Car hire: 4x4 double cab bakkie with canopy, tinted windows & fuel card (aug 2026 – jan 2027)

• Car hire service for a 4x4 Double Cab bakkie with a canopy, tinted windows (automatic) and a fuel card.
• Hire period: 29 August 2026 to 31 January 2027.

• Closing date: 15 July 2026.
• Closing time: 11:00 AM.
• No compulsory site briefing is scheduled.

• Contact person: Ms Belindah Lehabe (SCM).
• Email for enquiries and submissions: [email protected].
• Phone: +27 (0)12 529-9332.
• Delivery/Submission address: ARC-Onderstepoort Veterinary Institute (ARC-OVI), 100 Old Soutpan Road (M35), Private Bag X05, Onderstepoort, 0110.

• Submit a written quotation via email as per instructions in the email or advert.
• Quotes must be on official letterhead, duly signed.
• Include completed and signed Standard Bidding Documents (SBD) forms with the quotation. Failure to include these may result in disqualification.
• Indicate the validity period of your quotation.
• Indicate the delivery date.
• The quotation must be emailed to the contact provided.

Only bidders registered on the Central Supplier Database (CSD) will be considered. Bidders must claim specific goals to be eligible for the 20 preference points. Must have valid Tax Clearance Certificate and BBBEE Certificate/Sworn Affidavit. Must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers. Must complete and sign all required SBD forms. Company/firm must declare any state employment relationships, conflicts of interest, and certify independent bidding.

• Service required: Car hire of a 4x4 Double Cab bakkie with a canopy, tinted windows (automatic) and a fuel card.
• Hire period: From 29 August 2026 to 31 January 2027.
• Quantity: 1 vehicle.
• Delivery/rendering location: ARC-Onderstepoort Veterinary Institute at the address provided.
• For services, submit documentation pertaining to relevant experience.
• Clearly state the particulars of the guarantee/warranty for the goods, including period and extent.

• Prices must be quoted in South African Rand (ZAR), inclusive of VAT and all costs (delivery, insurance, taxes, etc.).
• No price adjustments or amendments to delivery particulars will be considered after submission.
• The supplier accepts full responsibility for proper execution and fulfilment.
• Goods/services will be supplied only upon receipt of a purchase order from the ARC.
• ARC reserves the right to benchmark prices quoted.

• Mandatory Central Supplier Database (CSD) registration: Only CSD-registered bidders will be considered. Include your CSD registration number and a full, current CSD report with your bid.
• Submit a valid Tax Clearance Certificate.
• Submit a B-BBEE Certificate or Sworn Affidavit.
• Complete and sign all required Standard Bidding Documents (SBD) forms.
• Specific goals (B-BBEE) points are claimed via the SBD 6.1 form. Failure to submit proof means no points are claimed.
• The General Conditions of Contract issued by National Treasury and the ARC Supply Chain Management Code of Conduct apply.
• Bidders must complete the SBD4 Bidder's Disclosure form, declaring any conflicts of interest, state employment, or relationships with the procuring institution.

• Clearly state the validity period of your quotation.
• Prices are fixed in ZAR inclusive of VAT; no adjustments allowed.
• Supplier bears full responsibility for proper execution.
• ARC may accept or reject any special terms and conditions.
• Supply occurs only upon receipt of an ARC purchase order.
• National Treasury's General Conditions of Contract and ARC's SCM Code of Conduct apply.
• Signed SBD forms must be returned with the quotation.
• ARC reserves the right to conduct due diligence and benchmark prices.
• Contractual declarations (via SBD forms) require truthful information. Fraudulent claims can lead to disqualification, contract cancellation, damages, blacklisting, and criminal prosecution.

• The 80/20 preference point system applies (80 points for price, 20 points for specific goals).
• Specific goals points are awarded for ownership by HDIs, Women, Youth, Persons with Disabilities, and RDP goals (e.g., EMEs/QSEs).
• Points are claimed using the SBD 6.1 Preference Points Claim Form. Failure to submit proof means no points are claimed.
• The organ of state reserves the right to verify any claims.