a legal entity (natural or juristic) capable of entering into a contract.

• The document is a standard disclosure form (SBD 4) for bidders.
• It requires bidders to declare any employment by the state, relationships with procuring institution employees, and interests in other enterprises.
• The form must be completed truthfully and in full; false declarations lead to disqualification.
• Bidders must certify that the bid was prepared independently and without collusion.

• Must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Must disclose any employment by the state or relationships with procuring institution employees.
• Must comply with the principles of transparency, accountability, impartiality, and ethics as per the Constitution and relevant legislation.
• Must not engage in collusive bidding or have been involved in drafting the specifications.