Appointment of panel of recruitment advertising service providers on an as and when required basis for a period of three (3) years

• The CCMA seeks to establish a panel of recruitment advertising service providers for a three-year period.
• The panel will be used on an 'as and when required' basis to streamline procurement.
• Services include providing expert advice, media selection, advertisement design, placement arrangements, media research, and negotiation of discounts.
• The CCMA employs a diverse workforce and operates nationally through provincial offices.
• There is no guarantee of work allocation during the contract term.

• Compulsory virtual briefing session: 10 July 2026 at 11:00.
• Join via Microsoft Teams: https://teams.microsoft.com/meet/363486343527069?p=gEuNCTIK9efb8PD5K0 (Meeting ID: 363 486 343 527 069, Passcode: xN9en7q4).
• Closing date and time for quotations: 17 July 2026 at 16:00.
• Quotation validity period: 90 days.

• Primary contact: Thabang Kgagane.
• Email: [email protected].
• Telephone: 011 377 6916.
• Additional contact: Avelile Vutha, telephone: 011 377 6733.
• General SCM enquiries email: [email protected].
• Submission email for quotations: [email protected].

• Submit your quotation via email to [email protected] only.
• Quotations must be on your official company letterhead and include all costs.
• Failure to submit to the correct email address will result in disqualification.
• Ensure your quotation includes the total fixed amount, inclusive of all applicable taxes.
• Attach all required documents as part of your bid response.

Service providers must have at least 5 years demonstrable experience in recruitment advertising services across diverse occupational levels (Entry-Level, Skilled Professionals, Senior, Executive) in local/national newspapers. Must provide 5 valid contactable reference letters meeting all specified requirements. Must score minimum 70/100 on functionality evaluation. Must submit all mandatory ownership documentation for specific goals claims. Must attend compulsory briefing session. Quotations must be on official letterhead with all costs included and valid for 90 days.

• Scope: Appointment to a panel of recruitment advertising service providers on an 'as and when required' basis for three years.
• Services required:
• Provide expert advice and support on advertising activities.
• Advise on media platform selection.
• Assist with layout, design, editing, proofreading, and content checking.
• Arrange placement of advertisements on appropriate media platforms.
• Conduct media research and recommend cost-effective advertising and distribution platforms.
• Advise on effective platforms to attract targeted applicants.
• Negotiate volume discounts with media platforms.
• Functional requirement: Extensive experience in recruitment advertising in local/national newspapers, evidenced by contactable references.
• Panel usage: No guarantee of work allocation; work assigned based on CCMA requirements, specialisation, and geographical location.
• CCMA reserves the right to limit panel size based on highest scores and specific goals.

• Submit a practical and comprehensive implementation roll-out plan for recruitment advertising services.
• The plan must address all aspects of the scope of work and deliverables, with detailed timelines.
• It will be assessed on a 5-point scale (Excellent to Very Poor) based on detail, clarity, and practicality.

• Must have extensive experience in recruitment advertising services in local/national newspapers.
• Demonstrate experience across a diverse range of occupations (entry-level to executive).
• Submit a company profile detailing areas of expertise, years in operation, and similar service experience.

• Minimum 5 years' demonstrable experience in recruitment advertising for entry-level to executive roles required.
• Provide five contactable reference letters (not older than 3 years) on company letterhead, detailing services rendered.
• Reference letters must include company name, physical address, period of service, type of services, and authorised signatory details.
• Incomplete or disputed reference letters may lead to disqualification.

• No pricing required for the panel appointment stage.
• Pricing will be requested later when specific services are needed, using the 80/20 preference point system.
• Quotation validity period: 90 days.
• Ensure quotations are on official letterhead with all costs included.

• No pricing is required for the panel appointment stage.
• Pricing will be requested later when specific recruitment advertising services are needed.
• The 80/20 preference point system will apply at that stage.
• Quotation validity period: 90 days.
• Ensure your quotation states the total fixed amount, inclusive of all applicable taxes.

• Mandatory: Submit a company profile detailing expertise, years in operation, and experience.
• Provide five contactable reference letters (not older than 3 years) on company letterhead.
• Submit proof of ownership documents:
• Copy of founding documentation (e.g., CIPC registration).
• Copy of ID documents for owners.
• Medical certificate confirming disability (if claiming PWD points).
• Failure to provide required documentation will result in non-allocation of preference points.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified.
• Complete and submit the SBD4 Bidder's Disclosure form.

• Contract duration: Three years.
• Panel appointment is on an 'as and when required' basis with no guaranteed work.
• Work allocation based on CCMA requirements, specialisation, and geographical location.
• CCMA reserves the right to limit panel size based on highest scores and specific goals.
• Failure to comply with mandatory requirements leads to disqualification.