This Tender Has Expired

The important dates are as follows:

• Closing date: 2026-05-13T11:00:00.000Z
• Service dates: 28-29 May 2026
• Requestor's signature date: 05 May 2026
• Director/Delegate's signature date: 05 May 2026

The contact information is as follows:

• Name: Phindile Radebe
• Telephone Number: 079 899 3606
• E-mail address: [email protected]

The submission guidelines are not stated in the available document text. However, bidders should prepare to submit their quotations by the closing date of 2026-05-13T11:00:00.000Z. The contact person for technical enquiries is Phindile Radebe, who can be reached at 079 899 3606 or [email protected].

The evaluation criteria are not stated in the available document text. However, bidders should note that the key deliverables of the scribe service include accurate meeting records, minutes of the meeting, consolidated action log, summary report/proceedings report, verification and quality assurance, and timely submission.

The technical specifications for the scribe service are as follows:

1. Accurate Meeting Record

• Comprehensive and factual recording of discussions, deliberations, and key inputs.
• Clear differentiation between discussions, decisions, and action points.
• Proper attribution of inputs where required (e.g. by directorate or role).

2. Minutes of the Meeting

• Well-structured, formal minutes compiled after the engagement.
• Inclusion of:

o Date, time, venue, and attendees

o Agenda items discussed

o Key resolutions and decisions taken

o Action items with responsible persons and timelines

• Use of professional language and correct formatting.

3. Consolidated Action Log

• A clear summary of all agreed action items.
• Allocation of responsibilities and due dates.
• Enables easy tracking and accountability post-meeting.

4. Summary Report / Proceedings Report

• A high-level summary of proceedings.
• Highlights major themes, strategic directions, and outcomes.

5. Verification and Quality Assurance

• Cross-checking accuracy of notes before finalisation.
• Incorporating corrections or confirmations from the chairperson or convenor.
• Ensuring consistency with organisational standards and terminology.

6. Timely Submission

• Draft minutes submitted within agreed timelines.
• Final, signed-off versions shared with DSAC.

The financial requirements are not stated in the available document text.

The compliance requirements are not stated in the available document text. However, bidders should ensure they are registered on the Central Supplier Database (CSD) and compliant with tax requirements.