This Tender Has Expired

Email: [email protected]

• Submit all returnable documents listed in the annex (cost breakdown, signed declaration forms, etc.) on official company letterhead.
• All documents must be signed by an authorized representative.
• Prices must be quoted VAT‑inclusive in ZAR.
• No price changes are allowed after the Purchase Order/Award Letter is issued.
• Failure to provide any required returnable will result in disqualification.

• Phase 1 – Commercial (80 %):
• Total price – benchmark against the lowest quote (80 points).
• Phase 1 – Specific Goals (20 %):
• Points awarded for meeting the specific functional goals outlined in the technical specifications (20 points).
• Evaluation is based on the combined score out of 100 points.

Board Management Software must provide:

• Secure, centralised document management (agendas, board books, minutes).
• Real‑time collaboration (voting, e‑signatures, annotations).
• Mobile access (iOS & Android) with online/offline capability.
• AI‑powered summarisation, analytics, task automation and reporting.
• Minimum 1 TB storage, daily/monthly backups, ISO‑certified security, two‑step authentication, role‑based access, data encryption, access tracking.
• Seamless integration with Microsoft 365 and Outlook scheduling.
• 24/7 support, onsite/virtual training, incident management alerts.

Company Secretarial Workflow Software must provide:

• Automated governance and compliance document generation.
• Microsoft 365 Single Sign‑On.
• Alerts for due returns and legislative updates.
• Online report generation, customisable organograms, editable/non‑editable modes.
• Single dashboard for annual returns, bulk letter generation, compliance checklists.
• Same storage, security and backup requirements as board software.
• 24/7 support, remote training, incident notifications.

• Provide a full cost breakdown for each item on official company letterhead (Annex D).
• Quote all prices VAT‑inclusive in ZAR.
• Include total price, VAT amount (15 %) and final amount.
• No price changes accepted after PO/Award Letter.
• Submit the cost breakdown together with the bid submission.

• Bidder must not be listed on the Register of Tender Defaulters or List of Restricted Suppliers (disqualification clause).
• Complete the bidder’s disclosure form (Annex E) declaring any state employment, relationships, or interests.
• No additional CSD, B‑BBEE, CIDB, or professional registration requirements were specified in the document.