Development and implementation of iso 45001 & 14001 for kruger national park – tender in mpumalanga

{"name":null,"email":"[email protected]","phone":"013 735 4375","department":null,"address":"ED QUERIES Raesetja Ledwaba at [email protected]"}

Returnable Documents:

• Submission of fully completed SBD 4 (Declaration of Interest),,
• Submission of fully completed SBD 6.1 (Preference Claim Certificate).,
• The Company Registration and VAT number to be completed (if not registered for VAT please again write in full “not, 9. CENTRAL SUPPLIER DATABASE INFORMATION, Bidders are required to be registered on the Central Supplier Database (CSD) of National Treasur,
• “For financial support through interest-free funding, please feel free to contact our funding partners Sanlam and I AM AN

Responses to the RFQ will be evaluated in three phases in accordance with the PPPFA guidelines.

10.1. Phase 1: Mandatory Requirements Evaluation

Bidder(s) responses will be evaluated based on the documents submitted under mandatory and standard bid requirements. If more

space is required to justify compliance, please ensure that the substantiation is clearly cross-referenced to the relevant requirement.

Failure to comply with mandatory requirements will lead to the bidder being disqualified and not considered for further evaluation on

Functional requirements, Price, and Specific Goals.

Description of requirement Included in the To be returned Bidder to tick Yes if

by the bidder the document is published bid

submitted

document

General

The Bidder must be accredited with the Letter of Good Standing

issued by the Department of Labour No Yes

Proof of a valid certificate must be provided

10.2. Phase 2: Technical / Functional Evaluation Criteria

• In this phase, bidders are required to demonstrate their ability to undertake the required services and provide

proof of expertise and resources to provide the required services.

• Bidders must achieve / score a minimum of 70 points out of a possible 100 points to the second stage/phase of

evaluation.

• Bidder that fails to achieve / score the minimum threshold of 70 points per the functional requirements will be

eliminated.

• The onus rests with the bidder to supply information to allow for the proper scoring, evaluation and award of

points.

• Functionality points will be awarded with the following provisions:

Consultation for implementation and certification of iso 45001 and iso 14001 management system

Selection Criteria Evidence Required Scoring Points Scoring Methodology

1. Company experience

1.1 30 points = 7 years and above

The company's previous The service provider must have

experience in the industry: been in the provision of consultation 20 points = 5 to 7 years

Relevant past experience in and implementation of ISO services

15 points = 3 to 5 years providing ISO 45001 and for the past five (5) years (60

14001 implementation months). 10 points = 2 to 3 years

Services: Previous appointment letters or

Appointment letters or purchase orders and reference 0 points = Below 2 years

purchase orders must letters of services rendered to be

indicate the duration of the submitted on the client's letterhead.

contract and the type of – not older than 2017.

service provided to the A minimum average of the 3

client. appointment letters or purchase 30

orders, and reference letters: points

will be awarded where the number

of years is not consistent.

Previous clients must fill, sign,

and stamp the reference template

on Annexure A. In case references

are different from those on

Annexure A, kindly add another list

and title it Annexure A1. Reference

letter must indicate customer

satisfaction.

2. Competency of resources

8 | P a g e

2.1 Comprehensive Curriculum Vitae 20 points = 7 years’ experience and above

Project Manager Experience (CV) outlines the number of years ISO 14001 15 points = 5 to 7 years’ experience of experience, with certified

The Project Manager for ISO qualifications and further 10 points = 3 to 5 years’ experience

14001 must be SAATCA qualifications:

accredited. 0 points Less than 3 years

1. Project Manager:

Required qualifications: Degree or

equivalent in Environmental

Management or Sciences.

Provide a competency certificate in

the interpretation and 20

implementation of ISO 14001.

Provide a competency certificate in

Auditing for ISO 14001.

Valid and certified certificate (not

older than 6 months) by a

commissioner of oaths.

Consultation for implementation and certification of iso 45001 and iso 14001 management system

Selection Criteria Evidence Required Scoring Points Scoring Methodology

2.2 Comprehensive Curriculum Vitae 20 points = 7 years’ experience and above

Project Manager Experience in (CV) outlining the number of years

ISO 45001 15 points = 5 to 7 years’ experience of experience, with certified

The Project Manager for ISO qualifications and further 10 points = 3 to 5 years’ experience

45001 must be SAATCA or qualifications of:

0 points = Less than 3 years. SAIOSH accredited. 2. Project Manager:

Required qualifications: Degree or

equivalent in OHS/SHEQ/Safety

and environment and hygiene.

Provide a competency certificate in

the interpretation and

implementation of ISO 45001.

Provide a competency certificate in

Auditing for ISO 45001.

Valid and certified certificate (not

older than 6 months) by a

commissioner of oaths.

3. Implimantation plan

3.1 Implementation plan for ISO 30 points = All phases outlined

Service provider to provide a 45001 and ISO 14001

detailed project plan with timelines 20 points = Partially phases outlined (Integrated management

and milestones:

system) 0 points = No phases outlined

Phase 1: Project Planning & Gap

Analysis: 1-3 weeks

Phase 2: Understanding ISO 45001

and ISO 14001 Requirements: 4-6

weeks

Phase 3: Risk Assessment &

Hazard Identification: 7-9 weeks

Phase 4: Develop Guidelines,

Procedures, and Processes: 10-12

weeks

Phase 5: System Implementation:

13-16 weeks

Phase 6: Internal Audits and

Review: 17-20 weeks

Phase 7: Certification Process: 21-

23 weeks

Total 100

Minimum qualifying score 70

Required

9 | P a g e

• NB: Bidders must respond to all requirements listed on the functionality requirements. Bidders who do not respond to all listed items

will not be considered for further evaluations.

9.3 Phase 3: Price and Preference Evaluation

• 80/20 preference point system will be applicable as the acquisition of goods and services is estimated to be less than the Rand

value of R50 million.

Criteria Points

Price 80

Specific Goals 20

Total points for Price and Specific Goals 100

A maximum of 80 points is allocated for price on the following basis: 80/20

 Pt − P min 

Ps = 80  1 − P min 

Where:

Ps = Points scored for price of the bid under consideration

Pt = Rand value of bid under consideration

Pmin = Rand value of lowest acceptable bid

• A maximum of 20 points is allocated for preference. Scoring preferences Points will be awarded to a bidder for

attaining the B-BBEE Procurement Recognition status level in accordance with the below Specific Goals

Preference Points table.

4. Protection of personal information act, (popia)

SANParks adheres to the Protection of Personal Information Act, (POPIA) requirements regarding personal information which

came into effect 1 July 2021.

As SANParks, we are committed to protecting your privacy and ensuring that personal information collected is used properly, lawfully and

transparently.

5. Timelines

Upon appointment the service provider is expected to deliver the required products within 7 days or make delivery arrangements. Failure to

deliver SANParks reserve the right to cancel the Purchase Order.

6. Financial payment

Upon appointment the recommended service provider is expected to confirm that they will provide the service on the stipulated dates upon

receiving a Purchase Order, failure to adhere to the above, SANParks reserve the right to cancel the issued Purchase Order.

Payment will be made in accordance to the PFMA (within 30 days of receipt of invoice) after delivery of service rendered or goods delivered.

7. Final award

SANParks recommends the bidder who has quoted on all the items as required in terms of the RFQ for the contract award subject to the

bidder having supplied the relevant administrative documentation and complied in all aspects with the terms and conditions as requirements

of the RFQ.

1 0 | P a g e

South african national parks

Bidder’s disclosure sbd 4

1. Purpose of the form

1.1 Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of

transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa, 1996

(Constitution), and further expressed in the various applicable legislation, it is required for the bidder to make this declaration in

respect of the details required hereunder.

1.2 If a person is listed in the Register for Tender Defaulters and/or the List of Restricted Suppliers, that person will automatically be

disqualified from the bid process.

2. Declaration on employment by organ of state

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners of the bidder YES NO

employed by an organ of state, as defined in the section 239 of the Constitution1?

2.2 If YES, furnish particulars of the names, individual identity numbers, in the table below:

Full Name Identity Number Name of Organ of State

2.3 Do you, or any person connected with the bidder, have a relationship with any person who is YES NO

employed by the procuring institution?

2.3.1 If so, furnish particulars:

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s

having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

1 1 | P a g e

1.1 Does the bidder or any of its directors/trustees/shareholders members/partners or any person having YES NO

a controlling interest in the enterprise have any interest in any other related enterprise, whether or not

they are bidding for this contract?

1.1.1 If so, indicate all companies registered in the CSD in the table below:

Supplier Registration Number (MAAA...) Status (Active/Inactive/Deleted)

Failure to disclose all CSD-registered active companies linked to all Directors will lead to disqualification.

2. General declaration

I, , the undersigned in submitting

the accompanying bid, do hereby make the following statements that I certify to be true and complete in every respect:

2.1 I have read and I understand the contents of this disclosure.

2.2 I understand that the accompanying bid will be disqualified if this disclosure is found to be false;

2.3 The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or

arrangement with any competitor.

2.4 In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the

quality, quantity, specifications, prices, including methods, factors or formulas used to calculate prices, market allocation, the

intention or decision to submit or not to submit the bid, bidding with the intention not to win the bid and conditions or delivery

particulars of the products or services to which this bid invitation relates.

2.5 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any competitor,

prior to the date and time of the official bid opening or of the awarding of the contract.

2.6 There have been no consultations, communications, agreements or arrangements made by the bidder with any official of the

procuring institution in relation to this procurement process prior to and during the bidding process except to provide clarification

on the bid submitted where so required by the institution; and the bidder was not involved in the drafting of the specifications or

terms of reference for this bid.

2.7 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to bids

and contracts, bids that are suspicious will be reported to the Competition Commission for investigation and possible imposition

of administrative penalties in terms of section 59 of the Competition Act, 1998 (Act No. ) and or may be referred to law

enforcement agencies for criminal investigation and or may be restricted from conducting business with the state for a period not

exceeding 10 years in terms of the Prevention and Combating of Corrupt Activities Act, 2004 (Act No. ) or any other

applicable legislation.

1 2 | P a g e

I certify that the above is correct.

I accept that the procuring institution may reject the bid or take appropriate action against me

If this declaration is false.

Signature Date

Designation Name of the Bidder

1 3 | P a g e

Preference points claim form in terms of the preferential procurement regulations 2022 sbd 6.1

This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for specific

goals.

Nb: before completing this form, tenderers must study the general conditions, definitions and

Directives applicable in respect of the tender and preferential procurement regulations, 2022.

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

1.1.1 the 80/20 system for requirements with a Rand value of up to R50,000,000.00 (all applicable taxes included); and

1.1.2 the 90/10 system for requirements with a Rand value above R50,000,000.00 (all applicable taxes included).

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20 preference point system.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for:

(a) Price; and

(b) Specific Goals

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and Specific Goals 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim for specific goals with

the tender, will be interpreted to mean that preference points for specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently, to

substantiate any claim in regard to preferences, in any manner required by the organ of state.

2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods or

services through price quotations, competitive tendering process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all

unconditional discounts;

(c) rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all

applicable taxes;

1 4 | P a g e

(d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response to an

invitation for the origination of income-generating contracts through any method envisaged in legislation that will result in a legal

agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is not

limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through public

auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. Formulae for procurement of goods and services

3.1 Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 Or 90/10

 Pt − P min  Or  Pt − P min 

Ps = 80  1 − P min  Ps = 90 1 − P min 

Where:

Ps = Points scored for price of bid under consideration

Pt = Price of bid under consideration

Pmin = Price of lowest acceptable bid

3.2 Formulae for disposal or leasing of statte assets and income generating procurement

The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 Or 90/10

Pt−Pmax Pt−Pmax

Ps= 80 (1 + ) Or Ps= 90 (1 + ) Pmax Pmax

Where:

Ps = Points scored for price of bid under consideration

Pt = Price of bid under consideration

Pmax = Price of highest acceptable bid

4. Points awarded for specific goals

4.1 In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded

for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals

stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender:

4.2 In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the

80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of—

1 5 | P a g e

a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and

that the highest acceptable tender will be used to determine the applicable preference point system; or

b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable

tender will be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding points

must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Number of points

allocated (80/20

Number of points claimed

The specific goals allocated points in terms of this tender system)

(80/20 system)

To be completed by

the organ of state)

1. Enterprises with b-bbee procurement recognation 10

Promotion of enterprise owned by black people with at least 51% shareholding

or more

Preference to enterprise owned by black people with at least 30% shareholding 6

Preference to enterprises owned by at least 51% Black Youth 3

2. Local supplies adjecent to kruger national park 10

1-100km distance from the nearest gate/s 10

1-200km distance from the nearest gate/s 6

201-300km distance from the nearest gate/s 3

Total points 20

NB: Required proof/documents to be submitted for evaluation purpose

• Valid B-BBEE Certificate or Valid B-BBEE Sworn Affidavit.
• Bidder must provide proof in the form of a lease agreement / tittle deed / letter from a municipality

/ letter from tribunal authority or local civil structure.

Only the above-mentioned documents will be considered. No other documents will be accepted.

Declaration with regard to company/firm

4.3 Name of Company / Firm:

4.4 Company Registration Number:

4.5 Type of Company / Firm (Tick applicable box)

Partnership / Joint Venture / Consortium Personal Liability Company

One-person business / sole propriety (Pty) Limited

Close corporation Non-Profit Company

Public Company State Owned Company

4.6 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific

goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that:

1 6 | P a g e

(i) The information furnished is true and correct;

(ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form.

In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may

(iii)

be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct;

If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been

(iv)

fulfilled, the organ of state may, in addition to any other remedy it may have :–

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable

arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who

acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding

10 years, after the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

Signature(s) of tenderrer(s)

Surname and name

Date:

Address:

1 7 | P a g e

General conditions of contract

In this document words in the singular also mean in the plural and vice versa, words in the masculine mean in the

feminine and neuter, words “department” means organs of state inclusive of public entities and vice versa, and the

words “will/should” mean “must”.

South African National Parks (SANParks) cannot amend the National Treasury’s General Conditions of

Contract (GCC). SANParks appends Special Conditions of Contract (SCC) providing specific information

relevant to a GCC clause that requires the addition of Special Conditions and Special Conditions specific to

this bid contract is not part of the General Conditions of Contract. No clause in this document shall be in

conflict with another clause. Whenever there is a conflict, the provisions of the Special Conditions of

Contract shall prevail.

GCC1 1. Definitions - The following terms shall be interpreted as indicated:

1.1. “Closing time” means the date and hour specified in the bidding documents for the receipt of

bids.

1.2. “Contract” means the written agreement entered into between the purchaser and the supplier,

as recorded in the contract form signed by the parties, including all attachments and

appendices thereto and all documents incorporated by reference therein.

1.3. “Contract price” means the price payable to the supplier under the contract for the full and

proper performance of his contractual obligations.

1.4. “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to

influence the action of a public official in the procurement process or in contract execution.

1.5. "Countervailing duties” imposed in cases where an enterprise abroad is subsidized by its

government and encouraged to market its products internationally.

1.6. “Country of origin” means the place where the goods were mined, grown, or produced, or

from which the services are supplied. Goods produced when, through manufacturing,

processing or substantial and major assembly of components, a commercially recognized

new product results that is substantially different in basic characteristics or in purpose or

utility from its components.

1.7. “Day” means calendar day.

1.8. “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9. “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.10. “Delivery into consignees store or to his site” means delivered and unloaded in the specified

store or depot or on the specified site in compliance with the conditions of the contract or

order, the supplier bearing all risks and charges involved until the supplies are so delivered

and a valid receipt is obtained.

1.11. "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the

RSA at lower prices than that of the country of origin and which have the potential to harm

the local industries in the RSA.

1.12. ”Force majeure” means an event beyond the control of the supplier and not involving the

supplier’s fault or negligence and not foreseeable. Such events may include, but is not

restricted to, acts of the purchaser in its sovereign capacity, wars, or revolutions, fires, floods,

epidemics, quarantine restrictions and freight embargoes.

1.13. “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement

process or the execution of a contract to the detriment of any bidder, and includes collusive

practice among bidders (prior to or after bid submission) designed to establish bid prices at

artificial non-competitive levels and to deprive the bidder of the benefits of free and open

competition.

1.14. “GCC” mean the General Conditions of Contract.

1.15. “Goods” means all of the equipment, machinery, and/or other materials that the supplier is

required to supply to the purchaser under the contract.

1.16. “Imported content” means that portion of the bidding price represented by the cost of

components, parts or materials which have been or are still to be imported (whether by the

supplier or his subcontractors) and which costs are inclusive of the costs abroad, plus freight

and other direct importation costs such as landing costs, dock dues, import duty, sales duty

or other similar tax or duty at the South African place of entry as well as transportation and

handling charges to the factory in the Republic where the supplies covered by the bid will be

manufactured.

1.17. “Local content” means that portion of the bidding price, which is not included in the imported

content if local manufacture does take place.

1.18. “Manufacture” means the production of products in a factory using labour, materials,

components, and machinery and includes other related value-adding activities.

1.19. “Order” means an official written order issued for the supply of goods or works or the

rendering of a service.

1.20. “Project site”, where applicable, means the place indicated in bidding documents.

1.21. “Purchaser” means the organization purchasing the goods.

1.22. “Republic” means the Republic of South Africa.

1.23. “SCC” means the Special Conditions of Contract.

1.24. “Services” means those functional services ancillary to the supply of the goods, such as

transportation and any other incidental services, such as installation, commissioning,

provision of technical assistance, training, catering, gardening, security, maintenance and

other such obligations of the supplier covered under the contract.

1.25. “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical

writing.

GCC2 2. Application

2.1. These general conditions are applicable to all bids, contracts and orders including bids for

functional and professional services, sales, hiring, letting and the granting or acquiring of

rights, but excluding immovable property, unless otherwise indicated in the bidding

documents.

2.2. Where applicable, special conditions of contract laid down to, cover specific supplies, services

or works.

2.3. Where such special conditions of contract are in conflict with these general conditions, the

special conditions shall apply.

GCC3 3. General

3.1. Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any

expense incurred in the preparation and submission of a bid. Where applicable a non-

refundable fee for documents may be charged.

3.2. With certain exceptions (National Treasury’s eTender website), invitations to bid are only

published in the Government Tender Bulletin. The Government Tender Bulletin may be

obtained directly from the Government Printer, Private Bag X85, Pretoria 0001, or accessed

electronically from www.treasury.gov.za

GCC4 4. Standards

4.1. The goods supplied shall conform to the standards mentioned in the bidding documents and

specifications.

GCC5 5. Use of contract documents and information

5.1. The supplier shall not disclose, without the purchaser’s prior written consent, the contract, or

any provision thereof, or any specification, plan, drawing, pattern, sample, or information

furnished by or on behalf of the purchaser in connection therewith, to any person other than a

person employed by the supplier in the performance of the contract. Disclosure made to any

such employed person is in confidence and shall extend only as far as may be necessary for

purposes of such performance.

5.2. The supplier shall not make, without the purchaser’s prior written consent, use of any document

or information mentioned in GCC clause 5.1 except for purposes of performing the contract.

5.3. Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the

property of the purchaser and shall be returned (all copies) to the purchaser on completion of

the supplier’s performance under the contract if so required by the purchaser.

5.4. The supplier shall permit the purchaser to inspect the supplier’s records relating to the

performance of the supplier and to have them audited by auditors appointed by the

purchaser, if so required by the purchaser.

GCC6 6. Patent rights

6.1. The supplier shall indemnify the purchaser against all third-party claims of infringement of

patent, trademark, or industrial design rights arising from use of the goods or any part thereof

by the purchaser.

GCC7 7. Performance security

7.1. Within thirty days (30) of receipt of the notification of contract award, the successful bidder shall

furnish to the purchaser the performance security of the amount specified in SCC.

7.2. The proceeds of the performance security shall be payable to the purchaser as compensation

for any loss resulting from the supplier’s failure to complete his obligations under the

contract.

7.3. The performance security shall be denominated in the currency of the contract, or in a freely

convertible currency acceptable to the purchaser and shall be in one of the following forms:

7.3.1. bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the

purchaser’s country or abroad, acceptable to the purchaser, in the form provided in the

bidding documents or another form acceptable to the purchaser; or

7.3.2 a cashier’s or certified cheque

7.4. The performance security will be discharged by the purchaser and returned to the supplier

within thirty (30) days following the date of completion of the supplier’s performance

obligations under the contract, including any warranty obligations, unless otherwise specified

in SCC.

GCC8 8. Inspections, tests and analyses

8.1. All pre-bidding testing will be for the account of the bidder.

8.2. If it is a bid condition that supplies to be produced or services to be rendered should at any

stage during production or execution or on completion be subject to inspection, the premises

of the bidder or contractor shall be open, at all reasonable hours, for inspection by a

representative of the purchaser or an organization acting on behalf of the purchaser.

8.3. If there are no inspection requirements indicated in the bidding documents and contract makes

no mention, but during the contract period, it is decided that inspections shall be carried out,

the purchaser shall itself make the necessary arrangements, including payment arrangements

with the testing authority concerned.

8.4. If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to be

in accordance with the contract requirements, the cost of the inspections, tests and analyses

shall be defrayed by the purchaser.

8.5. Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the

contract requirements, irrespective of whether such supplies or services are accepted or not,

the supplier shall defray the cost in connection with these inspections, tests, or analyses.

8.6. Supplies and services referred to in clauses 8.2 and 8.3 and which do not comply with the

contract requirements may be rejected.

8.7. Any contract supplies may on or after delivery be inspected, tested or analysed and may be

rejected if found not to comply with the requirements of the contract. Such rejected supplies

are held at the cost and risk of the supplier who shall, when called upon, remove them

immediately at his own cost and forthwith substitute them with supplies, which do comply with

the requirements of the contract. Failing such removal the rejected supplies shall be returned

at the suppliers cost and risk. Should the supplier fail to provide the substitute supplies

forthwith, the purchaser may, without giving the supplier further opportunity to substitute the

rejected supplies, purchase such supplies as may be necessary at the expense of the

supplier.

8.8. The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the

contract because of a breach of the conditions thereof, or to act in terms of Clause 23 of

Gcc.

GCC9 9. Packing

9.1. The supplier shall provide such packing of the goods as is required to prevent their damage or

deterioration during transit to their final destination, as indicated in the contract. The packing

shall be sufficient to withstand, without limitation, rough handling during transit and exposure

to extreme temperatures, salt, and precipitation during transit, and open storage. Packing,

case size and weights shall take into consideration, where appropriate, the remoteness of the

goods’ final destination and the absence of heavy handling facilities at all points in transit.

9.2. The packing, marking, and documentation within and outside the packages shall comply strictly

with such special requirements as shall be expressly provided for in the contract, including

additional requirements, if any, specified in SCC, and in any subsequent instructions ordered

by the purchaser.

GCC10 10. Delivery and Documentation

10.1. The supplier in accordance with the terms specified in the contract shall make delivery of the

goods/services. The SCC specifies the details of shipping and/or other documents furnished

by the supplier.

10.2. Documents submitted by the supplier are specified in SCC.

GCC11 11. Insurance

11.1. The goods supplied under the contract are fully insured in a freely convertible currency against

loss or damage incidental to manufacture or acquisition, transportation, storage and delivery

in the manner specified in the SCC.

GCC12 12. Transportation

12.1. Should a price other than an all-inclusive delivered price be required, this shall be specified in

the SCC.

GCC13 13. Incidental services

13.1. The supplier may be required to provide any or all of the following services, including additional

services, if any, specified in SCC:

13.1.1. Performance or supervision of on-site assembly and/or commissioning of the supplied

goods;

13.1.2. Furnishing of tools required for assembly and/or maintenance of the supplied goods;

13.1.3. Furnishing of a detailed operations and maintenance manual for each appropriate unit

of the supplied goods;

13.1.4. Performance or supervision or maintenance and/or repair of the supplied goods, for a

period of time agreed by the parties, provided that this service shall not relieve the

supplier of any warranty obligations under this contract; and

13.1.5. Training of the purchaser’s personnel, at the supplier’s plant and/or on-site, conducted

in assembly, start-up, operation, maintenance, and/or repair of the supplied goods.

13.2. Prices charged by the supplier for incidental services, if not included in the contract price for

the goods, shall be agreed upon in advance by the parties and shall not exceed the prevailing

rates charged to other parties by the supplier for similar services.

GCC14 14. Spare parts

14.1. As specified in SCC, the supplier may be required to provide any or all of the following

materials, notifications, and information pertaining to spare parts manufactured or distributed

by the supplier:

14.1.1. Such spare parts as the purchaser may elect to purchase from the supplier, provided

that this election shall not relieve the supplier of any warranty obligations under the

contract; and

14.1.2. In the event of termination of production of the spare parts:

14.1.2.1. Advance notification to the purchaser of the pending termination, in sufficient

time to permit the purchaser to procure needed requirements; and

14.1.2.2. Following such termination, furnishing at no cost to the purchaser, the

blueprints, drawings, and specifications of the spare parts, if requested.

GCC15 15. Warranty

15.1. The supplier warrants that the goods supplied under the contract are new, unused, of the most

recent or current models and those they incorporate all recent improvements in design and

materials unless provided otherwise in the contract. The supplier further warrants that all

goods supplied under this contract shall have no defect, arising from design, materials, or

workmanship (except when the design and/or material is required by the purchaser’s

specifications) or from any act or omission of the supplier, that may develop under normal

use of the supplied goods in the conditions prevailing in the country of final destination.

15.2. This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof

as the case may be, have been delivered to and accepted at the final destination indicated in

the contract, or for eighteen (18) months after the date of shipment from the port or place of

loading in the source country, whichever period concludes earlier, unless specified otherwise

in SCC.

15.3. The purchaser shall promptly notify the supplier in writing of any claims arising under this

warranty.

15.4. Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all

reasonable speed, repair or replace the defective goods or parts thereof, without costs to the

purchaser.

15.5. If the supplier, having been notified, fails to remedy the defect(s) within the period specified in

SCC, the purchaser may proceed to take such remedial action as may be necessary, at the

supplier’s risk and expense and without prejudice to any other rights, which the purchaser

may have against the supplier under the contract.

GCC16 16. Payment

16.1. The method and conditions of payment to be made to the supplier under this contract shall be

specified in SCC.

16.2. The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery

note and upon fulfilment of other obligations stipulated in the contract.

16.3. Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days

after submission of an invoice or claim by the supplier.

16.4. Payment will be made in Rand unless otherwise stipulated in SCC

GCC17 17. Prices

17.1. Prices charged by the supplier for goods delivered and services performed under the contract

shall not vary from the prices quoted by the supplier in his bid, with the exception of any price

adjustments authorized in SCC or in the purchaser’s request for bid validity extension, as the

case may be.

GCC18 18. Contract amendment

18.1. No variation in or modification of the terms of the contract shall be made except by written

amendment signed by the parties concerned.

GCC19 19. Assignment

19.1. The supplier shall not assign, in whole or in part, its obligations to perform under the contract,

except with the purchaser’s prior written consent.

GCC20 20. Subcontract

20.1. The supplier shall notify the purchaser in writing of all subcontracts awarded under this contract

if not already specified in the bid. Such notification, in the original bid or later, shall not relieve

the supplier from any liability or obligation under the contract

GCC21 21. Delays in supplier’s performance

21.1. Delivery of the goods and performance of services shall be made by the supplier in accordance

with the time schedule prescribed by the purchaser in the contract.

21.2. If at any time during performance of the contract, the supplier or its subcontractor(s) should

encounter conditions impeding timely delivery of the goods and performance of services, the

supplier shall promptly notify the purchaser in writing of the fact of the delay, its likely

duration, and its cause(s). As soon as practicable after receipt of the supplier’s notice, the

purchaser shall evaluate the situation and may at his discretion extend the supplier’s time for

performance, with or without the imposition of penalties, in which case the extension shall be

ratified by the parties by amendment of contract.

21.3. No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from

a national department, provincial department, or a local authority.

21.4. The right is reserved to procure outside of the contract small quantities or to have minor

essential services executed if an emergency arises, the supplier’s point of supply is not

situated at or near the place where the supplies are required, or the supplier’s services are

not readily available.

21.5. Except as provided under GCC Clause 25, a delay by the supplier in the performance of its

delivery obligations shall render the supplier liable to the imposition of penalties, pursuant to

GCC Clause 22, unless an extension of time is agreed upon pursuant to GCC Clause 21.2

without the application of penalties.

21.6. Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser

shall, without cancelling the contract, be entitled to purchase supplies of a similar quality and

up to the same quantity in substitution of the goods not supplied in conformity with the

contract and to return any goods delivered later at the supplier’s expense and risk, or to

cancel the contract and buy such goods as may be required to complete the contract and

without prejudice to his other rights, be entitled to claim damages from the supplier.

GCC22 22. Penalties

22.1. Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform

the services within the period(s) specified in the contract, the purchaser shall, without

prejudice to its other remedies under the contract, deduct from the contract price, as a

penalty, a sum calculated on the delivered price of the delayed goods or unperformed

services using the current prime interest rate calculated for each day of the delay until actual

delivery or performance. The purchaser may also consider termination of the contract

pursuant to GCC Clause 23.

GCC23 23. Termination for default

23.1. The purchaser, without prejudice to any other remedy for breach of contract, by written notice

of default sent to the supplier, may terminate this contract in whole or in part:

23.1.1. If the supplier fails to deliver any or all of the goods within the period(s) specified in the

contract, or within any extension thereof granted by the purchaser pursuant to GCC Clause

21.2;

23.1.2. If the Supplier fails to perform any other obligation(s) under the contract; or

23.1.3. If the supplier, in the judgment of the purchaser, has engaged in corrupt or fraudulent practices

in competing for or in executing the contract.

23.2. In the event the purchaser terminates the contract in whole or in part, the purchaser may

procure, upon such terms and in such manner as it deems appropriate, goods, works or

services similar to those undelivered, and the supplier shall be liable to the purchaser for any

excess costs for such similar goods, works or services. However, the supplier shall continue

performance of the contract to the extent not terminated.

23.3. Where the purchaser terminates the contract in whole or in part, the purchaser may decide to

impose a restriction penalty on the supplier by prohibiting such supplier from doing business

with the public sector for a period not exceeding 10 years.

23.4. If a purchaser intends imposing a restriction on a supplier or any person associated with the

supplier, the supplier will be allowed a period of not more than fourteen (14) days to provide

reasons why the envisaged restriction should not be imposed. Should the supplier fail to

respond within the stipulated fourteen (14) days the purchaser may regard the intended

penalty as not objected against and may impose it on the supplier.

23.5. Any restriction imposed on any person by the Accounting Officer / Authority will, at the

discretion of the Accounting Officer / Authority, also be applicable to any other enterprise or

any partner, manager, director or other person who wholly or partly exercises or exercised or

may exercise control over the enterprise of the first-mentioned person, and with which

enterprise or person the first-mentioned person, is or was in the opinion of the Accounting

Officer / Authority actively associated.

23.6. If a restriction is imposed, the purchaser must, within five (5) working days of such imposition,

furnish the National Treasury, with the following information:

23.6.1. The name and address of the supplier and / or person restricted by the purchaser;

23.6.2. The date of commencement of the restriction

23.6.3. The period of restriction; and

23.6.4. The reasons for the restriction.

These details will be loaded in the National Treasury’s central database of suppliers or

persons prohibited from doing business with the public sector.

23.7. If a court of law convicts a person of an offence as contemplated in sections 12 or 13 of the

Prevention and Combating of Corrupt Activities Act, No. , the court may also rule

that such person’s name be endorsed on the Register for Tender Defaulters. When a person’s

name has been endorsed on the Register, the person will be prohibited from doing business

with the public sector for a period not less than five years and not more than 10 years. The

National Treasury is empowered to determine the period of restriction and each case will be

dealt with on its own merits. According to section 32 of the Act the Register must be open to

the public. The Register can be perused on the National Treasury website.

GCC24 24. Anti-dumping and countervailing duties and rights

24.1. When, after the date of bid, provisional payments are required, or anti-dumping or

countervailing duties are imposed, or the amount of a provisional payment or anti-dumping or

countervailing right is increased in respect of any dumped or subsidized import, the State is

not liable for any amount so required or imposed, or for the amount of any such increase.

When, after the said date, such a provisional payment is no longer required or any such anti-

dumping or countervailing right is abolished, or where the amount of such provisional

payment or any such right is reduced, any such favourable difference shall on demand be

paid forthwith by the contractor to the State or the State may deduct such amounts from

moneys (if any) which may otherwise be due to the contractor in regard to supplies or

services which he delivered or rendered, or is to deliver or render in terms of the contract or

any other contract or any other amount which may be due to him

GCC25 25. Force Majeure

25.1. Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for

forfeiture of its performance security, damages, or termination for default if and to the extent

that his delay in performance or other failure to perform his obligations under the contract is

the result of an event of force majeure.

25.2. If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of

such condition and the cause thereof. Unless otherwise directed by the purchaser in writing,

the supplier shall continue to perform its obligations under the contract as far as is reasonably

practical, and shall seek all reasonable alternative means for performance not prevented by

the force majeure event.

GCC26 26. Termination for insolvency

26.1. The purchaser may at any time terminate the contract by giving written notice to the supplier if

the supplier becomes bankrupt or otherwise insolvent. In this event, termination will be

without compensation to the supplier, provided that such termination will not prejudice or

affect any right of action or remedy which has accrued or will accrue thereafter to the

purchaser.

GCC27 27. Settlement of disputes

27.1. If any dispute or difference of any kind whatsoever arises between the purchaser and the

supplier in connection with or arising out of the contract, the parties shall make every effort to

resolve amicably such dispute or difference by mutual consultation.

27.2. If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such

mutual consultation, then either the purchaser or the supplier may give notice to the other

party of his intention to commence with mediation. No mediation in respect of this matter may

be commenced unless such notice is given to the other party.

27.3. Should it not be possible to settle a dispute by means of mediation, it may be settled in a South

African court of law.

27.4. Mediation proceedings shall be conducted in accordance with the rules of procedure specified

in the SCC.

27.5. Notwithstanding any reference to mediation and/or court proceedings herein,

27.5.1. The parties shall continue to perform their respective obligations under the contract unless they

otherwise agree; and

27.5.2. The purchaser shall pay the supplier any monies due the supplier.

GCC28 28. Limitation of liability

28.1. Except in cases of criminal negligence or wilful misconduct, and in the case of infringement

pursuant to Clause 6;

28.1.1. The supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any

indirect or consequential loss or damage, loss of use, loss of production, or loss of profits or

interest costs, provided that this exclusion shall not apply to any obligation of the supplier to

pay penalties and/or damages to the purchaser; and

28.1.2. The aggregate liability of the supplier to the purchaser, whether under the contract, in tort or

otherwise, shall not exceed the total contract price, provided that this limitation shall not

apply to the cost of repairing or replacing defective equipment.

GCC29 29. Governing language

29.1. The contract shall be written in English. All correspondence and other documents pertaining to

the contract that is exchanged by the parties shall also be written in English.

GCC30 30. Applicable law

30.1. The contract shall be interpreted in accordance with South African laws, unless otherwise

specified in SCC.

GCC31 31. Notices

31.1. Every written acceptance of a bid shall be posted to the supplier concerned by registered or

certified mail and any other notice to him shall be posted by ordinary mail to the address

furnished in his bid or to the address notified later by him in writing and such posting shall be

deemed to be proper service of such notice

31.2. The time mentioned in the contract documents for performing any act after such aforesaid

notice has been given, shall be reckoned from the date of posting of such notice

GCC32 32. Taxes and duties

32.1. A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and

other such levies imposed outside the purchaser’s country.

32.2. A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until

delivery of the contracted goods to the purchaser.

32.3. No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the

award of a bid, the SANParks must be in possession of a tax clearance certificate, submitted

by the bidder. This certificate must be an original issued by the South African Revenue

Services

GCC33 33. National Industrial Participation Programme

33.1. The NIP Programme administered by the Department of Trade and Industry shall be applicable

to all contracts that are subject to the NIP obligation.

Gcc34

34. Prohibition of restrictive practices

34.1. In terms of section 4 (1) (b) (iii) of the Competition Act No. , as amended, an

agreement between, or concerted practice by, firms, or a decision by an association of firms,

is prohibited if it is between parties in a horizontal relationship and if a bidder (s) is / are or a

contractor(s) was / were involved in collusive bidding (or bid rigging).

34.2. If a bidder(s) or contractor(s), based on reasonable grounds or evidence obtained by the

purchaser, has/have engaged in the restrictive practice referred to above, the purchaser may

refer the matter to the Competition Commission for investigation and possible imposition of

administrative penalties as contemplated in the Competition Act No. .

34.3. If a bidder(s) or contractor(s), has / have been found guilty by the Competition Commission of

the restrictive practice referred to above, the purchaser may, in addition and without

prejudice to any other remedy provided for, invalidate the bid(s) for such item(s) offered, and

/ or terminate the contract in whole or part, and / or restrict the bidder(s) or contractor(s) from

conducting business with the public sector for a period not exceeding ten (10) years and / or

claim damages from the bidder(s) or contractor(s) concerned.

Contracted Party Due Diligence

SANParks reserves the right to conduct supply chain due diligence including site visits and inspections at any

time during the contract period.

Invitation to bid for the appointment of a service provider for

The development and implementation of iso 45001 and 14001 for the

Kruger national park

RFQ NO.: KNP-309248

Request for quotation

You are hereby invited to submit quotations for:

The appointment of a service provider for the development and implementation of iso

45001 and 14001 for the entire kruger nation park

RFQ number: rfqno.: KNP-309248

Advertisement date: 05 august 2026

Closing date: 19 august 2026

Closing time: 13h00

BID DOCUMENT SUBMISSION EMAIL: [email protected] (Please note that any submissions made to any

other email other than the designated email will not be accepted)

BID VALIDITY PERIOD: 90 days (starting from the day after the closing date of this RFQ)

TECHNICAL RELATED QUERIES Wade Fredrick at [email protected]

SCM RELATED QUERIES Raesetja Ledwaba at [email protected]

Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for

consideration.

Bidders shall submit proposal responses in accordance with the prescribed manner of submissions as specified above. Bids received

after the time stipulated shall not be considered.

Where applicable, the successful bidder will be required to fill in and sign a written Contract Form (SBD 7) or Service Level Agreement

(SLA).

Bidders are not allowed to contact any other SANParks staff in the context of this RFQ other than the officials indicated under SBD

1 or as indicated above.

NB: No proposal shall be accepted by SANPARKS if submitted in any manner other than as prescribed above.

This RFQ is subject to the preferential procurement policy framework act; the general conditions of

Contract (gcc) and, if applicable, any other special conditions of contract

2 | P a g e

Part a

Invitation to bid

You are hereby invited to bid for requirements of the south african national parks

Bid number: RFQ NO.: KNP-309248 closing date: 19 august 2026 closing time: 13h00

Bid response documents must be sent to the designated email address

[email protected] Please note that any submissions made to any other email and manner other than the designated email

will not be accepted)

Bidding procedure enquiries may be directed to: technical enquiries may be directed to:

CONTACT PERSON Raesetja Ledwaba CONTACT PERSON Wade Fredrick

Telephone number 013 735 4375 telephone number 013 735 4022

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street addres

Contact number code telephone number

Cellphone number

E-mail address

VAT registration number

Supplier compliance status or central supplier database

Tax compliance pin supplier number maaa

Are you the accredited representative in south africa for are you a foreign based supplier for the

The goods /services /works offered? Goods /services /works offered

(Tick applicable box) (tick applicable box)

Yes NO yes NO

[If yes enclose proof] [if yes, answer the questionnaire below]

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance

Status system pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

3 | P a g e

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

Consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the manner

Prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential

Procurement regulations, the general conditions of contract (gcc) and, if applicable, any other special

Conditions of contract.

1.4. The successful bidder may be required to fill in and sign a written contract form (sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable

The organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with directors who are

Persons in the service of the state, or close corporations with members persons in the service of the

State.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder:

Capacity under which this bid is signed:

(Proof of authority must be submitted e.g. company resolution)

Date:

4 | P a g e

Introduction to sanparks

SANParks was initially established in terms of the now repealed National Parks Act, 57of 1976 and continue to exist in terms of the National

Environmental Management: Protected Areas Act, ; with the mandate to conserve; protect; control; and manage national parks

and other defined protected areas and their biological diversity (Biodiversity). As a public entity, SANParks is also governed by the Public

Finance Management Act, Act (as amended by Act ), and it is listed as Schedule 3 Part A: 25 public entity.

Our vision is to have a world class system of sustainable National Parks reconnecting and inspiring society.

Our mandate is to deliver of Conservation Mandate by Excelling in the Management of a National Park System

Our mission is to develop, expand, manage, and promote a system of sustainable national parks that represents biodiversity and heritage

assets, through innovation and best practice for the just and equitable benefit of current and future generations.

The Parks under the management of SANParks are divided into 6 regions:

Region Regional Office Parks managed

Arid Upington Kgalagadi, Augrabies, Richtersveld, Namaqua, Mokala

Cape Cape Town Table Mountain, Agulhas, West Coast, Tankwa

Karoo,Bontebok

Garden Route Knysna Stormsriver Mouth (Tsitsikamma), Knysna

Forests,Wilderness, Knysna Estuary

Frontier Port Elizabeth Addo, Camdeboo, Mountain Zebra, Karoo

North Pretoria, Head Office Golden Gate, Marakele, Mapungubwe,

Kruger National Park Skukuza 35 Various Camps

Administrative Groenkloof (Head Office) Kimberley, Graspan, Vaalbos

Furthermore, SANParks oversees the management of the parks and provide strategic guidance and support from its Head Office in Pretoria

NB: Kindly note that conservation fees will be applicable upon entry into the park.

The purpose of this Request for Quotation (RFQ) is For The Appointment A Service Provider For The Development And Implementation Of

IS 45001 And 14001 For The Entire Kruger National Park.

The appointed service provider shall be required to develop and implement an environmental, health and safety system in preparation for

the ISO certification in the Kruger National Park

South African National Parks (SANParks) is establishing and developing a Health and Safety Management System that conforms to ISO

45001 and ISO 14001 standards. Hence, the requirement is to appoint a service provider for the development and implementation of the

SHE Management based on the ISO 45001 and ISO 14001. The appointed service provider shall be required to develop and implement an

Environmental, Health and Safety Management System in preparation for the ISO certification. The servicer provider is expected to complete

the project within a given period of time.

5 | P a g e

Proposals are hereby invited for the implementation of ISO 45001 and ISO 14001 for the entire Kruger National Park. Occupational Health

and Safety site audits, development of an Occupational Health and Safety and Environmental Management System , provision of accredited

regulatory training for Management and staff, and readiness for certification audit.

3.1. The Appointment A Service Provider For The Development And Implementation Of ISO 45001 And 14001 For The Entire Kruger

National Park.

• The purpose of this contract is to obtain services of a professional SHE company to develop and implement occupational

Health and Safety Management System based in ISO 45001 and 14001 Standards.

• Prepare a standard that is in line with Conservation, Tourism, Technical Services, Waste Management and Abattoir etc.
• Conduct a gap analysis and prepare a report with findings and recommendations with timelines to close those findings.
• Conduct the baselines risk assessment and provide a report.
• Ensure that Kruger National Park obtain Certification of ISO 45001 and ISO 14001.
• Proposed system must be provided in an electronic, editable format and a hard copy.

4. Service level agreement

• Conduct a GAP analysis and provide a report with timelines.
• Monthly meetings monitoring system.
• Conduct the baseline risk assessment and provide a report.
• Create an Occupational Health and Safety and Environmental standards that would be customised to Conservation, Tourism,

Technical and Construction Services, Waste Management, and Abattoir, etc.

• Proposed system must be provided in an electronic, editable format and a hardcopy.

5. Mandatory requirements

All mandatory documentation must be submitted by the bidder together with the bid document at the closing date and time of the RFQ.

Failure to comply with Mandatory Requirements will lead to the bidder being disqualified and not considered for further evaluation.

Item Rate 15% VAT Rate

Description Unit of Measure

No. (Excl. VAT) (Incl. VAT)

1 Project Manager / Lead / Senior Rate per hour

2 Standards Price per

Standard

3 Travelling (as per the AA travel rates) AA / km

5.1. General Principle

• Bidders are required to provide a firm, all-inclusive price. The price must include all transport, specialized decanting equipment,

and conservation fees. No price adjustments will be considered after the closing date of the RFQ.

• Bidders are required to submit a written quotation on the company letterhead.
• The bidder’s pricing shall remain firm for a period of Ninety (90) days from the day following the closing date of this RFQ

6 | P a g e

• All quoted prices must be inclusive of Value Added Tax (VAT) and account for any price fluctuations, including exchange rate

variations. Prices must be quoted in South African Rand (ZAR).

• SANParks reserves the right to engage in negotiations with the recommended bidder prior to the conclusion of the appointment

process.

• “For financial support through interest-free funding, please feel free to contact our funding partners Sanlam and I AM AN

ENTREPRENEUR at https://sanlamsanparks.co.za / or 0783500768. They are here to assist you in optimizing your business'

financial strategies.”

6. COMPLIANCE AND GOVERNANCE VERIFICATION DOCUMENTS (Standard Bidding Documents)

The verification during this phase is to assess the bid responses for purposes of verifying compliance with RFQ requirements, whereby a

bidder may be disqualified if they do not fully comply which requirements as stipulated below:

• Submission of fully completed SBD1 (Invitation to Bid),
• Submission of a quotation on the company letterhead
• Submission of fully completed SBD 4 (Declaration of Interest),
• Submission of fully completed SBD 6.1 (Preference Claim Certificate).

7. Other returnable documents

• Original or certified B-BBEE Status Level Verification Certificate or B-BBEE Sworn Affidavit, this is only for the allocation of preference

points in terms of specific goals

NB: Completing a Sworn Affidavit for BBBEE

The following information needs to be completed properly, if not the Sworn Affidavit will be rejected as invalid.

• Full name, surname, and identity number to be completed.
• Block to be drawn around “Member/Director/Owner”.
• Enterprise name needs to be written in full as well as the trading name (if applicable) otherwise “Not applicable”.
• The Company Registration and VAT number to be completed (if not registered for VAT please again write in full “not

applicable”

• The Companies physical address including the postal code to be inserted.
• Entity of the company correctly stated i.e., (Pty) Ltd, CC and Sole Prop Etc.
• All places that have the percentage sign – the percentage needs to be completed
• “Based on the Audited Financial Statements/ Financial Statements” your choice needs have a block around the correct

reply, AND the date needs to be written in full indicating (DD/MM/YYYY) i.e.: 3rd January 2021.

• The Levels 1/Level, 2/Level or Level/ 4 need to be ticked in the corresponding box,
• Last but very important at the bottom of the page “Deponent Signature” and “Commissioner of Oaths” must both be full

signatures and dated on the same day at the same time in front of the Commissioner with the Commissioners stamp as well.

8. Legislative and regulatory framework

• SABS standard/accredited.
• Occupational Health and Safety Act
• National Environmental Management Act

9. Central supplier database information

Bidders are required to be registered on the Central Supplier Database (CSD) of National Treasury. Failure to submit the requested

information may lead to disqualification. (Please provide proof of registration on the Central Supplier Database).

7 | P a g e

5. Pricing schedule

Item Rate 15% VAT Rate

3 Travelling (as per the AA travel rates) AA / km

5.1. General Principle

• Bidders are required to provide a firm, all-inclusive price. The price must include all transport, specialized decanting equipment,

and conservation fees. No price adjustments will be considered after the closing date of the RFQ.

• Bidders are required to submit a written quotation on the company letterhead.
• The bidder’s pricing shall remain firm for a period of Ninety (90) days from the day following the closing date of this RFQ

6 | P a g e

• All quoted prices must be inclusive of Value Added Tax (VAT) and account for any price fluctuations, including exchange rate

variations. Prices must be quoted in South African Rand (ZAR).

• SANParks reserves the right to engage in negotiations with the recommended bidder prior to the conclusion of the appointment

process.

• “For financial support through interest-free funding, please feel free to contact our funding partners Sanlam and I AM AN

ENTREPRENEUR at https://sanlamsanparks.co.za / or 0783500768. They are here to assist you in optimizing your business'

financial strategies.”

6. COMPLIANCE AND GOVERNANCE VERIFICATION DOCUMENTS (Standard Bidding Documents)

Minimum functionality/qualifying score: 70

Tax compliance pin supplier number maaa

Tax compliance

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Csd number

Csd number must be provided

Central supplier database

Central supplier database (csd), a csd

Central supplier database information

Central Supplier Database (CSD) of National Treasury

Central Supplier Database)

appointment letters or

Appointment letters or purchase orders and reference 0 points = Below 2 years

appointment letters or purchase 30

• Submission of fully completed SBD 4 (Declaration of Interest),
• Submission of fully completed SBD 6.1 (Preference Claim Certificate).
• The Company Registration and VAT number to be completed (if not registered for VAT please again write in full “not

Services: Previous appointment letters or

Appointment letters or purchase orders

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Equirement to register for a tax compliance

Points Allocation: 80 points

B-BBEE Details: NCE VERIFICATION DOCUMENTS (Standard Bidding Documents)

The verification during this phase is to assess the bid responses for purposes of verifying compliance with RFQ requirements, whereby a

bidder may be disqualified if they do not fully comply which requirements as stipulated below:

• Submission of fully completed SBD1 (Invitation to Bid),
• Submission of a quotation on the company letterhead
• Submission of fully completed SBD 4 (Declaration of Interest),
• Submission of fully completed SBD 6.1 (Preference Claim Certificate).

7. Other returnable documents

• Original or certified B-BBEE Status Level Verification Certificate or B-BBEE Sworn Affidavit, this is only for the allocation of preference

points in terms of specific goals

NB: Completing a Sworn Affidavit for BBBEE

The following information needs to be completed properly, if not the Sworn Affidavit will be rejected as invalid.

• Full name, surname, and identity number to be completed.
• Block to be drawn around “Member/Director/Owner”.
• Enterprise name needs to be written in full as well as the trading name (if applicable) otherwise “Not applicable”.
• The Company Registration and VAT number to be completed (if not registered for VAT please again write in full “not

applicable”

• The Companies physical address including the postal code to be inserted.
• Entity of the company correctly stated i.e., (Pty) Ltd, CC and Sole Prop Etc.
• All places that have the percentage sign – the percentage needs to be completed
• “Based on the Audited Financial Statements/ Financial Statements” your choice needs have a block around the correct

reply, AND the date needs to be written in full indicating (DD/MM/YYYY) i.e.: 3rd January 2021.

• The Levels 1/Level, 2/Level or Level/ 4 need to be ticked in the

the ISO certification in the Kruger National Park

2. Project background

South African National Parks (SANParks) is establishing and developing a Health and Safety Management System that conforms to ISO

45001 and ISO 14001 standards. Hence, the requirement is to appoint a service provider for the development and implementation of the

SHE Management based on the ISO 45001 and ISO 14001. The appointed service provider shall be required to develop and implement an

the project within a given period of time.

5 | P a g e

Proposals are hereby invited for the implementation of ISO 45001 and ISO 14001 for the entire Kruger National Park. Occupational Health

and Safety site audits, development of an Occupational Health and Safety and Environmental Management System , provision of accredited

regulatory training for Management and staff, and readiness for certification audit.

3. Scope of work

3.1. The Appointment A Service Provider For The Development And Implementation Of ISO 45001 And 14001 For The Entire Kruger

• The purpose of this contract is to obtain services of a professional SHE company to develop and implement occupational

Health and Safety Management System based in ISO 45001 and 14001 Standards.

• Prepare a standard that is in line with Conservation, Tourism, Technical Services, Waste Management and Abattoir etc.

• Conduct a gap analysis and prepare a report with findings and recommendations with timelines to close those findings.

• Conduct the baselines risk assessment and provide a report.

• Ensure that Kruger National Park obtain Certification of ISO 45001 and ISO 14001.

• Proposed system must be provided in an electronic, editable format and a hard copy.

• Conduct a GAP analysis and provide a report with timelines.

• Monthly meetings monitoring system.

• Conduct the baseline risk assessment and provide a report.

• Create an Occupational Health and Safety and Environmental standards that would be customised to Conservation, Tourism,

• SABS standard/accredited.

• Occupational Health and Safety Act

• National Environmental Management Act

by the bidder the document is published bid

submitted

document

2.2 Comprehensive Curriculum Vitae 20 points = 7 years’ experience and above

Project Manager Experience in (CV) outlining the number of years

ISO 45001 15 points = 5 to 7 years’ experience of experience, with certified

The Project Manager for ISO qualifications and further 10 points = 3 to 5 years’ experience

45001 must be SAATCA or qualifications of:

0 points = Less than 3 years. SAIOSH accredited. 2. Project Manager:

Required qualifications: Degree or

equivalent in OHS/SHEQ/Safety

and environment and hygiene.

3.1 Implementation plan for ISO 30 points = All phases outlined

Service provider to provide a 45001 and ISO 14001

detailed project plan with timelines 20 points = Partially phases outlined (Integrated management

and milestones:

system) 0 points = No phases outlined

Phase 1: Project Planning & Gap

Analysis: 1-3 weeks

Phase 2: Understanding ISO 45001

and ISO 14001 Requirements: 4-6

weeks

Phase 3: Risk Assessment &

Hazard Identification: 7-9 weeks

Phase 4: Develop Guidelines,

Procedures, and Processes: 10-12

weeks

Phase 5: System Implementation:

13-16 weeks

Phase 6: Internal Audits and

Review: 17-20 weeks

Phase 7: Certification Process: 21-

23 weeks

Total 100

Minimum qualifying score 70

4.6 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific

goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that:

1 6 | P a g e

(i) The information furnished is true and correct;

(ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form.

In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may

(iii)

be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct;

feminine and neuter, words “department” means organs of state inclusive of public entities and vice versa, and the

words “will/should” mean “must”.

South African National Parks (SANParks) cannot amend the National Treasury’s General Conditions of

Contract (GCC). SANParks appends Special Conditions of Contract (SCC) providing specific information

relevant to a GCC clause that requires the addition of Special Conditions and Special Conditions specific to

this bid contract is not part of the General Conditions of Contract. No clause in this document shall be in

conflict with another clause. Whenever there is a conflict, the provisions of the Special Conditions of

GCC1 1. Definitions - The following terms shall be interpreted as indicated:

1.1. “Closing time” means the date and hour specified in the bidding documents for the receipt of

bids.

1.2. “Contract” means the written agreement entered into between the purchaser and the supplier,

as recorded in the contract form signed by the parties, including all attachments and

appendices thereto and all documents incorporated by reference therein.

1.3. “Contract price” means the price payable to the supplier under the contract for the full and

proper performance of his contractual obligations.

1.4. “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to

influence the action of a public official in the procurement process or in contract execution.

1.5. "Countervailing duties” imposed in cases where an enterprise abroad is subsidized by its

government and encouraged to market its products internationally.

1.6. “Country of origin” means the place where the goods were mined, grown, or produced, or

from which the services are supplied. Goods produced when, through manufacturing,

processing or substantial and major assembly of components, a commercially recognized

new product results that is substantially different in basic characteristics or in purpose or

utility from its components.

1.7. “Day” means calendar day.

1.8. “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9. “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.10. “Delivery into consignees store or to his site” means delivered and unloaded in the specified

store or depot or on the specified site in compliance with the conditions of the contract or

order, the supplier bearing all risks and charges involved until the supplies are so delivered

and a valid receipt is obtained.

1.11. "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the