Supply and delivery of popi-compliant office shredders for johannesburg water

Supply and deliver 2 office shredders for Johannesburg Water (Turbine Hall). Specifications: POPI-compliant cross-cut (cuts A4 into 400 pieces), auto-feed slot (up to 225 sheets), manual feed slot (up to 10 sheets), jam-free technology, infra-red bin full sensor, shreds staples/paperclips/credit cards, bin size: 60 litres, run time: 30 minutes, cool time: 45 minutes, 2-year warranty. Suppliers must submit a datasheet; failure to do so will result in disqualification.

Closing date: 13 July 2026. Closing time: 16:00. RFQ validity period: 60 days from closing date.

Supply Chain Management (SCM) Contact: Tlangelani Nkuna, Tel: 011 688 1925, Email: [email protected]. End User Department Contact: Elelloang Fortune Mohlakoana, Tel: 011 688 1859, Email: [email protected]. Submission Address: e-Tender Portal (https://www.etenders.gov.za/). Johannesburg Water General Contact: Tel: +27(0)11 688 1400, Fax: +27(0)11 688 1528, Address: Turbine Hall, 65 Ntemi Piliso Street, Newtown, Marshalltown, Johannesburg, 2107, PO Box 61542. Website: www.johannesburgwater.co.za. POPIA Information Officer: [email protected].

Submit via the e-Tender Portal (https://www.etenders.gov.za/). Steps: 1) Search for RFQJW118TN26 under Johannesburg Water. 2) Expand the RFQ details. 3) Start the e-submission process. 4) Log in using CSD credentials (contact [email protected] if forgotten). 5) Select supplier, check submission checklist, and attach all compulsory documents. 6) Confirm and proceed. For portal issues, contact eTenders Contact Centre: +27(0)12 406 9222 / 012 406-9229 / 012 312-5000 or [email protected]. Quotations must be on company letterhead, in PDF format (Word/Excel/pictures not allowed), and received by the closing date/time. Late submissions will not be accepted. Include all applicable taxes in the total quotation value; failure to do so will lead to disqualification. Submit a copy of a valid B-BBEE certificate or sworn affidavit. Ensure all MBD forms (e.g., MBD 4, MBD 6.1, MBD 8, MBD 9) are completed and signed. Submit a copy of a valid lease agreement or municipal account statement (not older than 3 months, not in arrears for more than 90 days).

Supply and deliver 2 office shredders with the following specifications: POPI-compliant cross-cut (cuts A4 into 400 pieces), auto-feed slot (up to 225 sheets), manual feed slot (up to 10 sheets), jam-free technology, infra-red bin full sensor, shreds staples/paperclips/credit cards, bin size: 60 litres, run time: 30 minutes, cool time: 45 minutes, 2-year warranty. Suppliers must submit a datasheet for the proposed shredder; failure to do so will result in disqualification. Delivery costs must be included in the bid price. Delivery basis and period must be specified.

Competitors are defined as any individual or organization (affiliated or not) that: has been requested to submit a bid, could potentially submit a bid based on qualifications/abilities/experience, or provides the same goods/services as the bidder. Bidders must ensure their submission aligns with these definitions where applicable.

Pricing schedule must be submitted for firm prices only; non-firm prices will not be accepted. Include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) in the total bid price. Submit a separate pricing schedule for each delivery point if applicable. Municipal rates and taxes must not be in arrears for more than 90 days (regulation 38). Bid price must be in RSA currency.

Only firm prices will be accepted; non-firm prices (e.g., subject to exchange rate variations) will not be considered. Total quotation value must be inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Submit a separate pricing schedule for each delivery point if applicable. Offer must be valid for 60 days from the closing date. Municipal rates and taxes must not be in arrears for more than 90 days (regulation 38).

Compulsory documents: Valid Tax Clearance Certificate or valid SARS PIN, certified/original/valid B-BBEE certificate or compliant sworn affidavit (non-compliant affidavits score zero), municipal rates and taxes clearance (not older than 90 days in arrears), signed Declaration of Interest (MBD 4), Declaration of Bidder’s Past Supply Chain Management Practices (MBD 8), Certificate of Independent Bid Determination (MBD 9), proof of CSD registration/MAAA supplier number, Preference Points Claim Form (MBD 6.1), company registration documents with ID copies of directors/shareholders. Quotations must be on company letterhead. No bids from persons in the service of the state or blacklisted by National Treasury. Joint Venture Agreements (if applicable) must be properly signed by all parties. All MBD forms must be duly completed and signed.

Contract is subject to the Preferential Procurement Policy Framework Act of 2000 and PPPFA Regulations 2022, General Conditions of Contract (GCC), and any special conditions of contract. Offer must be valid for 60 days from closing date. All delivery costs must be included in the bid price. Delivery basis and period must be specified. Acceptance of quotation is subject to Johannesburg Water’s Supply Chain Policy. Bid rigging is prohibited; reasonable steps are taken to prevent it. Certificate of Independent Bid Determination (MBD 9) must be completed and submitted with the bid.

80/20 point scoring system applies. 80 points for price (lowest acceptable tender scores highest). 20 points for specific goals (e.g., B-BBEE compliance, SMME status). Points for specific goals must be claimed via MBD 6.1 and supported by valid documentation (e.g., B-BBEE certificate, affidavit). Non-compliant affidavits score zero. Failure to submit proof for specific goals will result in zero points for that category. Organ of state may request substantiation of claims at any time.