Supply and delivery of two laptops and bags for interns – eastern cape government tender

{"name":"Ms S SibekoFOR","email":null,"phone":"+27(45) 807 2000","department":"Supply Chain Management","address":"ies may ov.za"}

Returnable Documents: THE TOTAL PRICE INCLUSIVE OF VAT IS WRTTEN IN THE FORM OF OFFER OF THE TENDER, lder than three months or lease, disqualification

Bidders must be registered on the National Treasury Central Supplier Database (CSD). Must have a valid SARS Tax Compliance Status pin. Must not be in arrears with municipal rates/services (proof required). Must not be persons in the service of the state. Must submit certified ID copies of directors (valid within 3 months). Must submit a company profile with proven experience. Must complete all tender forms and declarations. Failure to meet any mandatory requirement will result in the bid being deemed non-responsive.

For

Supply and delivery of two (2) laptops and bags for interns

Request for quotation – RFQ04/07/2026

Issued by: a a mkhangelwa

Acting municipal manager

Enoch mgijima local municipality

Private bag x 7111

25-27 owen street

Komani, 5320

Tel: +27(45) 807 2000

Fax: +27(45) 807 2637

Name of bidder: _____________________________________________________

Csd number : _____________________________________________________

Tender amount: ______________________________________________________

Request for quotation: RFQ04/07/2026

1 RFQ04/07/2026 supply and delivery of two (2) laptops and laptops bags for interns

Enoch Mgijima Local Municipality hereby invites all interested Accredited Service providers for SUPPLY

And delivery of two (2) laptops and bags for interns

Project Bid Number Scope of Closing Date Enquiries Availability of tender

Name work documents

SUPPLY AND RFQ04/07/2026 TO SUPPLY Date: 11/08/2026 Technical Tender documents

DELIVERY OF AND enquiries will be available at

Time: 12h00 PMTWO (2) DELIVERY OF may be SCM office, 25 -27

LAPTOPS TWO (2) directed to Owen Street, Place of Tender box:

AND BAGS LAPTOPS Queenstown as from Budget and Treasury Ms S SibekoFOR AND BAGS 08h00 to 16h00, as Office, 25 – 27 Owen

INTERNS FOR from 05/08/2026 at Street, Queenstown Tel:045

INTERNS Enoch Mgijima Local 807 2000 Municipality supply All bids must be sealed

chain office and can and clearly marked in

be downloaded from front of the envelop:

RFQ04/07/2026SUPPLY SCM related www.enochmgijima.g

AND DELIVERY OF TWO queries may ov.za

(2) LAPTOPS AND BAGS be directed

FOR INTERNS to:

and be deposited in the

Mr K tender box with a

Mgoboza returning address on

the back of envelop. Tel: 045 807

2091

1. Bidders must submit together with their bids a copy of company registration document (CK).

2. Bidder must be registered in the national treasury Central supplier database (CSD)

3. Failure to submit SARS Tax Compliance Status pin, may result in a tender deemed non-responsive.

4. Bidders must submit certified ID copies of director’s, failure to do that tender will be deemed non-

responsive, a copy will be accepted on condition is still within 3 months validity period.

5. Any documentation that we have requested to be certified should not be older than three

months, failure to do that your bid will be deemed non-responsive.

2 RFQ04/07/2026 supply and delivery of two (2) laptops and laptops bags for interns

6. Failure to submit comprehensive JV agreement (where applicable) will result in a tender deemed

non-responsive.

7. Failure to complete the tender forms e.g., Form of Offer, declaration of interest, will result in a

tender deemed non-responsive.

8. Failure to submit statement of municipal account that is not older than three months or lease

agreement or affidavit from SAPS stating that the bidder is not obliged to pay municipal rates or

letter from a ward councillor will result in a tender deemed non-responsive.

9. Bidders to ensure that their tender is not exposed to invalidation, documents are to be completed

in accordance with the conditions and bid rules contained in the bid documents.

10. Company profile with proven previous experience must be attached, failure to do so will result to

your bid deemed non-responsive.

11. The Enoch Mgijima Local municipality does not bind itself to accept the lowest or any bid and

reserves the right to accept the whole or part of the bid or to withdraw the bid.

12. All alterations in prices/quotes must be signed for and failure to sign will result in tender deemed

non-responsive.

13. Use of tipex is prohibited and the bidder will be deemed non-responsive.

Bidders must further note that:

1. Misrepresentation of address of the business with the aim of earning points may lead to

disqualification

2. Bids submitted will hold good for a period of 90 days and if your company has not heard within this

period take that your company was unsuccessful.

Preference points claim form in terms of the preferential procurement regulations 2022:

PPPFA for evaluation purposes: 80/20

Price - 80 points

BBBEE - 10 points

Specific Goals – 10 points

Issued By

A a mkhangelwa

Acting municipal manager

3 RFQ04/07/2026 supply and delivery of two (2) laptops and laptops bags for interns

Laptop Specification X 2

Intel® CoreTM i5 13420H 16GB RAM 512GB SSD 2-in-1 Laptop

Windows 11 Professional

14-inch WUXGA IPS touchscreen display

16GB RAM and 512GB SSD storage

Intel® CoreTM i5-13420H processor

Integrated Intel® UHD graphics

Backlit keyboard

® Digital Pen 2

3 Year Warranty

Laptop bag specification x 2

Docking station

8-in-1 USB 3.0 Multiport Hub with Type-C Dock – All-in-One Connectivity Solution

Laptop Bag

4 RFQ04/07/2026 supply and delivery of two (2) laptops and laptops bags for interns

▪ The Enoch Mgijima Local Municipality Supply Chain Management Policy will apply.

▪ All bids submitted are to remain valid for a period of 90 days after the bid closing date.

▪ Tax compliance status pin company registration together with certified ID copies of Members

and Joint Venture Agreements where applicable must be submitted.

▪ Company Profile and Original/Certified copy of B-BBEE Certificate issued by a Verification

agreement or affidavit from SAPS stating that the bidder is not obliged to pay municipal rates or

letter from a ward councillor will result in a tender deemed non-responsive.

rates or service charges by more than 30 days.

▪ Quotations which are late, or submitted by facsimile or electronically, will not be accepted.

▪ The Enoch Mgijima Local Municipality does not bind itself to accept the lowest bid or any

other bid and reserves the right to accept the whole or part of the bid.

▪ The municipality reserves the right to disqualify any service provider whose member and/or

shareholders owe the municipality rates & taxes.

▪ Failure to supply all supplementary information will result in the tender being deemed non-

responsive and therefore the tender will not be considered for award.

▪ Bidders are requested to submit quotes in a sealed envelope marked “BID NO:

RFQ04/07/2026SUPPLY AND DELIVERY OF TWO (2) LAPTOPS AND BAGS FOR INTERNS on the

outside indicating the name of the bidding company (Bidder)*****

10 RFQ04/07/2026 supply and delivery of two (2) laptops and laptops bags for interns

▪ Failure to comply with these conditions may invalidate your offer.

▪ If you have not heard from the municipality within 90 days from the closing date of tender, the

company must consider itself unsuccessful.

NB: No quotations will be considered from persons in the service of the state.

on Declaration C. Declaration C should be submitted with the bid documentation at the

closing date and time of the bid in order to substantiate the declaration made in

paragraph (c) below. Declarations D and E should be kept by the bidders for verification

purposes for a period of at least 5 years. The successful bidder is required to continuously

update Declarations C, D and E with the actual values for the duration of the contract.

I, the undersigned, ................................................................................... (full names),

do hereby declare, in my capacity as ............................................. ...........

of ...............................................................................................................(name of bidder

entity), the following:

(a) The facts contained herein are within my own personal knowledge.

(b) I have satisfied myself that

(i) the goods/services/works to be delivered in terms of the above-specified

bid comply with the minimum local content requirements as specified in the bid,

and as measured in terms of SATS 1286:2011; and

(ii) the declaration templates have been audited and certified to be correct.

(c)The local content percentages (%) indicated below has been calculated using the formula

given in clause 3 of SATS 1286:2011, the rates of exchange indicated in paragraph 4.1

28 RFQ04/07/2026 supply and delivery of two (2) laptops and laptops bags for interns

above and the information contained in Declaration D and E which has been consolidated

in Declaration C;

Bid price, excluding VAT (y) R

Imported content (x), as calculated in terms of SATS 1286:2011 R

Stipulated minimum threshold for local content (paragraph 3 above)

Local content %, as calculated in terms of SATS 1286:2011

Tax Compliance Status pin, may result in a tender deemed non-responsive

Tax compliance status pin company registration together with certified ID copies of Members

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via e

Tax compliance status system pin code from the south african revenue service (SARS) and if not

TCS PIN: OR CSD No

Csd number : _____________________________________________________

Csd number

Csd number must be provided

Central supplier database (CSD)

Central Supplier Database (CSD) Proof of registration

Central supplier database

Joint Venture Agreements where applicable must be submitted

1. Bidders must submit together with their bids a copy of company registration document (CK).
2. Bidder must be registered in the national treasury Central supplier database (CSD)
3. Failure to submit SARS Tax Compliance Status pin, may result in a tender deemed non-responsive.
4. Failure to complete the tender forms e.g., Form of Offer, declaration of interest, will result in a
5. Failure to submit statement of municipal account that is not older than three months or lease

disqualification

The total price inclusive of VAT is wrtten in the form of offer of the tender

B-BBEE Minimum Level: 10

Points Allocation: 80 points

B-BBEE Details: The first step in bid evaluation the municipality at this stage will ensures bidder comply with all

the mandatory requirements outlined in the tender document. Perform the checking of the

completeness in the document submitted, check that powers and signatures are valid and

confirming the bid complies with a number of general legal requirements. If the bidder does not

comply with the above mentioned will be deemed nonresponsive and not being evaluated to

the next stage.

5 RFQ04/07/2026 supply and delivery of two (2) laptops and laptops bags for interns

Stage 2: evaluation financial offer & b-bbee status level contribution

Only those bids that attain the minimum threshold score of 60 Points in Stage 2 will be evaluated

in this stage. Bids will be evaluated as follows:

Description Total Points

B-BBEE level of contributor 10 Points

Locality 10 Points

Price 80 Points

Total 100 Points

Applicable split for these 20 points:

SPECIFIC GOALS and BBBEE

B-BBEE Status Level of

POINTS Specific Goals POINTS

Contributor

Within the Enoch

1 10 10

Mgijima Municipality

Within the Chris Hani

2 9 7

District Municipality

Outside CHDM but

3 7 5

within Eastern Cape

4 6

5 4 Outside the Eastern

6 3 Cape BUT within south 3

7 2 Africa

8 1

Non-compliant contributor 0

Total 20

Additional bid/rfq condition

Bid/ RFQ documents must be submitted intact, and no portion of the document may be

detached, loose submissions will be rejected during the closing session, and the bidder will be

disqualified and not recorded in the closing register.

Bid/RFQ documents must be filled with black ink failure to so will result in your bid being

disqualified.

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Costing schedule

Nb: the service provi

I, the undersigned (name).................................................................................

CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 and 3 ABOVE IS CORRECT. I

9.8 Total number of years the company/firm has been in business?

...............

9.9 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the B-BBE status level of contribution indicated

in paragraph 7 of the foregoing certificate, qualifies the company/ firm for the preference(s)

shown and I / we acknowledge that:

(i) The information furnished is true and correct;

(ii) The preference points claimed are in accordance with the General

Conditions as indicated in paragraph 1 of this form.

(iii) In the event of a contract being awarded as a result of points claimed as

shown in paragraph 7, the contractor may be required to furnish

documentary proof to the satisfaction of the purchaser that the claims are

correct;

(iv) If the B-BBEE status level of contribution has been claimed or obtained on

a fraudulent basis or any of the conditions of contract have not been

fulfilled, the purchaser may, in addition to any other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result

of that person’s conduct;

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(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) restrict the bidder or contractor, its shareholders and directors, or only

the shareholders and directors who acted on a fraudulent basis, from

obtaining business from any organ of state for a period not exceeding

10 years, after the audi alteram partem (hear the other side) rule has

been applied; and

(e) forward the matter for criminal prosecution

4.1 If yes, the rate(s) of exchange to be used in this bid to calculate the local content as

prescribed in paragraph 1.5 of the general conditions must be the rate(s) published by

the SARB for the specific currency at 12:00 on the date of advertisement of the bid.

contained in Declaration C shall be used instead of the table above. The local content

percentages for each product has been calculated using the formula given in clause

3 of SATS 1286:2011, the rates of exchange indicated in paragraph 4.1 above and the

information contained in Declaration D and E.

(d) I accept that the Procurement Authority / Municipality /Municipal Entity has the right to

request that the local content be verified in terms of the requirements of SATS 1286:2011.

(e) I understand that the awarding of the bid is dependent on the accuracy of the information

furnished in this application. I also understand that the submission of incorrect data, or data

that are not verifiable as described in SATS 1286:2011, may result in the Procurement

1.1 “all applicable taxes” includes value-added tax, pay as you earn, income tax,

unemployment insurance fund contributions and skills development levies;

1.2 “B-BBEE” means broad-based black economic empowerment as defined in section 1 of

the Broad -Based Black Economic Empowerment Act;

1.3 “B-BBEE status level of contributor” means the B-BBEE status received by a

measured entity based on its overall performance using the relevant scorecard

contained in the Codes of Good Practice on Black Economic Empowerment, issued

in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;

1.4 “bid” means a written offer in a prescribed or stipulated form in response to an invitation

by an organ of state for the provision of services, works or goods, through price

quotations, advertised competitive bidding processes or proposals;

1.5 “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black

Economic Empowerment Act, 2003 (Act No. );

1.6 “comparative price” means the price after the factors of a non-firm price and all

unconditional discounts that can be utilized have been taken into consideration;

1.7 “consortium or joint venture” means an association of persons for the purpose of

combining their expertise, property, capital, efforts, skill and knowledge in an activity for

the execution of

a contract;

1.8 “contract” means the agreement that results from the acceptance of a bid by an organ

of state;

1.9 “EME” means any enterprise with an annual total revenue of R5 million or less .

1.10 “Firm price” means the price that is only subject to adjustments in accordance with the

actual increase or decrease resulting from the change, imposition, or abolition of customs

or excise duty and any other duty, levy, or tax, which, in terms of the law or regulation, is

binding on the contractor and demonstrably has an influence on the price of any supplies,

or the rendering costs of any service, for the execution of the contract;

1.11 “functionality” means the measurement according to predetermined norms, as set out

in the bid documents, of a service or commodity that is designed to be practical and

useful, working or operating, taking into account, among other factors, the quality,

reliability, viability and durability of a service and the technical capacity and ability of a

bidder;

18 RFQ04/07/2026 supply and delivery of two (2) laptops and laptops bags for interns

1.12 “non-firm prices” means all prices other than “firm” prices;

1.13 “person” includes a juristic person;

1.14 “rand value” means the total estimated value of a contract in South African currency,

calculated at the time of bid invitations, and includes all applicable taxes and excise

duties;

1.15 “sub-contract” means the primary contractor’s assigning, leasing, making out work to,

or employing, another person to support such primary contractor in the execution of part

of a project in terms of the contract;

1.16 “total revenue” bears the same meaning assigned to this expression in the Codes of

Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the

x is the imported content in Rand

y is the bid price in Rand excluding value added tax (VAT)

24 RFQ04/07/2026 supply and delivery of two (2) laptops and laptops bags for interns

Prices referred to in the determination of x must be converted to Rand (ZAR) by using the

exchange rate published by the South African Reserve Bank (SARB) at 12:00 on the date

of advertisement of the bid as required in paragraph 4.1 below.

The SABS approved technical specification number SATS 1286:2011 is accessible

on http://www.thedti.gov.za/industrial development/ip.jsp at no cost.

1.6. A bid may be disqualified if –

(a) this Declaration Certificate and the Annex C (Local Content Declaration: Summary

Schedule) are not submitted as part of the bid documentation; and

(b) the bidder fails to declare that the Local Content Declaration Templates (Annex C, D

and E) have been audited and certified as correct.

2.1. “bid” includes written price quotations, advertised competitive bids or proposals;

2.2. “bid price” price offered by the bidder, excluding value added tax (VAT);

2.3. “contract” means the agreement that results from the acceptance of a bid by an organ

of state;

2.4. “designated sector” means a sector, sub-sector or industry that has been designated

by the Department of Trade and Industry in line with national development and industrial

policies for local production, where only locally produced services, works or goods or

locally manufactured goods meet the stipulated minimum threshold for local production

and content;

2.5. “duly sign”means a Declaration Certificate for Local Content that has been signed by

the Chief Financial Officer or other legally responsible person nominated in writing by the

Chief Executive, or senior member / person with management responsibility(close

corporation, partnership or individual).

2.6. “imported content” means that portion of the bid price represented by the cost of

components, parts or materials which have been or are still to be imported (whether by

the supplier or its subcontractors) and which costs are inclusive of the costs abroad (this

includes labour and intellectual property costs), plus freight and other direct importation

costs, such as landing costs, dock duties, import duty, sales duty or other similar tax

5588or duty at the South African port of entry;

2.7. “local content” means that portion of the bid price which is not included in the imported

content, provided that local manufacture does take place;

25 RFQ04/07/2026 supply and delivery of two (2) laptops and laptops bags for interns

2.8. “stipulated minimum threshold” means that portion of local production and content as

determined by the Department of Trade and Industry; and

2.9. “sub-contract” means the primary contractor’s assigning, leasing, making out work to,

or employing another person to support such primary contractor in the execution of part

of a project in terms of the contract.

3. The stipulated minimum threshold(s) for local production and content (refer to

Annex A of SATS 1286:2011) for this bid is/are as follows:

Preferential Procurement Regulations, 2022 issued in terms of section 5 of the

Preferential Procurement Policy Framework Act, Act Number (PPPFA) as well

Enoch Mgijima Local Municipality supply chain policy will be as follows:

PPPFA – 80/20-point system will be used for point scoring for all the service providers

that satisfy the evaluation minimum threshold.

Price - 80

BBBEE - 10

Specific Goals – 10

The bid will be evaluated in three stages namely:

• Stage 1 - Compliance/Eligibility
• Stage 2 – Price, Locality and BBBEE Certification

Stage 1 compliance/administrative check

The first step in bid evaluation the municipality at this stage will ensures bidder comply with all

the mandatory requirements outlined in the tender document. Perform the checking of the

completeness in the document submitted, check that powers and signatures are valid and

confirming the bid complies with a number of general legal requirements. If the bidder does not

comply with the above mentioned will be deemed nonresponsive and not being evaluated to

the next stage.

5 RFQ04/07/2026 supply and delivery of two (2) laptops and laptops bags for interns

Stage 2: evaluation financial offer & b-bbee status level contribution

Only those bids that attain the minimum threshold score of 60 Points in Stage 2 will be evaluated

in this stage. Bids will be evaluated as follows:

Description Total Points

B-BBEE level of contributor 10 Points

Locality 10 Points

Price 80 Points

Total 100 Points

Applicable split for these 20 points:

SPECIFIC GOALS and BBBEE

B-BBEE Status Level of

POINTS Specific Goals POINTS

Contributor

Within the Enoch

1 10 10

Mgijima Municipality

Within the Chris Hani

2 9 7

District Municipality

Outside CHDM but

3 7 5

within Eastern Cape

4 6

5 4 Outside the Eastern

6 3 Cape BUT within south 3

7 2 Africa

8 1

Non-compliant contributor 0

Total 20

Additional bid/rfq condition

Bid/ RFQ documents must be submitted intact, and no portion of the document may be

detached, loose submissions will be rejected during the closing session, and the bidder will be

disqualified and not recorded in the closing register.

Bid/RFQ documents must be filled with black ink failure to so will result in your bid being

disqualified.

6 RFQ04/07/2026 supply and delivery of two (2) laptops and laptops bags for interns

Costing schedule

Nb: the service provider must attach a quotation as costing schedule and ensure

The total price inclusive of VAT is wrtten in the form of offer of the tender

Document in words, numerical and must be signed for, failure to do so consider

Your tender’s offer not submitted and will not be recorded in the tender opening

Register. Your tender document will be evaluated as without offer.

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Bid rules

Form of bid

The Bid shall be signed and witnessed on the Form of the Bid incorporated herein. The Schedule

of Quantities shall be fully priced and totaled in the currency of the Republic of the Republic of

South Africa to show the amount of the Bid, and Summary thereof shall be signed. The forms

contained herein shall be completed and signed by the Bidder, and this volume containing the

required information and data shall be submitted with the Bid Document.

Signing of bid

The Bid must be signed by one duly authorized to do so.