What are the technical specifications?

2.1. The CMS hereby invites qualified and experienced training facilitators/bidders to submit their proposals to provide comprehensive Fire Fighter and First Aid Training (Levels 1–3) for thirteen (13) members of the OHSA Committee of the CMS. The training shall be delivered by suitably qualified, accredited, experienced facilitators and shall comply with all applicable occupational health and safety legislation, regulations, standards, and industry’s best practices. 2.1.1 Objectives The objectives of the training are to: • Ensure compliance with applicable Occupational Health and Safety (OHS) requirements. • Equip employees with the knowledge and practical skills required to respond effectively to workplace emergencies. • Develop competent first aiders and firefighters within the organisation. • Improve workplace safety awareness and emergency preparedness. • Reduce the risk of injury, loss of life, and property damage arising from workplace incidents. 2.1.2 Scope of Training Services The bidder shall: A. Fire Fighter Training Provide comprehensive firefighter training that includes, but is not limited to: • Fundamentals of fire science and fire behaviour. • Common causes of workplace fires and fire prevention measures. Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157 Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267 Information@medicalschemes.co.za www.medicalschemes.co.za • Fire hazards identification and risk assessment. • Types and classes of fires. • Fire detection and alarm systems. • Emergency evacuation procedures. • Roles and responsibilities of fire marshals and emergency response teams. • Selection and use of appropriate firefighting equipment. • Safe handling and operation of fire extinguishers. • Practical fire suppression exercises. • Emergency communication and incident reporting procedures. • Post-incident procedures and safety considerations. B. First Aid Training (Levels 1–3) Provide accredited First Aid Training covering all requirements for Levels 1, 2, and 3, including but not limited to: Level 1 • Principles of first aid. • Scene assessment and casualty management. • Cardiopulmonary Resuscitation (CPR). • Management of unconscious casualties. • Control of bleeding and treatment of wounds. • Management of shock. • Basic treatment of burns and fractures. • Emergency medical response procedures. Level 2 • Advanced patient assessment. • Treatment of medical emergencies. • Management of head, neck, and spinal injuries. • Treatment of fractures, dislocations, and soft tissue injuries. • Environmental emergencies. • Use of first aid equipment and resources. Level 3 • Advanced first aid interventions. • Multiple casualty incident management. • Emergency preparedness and response planning. • Management of serious medical conditions. • Workplace emergency coordination. • Practical simulations and emergency response scenarios. Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157 Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267 Information@medicalschemes.co.za www.medicalschemes.co.za 2.1.3 Training Methodology The bidder shall: • Deliver both theoretical and practical training sessions. • Utilise interactive learning techniques, demonstrations, simulations, and practical exercises. • Provide all training materials, manuals, equipment, and consumables required for the training. • Ensure adequate trainer-to-participant ratios to facilitate effective learning. • Conduct assessments to evaluate participant competency. • Allow sufficient practical exposure to ensure participants can demonstrate required skills. 2.1.4 Accreditation and Compliance Requirements The bidder shall: • Be accredited by the relevant regulatory and quality assurance bodies. • Employ qualified facilitators, assessors, and moderators. • Ensure all training programmes meet applicable legal and industry requirements. • Maintain valid accreditation throughout the contract period. • Provide proof of accreditation and facilitator qualifications upon request. 2.1.5 Assessment and Certification The bidder shall: • Conduct formative and summative assessments in accordance with accredited training requirements. • Assess both theoretical knowledge and practical competence. • Issue certificates of competence and attendance to successful participants. • Provide certification that is recognised by the relevant accreditation authorities. • Maintain assessment records and provide copies to the organisation upon request. 2.1.6 Deliverables The bidder shall provide: 1. Approved training implementation plan and schedule. 2. Training materials and learner manuals. 3. Attendance registers. 4. Assessment of instruments and results. 5. Practical training and simulation exercises. 6. Individual learner performance reports.…

Appointment of a bidder to conduct Fire Fighter Training and First Aid Training (Levels 1 to 3)

RFQRFQ-Appointment a bidder to conduct Fire Fighter Training and First Aid Training (Levels 1 to 3).pdfReview complete

Description

Source: RFQ-Appointment a bidder to conduct Fire Fighter Training and First Aid Training (Levels 1 to 3).pdf (RFQ)

DESCRIPTION Appointment of a bidder to conduct Fire Fighter Training and First Aid Training (Levels 1 to 3)

Important Dates

Source: RFQ-Appointment a bidder to conduct Fire Fighter Training and First Aid Training (Levels 1 to 3).pdf (RFQ)

{"closingDate":"14 July 2026","closingTime":"11:59 pm","briefingSession":"{"date":null,"time":null,"venue":"ions.","is_compulsory":false}"}

Contact Information

Source: RFQ-Appointment a bidder to conduct Fire Fighter Training and First Aid Training (Levels 1 to 3).pdf (RFQ)

{"name":"Dr T. Mabeba","email":"[email protected]","phone":"012 431 0484","department":null,"address":"re Fighter Training and First Aid Training (Levels 1 to 3)"}

Returnable Documents

Source: RFQ-Appointment a bidder to conduct Fire Fighter Training and First Aid Training (Levels 1 to 3).pdf (RFQ)

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the manner prescribed

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential

Procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other special

1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

Evaluation Criteria

Source: RFQ-Appointment a bidder to conduct Fire Fighter Training and First Aid Training (Levels 1 to 3).pdf (RFQ)

Eligible bidders must: 1) Be tax compliant (SARS PIN/TCS certificate); 2) Be registered on Central Supplier Database (CSD); 3) Not be in service of the state or have directors/members in state service; 4) Not be listed on National Treasury's restricted bidders database; 5) Have no fraud/corruption convictions in past 5 years; 6) Submit valid B-BBEE certificate or sworn affidavit (EMEs/QSEs); 7) Complete and sign SBD 1, 4, and 6.1 forms; 8) Provide certified ID copies of directors/owners for specific goals claims; 9) Submit medical certificate for disability ownership claims; 10) Provide CIPC documents for ownership verification.

Technical Specifications

Source: RFQ-Appointment a bidder to conduct Fire Fighter Training and First Aid Training (Levels 1 to 3).pdf (RFQ)

2.1. The CMS hereby invites qualified and experienced training facilitators/bidders to submit their proposals to provide

comprehensive Fire Fighter and First Aid Training (Levels 1–3) for thirteen (13) members of the OHSA Committee of the CMS.

The training shall be delivered by suitably qualified, accredited, experienced facilitators and shall comply with all applicable

occupational health and safety legislation, regulations, standards, and industry’s best practices.

2.1.1 Objectives

The objectives of the training are to:

Ensure compliance with applicable Occupational Health and Safety (OHS) requirements.
Equip employees with the knowledge and practical skills required to respond effectively to workplace emergencies.
Develop competent first aiders and firefighters within the organisation.
Improve workplace safety awareness and emergency preparedness.
Reduce the risk of injury, loss of life, and property damage arising from workplace incidents.

2.1.2 Scope of Training Services

The bidder shall:

A. Fire Fighter Training

Provide comprehensive firefighter training that includes, but is not limited to:

Fundamentals of fire science and fire behaviour.
Common causes of workplace fires and fire prevention measures.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

Fire hazards identification and risk assessment.
Types and classes of fires.
Fire detection and alarm systems.
Emergency evacuation procedures.
Roles and responsibilities of fire marshals and emergency response teams.
Selection and use of appropriate firefighting equipment.
Safe handling and operation of fire extinguishers.
Practical fire suppression exercises.
Emergency communication and incident reporting procedures.
Post-incident procedures and safety considerations.

B. First Aid Training (Levels 1–3)

Provide accredited First Aid Training covering all requirements for Levels 1, 2, and 3, including but not limited to:

Level 1

Principles of first aid.
Scene assessment and casualty management.
Cardiopulmonary Resuscitation (CPR).
Management of unconscious casualties.
Control of bleeding and treatment of wounds.
Management of shock.
Basic treatment of burns and fractures.
Emergency medical response procedures.

Level 2

Advanced patient assessment.
Treatment of medical emergencies.
Management of head, neck, and spinal injuries.
Treatment of fractures, dislocations, and soft tissue injuries.
Environmental emergencies.
Use of first aid equipment and resources.

Level 3

Advanced first aid interventions.
Multiple casualty incident management.
Emergency preparedness and response planning.
Management of serious medical conditions.
Workplace emergency coordination.
Practical simulations and emergency response scenarios.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

2.1.3 Training Methodology

The bidder shall:

Deliver both theoretical and practical training sessions.
Utilise interactive learning techniques, demonstrations, simulations, and practical exercises.
Provide all training materials, manuals, equipment, and consumables required for the training.
Ensure adequate trainer-to-participant ratios to facilitate effective learning.
Conduct assessments to evaluate participant competency.
Allow sufficient practical exposure to ensure participants can demonstrate required skills.

2.1.4 Accreditation and Compliance Requirements

The bidder shall:

Be accredited by the relevant regulatory and quality assurance bodies.
Employ qualified facilitators, assessors, and moderators.
Ensure all training programmes meet applicable legal and industry requirements.
Maintain valid accreditation throughout the contract period.
Provide proof of accreditation and facilitator qualifications upon request.

2.1.5 Assessment and Certification

The bidder shall:

Conduct formative and summative assessments in accordance with accredited training requirements.
Assess both theoretical knowledge and practical competence.
Issue certificates of competence and attendance to successful participants.
Provide certification that is recognised by the relevant accreditation authorities.
Maintain assessment records and provide copies to the organisation upon request.

2.1.6 Deliverables

The bidder shall provide:

Approved training implementation plan and schedule.
Training materials and learner manuals.
Attendance registers.
Assessment of instruments and results.
Practical training and simulation exercises.
Individual learner performance reports.
Certificates for successful participants.
Final training report summarising:

o Number of participants trained.

o Assessment outcomes.

o Challenges encountered.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

o Recommendations for future training and emergency preparedness improvements.

2.1.7 Expected Outcomes

Upon completion of the training:

Thirteen (13) employees shall be trained and certified in Fire Fighter Training and First Aid Training (Levels 1–3).
CMS should have improved its capacity to respond to fire and medical emergencies.
Employees shall demonstrate competence in emergency response procedures.
CMS should strengthen compliance with occupational health and safety requirements and enhance overall workplace

safety and resilience.

Evaluation criteria process

3.1. Table 1 – Evaluation Process and Criteria

Stage Details

Phase 1 Mandatory evaluation criteria: These criteria assess bidders' eligibility and prior experience in providing the

service. Bidders who fail this Phase will not proceed to Phase 2.

Phase 2 Price and Specific Goals evaluation criteria: The purpose of these criteria is to evaluate bidders based on bid

price and Specific Goals.

3.2. Table 2 – Mandatory Criteria

Bidders must submit the following documents as part of the mandatory requirements. Failure to comply with these

mandatory requirements will result in bid disqualification, and the bid will not be evaluated further for Pricing and

Specific Goals.

Criteria

Mandatory Technical Criteria

Two (2) Reference Letters 1. The bidder is required to submit a minimum of two (2) reference letters, issued within the

past five (5) years, calculated from the bid closing date, demonstrating the bidder’s proven

experience in providing training for First Aid Training or Fire Fighting Training. Each

reference letter must:

Minimum quantity: Submit two (2) reference letters.
Each letter must have been issued within the last five (5) years from the bid closing

date.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

Criteria

Mandatory Technical Criteria

Different clients: The two letters must come from different clients (not multiple

letters from the same client).

Official letterhead: Each letter must be printed on the client's official company or

organisational letterhead.

Authorised signature: Each letter must be signed by an authorised representative

of the client.

Contact details: Each letter must include the client's contact information (e.g.,

telephone number, email address, and/or physical address).

Valid and current registration South African Institute of Occupational Safety and Health (SAIOSH) and or The Institution of

with the following OHS Occupational Safety and Health (IOSH)

professional bodies:

CV of the Proposed Facilitator The bidder must submit the Curriculum Vitae (CV) of the proposed facilitator(s). The CV must

clearly demonstrate a minimum of three (3) years' relevant experience in the facilitation and

delivery of First Aid Training or Fire Fighting Training.

Qualifications of the Proposed The proposed facilitator must have NQF 6 and above in either of the following qualifications:

Facilitator

Environment/ Environmental Health
Occupational Health and Safety
Safety Management
Occupational Health Management
Risk Management

All certificates submitted in response to this RFQ must be certified copies, with the certification

date not older than twelve (12) months before the RFQ closing date.

3.3. Price and Specific Goal

3.3.1. To facilitate a transparent selection process that allows an equal opportunity to all bidders, Council for Medical Schemes

has a Supply Chain Management policy that will be adhered to. Quotations will be evaluated in terms of the prevailing

Supply Chain Management policy applicable to Council for Medical Schemes, and it should be noted that proposals will

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

be assessed using the 80/20 formula (Preference Points System) for Price and Specific Goals as indicated in the

PPPFA Regulations.

Table 3 - Price and Specific Goals

Weighting/

Criteria sub-criteria

Points

Detailed budget breakdown

Price 80

(a) Historically Disadvantaged Individuals (5 Points)

80% - 100% Black Owned 5 Points

50% - 79.99 Black Owned 4 Points

20% - 49.99% Black Owned 3 Points

1% - 19.99 Black Owned 1 Point

Below 1% Black Owned 0 Point

(b) Size of the Company (3 Points)

EME 3 Points

QSE 2 Points

Specific Goals Generic Enterprise 1 Points 20

75% - 100% Black Women 5 Points

Owned

51% - 74,99% Black Women 3 Points

Owned

1% - 50,99% Black Women 1 Point

Owned

Below 1% Black Owned Women 0 Point

d) Ownership by People with Disabilities (3 Points)

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

75% - 100% Ownership by People with 3 Points

Disabilities

51% - 74,99% Ownership by People with 2 Points

Disabilities

1% - 50,99% Ownership by People with 1 Point

Disabilities

Below 1% Ownership by People with 0 Point

Disabilities

(e) Ownership by Youth (under 35 years) (4 Points)

75% - 100% Ownership by Youth 4 Points

51% - 74,99% Ownership by Youth 3 Points

20% - 50,99% Ownership by Youth 2 Point

1% - 19,99% Ownership by Youth 1 Point

Below 1% Ownership by Youth 0 Point

Total 100

3.4. General Conditions to Specific Goals

3.4.1. Only a bidder who has completed and signed the declaration (SBD 6.1) part of the RFQ documentation will be considered for

preference points.

3.4.2. CMS may, before an RFQ is adjudicated or at any time, require a bidder to substantiate claims it has made about preference.

3.5. Submission of mandatory documents

3.5.1. Bidders must submit the following documents for verification of specific goal points:

Attach certified copy/ copies of South African ID of Directors/ Owners/ Shareholders to claim points for Historically

Disadvantaged Individuals (HDI)

Attach a valid B-BBEE Certificate or Sworn Affidavit to claim points for the size of the company. Bidders will be allocated

points based on company size, regardless of whether they claim points on SBD 6.1; however, a valid Sworn Affidavit or B-

BBEE Certificate must be submitted.

Attach a medical certificate or letter from an accredited health professional to claim points for ownership for people with

disabilities.

Attach a copy of the B-BBEE Certificate/ sworn affidavit, certified ID copy/ copies, and CIPC document to claim points for

Black Women Owned Enterprise.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

Attach a copy of the B-BBEE Certificate, sworn affidavit, certified ID copy or copies, and CIPC document to claim points

for Youth Owned Enterprise.

Fully completed and signed SBD 6.1.

3.5.2. Failure on the part of a bidder to submit proof and documentation mentioned above, complete and sign as required in SBD

6.1, in terms of this bid to claim points for specific goals, will be interpreted to mean that the preference points for particular goals

are not claimed.

Terms and conditions

4.1. Bid Submission

4.1.1. All proposals/ quotations must be submitted to the address and instruction stipulated in the SBD1 of the RFQ document.

4.1.2. Proposals/ quotations, including the requested documents and the signed SBD documents, must be submitted by the

stipulated closing date and time. Late submissions will not be accepted.

4.1.3. Bidders are required to register on the Central Supplier Database (CSD) and to include the CSD number on the SBD1 for

verification purposes when submitting their quotations/ proposals.

4.1.4. Documents submitted via cloud solutions such as WeTransfer, Google Drive, Dropbox, etc., will not be considered.

4.2. Other Terms and Conditions

4.2.1. The Council for Medical Schemes reserves the right, under exceptional circumstances, to extend the closing date. All

proposals and all subsequent information received from bidders will not be returned.

4.2.2. The adjudication process does not represent a commitment on the part of Council for Medical Schemes to proceed further

with that proposal or of any other bidder.

4.2.3. The bidder warrants by signing the RFQ/RFP document that the bidder has read, understands and agrees with the terms

and conditions of this RFQ/ RFP.

4.2.4. Received proposals/ quotations will be considered and evaluated in terms of the evaluation criteria stipulated in the RFQ/

RFP document. All bidders must provide all information requested in this RFQ/ RFP for evaluation purposes.

4.2.5. It is important to note that the successful bidder will work under the supervision of a Council for Medical Schemes

representative, abide by the Council for Medical Schemes’ Code of Conduct, and other organisational guidelines.

4.2.6. Council for Medical Schemes reserves the right not to enter into any relationship, and no correspondence about

submissions will be entered into.

4.2.7. If the Council for Medical Schemes does not accept any proposal, it will declare this RFQ call process closed and may then

elect to:

Proceed on a completely different basis; and
Not appoint any respondent in the event it deems proposals not appropriate.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

4.2.8. The Council for Medical Schemes will not accept any responsibility for costs incurred by bidders in preparing and submitting

proposals.

4.2.9. The Council for Medical Schemes reserves the right to engage in a process to validate all claims made in the proposal.

4.2.10. The Council for Medical Schemes reserves the right to cancel the award if it is determined that the supplier/service provider

recommended for the award has engaged in corrupt or fraudulent activities in competing for the contract in question. For this

RFP/RFT, RFQ, “fraudulent practice” means a misrepresentation of facts to influence a selection process or the execution of

a contract to the detriment of the accounting officer/authority, and includes collusive practices among bidders/contractors

(before or after submission of proposals) designed to establish prices at artificial, non-competitive levels and to deprive the

accounting officer/authority of the benefits of free and open competition.

4.2.11. The selection of the qualifying bid/quotations will be at Council for Medical Schemes’ sole discretion. Council for Medical

Schemes does not bind itself to accept any bid/quotations and reserves the right not to appoint the bidder.

4.3. Changes to this RFQ document

4.3.1. Council for Medical Schemes reserves the right to make changes to this RFQ Document. All changes will be communicated

to those firms that have responded to the RFQ. No reliance shall be placed on other information or comment from any other

person.

4.4. Validity Period

4.4.1. The validity period of the RFQ/RFP is ninety (90) days. A request to extend the validity period will be communicated to

service providers that responded to the RFQ/RFP.

4.5. Confidentiality

4.5.1. Any information relating to the submissions, through the process or otherwise, shall be treated in strict confidence.

4.6. Tax Compliance

4.6.1. CMS will not award any bid to any bidder who is not tax compliant. If a recommended bidder is not tax-compliant, the bidder

will be notified in writing of their non-compliant status and requested to submit written proof from SARS of their tax-compliant

status, or proof that they have arranged to meet their outstanding tax obligations, within seven (7) working days. If the bidder

fails to do so or submits proof that their tax matters are compliant, CMS will reject their bid.

4.6.2. CMS reserves the right to withdraw an award made, or cancel a contract concluded with a successful bidder if it is established

that such bidder was in fact not tax compliant at the time of the award or has submitted a fraudulent Tax Clearance Certificate

to the CMS, or whose verification against the Central Supplier Database (CSD) proves non-compliant.

4.7. Costs for Preparation of the Bid

CMS will not be liable for any costs incurred by a bidder in the process of responding to this invitation, including briefing sessions,

site visits, and the submission of proposals/quotations.

4.8. Rejection of Bids

4.8.1. CMS reserves the right to reject any bid or not to appoint a bidder under the following conditions:

4.8.1.1. Past Fraudulent Activity or Misrepresentation

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

4.8.1.1.1. If it is established that the bidder, or any of its directors, members, shareholders, or related parties:

o Has been convicted of fraud, corruption, collusion, or any related criminal offence within the past five (5) years.

o Has submitted false or misleading information in any procurement process, whether with this institution or any

other public sector entity.

o Has been blocked or listed on the National Treasury’s database of restricted bidders or tender defaulters.

4.8.2. Listing on the National Treasury Database

4.8.2.1. Any bidder currently listed on the National Treasury’s list of restricted bidders or tender defaulters, in terms of

Sections 28 and 29 of the Preferential Procurement Regulations, will be disqualified.

4.8.3. Reputational Risk

4.8.3.1. CMS reserves the right not to appoint a bidder where past conduct poses a significant reputational or operational risk,

even if the bidder meets technical and price criteria.

4.8.4. Right Not to Appoint

4.8.4.1. CMS reserves the right not to appoint any bidder and to cancel the procurement process without incurring any liability,

particularly where integrity concerns exist.

Payment structure

5.1. CMS undertakes to pay in full within thirty (30) days after receipt of an original tax invoice from the supplier, all valid claims

for work done to its satisfaction upon presentation of a substantiated claim/invoice.

5.2. Payments will only be made based on the work completed (milestones/ deliverables) as per the project implementation plan

to be agreed at the inception of the project.

5.3. All invoices must be emailed to [email protected]

5.4. The Purchase Order number must always be referenced in all invoices submitted to CMS against the Purchase Order placed

against the successful bidder. No goods and/or services shall be delivered to the CMS without an official Purchase from the

CMS’s Supply Chain Management Unit/ Representative.

Submission of compliance documents

6.1. Interested bidders must submit the following documents for administrative and evaluation purposes:

6.1.1. SARS PIN Document.

6.1.2. National Treasury Central Supplier Database Report

6.1.3. Valid BEE Certificate or Sworn Affidavit (for EMEs and QSEs)

6.1.4. Complete the attached SBD 1, 4 and 6.1. Failure to complete and sign the SBD 1, 4 and 6.1. may lead to automatic

disqualification from the evaluation process. Bidders that failed to submit the RFQ document, including the SBD1, 4 and 6.1. will

not be considered.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

Bidder’s disclosure –: annexure a

Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency,

accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various

pieces of legislation, the bidder is required to make this declaration in respect of the details set out hereunder. Where a person/s are

listed in the Register for Tender Defaulters and/or the List of Restricted Suppliers, that person will automatically be disqualified from

the bid process.

Bidder’s declaration

2.1 Is the bidder, or any of its directors/trustees/shareholders/members/partners or any person having a controlling interest1 In

the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole

proprietors/directors/trustees/shareholders/members/ partners or any person having a controlling interest in the enterprise,

in the table below.

Full Name Identity Number Name of State institution

2.2

Do you, or any person connected with the bidder, have a relationship with any person whom the procuring institution

employs? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

2.3 Does the bidder or any of its directors/trustees/shareholders/members/partners or any person having a controlling interest

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s

having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

in the enterprise have any interest in any other related enterprise, whether or not they are bidding for this contract?

Yes/no

2.3.1 If so, furnish particulars:

........................................................................................

Compliance Requirements

Source: RFQ-Appointment a bidder to conduct Fire Fighter Training and First Aid Training (Levels 1 to 3).pdf (RFQ)

Yes No Yes No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED to QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ACCREDITED ARE YOU A REPRESENTATIVE FOREIGN-BASED IN SOUTH AFRICA SUPPLIER FOR THE FOR THE GOODS GOODS /SERVICES Yes No Yes No /SERVICES /WORKS OFFERED? /WORKS [IF YES, ENCLOSE PROOF] [IF YES, ANSWER PART B:3 ] OFFERED? Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157 Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267 [email protected] www.medicalschemes.co.za QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTERED AS PER 2.3 BELOW.

Bid submission: 1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. 1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the manner prescribed in the bid document. 1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other special conditions of contract. 1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS WHO ARE PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... (Proof of authority must be submitted, e.g., a company resolution) DATE: ................................................... Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157 Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267 [email protected] www.medicalschemes.co.za

BACKGROUND OF THE COUNCIL FOR MEDICAL SCHEMES The Council for Medical Schemes is a statutory body established by the Medical Schemes Act () to provide regulatory supervision of private health financing through medical schemes; and functions as a Schedule 3A Public Entity. VISION An efficient, effective, high-quality, agile and trusted South African regulator generating sustainable stakeholder value. MISSION Achieving our purpose of protecting the interests of members and beneficiaries by

Controlling and co-ordinating the functioning and governance of all entities conducting the business of medical schemes in a manner that is complementary to national health policy

Investigating complaints and settling disputes in relation to the affairs of medical schemes

Collecting, disseminating information, and collaborating with stakeholders about private health care

Making recommendations and advising the Minister on the criteria for the measurement of quality and outcomes of health services provided by medical schemes, and related matters

B-BBEE Minimum Level: 1

Points Allocation: 5 points

B-BBEE Details: RIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO:

CONTACT PERSON Ludwe Madayi CONTACT PERSON Maphuthego Maduana

Telephone number 012 431 0484 telephone number 012 431 0561

Facsimile number n/a facsimile number n/a

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax compliance central

Compliance status system pin: supplier

Or database

No: MAAA

B-bbee status level tick applicable box] b-bbee status level [tick applicable box]

Verification sworn affidavit

Certificate

Yes No Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED to QUALIFY FOR PREFERENCE

Points for b-bbee]

Are you the

Accredited are you a

Representative foreign-based

In south africa supplier for the

For the goods goods /services

Yes No Yes No

/Services /works offered?

/Works [if yes, enclose proof] [if yes, answer part b:3 ]

Offered?

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the abov

HDI Requirement: 80%

Health & Safety

Source: RFQ-Appointment a bidder to conduct Fire Fighter Training and First Aid Training (Levels 1 to 3).pdf

The Council for Medical Schemes is a statutory body established by the Medical Schemes Act () to provide regulatory

supervision of private health financing through medical schemes; and functions as a Schedule 3A Public Entity.

occupational health and safety legislation, regulations, standards, and industry’s best practices.

2.1.1 Objectives

Ensure compliance with applicable Occupational Health and Safety (OHS) requirements.
Equip employees with the knowledge and practical skills required to respond effectively to workplace emergencies.
Develop competent first aiders and firefighters within the organisation.
Improve workplace safety awareness and emergency preparedness.
Reduce the risk of injury, loss of life, and property damage arising from workplace incidents.

2.1.2 Scope of Training Services

Fundamentals of fire science and fire behaviour.
Common causes of workplace fires and fire prevention measures.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

Fire hazards identification and risk assessment.
Types and classes of fires.
Fire detection and alarm systems.
Emergency evacuation procedures.
Roles and responsibilities of fire marshals and emergency response teams.
Selection and use of appropriate firefighting equipment.
Safe handling and operation of fire extinguishers.
Practical fire suppression exercises.
Emergency communication and incident reporting procedures.
Post-incident procedures and safety considerations.

B. First Aid Training (Levels 1–3)

Provide accredited First Aid Training covering all requirements for Levels 1, 2, and 3, including but not limited to:

Level 1

Principles of first aid.
Scene assessment and casualty management.
Cardiopulmonary Resuscitation (CPR).
Management of unconscious casualties.
Control of bleeding and treatment of wounds.
Management of shock.
Basic treatment of burns and fractures.
Emergency medical response procedures.

Level 2

Advanced patient assessment.
Treatment of medical emergencies.
Management of head, neck, and spinal injuries.
Treatment of fractures, dislocations, and soft tissue injuries.
Environmental emergencies.
Use of first aid equipment and resources.

Level 3

Advanced first aid interventions.
Multiple casualty incident management.
Emergency preparedness and response planning.
Management of serious medical conditions.
Workplace emergency coordination.
Practical simulations and emergency response scenarios.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

2.1.3 Training Methodology

o Number of participants trained.

o Assessment outcomes.

o Challenges encountered.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

o Recommendations for future training and emergency preparedness improvements.

2.1.7 Expected Outcomes

Thirteen (13) employees shall be trained and certified in Fire Fighter Training and First Aid Training (Levels 1–3).
CMS should have improved its capacity to respond to fire and medical emergencies.
Employees shall demonstrate competence in emergency response procedures.
CMS should strengthen compliance with occupational health and safety requirements and enhance overall workplace

safety and resilience.

Different clients: The two letters must come from different clients (not multiple

letters from the same client).

Official letterhead: Each letter must be printed on the client's official company or

organisational letterhead.

Authorised signature: Each letter must be signed by an authorised representative

of the client.

Contact details: Each letter must include the client's contact information (e.g.,

telephone number, email address, and/or physical address).

Valid and current registration South African Institute of Occupational Safety and Health (SAIOSH) and or The Institution of

with the following OHS Occupational Safety and Health (IOSH)

professional bodies:

CV of the Proposed Facilitator The bidder must submit the Curriculum Vitae (CV) of the proposed facilitator(s). The CV must

clearly demonstrate a minimum of three (3) years' relevant experience in the facilitation and

delivery of First Aid Training or Fire Fighting Training.

Qualifications of the Proposed The proposed facilitator must have NQF 6 and above in either of the following qualifications:

Facilitator

Environment/ Environmental Health
Occupational Health and Safety
Safety Management
Occupational Health Management
Risk Management

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

3.1. Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense incurred in the

preparation and submission of a bid. Where applicable, a non-refundable fee for documents may be charged.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

3.2. With certain exceptions, invitations to bid are only published in the Government Tender Bulletin. The Government Tender

Bulletin may be obtained directly from the Government Printer, Private Bag X85, Pretoria 0001, or accessed electronically

from www.treasury.gov.za

10.1. Delivery of the goods shall be made by the supplier in accordance with the terms specified in the contract. The details of

shipping and/or other documents to be furnished by the supplier are specified in SCC.

10.2. Documents to be submitted by the supplier are specified in SCC.

24.1. When, after the date of bid, provisional payments are required, or antidumping or countervailing duties are imposed,

or the amount of a provisional payment or anti-dumping or countervailing right is increased in respect of any

dumped or subsidized import, the State is not liable for any amount so required or imposed, or for the amount of

any such increase. When, after the said date, such a provisional payment is no longer required or any such anti-

dumping or countervailing right is abolished, or where the amount of such provisional payment or any such right is

reduced, any such favourable difference shall on demand be paid forthwith by the contractor to the State or the

State may deduct such amounts from moneys (if any) which may otherwise be due to the contractor in regard to

supplies or services which he delivered or rendered, or is to deliver or render in terms of the contract or any other

contract or any other amount which may be due to him

Contractual Terms

Source: RFQ-Appointment a bidder to conduct Fire Fighter Training and First Aid Training (Levels 1 to 3).pdf

Payment
Prices
Contract amendments
Assignment
Subcontracts
Delays in the supplier’s performance
Penalties
Termination for default

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

Dumping and countervailing duties
Force Majeure
Termination for insolvency
Settlement of disputes
Limitation of liability
Governing language
Applicable law
Notices

32.Taxes and duties

National Industrial Participation Programme (NIPP)
Prohibition of restrictive practices

General conditions of contract

Definitions

The following terms shall be interpreted as indicated:

1.1. “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

1.2. “Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in the contract

form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference

therein.

1.3. “Contract price” means the price payable to the supplier under the contract for the full and proper performance of his

contractual obligations.

1.4. “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public

official in the procurement process or in contract execution.

1.5. "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and encouraged

to market its products internationally.

1.6. “Country of origin” means the place where the goods were mined, grown or produced or from which the services are

supplied. Goods are produced when, through manufacturing, processing or substantial and major assembly of components,

a commercially recognised new product results that is substantially different in basic characteristics or in purpose or utility

from its components.

1.7. “Day” means calendar day.

1.8. “Delivery” means delivery in compliance with the conditions of the contract or order.

1.9. “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.10. “Delivery into consignee's store or to his site” means delivered and unloaded in the specified store or depot or on the

specified site in compliance with the conditions of the contract or order, the supplier bearing all risks and charges involved

until the supplies are so delivered and a valid receipt is obtained.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

1.11. "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower prices than that

of the country of origin and which have the potential to harm the local industries in the RSA.

1.12. ” Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or negligence,

and not foreseeable. Such events may include, but are not restricted to, acts of the purchaser in its sovereign capacity, wars

or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.

1.13. “Fraudulent practice” means a misrepresentation of facts to influence a procurement process or the execution of a contract

to the detriment of any bidder and includes collusive practice among bidders (before or after bid submission) designed to

establish bid prices at artificial non-competitive levels and to deprive the bidder of the benefits of free and open competition.

1.14. “GCC” means the General Conditions of Contract.

1.15. “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply to the

purchaser under the contract.

1.16. “Imported content” means that portion of the bidding price represented by the cost of components, parts or materials which

have been or are still to be imported (whether by the supplier or his subcontractors) and which costs are inclusive of the

costs abroad, plus freight and other direct importation costs such as landing costs, dock dues, import duty, sales duty or

other similar tax or duty at the South African place of entry as well as transportation and handling charges to the factory in

the Republic where the supplies covered by the bid will be manufactured.

1.17. “Local content” means that portion of the bidding price that is not included in the imported content, provided that local

manufacture takes place.

1.18. “Manufacture” means the production of products in a factory using labour, materials, components and machinery and

includes other related value-adding activities.

1.19. “Order” means an official written order issued for the supply of goods or works or the rendering of a service.

1.20. “Project site,” where applicable, means the place indicated in bidding documents.

1.21. “Purchaser” means the organisation purchasing the goods.

1.22. “Republic” means the Republic of South Africa.

1.23. “SCC” means the Special Conditions of Contract.

1.24. “Services” means that functional services ancillary to the supply of the goods, such as transportation and any other

incidental services, such as installation, commissioning, provision of technical assistance, training, catering, gardening,

security, maintenance and other such obligations of the supplier covered under the contract.

1.25. “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing.

Application

2.1. These general conditions apply to all bids, contracts and orders, including bids for functional and professional services,

sales, hiring, letting and the granting or acquiring of rights, but excluding immovable property, unless otherwise indicated in

the bidding documents.

2.2. Where applicable, special conditions of contract are also laid down to cover specific supplies, services or works.

2.3. Where such special conditions of contract conflict with these general conditions, the special conditions shall apply.

General

3.1. Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense incurred in the

preparation and submission of a bid. Where applicable, a non-refundable fee for documents may be charged.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

3.2. With certain exceptions, invitations to bid are only published in the Government Tender Bulletin. The Government Tender

Bulletin may be obtained directly from the Government Printer, Private Bag X85, Pretoria 0001, or accessed electronically

from www.treasury.gov.za

Standards

4.1. The goods supplied shall conform to the standards mentioned in the bidding documents and specifications.

Use of contract documents and information; inspection.

5.1. The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any provision thereof, or any

specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the purchaser in connection

therewith, to any person other than a person employed by the supplier in the performance of the contract. Disclosure to

any such employed person shall be made in confidence and shall extend only so far as may be necessary for purposes of

such performance.

5.2. The supplier shall not, without the purchaser’s prior written consent, make use of any document or information mentioned

in GCC clause 5.1 except for purposes of performing the contract.

5.3. Any document, other than the contract itself, mentioned in GCC clause 5.1 shall remain the property of the purchaser and

shall be returned (all copies) to the purchaser on completion of the supplier’s performance under the contract if so required

by the purchaser.

5.4. The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of the supplier and to

have them audited by auditors appointed by the purchaser, if so, required by the purchaser.

Patent rights

6.1. The supplier shall indemnify the purchaser against all third-party claims of infringement of patent, trademark, or industrial

design rights arising from use of the goods or any part thereof by the purchaser.

Performance security

7.1. Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish to the purchaser

the performance security of the amount specified in SCC.

7.2. The proceeds of the performance security shall be payable to the purchaser as compensation for any loss resulting from

the supplier’s failure to complete his obligations under the contract.

7.3. The performance security shall be denominated in the currency of the contract, or in a freely convertible currency

acceptable to the purchaser and shall be in one of the following forms:

a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the purchaser’s country or

abroad, acceptable to the purchaser, in the form provided in the bidding documents or another form acceptable to the

purchaser; or

b) a cashier’s or certified cheque

7.4 The performance security will be discharged by the purchaser and returned to the supplier not later than thirty (30) days

following the date of completion of the supplier’s performance obligations under the contract, including any warranty

obligations, unless otherwise specified in SCC.

Inspections, tests and analyses

8.1. All pre-bidding testing will be for the account of the bidder.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

8.2. If it is a bid condition that supplies to be produced or services to be rendered should at any stage during production or

execution or on completion, be subject to inspection, the premises of the bidder or contractor shall be open, at all reasonable

hours, for inspection by a representative of the Department or an organisation acting on behalf of the Department.

8.3. If there are no inspection requirements indicated in the bidding documents and no mention is made in the contract, but

during the contract period it is decided that inspections shall be carried out, the purchaser shall itself make the necessary

arrangements, including payment arrangements with the testing authority concerned.

8.4. If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to be in accordance with the

contract requirements, the cost of the inspections, tests and analyses shall be defrayed by the purchaser.

8.5. Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the contract requirements, irrespective

of whether such supplies or services are accepted or not, the cost in connection with these inspections, tests or analyses

shall be defrayed by the supplier.

8.6. Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the contract requirements

may be rejected.

8.7. Any contract supplies may, on or after delivery, be inspected, tested or analysed and may be rejected if found not to comply

with the requirements of the contract. Such rejected supplies shall be held at the cost and risk of the supplier who shall,

when called upon, remove them immediately at his own cost and forthwith substitute them with supplies which do comply

with the requirements of the contract. Failing such removal, the rejected supplies shall be returned at the suppliers cost and

risk. Should the supplier fail to provide the substitute supplies forthwith, the purchaser may, without giving the supplier

further opportunity to substitute the rejected supplies, purchase such supplies as may be necessary at the expense of the

supplier.

8.8. The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract on account of a

breach of the conditions thereof, or to act in terms of Clause 23 of GCC.

Packing

9.1. The supplier shall provide such packing of the goods as is required to prevent their damage or deterioration during transit

to their final destination, as indicated in the contract. The packing shall be sufficient to withstand, without limitation, rough

handling during transit and exposure to extreme temperatures, salt and precipitation during transit, and open storage.

Packing, case size and weights shall take into consideration, where appropriate, the remoteness of the goods’ final

destination and the absence of heavy handling facilities at all points in transit.

9.2. The packing, marking, and documentation within and outside the packages shall comply strictly with such special

requirements as shall be expressly provided for in the contract, including additional requirements, if any, specified in SCC,

and in any subsequent instructions ordered by the purchaser.

Delivery and documents

10.1. Delivery of the goods shall be made by the supplier in accordance with the terms specified in the contract. The details of

shipping and/or other documents to be furnished by the supplier are specified in SCC.

10.2. Documents to be submitted by the supplier are specified in SCC.

Insurance

11.1. The goods supplied under the contract shall be fully insured in a freely convertible currency against loss or damage

incidental to manufacture or acquisition, transportation, storage and delivery in the manner specified in the SCC.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

Transportation

12.1. Should a price other than an all-inclusive delivered price be required, this shall be specified in the SCC.

Incidental services

13.1. The supplier may be required to provide any or all of the following services, including additional services, if any, specified

in SCC:

a) performance or supervision of on-site assembly and/or commissioning of the supplied goods;

b) furnishing of tools required for assembly and/or maintenance of the supplied goods;

c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied goods;

d) performance or supervision or maintenance and/or repair of the supplied goods, for a period of time agreed by the

parties, provided that this service shall not relieve the supplier of any warranty obligations under this contract; and

e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up, operation,

maintenance, and/or repair of the supplied goods.

13.2. Prices charged by the supplier for incidental services, if not included in the contract price for the goods, shall be agreed

upon in advance by the parties and shall not exceed the prevailing rates charged to other parties by the supplier for

similar services.

Spare parts

14.1. As specified in SCC, the supplier may be required to provide any or all of the following materials, notifications, and

information about spare parts manufactured or distributed by the supplier:

a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this election shall not relieve

the supplier of any warranty obligations under the contract; and

b) in the event of termination of production of the spare parts:

✓ advance notification to the purchaser of the pending termination, in sufficient time to permit the purchaser to

procure needed requirements; and

✓ following such termination, furnishing at no cost to the purchaser, the blueprints, drawings, and specifications of

the spare parts, if requested.

15.1. The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models,

and that they incorporate all recent improvements in design and materials unless provided otherwise in the contract.

The supplier further warrants that all goods supplied under this contract shall have no defect, arising from design,

materials, or workmanship (except when the purchaser’s specifications require the design and/or material) or from any

act or omission of the supplier, that may develop under normal use of the supplied goods in the conditions prevailing

in the country of final destination.

15.2. This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case may be, have

been delivered to and accepted at the final destination indicated in the contract, or for eighteen (18) months after the

date of shipment from the port or place of loading in the source country, whichever period concludes earlier, unless

specified otherwise in SCC.

15.3. The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

15.4. Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all reasonable speed, repair

or replace the defective goods or parts thereof, without costs to the purchaser.

15.5. If the supplier, having been notified, fails to remedy the defect(s) within the period specified in SCC, the purchaser may

proceed to take such remedial action as may be necessary, at the supplier’s risk and expense and without prejudice to

any other rights which the purchaser may have against the supplier under the contract.

Payment

16.1. The method and conditions of payment to be made to the supplier under this contract shall be specified in SCC.

16.2. The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note, upon fulfilment of

other obligations stipulated in the contract.

16.3. Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after submission of an

invoice or claim by the supplier.

16.4. Payment will be made in Rand unless otherwise stipulated in SCC.

Prices

17.1. Prices charged by the supplier for goods delivered and services performed under the contract shall not vary from the

prices quoted by the supplier in his bid, except any price adjustments authorized in SCC or in the purchaser’s request

for bid validity extension, as the case may be.

Contract amendments

18.1. No variation in or modification of the terms of the contract shall be made except by written amendment signed by the

parties concerned.

Assignment

19.1. The supplier shall not assign, in whole or in part, its obligations to perform under the contract, except with the

purchaser’s prior written consent.

Subcontracts

20.1. The supplier shall notify the purchaser in writing of all subcontracts awarded under this contract if not already specified

in the bid. Such notification, in the original bid or later, shall not relieve the supplier from any liability or obligation under

the contract.

Delays in the supplier’s performance

21.1. The supplier shall make delivery of the goods and performance of services in accordance with the schedule prescribed

by the purchaser in the contract.

21.2. If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter conditions

impeding timely delivery of the goods and performance of services, the supplier shall promptly notify the purchaser in

writing of the fact of the delay, its likely duration and its cause(s). As soon as practicable after receipt of the supplier’s

notice, the purchaser shall evaluate the situation and may, at his discretion, extend the supplier’s time for performance,

with or without the imposition of penalties, in which case the extension shall be ratified by the parties by amendment of

the contract.

21.3. No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from a national department,

provincial department, or local authority.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

21.4. The right is reserved to procure outside of the contract small quantities or to have minor essential services executed if

an emergency arises, the supplier’s point of supply is not situated at or near the place where the supplies are required,

or the supplier’s services are not readily available.

21.5. Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery obligations shall

render the supplier liable to the imposition of penalties, pursuant to GCC Clause 22, unless an extension of time is

agreed upon pursuant to GCC Clause 21.2 without the application of penalties.

21.6. Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser shall, without cancelling

the contract, be entitled to purchase supplies of a similar quality and up to the same quantity in substitution of the goods

not supplied in conformity with the contract and to return any goods delivered later at the supplier’s expense and risk,

or to cancel the contract and buy such goods as may be required to complete the contract and without prejudice to his

other rights, be entitled to claim damages from the supplier.

Penalties

22.1. Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the

period(s) specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct

from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed

services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.

The purchaser may also consider termination of the contract pursuant to GCC Clause 23.

Termination for default

23.1. The purchaser, without prejudice to any other remedy for breach of contract, by written notice of default sent to the

supplier, may terminate this contract in whole or in part:

a) if the supplier fails to deliver any or all the goods within the period(s) specified in the contract, or within any

extension thereof granted by the purchaser pursuant to GCC Clause 21.2;

b) if the Supplier fails to perform any other obligation(s) under the contract; or

c) if the supplier, in the judgment of the purchaser, has engaged in corrupt or fraudulent practices in competing for or

in executing the contract.

23.2. In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon such terms and

in such manner as it deems appropriate, goods, works or services similar to those undelivered. The supplier shall be

liable to the purchaser for any excess costs for such similar goods, works or services. However, the supplier shall

continue performance of the contract to the extent not terminated.

23.3. Where the purchaser terminates the contract in whole or in part, the purchaser may decide to impose a restriction

penalty on the supplier by prohibiting such supplier from doing business with the public sector for a period not exceeding

10 years.

23.4. If a purchaser intends restricting a supplier or any person associated with the supplier, the supplier will be allowed a

time period of not more than fourteen (14) days to provide reasons why the envisaged restriction should not be imposed.

Should the supplier fail to respond within the stipulated fourteen (14) days, the purchaser may regard the intended

penalty as not objected to and may impose it on the supplier.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

23.5. Any restriction imposed on any person by the Accounting Officer / Authority will, at the discretion of the Accounting

Officer / Authority, also apply to any other enterprise or any partner, manager, director or other person who wholly or

partly exercises or exercised or may exercise control over the enterprise of the first-mentioned person, and with which

enterprise or person the first-mentioned person, is or was in the opinion of the Accounting Officer / Authority actively

associated.

23.6. If a restriction is imposed, the purchaser must, within five (5) working days of such imposition, furnish the National

Treasury with the following information:

i. the name and address of the supplier and / or person restricted by the purchaser;

ii. the date of commencement of the restriction

iii. the period of restriction; and

iv. the reasons for the restriction.

These details will be loaded in the National Treasury’s central database of suppliers or persons prohibited from doing

business with the public sector.

23.7. If a court of law convicts a person of an offence as contemplated in sections 12 or 13 of the Prevention and

Combating of Corrupt Activities Act, No. , the court may also rule that such person’s name be endorsed

on the Register for Tender Defaulters. When a person’s name has been endorsed on the Register, the person will

be prohibited from doing business with the public sector for a period not less than five years and not more than 10

years. The National Treasury is empowered to determine the period of restriction, and each case will be dealt with

on its own merits. According to section 32 of the Act the Register must be open to the public. The Register can be

perused on the National Treasury website.

Anti-dumping and countervailing duties and rights