Renewal of directhire recruitment software licences and support for 24 months – c-brta RFQ

{"closingDate":"06 August 2026","closingTime":"11h00","briefingSession":"{"date":"06 August 2026","time":"11h00","venue":null,"is_compulsory":true}"}

(please tick or cross the applicable session) Date: Time: Date: 06 August 2026 Time: 11h00 a.m.

{"name":null,"email":"[email protected]","phone":null,"department":null,"address":"TRANSPORT"}

RFQ 19-06-2026 document forms of the C-BRTA bid. requirements have been complied with by the bidder. The bidder must tick (circle/erase) “YES OR NO” on this document. The bidder may not ignore any clause and/or write “not applicable (N/A)” unless it is the only option available, e.g., are you a foreign based supplier for the goods/servicers/works offered? If the answer is no, then on the questionnaire to bidding foreign suppliers. The bidder may write N/A. Bidder’s This document must be completed in full and be signed off. Disclosure The bidder must tick (circle/erase) “YES OR NO” on this document and indicate not applicable where necessary. supplier from https://secure.csd.gov.za/ database report points claim The bidder must allocate correct preference points, the preference form points claimed will be verified using the following: - Broad-Based Black Economic Empowerment Certificate (B-BBEE certificate) - Central Supplier Database report specifications/terms of reference, if applicable

Bidders must be registered on the Central Supplier Database (CSD). Must have a Certified SAGE Business Partner status (submit proof). Must be tax compliant (provide SARS PIN or CSD number). Must not be persons in the service of the state or have directors who are. Must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers. Must complete all mandatory forms and disclose any interests in other companies as per SBD 4.

Bid response documents may be submitted via the official email address on the cover page

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

Contact person contact person

Telephone

Number telephone number

Facsimile number facsimile number

E-mail address e-mail address

Supplier information

Name of bidder

Postal address

Street address

Telephone

Number code number

Cellphone

Number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax central

Compliance compliance supplier

Or

Status system pin: database

No: MAAA

Are you the

Accredited are you a foreign

Yes No

Representative based supplier for

IN SOUTH AFRICA THE GOODS /SERVICES Yes No [IF YES, ANSWER THE

For the goods offered? Questionnaire

/Services [if yes enclose proof] below]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

Register as per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late

Bids will not be accepted for consideration.

1.2. All bids must be submitted on the official forms provided (not to be re-typed)

Or in the manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act,

2000 and the preferential procurement regulations, the general conditions

Of contract (gcc) and, if applicable, any other special conditions of

Contract.

1.4. The successful bidder will be required to fill in and sign a written contract

Form (sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number

(Pin) issued by SARS to enable the organ of state to verify the taxpayer’s

Profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing

Through the SARS website www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved; each

Party must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central

Supplier database (csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state,

Companies with directors who are persons in the service of the state, or

Close corporations with members persons in the service of the state.”

Nb: failure to provide / or comply with any of the above particulars may

Render the bid invalid.

Signature of bidder:

Capacity Under Which This Bid Is Signed:

(Proof of authority must be submitted e.g.

company resolution)

Date:

1. Introduction to C-BRTA

1.1. The Cross-Border Road Transport Agency (C-BRTA) is PFMA Schedule 3A Agency

established through the Cross-Border Road Transport Act and provides

advice, regulation, facilitation and law enforcement in respect of commercial cross

border road transportation. The Act gives the C-BRTA mandate to licence commercial

cross border road transport operators by issuing permits to operate. The provision of

cross-border transport services in South Africa is subject to the provisions of the Cross-

Border Road Transport Act. In terms of the Act, any person or organisation wishing to

provide cross-border transport services must apply to the Cross-Border Road

Transport Agency’s Regulatory Committee for a Permit to conduct cross-border

business.

1.2. The Cross-Border Road Transport Agency’s (C-BRTA) thus exists, amongst others, to

improve the flow of passengers and freight road transport in the region, introduce

regulated competition in cross-border road transport, reduce operational constraints for

the cross-border road transport industry, provide oversight and monitoring functions,

and to improve the unimpeded transport flow by road of freight and passengers.

2. General rules and instructions

2.1. Bidders or their agents shall not make any news releases concerning this RFQ or the

awarding of the same or any resulting agreement(s) without the consent of, and then

only in co-ordination with, C-BRTA and its Client.

2.2. Bidders must be registered on the Central Supplier Database (CSD) to be able to

conduct business with C-BRTA.

2.3. Any bidder who has reasons to believe that the RFQ specification is based on a specific

brand must inform C-BRTA within three (3) days after the publication of the RFQ.

2.4. Bidders will be given seven (7) days to correct their non-tax compliance and three (3)

days to fully disclose any information on the Standard Bidding Documents, failure such

bidders will be disqualified.

2.5. This RFQ is subject to Government Procurement: General Contract Conditions – July

2011, Special Contract Conditions and any other contract conditions to be finalised

during contracting.

2.6. Should there be conflicting information on the body of the email/ website/ e-tender

portal or any other platform, the information contained in this RFQ document takes

precedence.

3. Instructions for submitting bids

3.1. Bidders should submit their bid responses strictly to the email address on the covering

page. Bid responses received outside this email address will NOT be considered.

3.2. Bid responses will NOT be considered if submitted after the closing date and time.

4. RFQ Returnable

4.1. Bidders shall submit response in accordance with the response format below. Failure

to do so shall result in the rejection of the bidder’s RFQ response.

4.2. Schedule Index:

Schedule 1: Completed and signed SBD 1

Schedule 2: Central Supplier Database (CSD) Registration Report

Schedule 3: Bidder’s Tax Compliance System PIN

Schedule 4: Sworn Affidavit or valid B-BBBEE Certificate

Schedule 5: Completed and signed SBD 4 – Bidder’s Disclosure

Schedule 6: Bidder’s Disclosure Annexure A

Schedule 7: Completed and signed SBD 6.1 – Preference Points Claim

Schedule 8: Price quotation in a company letterhead

5. Specification (please attach the specification here

Annexure a - terms of reference

The Cross-Border Road Transport Agency’s Human Resource division utilises the DirectHire

system to facilitate the automated recruitment processes at all levels of the organisation.

Through the automation of the recruitment system, the Agency has automated and streamlined

systems that create efficiencies in business operations through elimination of the tedious

administrative burden of managing recruitment management manually.

The Cross-Border Road Transport hereby wishes to appoint a successful for the provision of

the following services:

• Renewal of licenses for a period of 24 months.
• Support and maintenance services for a period of 24 months.

3. Mandatory requirement

The bidder shall meet the following mandatory requirement:

(a) The bidder must have a Certified SAGE Business Partner status (Service provider must

submit a letter or certificate).

Bidders who do not meet the above mandatory requirement, or fail to provide supporting

documentation thereof, will be disqualified and will not be considered for further evaluation.

schedule The bidder may add other applicable costs which may not be covered

by the C-BRTA pricing schedule.

letterhead

Pricing schedule – firm prices

Name of bidder: RFQ No:

Closing Time: 11:00 Closing date:

Offer to be valid for 60 days from the closing date of RFQ.

Tax compliance status system pin code from the south african revenue service (SARS) and if not

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing

tax compliance and three (3)

Tax Compliance System PIN

Tcs pin is available but the bidder is registered on the central

Csd number

Csd number must be provided

central supplier database report

Central Supplier Database report printed

Central supplier database (csd), a csd number must be provided

Central Supplier Database (CSD) to be able to

Central Supplier Database (CSD) Registration Report

Central Supplier Database (CSD) report

in line with what is captured in the central supplier database report.

Central The bidder must attach a Central Supplier Database report printed

supplier from https://secure.csd.gov.za/

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing

Party must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central

Supplier database (csd), a csd number must be provided.

(please tick or

B-BBEE Minimum Level: 1

Points Allocation: 3 points

B-BBEE Details: ded on a separate sheet in the format prescribed. The

information captured or disclosed for each director/ owner etc must be

in line with what is captured in the central supplier database report.

Central The bidder must attach a Central Supplier Database report printed

supplier from https://secure.csd.gov.za/

database

report

Preference The bidder must fully complete the SBD form and sign off.

points claim The bidder must allocate correct preference points, the preference

form points claimed will be verified using the following:

• Broad-Based Black Economic Empowerment Certificate (B-BBEE

certificate)

• Central Supplier Database report

The bidder must submit the documents above to qualify for

preference points.

Pricing The bidder must complete the supplied pricing schedule and sign-off.

schedule The bidder may add other applicable costs which may not be covered

by the C-BRTA pricing schedule.

In addition, the bidder must submit a detailed price quotation on the

company letterhead.

Bid proposal The bidder must submit a detailed bid proposal in line with the

specifications/terms of reference, if applicable

Part a

Invitation to bid

You are hereby invited to bid for requirements of the cross-boarder road transport

Agency

Closing

Bid number: closing date: time:

Description

Bid response documents may be submitted via the official email address on the cover page

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

Contact person contact person

Telephone

Number telephone number

Facsimile number facsimile number

E-mail address e-mail address

Supplier information

Name of bidder

Postal address

Street address

Telephone

Number code number

Cellphone

Number

Facsimile number code number

E-mail address

VAT registration

5.1.3. Specific Goals Note to tenderers: Bidders must indicate how they claim points for each preference point system. Thus, tenderers are required to indicate number of points in line with their B-BBEE Status Level and Ownership. points verification points claimed The specific goals allocated (80/20 system) allocated No points in terms of this (To be (80/20 tender completed by system) the tenderer) A BBBEE Level 1 – 4 BBBEE or Sworn affidavit submitted 10 with the bid disabled people 5 D Total point claimed D= A + B + C

an interest in other companies whether they bid or not. Should a

bidder have more companies to declare, such information can be

provided on a separate sheet in the format prescribed. The

information captured or disclosed for each director/ owner etc must be

in line with what is captured in the central supplier database report.

1.1. The Cross-Border Road Transport Agency (C-BRTA) is PFMA Schedule 3A Agency

established through the Cross-Border Road Transport Act and provides

advice, regulation, facilitation and law enforcement in respect of commercial cross

border road transportation. The Act gives the C-BRTA mandate to licence commercial

cross border road transport operators by issuing permits to operate. The provision of

cross-border transport services in South Africa is subject to the provisions of the Cross-

6.1. Name of company/firm...............................................................................

6.2. Company registration number: .....................................................................

6.3. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

6.4. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

i

1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED (NOT TO BE RE-TYPED) 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF 1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7). 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED; EACH 2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY (Proof of authority must be submitted e.g. company resolution) Date:

documentation thereof, will be disqualified and will not be considered for further evaluation.

5.1.2. Step 2: Price and Specific goals (80/20)

The following formula will be used to calculate the points for price

Ps = Points scored for comparative price of bid under consideration

5.1.3. Specific Goals

Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: Bidders must indicate how they claim points for each

preference point system. Thus, tenderers are required to indicate number of

points in line with their B-BBEE Status Level and Ownership.

points verification points claimed

The specific goals allocated (80/20 system) allocated No points in terms of this (To be (80/20 tender completed by system)

Preference Point Claim Non-submission will lead to a zero (0) score on Specific

serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

1.2 The applicable preference point system for this tender is the 80/20 preference point

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

(b) Specific Goals.

1.4 The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Points for specific goals for this tender will be allocated on the basis B-BBEE Status

1.6 In order to claim points for specific goals, bidders must submit B-BBBEE Certificate

this tender to claim points for specific goals with the tender, will be interpreted to mean