Supply, deliver and offload hy-tran oil and filters

• The requirement is to supply, deliver, and offload Hy-Tran Oil and Filters.

• Closing date: 15 July 2026.
• Closing time: 16:00.
• No briefing session, site visit, or clarification deadlines are specified in the document.

• No briefing session is scheduled.

• End User Department Contact: Gaza Nkomo.
• Email: [email protected].
• Cell No.: 076 991 7307.
• Johannesburg Water general contact: Tel +27(0) 11 688 1400, Fax +27(0) 11 688 1528.
• Address: Turbine Hall, 65 Ntemi Piliso Street, Newtown Marshalltown, Johannesburg, 2107.
• Postal Address: PO Box 61542, Marshalltown, Johannesburg, 2107.
• Website: www.johannesburgwater.co.za.
• For POPIA queries: [email protected].

• Submit your quotation exclusively via the E-tender Portal at https://www.etenders.gov.za/.
• Follow the portal guide: search for Johannesburg Water or the RFQ reference number, expand the tender details, and use your CSD credentials to log in and upload documents.
• If you encounter technical issues, contact the eTenders Contact Centre at +27(0)12 406 9222 / 012 406-9229 / 012 312-5000 or [email protected].
• Your quotation must be submitted on your company letterhead.
• Late submissions will not be accepted.
• Ensure your total quotation value includes all applicable taxes (VAT, PAYE, income tax, UIF, SDL). Failure to include taxes will lead to disqualification.
• You must submit the following compulsory returnable documents:

1. Original valid Tax Clearance Certificate or valid SARS PIN.
2. A valid B-BBEE certificate or a sworn affidavit compliant with B-BBEE Practice Guide (non-compliant affidavits will score zero).
3. Municipal rates and taxes statement not older than 90 days in arrears.
4. Signed Declaration of Interest (MBD 4).
5. Declaration of Bidder’s past supply chain management practices (MBD 8).
6. Certificate of Independent Bid Determination (MBD 9).
7. Proof of CSD registration (MAAA Supplier Number).
8. Preference points claim form (MBD 6.1).
9. Company registration documents with ID copies of directors/shareholders.

• All quotes must be in PDF format only (MS Word, Excel, or pictures are not allowed).
• Submit a copy of a valid lease agreement or municipal account statement not older than 3 months.
• Ensure all attached MBD forms are fully completed and signed.
• Quotations without required brand names will not be accepted.
• No RFQ will be considered from persons in the service of the state.
• No bidder blacklisted by National Treasury or any national authority for non-performance will be considered.
• Submit a joint venture agreement (if applicable) properly signed by all parties.

• Submit via the E-tender Portal.
• Follow the step-by-step guide for submission.
• Contact the eTenders Contact Centre for portal issues.

Registered on Central Supplier Database (CSD); not in service of the state; not blacklisted by National Treasury; municipal rates/taxes not in arrears >90 days; must comply with Preferential Procurement Policy Framework Act and regulations.

• Supply, deliver, and offload the following Hy-Tran Oil and Filters:

• 210L drum of Hy-Tran oil, specification B5509440, quantity: 4.
• Transmission Filter, part number 47835564, quantity: 1.
• Hydraulic Filter, part number 51508555, quantity: 1.

• A product specification/datasheet must accompany your quote.
• Mandatory requirements for bidders:

1. Fully complete the Bill of Quantities (BOQ)/Specification where applicable.
2. Attend compulsory site briefing where applicable.
3. Attach datasheet, reference letters, proof of certification, accreditation, or functionality requirements where applicable.
4. No RFQ will be considered from persons in the service of the state.
5. No bidder blacklisted by National Treasury or any national authority for non-performance will be considered.
6. All quotes must be in PDF format on company letterhead (MS Word, Excel, pictures not allowed).
7. Submit a properly signed joint venture agreement if applicable.

• No specific experience or qualification requirements are stated beyond mandatory compliance documents.

• Provide the total amount excluding VAT, VAT amount, and total amount including VAT on your quotation.

• Only firm prices will be accepted. Non-firm prices (including those subject to exchange rate variations) will not be considered.
• The total quotation value must include all applicable taxes: VAT, PAYE, income tax, UIF contributions, and skills development levies.
• Delivery costs must be included in the bid price for delivery to the prescribed destination.
• Bidders must not have municipal rates and taxes arrears older than three months.
• Bidders must not have had a contract terminated by any organ of state in the past five years due to failure to perform or comply.

• All suppliers must be registered on the Central Supplier Database (CSD).
• Submit a valid B-BBEE certificate or a sworn affidavit compliant with the B-BBEE Practice Guide.
• Submit an original valid Tax Clearance Certificate or valid SARS PIN.
• Submit company registration documents with ID copies of directors/shareholders.
• Submit proof of CSD registration (MAAA Supplier Number).
• Complete and sign all required MBD forms: MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points), MBD 8 (Past Practices), MBD 9 (Independent Bid Determination).
• Submit a municipal rates and taxes statement not older than 90 days in arrears.
• Submit a valid lease agreement or municipal account statement not older than 3 months.
• The bid is subject to the Preferential Procurement Policy Framework Act, 2000, its regulations, General Conditions of Contract, and any special conditions.

• The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and its regulations, which govern B-BBEE requirements.

• The quotation must be valid for 60 days from the closing date.
• Only firm prices are accepted.
• Delivery costs must be included in the bid price.
• The bid is subject to GCC and any special conditions of contract.
• Bidders must complete the Certificate of Independent Bid Determination (MBD 9).

• Quotation validity: 60 days.
• CSD registration is mandatory.
• Quotes must be on company letterheads.
• Late submissions will not be accepted.
• Include brand names where required.
• Include all applicable taxes in the total.
• Submit a valid B-BBEE certificate or sworn affidavit.
• Complete and sign all MBD forms.
• Submit a lease agreement or municipal account statement not older than 3 months.
• Acceptance is subject to Johannesburg Water's supply chain policy.

• 80/20 point scoring system applies: 80 points for price, 20 points for specific goals per PPPFA 2022.