Preventative & corrective maintenance of mv & lv power reticulation network at cape town international airport (12-Month nec3 tsc contract)

{"name":"Mr Irvin","email":"[email protected]","phone":"+27 11 723 1400","department":"representatives after the approval of a","address":"RSON Bulelani Tebele CONTACT PERSON"}

Valid CIDB contractor grading of 3 EP or higher. Attendance at the compulsory briefing session. Full completion and signing of the Form of Offer and Acceptance. Registration on the Central Supplier Database (CSD). Tax compliance with SARS (PIN or CSD number). Valid insurance (proof on award). Valid COIDA letter of good standing. Functionality score of at least 70 points out of 100.

Bid document

For the

The request for quotation for preventative and corrective maintenance of

Power reticulation network (mv & lv) for a period of twelve (12) months at

Airports company south africa for cape town international airport.

Bid Reference Number: RFQ74541

DATE OF ISSUE: 03 August 2026

Issued by

Airports Company South Africa

Cape town international airport

Note:

Upon Acceptance of the Offer by the Employer, this Tender Document becomes the Contract Document,

subsequent to which, all references to the term “Tenderer(s)” then become synonymous with the term

“Contractor”.

Volume 1

Name of bidder: ...............................................................

Part a

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South

Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: Mr Irvin Phenyane (Chairperson), Dr Kgabo Badimo, Ms

Dudu Hlatshwayo, Mr Andile Khumalo, Ms Lwazikazi Nopece, Mr Roy Mnisi, Mr Surendra Sooklal, Ms Xoliswa Daku, Ms Keitumetse Mahlangu, Mr Charles Shilowa

(Acting Chief Executive Officer), Mr Luzuko Mbotya (Chief Financial Officer), Ms Fefekazi Sefara (Company Secretary)

Sbd 1: invitation to bid

You are hereby invited to bid for requirements of the airports company south africa

BID NUMBER: RFQ 74541 CLOSING DATE: 26 August 2026 CLOSING TIME: 16:00PM

The request for quotation for preventative and corrective

Maintenance of power reticulation network (mv & lv) for a period of

Twelve (12) months at airports company south africa for cape town

Description international airport

Bid response documents must be emailed to the below mail

[email protected] note: Do not Cc or Bcc any Acsa employee

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Bulelani Tebele CONTACT PERSON

Telephone number 044-803-7700 telephone number n/a

Facsimile number - facsimile number

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax central

Compliance compliance or supplier

STATUS SYSTEM PIN: DATABASE No: MAAA

ARE YOU THE Yes No

Accredited are you a foreign based

Representative in [if yes, answer

Supplier for the goods

SOUTH AFRICA FOR Yes No THE

/Services offered?

The goods questionnaire

/Services [if yes enclose proof] below]

Offered?

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South

Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: Mr Irvin Phenyane (Chairperson), Dr Kgabo Badimo, Ms

Dudu Hlatshwayo, Mr Andile Khumalo, Ms Lwazikazi Nopece, Mr Roy Mnisi, Mr Surendra Sooklal, Ms Xoliswa Daku, Ms Keitumetse Mahlangu, Mr Charles Shilowa

(Acting Chief Executive Officer), Mr Luzuko Mbotya (Chief Financial Officer), Ms Fefekazi Sefara (Company Secretary)

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

Register as per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

Consideration.

1.2. All bids must be submitted on the official forms provided (not to be re-typed) or in the manner

Prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential

Procurement regulations, the general conditions of contract (gcc) and, if applicable, any other

Special conditions of contract.

1.4. The successful bidder must ensure they have a fully completed and signed written contract post

Award.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to

Enable the organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved; each party must submit a

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Number must be provided.

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: .....................................................................................

Capacity under which this bid is signed: ....................................................................................

(Proof of authority must be submitted e.g. company resolution)

Date:

......................................................................

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South

Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: Mr Irvin Phenyane (Chairperson), Dr Kgabo Badimo, Ms

Dudu Hlatshwayo, Mr Andile Khumalo, Ms Lwazikazi Nopece, Mr Roy Mnisi, Mr Surendra Sooklal, Ms Xoliswa Daku, Ms Keitumetse Mahlangu, Mr Charles Shilowa

(Acting Chief Executive Officer), Mr Luzuko Mbotya (Chief Financial Officer), Ms Fefekazi Sefara (Company Secretary)

Contents

The BID

Part T1: Tendering procedures

T1.1 Tender Notice and Invitation to Tender

T1.2 Tender Data

T1.3 CIDB Standard Conditions of Tender

Part T2: Returnable documents

T2 List of Returnable Documents

T2 Returnable Schedules

The Contract

Part C1: Agreement and Contract Data

C1.1 Form of Offer and Acceptance

C1.2 Contract Data

C1.3 Forms of Securities

C1.4 Occupational Health and Safety Agreement

C1.5 Insurance Schedule

Part C2: Pricing data

C2.1 Pricing Assumptions

C2.2 Pricing/Activity Schedules

Part C3: Service Information / Scope of Work

Part C4: Site information

APPENDICES (Attached Separately)

Appendix 1 : contract document nec3 tsc

(Bidder to Complete, sign and return contract with this completed bid document)

APPENDIX 2: Safety, Environmental etc

(Included for information purposes. Successful bidder will be required to complete)

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South

Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: Mr Irvin Phenyane (Chairperson), Dr Kgabo Badimo, Ms

Dudu Hlatshwayo, Mr Andile Khumalo, Ms Lwazikazi Nopece, Mr Roy Mnisi, Mr Surendra Sooklal, Ms Xoliswa Daku, Ms Keitumetse Mahlangu, Mr Charles Shilowa

(Acting Chief Executive Officer), Mr Luzuko Mbotya (Chief Financial Officer), Ms Fefekazi Sefara (Company Secretary)

T1.1 Tender Notice and Invitation to Tender

Airports Company South Africa SOC Limited invites tenders for THE REQUEST FOR

Quotation for preventative and corrective maintenance of power reticulation

Network (mv & lv) for a period of twelve (12) months at airports company south

Africa for cape town international airport

Only tenderers who have a Valid CIDB contractor grading 3 EP or higher as stated on the Tender Data may submit

tender offers.

Tender document availability

Tender document are available from 03 August 2026, for free download from National Treasury’s e-Tender

Publication Portal (http://www.etenders.gov.za)

Kindly print and complete.

Queries relating to the issue of these documents may be addressed to

E-mail address: [email protected]

Closing date for enquiries is 19 August 2026 at 16:00 pm

Telegraphic, telephonic, telex, facsimile, e-mail tenders will not be accepted. Any responses to queries or for clarity

sought by a bidder will also be sent to all the other entities which have responded to the Request for Proposal

invitation.

Bidders may not contact any ACSA employee on this tender other than those listed above. Contact will only be

allowed between the successful bidder and ACSA Business Unit representatives after the approval of a

recommendation to award this tender. Contact will also only be permissible in the case of pre-existing commercial

relations which do not pertain to the subject of this tender.

Compulsory Briefing Session

A compulsory clarification meeting with representatives of the Employer will take place virtual on MS teams on 12 August

2026 at 11:00 Am

Link below

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/337273551889977?p=5aFbKQ5oIoJZaQhfpE

Meeting ID: 337 273 551 889 977

Passcode: 5ir7TY2g

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South

Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: Mr Irvin Phenyane (Chairperson), Dr Kgabo Badimo, Ms

Dudu Hlatshwayo, Mr Andile Khumalo, Ms Lwazikazi Nopece, Mr Roy Mnisi, Mr Surendra Sooklal, Ms Xoliswa Daku, Ms Keitumetse Mahlangu, Mr Charles Shilowa

(Acting Chief Executive Officer), Mr Luzuko Mbotya (Chief Financial Officer), Ms Fefekazi Sefara (Company Secretary)

Non-Compulsory Site Inspection on request

The site inspection will take at Cape town international airport. The site inspection is non-compulsory, and these

inspections will provide you with a more understanding of the airport and what is required for this tender/contract.

Bidders are required to bring the following for the site inspection at cape town international airport:

• ID document (driver’s license will not be accepted)
• Safety Boots
• Reflector Vest

Submission of Bid Documents

The closing time for receipt of tenders is 26 August 2026 at 16h00 pm (South African Time). Tenders must be emailed

Email address: [email protected] Note: Do not cc or Bcc any Acsa employee

Bidders must not email their submission as one big attachment. Kindly break your submission in at least (04) four or

more attachments of 4mb each.

Bidders are requested to submit all bids in the format instructed, no other format will be acceptable

Late Bids

Bids which are submitted after the closing date and time will not be accepted. Bidders must ensure that bid

envelopes have the bidder’s return address on the outside which ACSA may use to return late bids.

Airports Company South Africa SOC Limited will not be liable for any late bids.

Telephonic, telegraphic, telex, facsimile, e-mailed tenders will not be accepted. Requirements for sealing, addressing,

delivery, opening and assessment of tenders are stated in the Tender Data.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South

Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: Mr Irvin Phenyane (Chairperson), Dr Kgabo Badimo, Ms

Dudu Hlatshwayo, Mr Andile Khumalo, Ms Lwazikazi Nopece, Mr Roy Mnisi, Mr Surendra Sooklal, Ms Xoliswa Daku, Ms Keitumetse Mahlangu, Mr Charles Shilowa

(Acting Chief Executive Officer), Mr Luzuko Mbotya (Chief Financial Officer), Ms Fefekazi Sefara (Company Secretary)

T1.2 Tender Data

The conditions of tender are the Standard Conditions of Tender as contained in Annex C of the CIDB Standard for

Uniformity in Construction Procurement (8 August 2019) as published in Government Gazette 42622, Board Notice

of 8 August 2019. (See www.cidb.org.za ).

The Standard Conditions of Tender make several references to the Tender Data for details that apply specifically to

this tender. The Tender Data shall have precedence in the interpretation of any ambiguity or inconsistency between it

and the Standard Conditions of Tender.

Each item of data given below is cross-referenced to the clause in the Standard Conditions of Tender to which it

mainly applies.

Clause Tender Data

Number

C.1 General

C.1.1 The Employer is AIRPORTS COMPANY SOUTH AFRICA SOC LIMITED

C.1.2 The Tender Documents issued by the Employer comprise:

Part T1: Tendering Procedures

T1.1 Tender notice and invitation to tender

T1.2 Tender data

T1.3 CIDB Standard conditions of tender

Part T2: Returnable Document

T2 List of returnable documents

T2 Returnable schedule

Part C1: Agreements and Contract Data

C1.1 Form of offer and acceptance

C1.2 Contract data

Part C2: Pricing Schedule

C2.1 Pricing Assumptions

C2.2 Pricing/Activity Schedules

Part C3 : Works Information / Scope of work

Part C4: Site information

C.1.4 The Employer’s Agent is Bulelani Tebele.....................

Email address: [email protected].............

All communication during the Tender period shall not be made to the Principal Agent but to ACSA’s

Supply Chain Department

C.1.5 Cancellation and Re-Invitation of Tenders

C1.5.1 An employer may, prior to the award of the tender, cancel a tender if-

a) due to changed circumstances, there is no longer a need for the engineering and

construction works specified in the invitation;

b) funds are no longer available to cover the total envisaged expenditure; or

c) no acceptable tenders are received.

d) there is a material irregularity in the tender process.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South

Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: Mr Irvin Phenyane (Chairperson), Dr Kgabo Badimo, Ms

Dudu Hlatshwayo, Mr Andile Khumalo, Ms Lwazikazi Nopece, Mr Roy Mnisi, Mr Surendra Sooklal, Ms Xoliswa Daku, Ms Keitumetse Mahlangu, Mr Charles Shilowa

(Acting Chief Executive Officer), Mr Luzuko Mbotya (Chief Financial Officer), Ms Fefekazi Sefara (Company Secretary)

C.1.5.2 The decision to cancel a tender invitation must be published in the same manner in which

the original tender invitation was advertised

C.1.5.3 An employer may only with the prior approval of the relevant treasury cancel a tender

invitation for the second time.

C.2 Tenderer’s obligations

C.2.1 Eligibility

Refer Mandatory Criteria as listed in C3.11

C.2.2 Cost of tendering

C.2.2.1 Accept that, unless otherwise stated in the tender data, the employer will not compensate

the tenderer for any costs incurred in the preparation and submission of a tender offer, including

the costs of any testing necessary to demonstrate that aspects of the offer complies with

requirements.

C.2.3 Check documents

Check the tender documents on receipt for completeness and notify the employer of any

discrepancy or omission.

C.2.4 Confidentiality and copyright of documents

Treat as confidential all matters arising in connection with the tender. Use and copy the documents

issued by the employer only for the purpose of preparing and submitting a tender offer in response

to the invitation.

C.2.6 Acknowledge addenda

Acknowledge receipt of addenda to the tender documents, which the employer may issue, and if

necessary apply for an extension to the closing time stated in the tender data, in order to take the

addenda into account.

C.2.7 Clarification meeting

The arrangements for the above are as stated in the Tender Notice and Invitation to Tender (T1.1).

Tenderers must sign the attendance list in the name of the tendering entity. Addenda will be issued

to and tenders will be received only from those tendering entities appearing on the attendance list.

C.2.8 Seek clarification

Request clarification of the tender documents, if necessary, by notifying the employer by the Query

Closure date.

C.2.9 Insurance

Be aware that the extent of insurance to be provided by the employer (if any) might not be for the

full cover required in terms of the conditions of contract identified in the contract data. The tenderer

is advised to seek qualified advice regarding insurance.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South

Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: Mr Irvin Phenyane (Chairperson), Dr Kgabo Badimo, Ms

Dudu Hlatshwayo, Mr Andile Khumalo, Ms Lwazikazi Nopece, Mr Roy Mnisi, Mr Surendra Sooklal, Ms Xoliswa Daku, Ms Keitumetse Mahlangu, Mr Charles Shilowa

(Acting Chief Executive Officer), Mr Luzuko Mbotya (Chief Financial Officer), Ms Fefekazi Sefara (Company Secretary)

C.2.10.3 This contract shall not be subject to Contract Price Adjustments, foreign fluctuations, etc and all

rates and prices shall remain FIXED, final and binding for the full duration of this contract.

C.2.11 Alterations to documents

Do not make any alterations or additions to the tender documents, except to comply with

instructions issued by the employer, or necessary to correct errors made by the tenderer. All

signatories to the tender offer shall initial all such alterations.

C.2.12 Alternative bids will not be considered.

C.2.13 Submitting a tender offer

C.2.13.1 Submit one tender offer only, either as a single tendering entity or as a member

in a joint venture to provide the whole of the works identified in the contract data and described in

the scope of works, unless stated otherwise in the tender data.

C.2.13.2 Return all returnable documents to the employer after completing them in their

entirety, either electronically (if they were issued in electronic format) or by writing legibly in non-

erasable ink.

C.2.13.3 Submit the parts of the tender offer communicated on paper as an original plus

PLUS one (1) copy AND in electronic format (USB Flash Drive) , with an English translation of any

documentation in a language other than English, and the parts communicated electronically in the

same format as they were issued by the employer.

C.2.13.4 Sign the original and all copies of the tender offer where required in terms of the

tender data. The employer will hold all authorized signatories liable on behalf of the tenderer.

Signatories for tenderers proposing to contract as joint ventures shall state which of the signatories

is the lead partner whom the employer shall hold liable for the purpose of the tender offer.

C.2.13.5 Seal the original and each copy of the tender offer as separate packages marking

the packages as. Each package shall state on the outside the employer's address and

identification details stated in the tender data, as well as the tenderer's name and contact address.

C.2.14 Information and data to be completed in all respects

Accept that tender offers, which do not provide all the data or information requested completely

and, in the form, required, may be regarded by the employer as non-responsive.

C.2.15 Closing time

Tender must be mailed to [email protected] Note: Do not Cc or Bcc any Acsa

employee

Identification details: RFQ 74541

Title: THE REQUEST FOR QUOTATION FOR PREVENTATIVE AND CORRECTIVE

Maintenance of power reticulation network (mv & lv) for a period of

Twelve (12) months at airports company south africa for cape town

International airport

Closing Date: 26 August 2026 16:00 pm

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South

Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: Mr Irvin Phenyane (Chairperson), Dr Kgabo Badimo, Ms

Dudu Hlatshwayo, Mr Andile Khumalo, Ms Lwazikazi Nopece, Mr Roy Mnisi, Mr Surendra Sooklal, Ms Xoliswa Daku, Ms Keitumetse Mahlangu, Mr Charles Shilowa

(Acting Chief Executive Officer), Mr Luzuko Mbotya (Chief Financial Officer), Ms Fefekazi Sefara (Company Secretary)

C.2.16 Tender offer validity

C.2.16.1 Hold the tender offer(s) valid for 12 weeks (84 days) for acceptance by the

employer at any time during the validity period stated after the closing time stated in the tender

data.

C.2.16.2 If requested by the employer, consider extending the validity period stated in the

tender data for an agreed additional period with or without any conditions attached to such

extension.

C.2.16.3 Accept that a tender submission that has been submitted to the employer may

only be withdrawn or substituted by giving the employer’s agent written notice before the closing

time for tenders that a tender is to be withdrawn or substituted. If the validity period stated in C.2.16

lapses before the employer evaluating tender, the contractor reserves the right to review the price

based on Consumer Price Index (CPI).

C.2.16.4 Where a tender submission is to be substituted, a tenderer must submit a

substitute tender in accordance with the requirements of C.2.13 with the packages clearly marked

as “SUBSTITUTE”.

C.2.17 Clarification of tender offer after submission

Provide clarification of a tender offer in response to a request to do so from the employer during

the evaluation of tender offers. This may include providing a breakdown of rates or prices and

correction of arithmetical errors by the adjustment of certain rates or item prices (or both). No

change in the competitive position of tenderers or substance of the tender offer is sought, offered,

or permitted.

C.2.20 Submit securities, bonds and policies

If requested, submit for the employer’s acceptance before formation of the contract, all securities,

bonds, guarantees, policies and certificates of insurance required in terms of the conditions of

contract identified in the contract data.

C.3 Employer’s undertakings

C.3.1 Respond to requests from the tenderer

The Employer will respond to requests for clarification by email.

C.3.2 Issue Addenda

Addenda will be issued until five (5) working days before the tender closing time.

C.3.3 Return late tender offers

Tender offers received after the closing time stated in the Tender Data will be returned, unopened,

(unless it is necessary to open a tender submission to obtain a forwarding address), to the tenderer

concerned.

C.3.4 Opening of tender submissions

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South

Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: Mr Irvin Phenyane (Chairperson), Dr Kgabo Badimo, Ms

Dudu Hlatshwayo, Mr Andile Khumalo, Ms Lwazikazi Nopece, Mr Roy Mnisi, Mr Surendra Sooklal, Ms Xoliswa Daku, Ms Keitumetse Mahlangu, Mr Charles Shilowa

(Acting Chief Executive Officer), Mr Luzuko Mbotya (Chief Financial Officer), Ms Fefekazi Sefara (Company Secretary)

There will be public opening of tenders after the closing date and time at xxxxxxxxxx. Tender

opening register will be uploaded on National Treasury e-tenders website.

C.3.7 Grounds for rejection and disqualification

Determine whether there has been any effort by a tenderer to influence the processing of tender

offers and instantly disqualify a tenderer (and his tender offer) if it is established that he engaged

in corrupt or fraudulent practices.

C.3.8 Test for Responsiveness

C.3.8.1 Determine, after opening and before detailed evaluation, whether each tender offer

properly received:

a) complies with the requirements of these Conditions of Tender

b) has been properly and fully completed and signed, and

c) is responsive to the other requirements of the tender documents

C.3.8.2 A responsive tender is one that conforms to all the terms, conditions, and specifications

of the tender documents without material deviation or qualification. A material deviation or

qualification is one which, in the Employer's opinion, would:

a) detrimentally affect the scope, quality, or performance of the works, services or supply

identified in the Scope of Work,

b) significantly change the Employer's or the tenderer's risks and responsibilities under the

contract, or

c) affect the competitive position of other tenderers presenting responsive tenders, if it were

to be rectified.

Reject a non-responsive tender offer, and not allow it to be subsequently made responsive by

correction or withdrawal of the non-conforming deviation or reservation.

The detailed Evaluation Process will follow here-after to further determine if the qualifying

bidders/tenderers is fully responsive.

C.3.9 Arithmetical errors, omissions and discrepancies.

C.3.9.1 Check responsive tenders for discrepancies between amounts in words and amounts in

figures. Where there is a discrepancy between the amounts in figures and the amount in words,

the amount in words shall govern.

C.3.9.2 Check the highest ranked tender or tenderer with the highest number of tender evaluation

points after the evaluation of tender offers in accordance with C.3.11 for:

a) the gross misplacement of the decimal point in any unit rate;

b) omissions made in completing the pricing schedule or bills of quantities; or

c) arithmetic errors in:

(i) line item totals resulting from the product of a unit rate and a quantity in bills of quantities

or schedules of prices; or

(ii) the summation of the prices.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South

Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: Mr Irvin Phenyane (Chairperson), Dr Kgabo Badimo, Ms

Dudu Hlatshwayo, Mr Andile Khumalo, Ms Lwazikazi Nopece, Mr Roy Mnisi, Mr Surendra Sooklal, Ms Xoliswa Daku, Ms Keitumetse Mahlangu, Mr Charles Shilowa

(Acting Chief Executive Officer), Mr Luzuko Mbotya (Chief Financial Officer), Ms Fefekazi Sefara (Company Secretary)

C.3.9.3 Notify the tenderer of all errors or omissions that are identified in the tender offer and either

confirm the tender offer as tendered or accept the corrected total of prices.

C.3.9.4 Where the tenderer elects to confirm the tender offer as tendered, correct the errors as

follows:

a) If bills of quantities or pricing schedules apply and there is an error in the line item total

resulting from the product of the unit rate and the quantity, the line item total shall govern and the

rate shall be corrected. Where there is an obviously gross misplacement of the decimal point in

the unit rate, the line item total as quoted shall govern, and the unit rate shall be corrected.

b) Where there is an error in the total of the prices either as a result of other corrections

required by this checking process or in the tenderer's addition of prices, the total of the prices shall

govern and the tenderer will be asked to revise selected item prices (and their rates if bills of

quantities apply) to achieve the tendered total of the prices.

C.3.10 Clarification of a tender offer

Obtain clarification from a tenderer on any matter that could give rise to ambiguity in a contract

arising from the tender offer.

C.3.11 Stage 1 Test for Responsiveness (as per clause C.3.8)

Stage 2 Mandatory Administration Criteria

(a) Attendance of Compulsory Briefing Session Virtually (MS Teams).

(b) Fully Completed and signed Form of Offer and Acceptance – C1.1 (Found in the NEC 3

TSC document)

(c) Only active CIDB contractor grading of 3 EP or higher are eligible to bid.

NB: No award will be made to a supplier or service provider who is not registered on the

Central Supplier Database (CSD).

NB: No Bid will be awarded to any person whose tax matters have not been declared in

order by South African Revenue Service.

NB: The contract will not be signed without a valid insurance. (Proof of insurance – On

award ONLY)

NB: The Contract will not be signed without a valid letter of good standing with the workers

Compensation commissioner (COIDA).

Stage 3 Functionality Evaluation Criteria

Functionality is the terminology used to define the technical ability of the Tenderer, based on

experience to deliver the required product in accordance with the specialised quality, reliability and

functionality.

Points allocated for Functionality shall be evaluated in accordance with the criteria as listed below.

An overall minimum threshold of 70 points out of 100 must be achieved for the tender to be eligible

for further evaluation on Price and Preference (80/20) split.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South

Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: Mr Irvin Phenyane (Chairperson), Dr Kgabo Badimo, Ms

Dudu Hlatshwayo, Mr Andile Khumalo, Ms Lwazikazi Nopece, Mr Roy Mnisi, Mr Surendra Sooklal, Ms Xoliswa Daku, Ms Keitumetse Mahlangu, Mr Charles Shilowa

(Acting Chief Executive Officer), Mr Luzuko Mbotya (Chief Financial Officer), Ms Fefekazi Sefara (Company Secretary)

Bidder’s

Criteria description points

Score

1. Company experience (40)

The bidder must demonstrate experience in the maintenance or servicing or testing and/or

repair of Medium Voltage (MV) electrical reticulation infrastructure. The bidder shall submit

reference letters and/or completion certificates for projects involving MV reticulation

infrastructure maintenance.

The reference letters and/or completion certificates must:

• Be on a client letterhead or completion certificate.
• Include contactable client contact details (email address and telephone/cell phone

number).

• Clearly indicate the scope of work performed.
• State the contract duration.
• Projects completed within the last ten (10) years.

Refer to form a5

Scoring

Valid reference letters and/or completion certificates Points

Five (5) or more 40 40

Three (3) to four (4) 30

Less than three (3) 0

Notes:

a) Purchase Orders, Appointment Letters, Award Letters and Invoices will not be accepted as proof of

experience.

b) References that do not clearly demonstrate the required MV maintenance scope will not be scored.

c) New installation projects, construction works, supply and delivery of equipment, materials or spares

only will not be considered.

d) Only maintenance or servicing or testing or repair and/or refurbishment projects will be considered

for evaluation.

2. Site supervisor (20)

The bidder shall provide one (1) dedicated Site Supervisor responsible for planning,

supervision, quality control, safety compliance and contractual performance. Site supervisor

shall be site-based at Cape Town International Airport on a full-time basis during normal

working hours (Monday to Friday, 08H00 to 17H00).

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: Mr Irvin Phenyane (Chairperson), Dr Kgabo Badimo, Ms Dudu Hlatshwayo, Mr

Andile Khumalo, Ms Lwazikazi Nopece, Mr Roy Mnisi, Mr Surendra Sooklal, Ms Xoliswa Daku, Ms Keitumetse Mahlangu, Mr Charles Shilowa (Acting Chief Executive Officer), Mr Luzuko

Mbotya (Chief Financial Officer), Ms Fefekazi Sefara (Company Secretary)

Bidder’s

Criteria description points

Score

a) Relevant Experience (Submit detailed CV and complete the table detailing list of

maintenance contracts managed / supervised – refer FORM C6).

Experience Managing Maintenance Contracts Points

More than 5 years’ experience 10

3 to 5 years’ experience 5

Less than 3 years’ experience 0

b) Relevant Education (Attach certified copies of SAQA accredited qualifications not older

than three (3) months from the date of certification – refer to FORM C7)

Qualification Points

BTech, BEng Tech, Advanced Diploma, BEng, BSc in Electrical Engineering 10

or higher

National Diploma, Technical Diploma or National N Diploma in Electrical 5

Engineering

No relevant qualification 0

3. Installation Electrician (IE) or Master Installation Electrician (MIE)

The bidder shall provide proof of a valid and active Installation Electrician (IE) or Master

Installation Electrician (MIE) registration issued by the Department of Employment and Labour

(DoEL) at the time of tender closing. Submit A certified copy of the IE and/or MIE registration

card.

Requirement Points

Valid IE or MIE registration submitted 10

No valid IE or MIE registration submitted 0

4. Electrician 1

The bidder shall provide two (2) Electricians with a minimum of three (3) years' experience in

the maintenance of MV and LV electrical reticulation infrastructure.

The bidder must submit:

• A detailed CV clearly indicating relevant experience and traceable employment history.
• Certified copies of relevant SAQA accredited qualifications (not older than 3 months

from the date of certification).

• Certified copy of a valid Trade Test Certificate (not older than 3 months from the date

of certification).

a. Relevant experience:

Experience Points

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: Mr Irvin Phenyane (Chairperson), Dr Kgabo Badimo, Ms Dudu Hlatshwayo, Mr

Andile Khumalo, Ms Lwazikazi Nopece, Mr Roy Mnisi, Mr Surendra Sooklal, Ms Xoliswa Daku, Ms Keitumetse Mahlangu, Mr Charles Shilowa (Acting Chief Executive Officer), Mr Luzuko

Mbotya (Chief Financial Officer), Ms Fefekazi Sefara (Company Secretary)

Bidder’s

Criteria description points

Score

More than 5 years 5

3 to 5 years 3

Less than 3 years 0

b. Relevant Education: 15

Qualification Points

N6 Electrical Engineering or higher 5

N3 to N5 Electrical Engineering 2

No relevant qualification 0

c. Trade Test Certificate:

Requirements Points

Valid trade test certificate submitted 5

No Valid trade test certificate submitted o

The electrician shall be based at Cape Town International Airport on a full-time basis during

normal working hours (Monday to Friday, 08H00 to 17H00).

5. Electrician 2

The bidder shall provide two (2) Electricians with a minimum of three (3) years' experience in

the maintenance of MV and LV electrical reticulation infrastructure.

The bidder must submit:

• A detailed CV clearly indicating relevant experience and traceable employment history.
• Certified copies of relevant SAQA accredited qualifications (not older than 3 months from

the date of certification).

• Certified copy of a valid Trade Test Certificate (not older than 3 months from the date of

certification).

a. Relevant experience:

Experience Points

More than 5 years 5

3 to 5 years 3

Less than 3 years 0

b. Relevant Education:

Qualification Points 15

N6 Electrical Engineering or higher 5

N3 to N5 Electrical Engineering 2

No relevant qualification 0

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: Mr Irvin Phenyane (Chairperson), Dr Kgabo Badimo, Ms Dudu Hlatshwayo, Mr

Andile Khumalo, Ms Lwazikazi Nopece, Mr Roy Mnisi, Mr Surendra Sooklal, Ms Xoliswa Daku, Ms Keitumetse Mahlangu, Mr Charles Shilowa (Acting Chief Executive Officer), Mr Luzuko

Mbotya (Chief Financial Officer), Ms Fefekazi Sefara (Company Secretary)

Bidder’s

Criteria description points

Score

c. Trade Test Certificate:

Requirements Points

Valid trade test certificate submitted 5

No Valid trade test certificate submitted o

The electrician shall be based at Cape Town International Airport on a full-time basis during

normal working hours (Monday to Friday, 08H00 to 17H00).

Total 100

Minimum Functionality Threshold: 70 Points out of 100. Only bidders scoring 70 points or more will proceed to the next stage

of evaluation.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: Mr Irvin Phenyane (Chairperson), Dr Kgabo Badimo, Ms Dudu Hlatshwayo, Mr

Andile Khumalo, Ms Lwazikazi Nopece, Mr Roy Mnisi, Mr Surendra Sooklal, Ms Xoliswa Daku, Ms Keitumetse Mahlangu, Mr Charles Shilowa (Acting Chief Executive Officer), Mr Luzuko

Mbotya (Chief Financial Officer), Ms Fefekazi Sefara (Company Secretary)

Stage 4 Price and Preference

This is the final stage of the evaluation process and will be based on the Preferential Procurement

Regulations 2022. preference point system. Bidders will be ranked by applying the preferential point

scoring 80/20 for bids with the rand value equal to or below R50 million. A maximum of 80 points is

allocated for price based on the following formulae (delete formula not applicable):

80/20

Pt−Pmin

Ps= 80(1− )

Pmin

Where:

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

Evaluation of Preference

ACSA will score specific goals out of 20 in accordance with the Preferential Procurement Regulations

2022. If a bidder fails to meet the Specific goals as outlined on the table below and to submit proof, the

bidder will score zero (0) out of 20. ACSA will not disqualify the bidder. See below Specific goals that

must be achieved for this bid:

(Note to organs of state: Where either the 80/20 preference point system is applicable,

corresponding points must also be indicated as such,

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

Number of

Specific Goals points

(80/20 system)

B-BBEE Status Level 1 5

B-BBEE Status Level 2 4.5

B-BBEE Status Level 3 4

B-BBEE Status Level 4 3

B-BBEE Status Level 5 2

B-BBEE Status Level 6 0.5

B-BBEE Status Level 7 0.3

B-BBEE Status Level 8 0.1

Black youth majority-owned entities 5

Black women majority-owned entities 5

Company majority owned by people with 5

disabilities

Non- compliant contributor 0

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton

Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: Mr Irvin Phenyane

(Chairperson), Dr Kgabo Badimo, Ms Dudu Hlatshwayo, Mr Andile Khumalo, Ms Lwazikazi Nopece, Mr Roy Mnisi, Mr Surendra Sooklal,

Ms Xoliswa Daku, Ms Keitumetse Mahlangu, Mr Charles Shilowa (Acting Chief Executive Officer), Mr Luzuko Mbotya (Chief Financial

Officer), Ms Fefekazi Sefara (Company Secretary)

Bidder to provide proof to support The Preference Points being Claimed.

a)Provide original or certified copy Valid sworn Affidavit OR

b) B-BBEE Certificate from a SANAS accredited rating agency

• If bidder is a Joint Venture (JV) – a consolidated B-BBEE certificate from a SANAS accredited

agency must be provided

as prescribed by the B-BBEE Act and its relevant/most recent Codes of Good Practice

a) Any other supporting information..

In order to score for preference points, bidder must provide supporting

Information (proof)that is relevant to the specific goals.

Stage 5 - Objective Criteria Evaluation

In line with the PPPFA, the tender must be awarded to the bidder who scores the highest points, unless

objective criteria in addition to those contemplated in the specific goals (Preference) justify the award

to another bidder. Should there be no bidder the complies with the objective criteria, the highest point

scorer shall be awarded the bid

C.3.12 Insurance provided by the employer

Refer to Contract Data Refer to Part C1.3

C.3.13 C.3.13 Acceptance of tender offer

Accept the tender offer; if in the opinion of the employer, it does not present any risk and only if the

tenderer:

a) is not under restrictions, or has principals who are under restrictions, preventing participating

in the employer’s procurement;

b) can, as necessary and in relation to the proposed contract, demonstrate that he or she

possesses the professional and technical qualifications, professional and technical competence,

financial resources, equipment and other physical facilities, managerial capability, reliability, experience

and reputation, expertise and the personnel, to perform the contract;

c) has the legal capacity to enter into the contract;

d) is not; insolvent, in receivership, under Business Rescue as provided for in chapter 6 of the

Companies Act No. 2008, bankrupt or being wound up, has his/her affairs administered by a court or a

judicial officer, has suspended his/her business activities or is subject to legal proceedings in respect

of any of the foregoing;

e) complies with the legal requirements, if any, stated in the tender data; and

f) is able, in the opinion of the employer, to perform the contract free of conflicts of interest.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton

Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: Mr Irvin Phenyane

(Chairperson), Dr Kgabo Badimo, Ms Dudu Hlatshwayo, Mr Andile Khumalo, Ms Lwazikazi Nopece, Mr Roy Mnisi, Mr Surendra Sooklal,

Ms Xoliswa Daku, Ms Keitumetse Mahlangu, Mr Charles Shilowa (Acting Chief Executive Officer), Mr Luzuko Mbotya (Chief Financial

Officer), Ms Fefekazi Sefara (Company Secretary)

T1.3 Standard Conditions of Tender (Annex C of CIDB SFU)

C.1 General

C.1.1 Actions

C.1.1.1 The employer and each tenderer submitting a tender offer shall comply with these

conditions of tender. In their dealings with each other, they shall discharge their duties

and obligations as set out in C.2 and C.3, timeously and with integrity, and behave

equitably, honestly and transparently, comply with all legal obligations and not

engage in anticompetitive practices.

C.1.1.2 The employer and the tenderer and all their agents and employees involved in the

tender process shall avoid conflicts of interest and where a conflict of interest is

perceived or known, declare any such conflict of interest, indicating the nature of such

conflict. Tenderers shall declare any potential conflict of interest in their tender

submissions. Employees, agents and advisors of the employer shall declare any

conflict of interest to whoever is responsible for overseeing the procurement process

at the start of any deliberations relating to the procurement process or as soon as

they become aware of such conflict and abstain from any decisions where such

conflict exists or recuse themselves from the procurement process, as appropriate.

Note: 1) A conflict of interest may arise due to a conflict of roles which might provide an

incentive for improper acts in some circumstances. A conflict of interest can

create an appearance of impropriety that can undermine confidence in the ability

of that person to act properly in his or her position even if no improper acts result.

2. Conflicts of interest in respect of those engaged in the procurement process

include direct, indirect or family interests in the tender or outcome of the

procurement process and any personal bias, inclination, obligation, allegiance

or loyalty which would in any way affect any decisions taken.

C.1.1.3 The employer shall not seek and a tenderer shall not submit a tender without having

a firm intention and the capacity to proceed with the contract.

C.1.2 Tender Documents

The documents issued by the employer for the purpose of a tender offer are listed in the tender

data.

C.1.3 Interpretation

C.1.3.1 The tender data and additional requirements contained in the tender schedules that

are included in the returnable documents are deemed to be part of these conditions

of tender.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton

Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: Mr Irvin Phenyane

(Chairperson), Dr Kgabo Badimo, Ms Dudu Hlatshwayo, Mr Andile Khumalo, Ms Lwazikazi Nopece, Mr Roy Mnisi, Mr Surendra Sooklal,

Ms Xoliswa Daku, Ms Keitumetse Mahlangu, Mr Charles Shilowa (Acting Chief Executive Officer), Mr Luzuko Mbotya (Chief Financial

Officer), Ms Fefekazi Sefara (Company Secretary)

C.1.3.2 These conditions of tender, the tender data and tender schedules which are required

for tender evaluation purposes, shall form part of any contract arising from the

invitation to tender.

C.1.3.3 For the purposes of these conditions of tender, the following definitions apply:

a) conflict of interest means any situation in which:

i) someone in a position of trust has competing professional or personal interests

which make it difficult to fulfill his or her duties impartially;

ii) an individual or tenderer is in a position to exploit a professional or official

capacity in some way for their personal or corporate benefit; or

iii) incompatibility or contradictory interests exist between an employee and the

tenderer who employs that employee.

b) comparative offer means the price after the factors of a non-firm price and all

unconditional discounts it can be utilised to have been taken into consideration;

c) corrupt practice means the offering, giving, receiving or soliciting of anything of

value to influence the action of the employer or his staff or agents in the tender

process;

d) fraudulent practice means the misrepresentation of the facts in order to influence

the tender process or the award of a contract arising from a tender offer to the

detriment of the employer, including collusive practices intended to establish prices

at artificial levels;

C.1.4 Communication and employer’s agent

Each communication between the employer and a tenderer shall be to or from the employer's

agent only, and in a form that can be readily read, copied and recorded. Communications

shall be in the English language. The employer shall not take any responsibility for non-receipt

of communications from or by a tenderer. The name and contact details of the employer’s

agent are stated in the tender data.

C.1.5 Cancellation and Re-Invitation of Tenders

C.1.5.1 An employer may, prior to the award of the tender, cancel a tender if-

a) due to changed circumstances, there is no longer a need for the engineering and

construction works specified in the invitation;

b) funds are no longer available to cover the total envisaged expenditure; or

c) no acceptable tenders are received.

d) there is a material irregularity in the tender process.

C.1.5.2 The decision to cancel a tender invitation must be published in the same manner in

which the original tender invitation was advertised

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton

Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047