Supply of stretch and branded tablecloths for iziko museums of cape town

Part 1

• Quantity: 80
• Colour: Black
• Type: Stretch tablecloths
• Table size: 740 (H) 600 (L) 1800 (W) MM

Reference pic attached

Part 2

Item Plain black tablecloths

Material type Poly-cotton blend

Material colour Black

Size 300cm length x 220cm width

Quantity 10

Branding type No branding

Iziko Museums of South Africa of 12

Part 3

Item Branded tablecloths

Material type Poly-cotton blend

Material colour Black

Size 300cm length x 220cm width

Branding colour Full colour co-branded logo

Branding type Sublimation print

Logo reference

Client to provide logo

Branding placement logo to be facing correct side up with placement along the two long

bottom edges (above the hem, with centre position between the

sides)

Quantity 20

Please note:

• Logo must not be stretched.
• Proofs to be provided to client for approval.
• Quotation to include artwork/branding + delivery cost to

Cape Town CBD.

3. Compliance Documents

Service Providers must submit all documents as outlined in Table below.

Central Supplier Database Report – with supplier number and company details

(www.csd.gov.za) and Tax Status Verification Pin together with tax registration number.

2 Completed Request for quotation

A Valid B-BBEE Certificate or Sworn Affidavit to determine the Service provider’s status

level.

Note: Failure to supply any of the compliance documents stipulated may lead to the quote not

being considered.

Table 2 Preferential Points

Specific goals allocated

Price

points

Total maximum points 20 80

Iziko Museums of South Africa of 12

This preference form must form part of all tenders invited. It contains general information and serves as a claim

form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

The applicable preference point system for this tender is the 80/20 preference point system.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

points for specific goals with the tender, will be interpreted to mean that preference points for specific

any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the

Preference points claim form in terms of the preferential procurement

competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4

and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ

of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have

–

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of

having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only

the shareholders and directors who acted on a fraudulent basis, be restricted from

obtaining business from any organ of state for a period not exceeding 10 years,

after the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

Iziko Museums of South Africa of 12

capital, efforts, skill and knowledge in an activity for the execution of a contract.

Iziko Museums of South Africa of 12

and the bidder was not involved in the drafting of the specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive

practices related to bids and contracts, bids that are suspicious will be reported to the Competition

Commission for investigation and possible imposition of administrative penalties in terms of section 59 of

the Competition Act No and or may be reported to the National Prosecuting Authority (NPA)

for criminal investigation and or may be restricted from conducting business with the public sector for a

period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No

or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

Iziko Museums of South Africa (Iziko) is a schedule 3A public entity and non-profit organisation, partly

subsidised by the National Department of Sport, Arts & Culture (DSAC), bringing together 11 national

museums and a Social History Centre situated in the Western Cape under a single governance and

leadership structure. Iziko was established in terms of the Cultural Institutions Act, 1998 (Act No. ) and is required to comply with the Public Finance Management Act (PFMA), 1999 (Act No. , as amended) and its concomitant Regulations.

a) The proposal and appended documentation read together form the basis for an agreement to

be negotiated and concluded in a formal contract between Iziko and the preferred Service

i) confirms that neither the name of the enterprise or the name of any partner, manager, director or

other person, who wholly or partly exercises, or may exercise, control over the enterprise appears on

the Register of Tender Defaulters established in terms of the Prevention and Combating of Corrupt

Activities Act of 2004;

ii) confirms that no partner, member, director or other person, who wholly or partly exercises, or may

exercise, control over the enterprise appears, has within the last five years been convicted of fraud

or corruption;

iii) confirms that I / we are not associated, linked or involved with any other tendering entities submitting

tender offers and have no other relationship with any of the tenderers or those responsible for

compiling the scope of work that could cause or be interpreted as a conflict of interest; and ;

iv) confirms that the contents of this questionnaire/forms (SBD 4, & 6.1) are within my personal

knowledge and are to the best of my belief both true and correct

v) accept that, in addition to cancellation of a contract, action may be taken against me should the

Pricing instructions

1. Payment will be made based on the deliverables for the goods received.

2. Payment will only be made on the basis of work completed satisfactorily, and invoices

provided and approved by the project manager.

3. Offer to be valid for 60 days from the bid closing date.

5. Costing Breakdown

Price is an important factor as it ensures optimum value for money and should consider all potential

aspects of reopening and launch of the Exhibition.

The following costing summary outlines the proposed allocation and requires an update to include the

cost of catering and contracts management fees inclusive of VAT.

Table: Cost of Scheduled summary

Service Description Amount

Subtotal (Excluding VAT)

VAT 15%

Total including VAT

Please Note: a formal detailed quotation to be sent with proposal. The pricing schedule above

and formal quotation must include all applicable costs and there can be no variation after

award has been made.

6. Formal Contract

a) The proposal and appended documentation read together form the basis for an agreement to

be negotiated and concluded in a formal contract between Iziko and the preferred Service

Provider.

b) A mere offer and acceptance shall not constitute a formal contract of any nature for any purpose

between Iziko and the preferred Service Provider/s.

7. General Principles

a) The lowest or only quotation received will not necessarily be accepted.

b) Iziko and its Council reserves the right to accept or reject any quotation in response to the

Request to Quote and to withdraw its decision to seek the provision of these services at any

time.

Iziko Museums of South Africa of 12

points

Total maximum points 20 80

Iziko Museums of South Africa of 12

4. Pricing schedule

Please Note: a formal detailed quotation to be sent with proposal. The pricing schedule above

and formal quotation must include all applicable costs and there can be no variation after

award has been made.