Sarao requires a service provider to conceptualise, manufacture, and install two large-scale radio astronomy image gallery displays in the canteen at its engineering operations centre in klerefontein, northern cape. The displays will depict the global and south african journey of radio astronomy, with artwork influenced by existing sarao g20 displays. This RFQ is open to qualified suppliers who can manage the full project from design to installation.
Key Requirements
Submit quotation via email to [email protected] by 11 August 2026 at 12:00 PM.\nInclude mandatory signed SBD 1, completed SBD 3.1 (pricing schedule), SBD 4, and SBD 6.1 forms.\nProvide firm, VAT-inclusive pricing covering all costs: conceptualisation, manufacturing, materials, labour, transport, travel, accommodation, and installation.\nTake direct site measurements before commencing work; all artwork must be approved by SARAO prior to installation.\nRegister on the Central Supplier Database (CSD) and submit a valid B-BBEE certificate or sworn affidavit to claim preference points.\nDeliver and install the displays within 3 working days of receiving the official purchase order.\nNote that payment is 30 days after receipt of a valid invoice and acceptance of work, with no pre-payment allowed.
APPOINTMENT OF A SERVICE PROVIDER FOR THE CONCEPTUALISATION, MANUFACTURING AND INSTALLATION OF RADIO ASTRONOMY IMAGE GALLERY DISPLAYS AT THE SARAO ENGINEERING OPERATIONS CENTRE, KLEREFONTEIN, NORTHERN CAPE
Tender context
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Appointment of a service provider for the conceptualisation, manufacturing and installation of radio astronomy image gallery displays at the sarao engineering operations centre, klerefontein, northern cape
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Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
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Core procurement rules
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Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
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Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
This tender from the National Research Foundation (NRF) through SARAO seeks a service provider for the conceptualisation, manufacturing, and installation of two radio astronomy image gallery displays at the Engineering Operations Centre in Klerefontein, Northern Cape. The project involves creating displays on the journey of global and South African radio astronomy, with artwork subject to SARAO approval. The RFQ uses an 80/20 preference point system (80 for price, 20 for B-BBEE) and requires submission by 11 August 2026.
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Bid-ready summary
Appointment of a service provider for the conceptualisation, manufacturing, and installation of radio astronomy image gallery displays at the SARAO Engineering Operations Centre, Klerefontein, Northern Cape.
Mandatory documents: signed SBD 1, signed and completed SBD 3.1 (pricing schedule), signed and completed SBD 4 (for quotations >= R2,000), signed and completed SBD 6.1 (for quotations >= R2,000).
Optional: valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.
Two-phase evaluation: Phase 1 (administrative compliance) and Phase 2 (80/20 preference point system).
Phase 1: All mandatory returnable documents must be submitted to proceed.
Phase 2: 80 points for price (VAT inclusive), 20 points for B-BBEE status level and specific goals.
Specific goals include B-BBEE status level (Level 1-3: 8 pts, Level 4-6: 6 pts, Level 7-8: 2 pts), 51% Black-owned (3 pts), 51% Black female-owned (3 pts), 51% Black youth-owned (1 pt), 51% owned by People with Disabilities (1 pt), EME or QSE (4 pts).
Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers.
Foreign-based suppliers must complete additional questionnaire.
SARAO reserves the right to withdraw, re-advertise, or accept any part of a quotation; not bound to accept the lowest quotation.
Scope: conceptualisation, manufacturing, and installation of two (2) image gallery displays in the canteen area (floor size: 222 m²).
Display 1 (inner wall left back): 481 cm x 254 cm (width x height) – theme: journey of global radio astronomy (influenced by SARAO G20 historic and 21st century display; artwork available for viewing).
Display 2 (outer back wall): 995 cm x 254 cm (width x height) – theme: South African journey of radio astronomy (influenced by SARAO G20 journey of radio astronomy in South Africa; artwork available for viewing).
All artwork must be approved and signed off by SARAO before installation.
Measurements in the document are a guide; bidders must take direct site measurements for confirmation.
Complete the pricing schedule (SBD 3.1) with firm prices only.
Offer must be valid for 60 days from the closing date.
Pricing must include all costs: conceptualisation, manufacturing, materials, labour, transportation, travel, accommodation (if applicable), installation, equipment, and any other costs.
Submit a detailed cost breakdown on official company letterhead.
Separate pricing schedule required for each delivery point if different.
Items to price: conceptualisation, manufacturing, and installation of two image gallery displays (as described), travel and transportation to/from site, accommodation and subsistence (if applicable), delivery cost, and any other costs (specify).
Pricing must be firm (no exchange rate variations accepted).
Offer valid for 60 days from closing date.
All prices must be inclusive of VAT.
Pricing must cover all costs: conceptualisation, manufacturing, materials, labour, transportation, travel, accommodation (if applicable), installation, equipment, and any other costs to complete the project.
Complete the pricing schedule (SBD 3.1) and submit a detailed cost breakdown on company letterhead.
Payment terms: 30 days from receipt of valid invoice and upon delivery and acceptance of goods/services. No pre-payment allowed.
In case of conflict, SARAO’s terms and conditions prevail.
B-BBEE Status Level of Contribution must be submitted to claim preference points in terms of the 80/20 preference point system (SBD 6.1).
EMEs must submit a sworn affidavit confirming annual total revenue of R10 million or less and level of black ownership.
QSEs must submit a sworn affidavit confirming annual total revenue between R10 million and R50 million and level of black ownership, or a valid B-BBEE verification certificate.
The contract form (SBD 7.2) must be filled in duplicate and signed by both parties.
The following documents form part of the agreement: invitation to bid, tax clearance certificate, pricing schedule(s), filled task directive/proposal, B-BBEE preference claims, declaration of interest, declaration of bidder’s past SCM practices, certificate of independent bid determination, special conditions of contract, and GCC.
The bidder accepts full responsibility for proper execution and fulfilment of all obligations.
If specific goals are claimed fraudulently, SARAO may disqualify, recover costs, cancel the contract, restrict the bidder from doing business with the state for up to 10 years, or pursue criminal prosecution.
SARAO reserves the right to withdraw the invitation, re-advertise, or accept any part of a quotation; not bound to accept the lowest quotation.
In case of conflict between supplier’s terms and SARAO’s, SARAO’s terms prevail.
Quotations equal to or above R2,000 (VAT inclusive) must be accompanied by all relevant SBD documentation, duly completed, as outlined in Section 3 of the document.
Evaluation uses the 80/20 preference point system per PPPR22: 80 points for price, 20 points for B-BBEE status level and specific goals.
Specific goals include B-BBEE status level (Level 1-3: 8 pts, Level 4-6: 6 pts, Level 7-8: 2 pts), 51% Black-owned (3 pts), 51% Black female-owned (3 pts), 51% Black youth-owned (1 pt), 51% owned by People with Disabilities (1 pt), EME or QSE (4 pts).
Bidders must submit a valid B-BBEE certificate or sworn affidavit to claim points; otherwise, points will not be allocated.
The applicable system is the 80/20 system for requirements up to R50 million (all taxes included).
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.