Service provider for job description benchmarking, analysis, review, and job evaluation

Department: SUPPLY CHAIN MANAGEMENT. No specific contact person, email, phone, or address provided in the extracted document.

Returnable Documents: Complete and submit the SBD4 Bidder’s Disclosure form. The form requires declarations regarding state employment, relationships with procuring institution officials, and interests in other enterprises. Failure to provide a true and complete disclosure will result in disqualification.

Returnable Document: SBD4 Bidder’s Disclosure form. The bidder must complete declarations regarding: State employment of directors/trustees/shareholders/members/partners or persons with controlling interest. Relationships with persons employed by the procuring institution. Interests in other related enterprises. The bidder must certify the information is true and complete. False declarations may lead to disqualification, reporting to authorities, or restrictions from public sector business.

Any person (natural or juristic) may bid. Automatic disqualification if listed on the Register for Tender Defaulters or List of Restricted Suppliers. No controlling interest holders employed by the state without disclosure. No undisclosed relationships with ETDP SETA employees. No collusive bidding practices. Must not have been involved in drafting specifications/terms of reference.

The document does not contain technical specifications for the service. It focuses on the SBD4 declaration form and supply chain management compliance.

Bidders must complete the SBD4 Bidder’s Disclosure form, certifying the information provided is correct. The declaration covers state employment, relationships with officials, and interests in other enterprises. False declarations may lead to bid rejection or action under PFMA SCM Instruction.

Bidders must declare no collusive arrangements with competitors regarding bid details such as quality, quantity, specifications, or prices.

Returnable Documents: The specific returnable documents required for this tender are not detailed in the General Conditions of Contract. Bidders must refer to the Special Conditions of Contract (SCC) for submission requirements.

• The General Conditions of Contract form part of all bid documents and may not be amended.
• Special Conditions of Contract (SCC) relevant to this bid will supplement the General Conditions. In case of conflict, the SCC provisions prevail.

Eligible bidders must be legally registered entities in South Africa (or foreign suppliers compliant with SA tax laws), possess a valid SARS tax clearance certificate, demonstrate relevant experience in job description development, job evaluation (e.g., Paterson, Peromnes, or similar systems), and benchmarking. They must be able to furnish performance security, have no history of corrupt/fraudulent practices, and not be listed on the National Treasury's Register for Tender Defaulters or restricted supplier database. BBBEE compliance may be required per specific Special Conditions of Contract.

The scope involves benchmarking, analysis, review, and development of job descriptions, job evaluation, and reporting to management for the Education, Training and Development Practices SETA.

• Goods and services supplied must conform to standards mentioned in the bidding documents and specifications.
• The supplier must not disclose contract documents or purchaser information without prior written consent.
• The purchaser may inspect the supplier's records and have them audited.
• The supplier indemnifies the purchaser against third-party claims of patent, trademark, or industrial design infringement.

The supplier must not disclose contract documents or purchaser information without prior written consent.

• The purchaser may inspect the supplier's records and have them audited to ensure performance compliance.

Payment Terms: The method and conditions of payment will be specified in the Special Conditions of Contract (SCC).

• Payments shall be made promptly by the purchaser, but no later than thirty (30) days after invoice submission.
• Payment will be made in South African Rand unless otherwise stipulated in the SCC.
• Prices quoted in the bid shall not vary except for adjustments authorized in the SCC or a bid validity extension request.

Performance Security: The successful bidder must furnish performance security within thirty (30) days of contract award notification, as specified in the SCC.

• Security can be a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque, in a convertible currency acceptable to the purchaser.
• It will be discharged and returned within thirty (30) days after completion of performance obligations, unless otherwise specified.

Tax Compliance: No contract shall be concluded with any bidder whose tax matters are not in order. A valid original tax clearance certificate from SARS must be submitted prior to award.

• Local suppliers are responsible for all taxes, duties, and license fees until delivery.
• Foreign suppliers are responsible for all taxes, stamp duties, and levies imposed outside South Africa.

Anti-Corruption: The contract prohibits corrupt and fraudulent practices, including collusion to set artificial bid prices.

• Engaging in such practices may lead to contract termination and restriction from public sector business for up to 10 years.
• Conviction under the Prevention and Combating of Corrupt Activities Act may result in name endorsement on the Register for Tender Defaulters.

Local Content and NIPP: Definitions for 'imported content' and 'local content' are provided. The National Industrial Participation (NIP) Programme applies to contracts subject to the NIP obligation.

The National Industrial Participation (NIP) Programme, administered by the Department of Trade and Industry, applies to all contracts subject to the NIP obligation.

General Contract Terms: These General Conditions of Contract apply to all bids, contracts, and orders, including professional services, unless otherwise indicated.

• Special Conditions of Contract (SCC) supplement these general conditions and prevail in case of conflict.
• The purchaser is not liable for bid preparation expenses. A non-refundable fee for documents may be charged.

Key Contractual Clauses:

• Assignment: The supplier cannot assign its obligations without the purchaser's prior written consent.
• Subcontracts: The supplier must notify the purchaser in writing of all subcontracts awarded.
• Delays: The supplier must promptly notify the purchaser of any delays impeding delivery or performance. The purchaser may extend the time for performance, with or without penalties.
• Penalties: If the supplier fails to deliver or perform on time, the purchaser may deduct a penalty calculated using the current prime interest rate per day of delay.
• Termination for Default: The purchaser may terminate the contract if the supplier fails to deliver, perform other obligations, or engages in corrupt or fraudulent practices.
• Force Majeure: The supplier is not liable for delays or failures due to force majeure events beyond its control.
• Settlement of Disputes: Parties must attempt amicable resolution through mutual consultation, followed by mediation if unresolved, then South African court proceedings.
• Governing Language and Law: The contract is in English and interpreted under South African law.
• Notices: Written acceptances are sent by registered/certified mail; other notices by ordinary mail to the address in the bid.
• Taxes and Duties: Refer to compliance requirements for tax obligations.
• National Industrial Participation (NIP): The NIP Programme applies where obligated.

• For bidding procedure enquiries: Contact Mr Sibusiso Kutshwa.
• For technical enquiries: Contact Mrs Siphesihle Nzima.
• Email for enquiries: [email protected].
• Email for bid submission: [email protected].
• Telephone and fax numbers are not specified in the document.

• Submit bids by the stipulated time to the correct address; late bids will not be considered.
• Use official forms provided; do not re-type them, or follow the prescribed manner in the bid document.
• Bids may be couriered and deposited in the bid box at the specified street address (address not fully detailed in extract).
• Bids may also be sent via email to [email protected].
• Required returnable documents include: completed supplier information form, proof of tax compliance (TCS PIN or CSD number), B-BBEE status verification certificate or sworn affidavit (for EMEs & QSEs), proof of authority to sign (e.g., company resolution), and for foreign suppliers, completed questionnaire.
• Failure to provide or comply with any required particulars may render the bid invalid.

• Supplier information form must be completed, including name, postal/street address, telephone, cellphone, fax, email, VAT registration number, and tax compliance PIN.
• Bids may be couriered to the bid box at the specified street address (address incomplete).
• Bids may be emailed to [email protected].
• Submit tax compliance documents: TCS PIN or CSD number.
• Submit B-BBEE status verification certificate or sworn affidavit.
• For foreign suppliers, complete the questionnaire.
• Provide proof of authority to sign the bid (e.g., company resolution).

Bidders must be tax compliant and registered with SARS or CSD. Persons in the service of the state, or companies with directors/members in the service of the state, are ineligible. B-BBEE certification is required for preference points. Foreign suppliers must meet RSA tax residency criteria.

• Scope: Appointment of a forensic investigation firm to investigate discretionary grant adjustments and limitation of scope.
• Note: The title mentions benchmarking, analysis, review, and development of job descriptions and evaluation, but the extracted text refers to forensic investigation. Rely on the extracted text as the primary source.

• Tax Compliance: Bidders must comply with tax obligations and submit a SARS Tax Compliance Status (TCS) PIN or, if unavailable, a Central Supplier Database (CSD) number.
• B-BBEE: Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.
• Central Supplier Database (CSD): Registration on the CSD is required; provide CSD number if no TCS PIN.
• Foreign Suppliers: Must complete a questionnaire regarding residency, branch, establishment, income, and tax liability in RSA. If answer is 'no' to all, tax compliance registration may not be required.
• Restrictions: Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.
• General: This bid is subject to the Preferential Procurement Policy Framework Act, 2000 and Regulations, 2017, and General Conditions of Contract.

• This bid is subject to the Preferential Procurement Policy Framework Act, 2000, Regulations 2017, General Conditions of Contract (GCC), and any special conditions.
• The successful bidder will be required to fill in and sign a written contract form (SBD7).

• Accredited representative in South Africa: If yes, enclose proof.
• Foreign-based supplier: If yes, complete the questionnaire.
• Tax compliance: Bidders must ensure compliance with tax obligations.
• State service restriction: No bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state.
• Failure to comply with any requirements may render the bid invalid.

• Bidding procedure enquiries: Contact Mr Sibusiso Kutshwa.
• Technical enquiries: Contact Mrs Siphesihle Nzima.
• Email: [email protected].

• Closing date for proposals: 27 July 2026 at 11h00.
• Non-compulsory briefing session: 16 July 2026 at 11h00. Access details will be available on www.etdpseta.org.za from 15 July 2026.
• Deadline for submission of questions: 17 July 2026 at 12h00. No questions accepted after this date.
• Bid documents available for download from the ETDP SETA website from 12h00 on 08 July 2026.

• For all enquiries regarding this bid, contact Supply Chain Management in writing only at: [email protected].
• Do not use telephonic or any other form of communication with any other ETDP SETA staff. Attempting to influence the adjudication will result in immediate disqualification.
• Submission email for proposals: [email protected].
• General organisation contact: [email protected].

• Submit your proposal electronically via email to [email protected].
• The closing date and time is 27 July 2026 at 11h00. No late submissions will be accepted.
• Your submission must be organised into three folders:

• Folder A: Stage 1 Administrative Requirements (fully completed and signed SBD forms and GCC).
• Folder B: Stage 2 Mandatory Requirements and Functionality Evaluation.
• Folder C: Stage 3 Pricing and Specific Goals.

• It is your responsibility to ensure all required documents are included. Missing information may lead to disqualification.
• Bids that are late, incomplete, or unsigned will not be accepted.
• All enquiries must be submitted in writing to the Supply Chain Management email: [email protected]. Do not contact any other ETDP SETA staff.
• Blacklisted companies on the National Treasury database will be disqualified.

Mandatory registration/accreditation with SARA or related SAQA-recognized body; team leader and consultants must submit valid professional membership certificates; minimum 70% functionality score required to proceed; must submit valid B-BBEE certificate or sworn affidavit; must be registered on Central Supplier Database; companies in deregistration process or blacklisted will be disqualified.

Project Scope: To conduct a comprehensive review of 151 organisational positions through benchmarking, analysis, review, development, and standardisation of job descriptions, followed by job evaluation and grading.

Key Deliverables:

• Updated and newly developed job descriptions for 151 positions, each including: job title, purpose, reporting relationships, key performance areas, duties, decision-making authority, financial and people management responsibilities, minimum qualifications, experience, competencies, working conditions, and stakeholder relationships.
• Job evaluation and grading using the Peromnes grading system.
• Comprehensive reports: Diagnostic Report, Job Description Report, Job Evaluation Report, and Management Report.
• Formal presentations of findings to Senior Management and relevant committees.

Service Provider Profile Requirements:

• Must be a qualified Remuneration and Benefits Consultant registered with SARA or a related professional body. Proof of membership/certificate required.
• Team members must have at least five to eight years of experience in Job Evaluation and Grading and be registered with SARA or a related body.
• Must provide cumulative, contactable client reference letters for similar completed projects.
• Must demonstrate skill in using the Peromnes grading system.

Project Phases: 1. Initiation & Planning, 2. Benchmarking, 3. Job Analysis & Description Development, 4. Job Evaluation & Grading, 5. Validation & Stakeholder Engagement, 6. Reporting & Presentation.

Project Duration: Four months, commencing after signing the Service Level Agreement.

The service provider must follow a six-phase methodology:

• Phase 1: Project Initiation & Planning – Inception meetings, detailed project plan, stakeholder identification, tool development.
• Phase 2: Benchmarking – Analyse existing docs, benchmark against public sector and industry, assess alignment, identify role gaps/duplications.
• Phase 3: Job Analysis & Description Development – Conduct job analysis via interviews/workshops, engage incumbents and management, update/develop job descriptions to a standardised format.
• Phase 4: Job Evaluation & Grading – Use a recognised methodology (Peromnes), evaluate positions objectively, determine grades, ensure internal parity, facilitate moderation.
• Phase 5: Validation & Stakeholder Engagement – Present findings, facilitate workshops, address feedback, finalise outcomes.
• Phase 6: Reporting & Presentation – Prepare and submit diagnostic, job description, job evaluation, and management reports; present to senior management and committees.

• The service provider must be a qualified Remuneration and Benefits Consultant registered with SARA or a related professional body. Proof of membership/certificate required.
• Team members must have five to eight years of experience in Job Evaluation and Grading and be registered with SARA or a related body.
• Provide cumulative, contactable client reference letters for completed job evaluation and job description projects.
• The team must demonstrate skill in using the Peromnes grading system.
• For evaluation scoring: Provide a minimum of three reference letters (35 points). Project Manager must have proof of SARA registration (10 points) and relevant experience: 5+ years (20 points), 3-4 years (10 points), 1-2 years (5 points).

• Complete the provided costing model/price schedule without modification.
• The schedule must include line items for: Development of 151 Job Descriptions, Job Evaluation with Peromnes for 151 positions, and Presentation of Reports (6 hours).
• Include sub-total, admin expenses, and total costs. All costs must be in ZAR and inclusive of VAT.
• The form requires the bidder's name, position/role, and signature.
• All project milestones with associated costs must be listed.

• All pricing must be in South African Rand (ZAR), inclusive of VAT.
• You must complete the provided costing model/price schedule without modification. It must include:

• Development of 151 Job Descriptions.
• Job Evaluation with Peromnes for 151 positions.
• Presentation of Reports (6 hours).
• Sub-total, Admin Expenses, and Total Costs.

• The pricing schedule requires your name, position/role, and signature.
• All project milestones with associated costs must be listed on the pricing schedule.
• The evaluation uses an 80/20 preference point system (Price 80, Specific Goals 20).

• Mandatory: Provide proof of registration/accreditation with the South African Reward Association (SARA) or a related professional body.
• Mandatory: Submit a valid, certified B-BBEE Certificate from a SANAS Accredited Verification Agency, or a certificate issued by CIPC, or a signed Sworn Affidavit to claim specific goal points. Joint ventures require a consolidated B-BBEE certificate for this bid.
• Mandatory: All suppliers must be registered on the Central Supplier Database (CSD). No award will be made to unregistered suppliers.
• Mandatory: Submit your SARS PIN for tax verification.
• Companies that are deregistered, blacklisted, in the process of CIPC de-registration, or appear on the National Treasury prohibited list will be disqualified.
• Bids must hold good for 90 days.

• The project duration is four months, commencing after signing a Service Level Agreement (SLA).
• The ETDP SETA reserves the right to negotiate price and cancel the bid without award.
• The appointed service provider must sign an SLA.
• The ETDP SETA remains the sole owner of all project materials and content. Handover of all material is required. Referral use requires prior permission.
• Bids must hold good for 90 days.
• A penalty fee may be applied if evaluation is not completed per the SLA.

• Stage 1: Administrative Compliance – Submit completed SBD 1, SBD 4, GCC, and SARS PIN.
• Stage 2: Phase A Mandatory – Proof of SARA or related body registration.
• Stage 2: Phase B Functionality – Scored out of 100. Minimum pass is 70 points.

• Experience & References (35 points): Minimum three signed, contactable reference letters on client letterhead detailing project specifics.
• Project Plan (35 points): Detailed plan aligned with the scope.
• Key Staff Profile (30 points): Proof of SARA registration for Project Manager (10 points) and experience: 5+ years (20), 3-4 years (10), 1-2 years (5).

• Stage 3: Pricing & Specific Goals – 80/20 preference point system applied.

Returnable Documents: The document is a B-BBEE affidavit form that must be completed, signed, and submitted. Ensure the affidavit is sworn before a Commissioner of Oaths and is valid for 12 months from the date of signing.

Must be a B-BBEE exempted micro-enterprise with annual revenue ≤ R10 million. Must provide sworn affidavit with detailed ownership breakdown including black ownership percentage, black female ownership percentage, and black designated group ownership percentages (youth, disabled, unemployed, rural residents, military veterans). Affidavit must be signed by authorized representative and commissioner of oaths, valid for 12 months from signing date.

The document is a B-BBEE affidavit form for Exempted Micro Enterprises (EMEs). It is not a technical specification for the tender's scope of work.

The affidavit requires confirmation that the enterprise's annual total revenue was R10,000,000.00 or less in the latest financial year.

Bidders must complete a sworn B-BBEE affidavit for Exempted Micro Enterprises. The affidavit requires:

• Declaration of Black ownership percentage using the flow-through principle.
• Declaration of Black female ownership percentage.
• Declaration of Black designated group ownership percentage, with breakdown for youth, disabled, unemployed, rural, and military veterans.
• Confirmation that annual total revenue is R10,000,000.00 or less.
• Selection of B-BBEE level contributor: Level One (100% Black Owned), Level Two (at least 51% Black Owned), or Level Four (less than 51% Black Owned).
• The affidavit must be signed by a Commissioner of Oaths and is valid for 12 months.

The affidavit defines 'Black People' as Africans, Coloureds, and Indians who are South African citizens by birth, descent, or naturalisation (with specific conditions).

It defines 'Black Designated Groups' as unemployed black people, black youth, black persons with disabilities, black people living in rural areas, and black military veterans.

Bidders must declare:

• Percentage of Black ownership.
• Percentage of Black female ownership.
• Percentage of Black designated group ownership, with a breakdown for youth, disabled, unemployed, rural, and military veterans.
• That annual total revenue is R10,000,000.00 or less.
• Their B-BBEE level contributor: Level One (100% Black Owned), Level Two (at least 51% Black Owned), or Level Four (less than 51% Black Owned).

The affidavit is valid for 12 months from the date signed by the commissioner.