What are the submission requirements for this tender (Ref: RFQ NO: 64 AM(25/26))?

- Submit a formal quotation on official company letterhead. Include VAT per item (where applicable), supplier’s CSD (MAAA) number, and accurate banking details. Quotations must be signed. - Returnable documents: Completed and signed SBD documents (SBD 4 and SBD 6.1), formal quotation, and CSD report. - Submit quotations via email to: Quotations@dffe.gov.za or Quotations1@dffe.gov.za. Use the RFQ number (64 AM 25/26) in the email subject line. - Late submissions will not be accepted. Closing date and time: 06 July 2026 at 11:00. - Non-submission of a valid Food Premises Certificate issued by the Municipality will lead to disqualification. - Do not submit the RFQ document itself as a quotation. Submit only your formal quotation as per instructions.

How will bids be evaluated?

{ "mandatory": [ "Valid Food Premises Certificate issued by the Municipality.", "Tax compliance (verified via CSD or SARS e-Filing).", "Registration on Central Supplier Database (CSD MAAA number).", "No listing on National Treasury’s Database of Restricted Suppliers." ], "preferencePoints": [ ">50% ownership by Black People, Women, or People with Disabilities (20 points).", "Consortia/JVs: Average combined ownership >50% for specific goals." ], "disqualification": [ "Non-compliance with tax obligations (7-day rectification period allowed).", "Submission of fraudulent or inaccurate information.", "False declarations on SBDs or misrepresentation of facts.", "Failure to quote in line with specifications." ] }

What are the technical specifications?

- Scope: Supply and delivery of catering services for 30 participants over 5 days (06–10 July 2026) in Limpopo Province (Feta-Kgomo Tubatse Burgersfort). - Mandatory requirement: Valid Food Premises Certificate issued by the Municipality. - Menu details: - Mid-morning tea (10:00 daily): Sandwiches (brown/white bread with egg, cheese, lettuce, tomato), Rooibos/black tea (Five Roses/Joko or equivalent), white/brown sugar, hot/cold fresh milk. - Lunch (13:00 daily): 1 starch (pap/rice), 1 meat (beef/chicken stew), 1 salad (chakalaka/coslow), 1 vegetable (beetroot/butternut). - Drinks: 16 soft drinks (330ml cans) and 14 100% fruit juice cans (330ml) per day. - Hygiene and safety requirements: - Tea, coffee, and sugar must be served in individual sealed sachets. - Bottled water must comply with SANBWA standards for hygiene, food safety, quality, and packaging. - Cutlery, crockery, and serviettes must be sufficient for all delegates. - Serving stations must be clean, sanitized, and well-presented. - Dedicated bins must be used, and waste must be removed after service. - Tongs/braai-tongs must be provided for food handling. - Transport vehicle must have a canopy (no open-back vans). - Staff must wear uniforms and PPE (disposable gloves, hair nets, closed shoes, aprons). - All delivery costs and applicable taxes (VAT, PAYE, income tax, UIF, SDL) must be included in the bid price.

What financial requirements apply to bidders?

- Quotation must include firm prices, inclusive of 15% VAT (where applicable). - Pricing must cover all costs: delivery, taxes, and levies. - Validity period: 90 days from closing date. DFFE may extend this in writing; bidders must accept extension terms in writing to remain eligible. - No goods/services may be delivered before receiving an official purchase order or appointment letter. - Payment terms: Not explicitly stated; assume standard government procurement terms apply.

What compliance and legal requirements must bidders meet?

- Tax compliance: Must have valid Tax Compliance Status (TCS) PIN (via SARS e-Filing) or CSD registration (MAAA number). Non-compliance at award may lead to disqualification, with a 7-working-day rectification period. - Central Supplier Database (CSD): Must be registered; submit CSD report and MAAA number with quotation. - B-BBEE: Submit SANAS/CIPC-accredited B-BBEE certificate or sworn affidavit for ownership claims. For disability claims, submit a Medical Certificate. - Standard Bidding Documents (SBD): SBD 4 and SBD 6.1 must be completed and signed. - Disqualification risks: - Non-compliance with tax status. - Fraudulent or inaccurate information (e.g., fake B-BBEE credentials, experience). - False declarations on SBDs or misrepresented facts. - Listing on National Treasury’s Database of Restricted Suppliers and Defaulters. - Failure to quote in line with specifications. - Privacy: Compliance with POPIA (Protection of Personal Information Act) is required.

What are the important dates and deadlines for this tender?

- RFQ issue date: 29 June 2026. - Closing date and time: 06 July 2026 at 11:00. - Briefing session: None (not applicable). - RFQ validity period: 90 days from closing date. DFFE may extend this period in writing, with bidder consent required.

Who should be contacted for queries about this tender?

- Enquiries email: rfqenquiries@dffe.gov.za. - Submission email: Quotations@dffe.gov.za or Quotations1@dffe.gov.za. - Department address: Environment House, Cnr Steve Biko Road & Soutpansberg Street, Private Bag X447, Pretoria, 0001. - Delivery address for services: Limpopo Feta-Kgomo Tubatse Burgersfort, 1 Kastania Street, 1150.

DFFE Catering Services RFQ 64 AM(25/26) Gauteng

RFQRFQ FOR CATERING SERVICES IN LIMPOPO PROVINCE FETA-KGOMO TUBATSE BURGERSFORT.pdfReview complete

Important Dates

Source: RFQ FOR CATERING SERVICES IN LIMPOPO PROVINCE FETA-KGOMO TUBATSE BURGERSFORT.pdf (RFQ)

RFQ issue date: 29 June 2026.
Closing date and time: 06 July 2026 at 11:00.
Briefing session: None (not applicable).
RFQ validity period: 90 days from closing date. DFFE may extend this period in writing, with bidder consent required.

Contact Information

Source: RFQ FOR CATERING SERVICES IN LIMPOPO PROVINCE FETA-KGOMO TUBATSE BURGERSFORT.pdf (RFQ)

Enquiries email: [email protected].
Submission email: [email protected] or [email protected].
Department address: Environment House, Cnr Steve Biko Road & Soutpansberg Street, Private Bag X447, Pretoria, 0001.
Delivery address for services: Limpopo Feta-Kgomo Tubatse Burgersfort, 1 Kastania Street, 1150.

Submission Guidelines

Source: RFQ FOR CATERING SERVICES IN LIMPOPO PROVINCE FETA-KGOMO TUBATSE BURGERSFORT.pdf (RFQ)

Submit a formal quotation on official company letterhead. Include VAT per item (where applicable), supplier’s CSD (MAAA) number, and accurate banking details. Quotations must be signed.
Returnable documents: Completed and signed SBD documents (SBD 4 and SBD 6.1), formal quotation, and CSD report.
Submit quotations via email to: [email protected] or [email protected]. Use the RFQ number (64 AM 25/26) in the email subject line.
Late submissions will not be accepted. Closing date and time: 06 July 2026 at 11:00.
Non-submission of a valid Food Premises Certificate issued by the Municipality will lead to disqualification.
Do not submit the RFQ document itself as a quotation. Submit only your formal quotation as per instructions.

Evaluation Criteria

Source: RFQ FOR CATERING SERVICES IN LIMPOPO PROVINCE FETA-KGOMO TUBATSE BURGERSFORT.pdf (RFQ)

Mandatory

Valid Food Premises Certificate issued by the Municipality.
Tax compliance (verified via CSD or SARS e-Filing).
Registration on Central Supplier Database (CSD MAAA number).
No listing on National Treasury’s Database of Restricted Suppliers.

Preference Points

>50% ownership by Black People, Women, or People with Disabilities (20 points).
Consortia/JVs: Average combined ownership >50% for specific goals.

Disqualification

Non-compliance with tax obligations (7-day rectification period allowed).
Submission of fraudulent or inaccurate information.
False declarations on SBDs or misrepresentation of facts.
Failure to quote in line with specifications.

Technical Specifications

Source: RFQ FOR CATERING SERVICES IN LIMPOPO PROVINCE FETA-KGOMO TUBATSE BURGERSFORT.pdf (RFQ)

Scope: Supply and delivery of catering services for 30 participants over 5 days (06–10 July 2026) in Limpopo Province (Feta-Kgomo Tubatse Burgersfort).
Mandatory requirement: Valid Food Premises Certificate issued by the Municipality.
Menu details:
Mid-morning tea (10:00 daily): Sandwiches (brown/white bread with egg, cheese, lettuce, tomato), Rooibos/black tea (Five Roses/Joko or equivalent), white/brown sugar, hot/cold fresh milk.
Lunch (13:00 daily): 1 starch (pap/rice), 1 meat (beef/chicken stew), 1 salad (chakalaka/coslow), 1 vegetable (beetroot/butternut).
Drinks: 16 soft drinks (330ml cans) and 14 100% fruit juice cans (330ml) per day.
Hygiene and safety requirements:
Tea, coffee, and sugar must be served in individual sealed sachets.
Bottled water must comply with SANBWA standards for hygiene, food safety, quality, and packaging.
Cutlery, crockery, and serviettes must be sufficient for all delegates.
Serving stations must be clean, sanitized, and well-presented.
Dedicated bins must be used, and waste must be removed after service.
Tongs/braai-tongs must be provided for food handling.
Transport vehicle must have a canopy (no open-back vans).
Staff must wear uniforms and PPE (disposable gloves, hair nets, closed shoes, aprons).
All delivery costs and applicable taxes (VAT, PAYE, income tax, UIF, SDL) must be included in the bid price.

Experience & Qualifications

Source: RFQ FOR CATERING SERVICES IN LIMPOPO PROVINCE FETA-KGOMO TUBATSE BURGERSFORT.pdf

Tax compliance: Verified via CSD or SARS e-Filing. Non-compliant bidders have 7 working days to rectify; failure results in disqualification.
Disqualification risks:
Fraudulent or inaccurate information (e.g., fake B-BBEE credentials, experience).
False declarations on Standard Bidding Documents.
Listing on National Treasury’s Database of Restricted Suppliers and Defaulters.
Failure to quote in line with specifications.

Financial Requirements

Source: RFQ FOR CATERING SERVICES IN LIMPOPO PROVINCE FETA-KGOMO TUBATSE BURGERSFORT.pdf (RFQ)

Quotation must include firm prices, inclusive of 15% VAT (where applicable).
Pricing must cover all costs: delivery, taxes, and levies.
Validity period: 90 days from closing date. DFFE may extend this in writing; bidders must accept extension terms in writing to remain eligible.
No goods/services may be delivered before receiving an official purchase order or appointment letter.
Payment terms: Not explicitly stated; assume standard government procurement terms apply.

Compliance Requirements

Source: RFQ FOR CATERING SERVICES IN LIMPOPO PROVINCE FETA-KGOMO TUBATSE BURGERSFORT.pdf (RFQ)

Tax compliance: Must have valid Tax Compliance Status (TCS) PIN (via SARS e-Filing) or CSD registration (MAAA number). Non-compliance at award may lead to disqualification, with a 7-working-day rectification period.
Central Supplier Database (CSD): Must be registered; submit CSD report and MAAA number with quotation.
B-BBEE: Submit SANAS/CIPC-accredited B-BBEE certificate or sworn affidavit for ownership claims. For disability claims, submit a Medical Certificate.
Standard Bidding Documents (SBD): SBD 4 and SBD 6.1 must be completed and signed.
Disqualification risks:
Non-compliance with tax status.
Fraudulent or inaccurate information (e.g., fake B-BBEE credentials, experience).
False declarations on SBDs or misrepresented facts.
Listing on National Treasury’s Database of Restricted Suppliers and Defaulters.
Failure to quote in line with specifications.
Privacy: Compliance with POPIA (Protection of Personal Information Act) is required.

Health & Safety

Source: RFQ FOR CATERING SERVICES IN LIMPOPO PROVINCE FETA-KGOMO TUBATSE BURGERSFORT.pdf

Bottled water must comply with SANBWA standards for hygiene, food safety, quality, packaging, and environmental legislation.
Staff must wear PPE: disposable gloves, hair nets, closed shoes, and aprons.
Serving stations must be clean, sanitized, and well-presented.
Dedicated bins must be used, and waste must be removed after service.
Food handling tools (tongs/braai-tongs) must be provided for patrons.
Transport vehicle must have a canopy (no open-back vans).

Contractual Terms

Source: RFQ FOR CATERING SERVICES IN LIMPOPO PROVINCE FETA-KGOMO TUBATSE BURGERSFORT.pdf

Contract award: Communicated via official purchase order or appointment letter on DFFE letterhead. No delivery before receipt of this document.
Pricing: Firm and inclusive of VAT (where applicable). Lowest or any offer may not be accepted.
Validity: 90 days from closing date; may be extended in writing with bidder consent.
Disqualification: Non-compliance with tax, fraudulent information, false declarations, or listing on National Treasury’s restricted suppliers database.
Delivery: Failure to deliver within agreed timelines may result in order cancellation and inclusion on the Database of Restricted Suppliers.
DFFE rights: May reject non-compliant quotations, negotiate prices with recommended providers, or request additional validation documentation.

Section

Source: RFQ FOR CATERING SERVICES IN LIMPOPO PROVINCE FETA-KGOMO TUBATSE BURGERSFORT.pdf

80/20 preference point system: 80 points for price, 20 points for specific goals (B-BBEE ownership).
Price scoring: Ps = 80 (1 − (Pt − Pmin) / Pmin), where Pt = tender price, Pmin = lowest acceptable tender price.
Specific goals (20 points):
20 points for >50% ownership by Black People, Women, or people with disabilities.
0 points for ≤50% ownership.
Joint ventures/consortia: average combined ownership applies.
Required documents for preference points:
SBD 6.1 form (signed).
Medical Certificate (for disability claims).
SANAS/CIPC B-BBEE certificate or sworn affidavit.
CIPC Ownership Certificate.
Failure to submit proof forfeits preference points.

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Sector-specific rules

These rules are linked to the work category, industry, or regulated service area.

Foodstuffs, Cosmetics and Disinfectants Act

Act 54 of 1972

high

Relevant to food safety, catering, canteens, food handling and nutrition-programme procurement.

Relevant because this tender appears to involve food supply, catering, canteens, nutrition programmes, or food handling.

Occupational Health and Safety Act (OHS Act)

Act 85 of 1993

high

Catering services for 30 participants over 5 days in limpopo province (feta-kgomo tubatse burgersfort)

Catering services for 30 participants over 5 days in limpopo province (feta-kgomo tubatse burgersfort)

Catering & Event Management Industry Profile

Critical Requirements

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Sector-specific rules

Foodstuffs, Cosmetics and Disinfectants Act

Occupational Health and Safety Act (OHS Act)

National - Environment, Forestry and Fisheries

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