Supply and delivery of portable drinking water via tankers for PRASA sgr (as-and-when)

Appointment of a contractor for the 'as and when' supply and delivery of portable drinking water services for the SGR (Sector-Gauteng Region) using water tankers.

• Bid closing date: 23 July 2026.
• Bid closing time: 12:00 PM (noon).
• Validity period of bid: 60 working days from the closing date. PRASA may request an extension.
• No other dates (e.g., briefings, site visits, clarification deadlines) are specified in the document.

• For bidding procedure enquiries:

• Contact Person: Thope Maphiri.
• Telephone: 011 013 1687.
• Email: [email protected].

• For lodging complaints about the bid process:

• Email: [email protected]. Include bid description, reference number, closing date, supplier name, contact details, and detailed complaint.

• Physical submission address: Umjantshi House Ground floor, 30 Wolmarans Street, Braamfontein, Johannesburg, 2001.

• Submit your bid to: Umjantshi House Ground floor, 30 Wolmarans Street, Braamfontein, Johannesburg, 2001.
• Closing date: 23 July 2026. Closing time: 12:00 PM (noon). Late bids will not be accepted.
• Bids must be submitted in a sealed envelope.
• You must complete and submit all RFQ documentation, including all declarations, the pricing schedule/pricing form, and a signed commission of oath. Failure to submit these mandatory returnable documents will result in disqualification.
• All bids must be submitted on the official forms provided (not retyped).
• Do not include documents or references relating to any other quotation.
• Any additional conditions must be included in an accompanying letter.
• Do not attempt to canvass any PRASA SCM officer or employee between the closing date and award; this will lead to disqualification.
• Changes to your quotation after the closing date and time will not be considered.

South African registered entities (foreign suppliers without local entity exempt from CSD). No persons in service of state, companies with directors in state service, or close corporations with members in state service. Must be tax compliant (SARS PIN/TCS). Must be registered on National Treasury Central Supplier Database (CSD). Must meet SANS 241 water quality standards. Must have relevant experience in portable drinking water supply via tankers (minimum R500k contracts). Must have qualified personnel and vehicle resources. Must comply with all applicable national/local laws.

Scope: Supply and delivery of portable drinking water services for SGR (Sector-Gauteng Region) using water tankers.

Key Deliverables & Requirements:

• Water Quality: Must comply with SANS 241 standards. A SANAS-accredited laboratory test report is mandatory.
• Personnel: Must provide two qualified key skilled personnel:

• Water Quality Technician: Requires a National Diploma or BSc in Analytical Chemistry, Microbiology, Biotechnology, Chemical Engineering, or Environmental Management majoring in Chemistry.
• Truck Drivers: Must hold a valid Code 10 or Code 14 driver's license with a Public Driving Permit (PDP).

• Vehicle Resources: Must have access to water tanker vehicles. Proof of ownership (from Traffic Department) or a rental agreement/letter of intent from a rental company is required.
• Service Execution: Delivery period is 'as and when' required. Suppliers must state their earliest possible delivery period (in working days from date of order).

• Company Experience: Must have executed similar projects in the water tanker industry within the last 5 years, each with a minimum value of R500,000.
• Key Personnel Qualifications:

• Water Quality Technician: Requires a National Diploma or BSc in a relevant scientific/engineering field. Points awarded for 1-5+ years of experience with certified proof.
• Truck Drivers: Must have Code 10 or 14 licenses with PDP. Points awarded for 1-5+ years of practical truck driving experience.

• Submission Evidence: For personnel, submit CVs with certified qualifications. Submissions without certified qualifications, unclear qualifications, or missing CVs will be considered non-responsive.

• You must complete the attached Pricing Schedule.
• Prices must be in ZAR, inclusive of all taxes, and offered on a fixed price basis.
• Provide a firm price offer with clear basis, cost breakdown, and any price escalation formula.
• Use only the provided pricing schedule format. Deviation may render your bid non-responsive.
• Discounted prices will be considered only in the final evaluation and must be unconditional.

• All prices must be quoted in South African Rand (ZAR), inclusive of all taxes, on a fixed price basis.
• You must complete the attached Pricing Schedule strictly as provided. Using a different format may render your bid non-responsive.
• Your price offer must be firm, with a clear basis, cost breakdown, and any price escalation formula indicated.
• Discounted prices will only be considered in the final evaluation and must be unconditional.
• PRASA may negotiate a market-related price with the highest-scoring bidder(s) if the quoted price is not deemed market-related.
• Payment terms: PRASA will pay within 30 days of receiving a correct tax invoice.

Mandatory Registrations & Certificates:

• Tax Compliance: Submit a valid Tax Clearance Certificate (valid on closing date) or your SARS-issued PIN. Foreign suppliers without a local entity may not need a SARS PIN.
• Central Supplier Database (CSD): You must be registered on the National Treasury CSD and provide your CSD number. Business cannot be awarded to unregistered bidders. Register at https://secure.csd.gov.za/.
• B-BBEE: Submit a valid B-BBEE certificate from a SANAS-accredited rating agency, a DTI/CIPC certificate, or a Sworn Affidavit. Consolidated certificate required for trusts, consortia, or joint ventures.
• Company Registration: Provide proof (Certificate of Incorporation, CK1, etc.).
• Letter of Good Standing: Provide a valid COIDA certificate.
• Other: Provide copies of directors' IDs and proof of a company bank account.

General Compliance:

• The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and Regulations, 2022.
• Persons in the service of the state (or companies with such directors) are prohibited from bidding.
• You must complete the SBD4 Bidder's Disclosure form regarding state employment and conflicts of interest.

• Contract Basis: PRASA's General Conditions of Purchase form the basis of the contract.
• Warranty: Supplier warrants that goods/services are fit for purpose and defect-free for one year from acceptance (unless another period is stated in the order).
• Indemnity: Supplier indemnifies PRASA against claims arising from negligence, infringement of rights, breach of statutory duty, or defective design/materials/workmanship.
• Subcontracting: Requires PRASA's prior written approval. The main contractor remains liable for performance.
• Governing Law: South African law. Parties submit to non-exclusive jurisdiction of SA courts.
• Funding Contingency: Award is subject to PRASA securing sufficient budget allocation. PRASA reserves the right to cancel the RFQ if funding is not secured and is not liable for any bidder claims arising from non-award due to lack of funding.
• General: No oral variations. Special conditions may be prescribed by PRASA in the order.