Appointment of a service provider to supply and deliver computer equipment, accessories, and consumables for the department of transport government fleet management services trading entity

• Bid closing date and time: 03 August 2026 at 11:00.
• Bid documents available for download from 10 July 2026 on www.ectransport.gov.za and www.etenders.gov.za.
• Bidder enquiries period: 10 July 2026 to 24 July 2026.
• No bid briefing session is scheduled for this tender.

• Supply Chain Enquiries: Contact Mrs. N. Mda at 043 731 1140 or [email protected]; or Ms. P. Solwandle at 087 293 3297 or [email protected].
• Technical Enquiries: Contact Project Manager Mr. Khayalethu Nunu at 087 293 3274 or [email protected].
• All enquiries must be made in writing during the enquiry period (10-24 July 2026).

• Submit bid electronically via eTender Publication Portal (E-Submission) only. Hand-delivered bids will not be accepted.
• Closing date: 03 August 2026 at 11:00.
• Ensure all required forms are completed, signed, and submitted. These include: Bid Form, SBD 1, SBD 3.1 (Pricing Schedule), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), SBD 7.2 Part 1 (Contract Form), Bidders Experience (Annexure A), Bid Pricing Form and Pricing Schedule.
• Bids must remain valid for 90 days from the closing date.
• Late submissions, faxed, or emailed bids will be rejected.
• For technical queries on eSubmission, contact National Treasury: [email protected] / +27(0)12 406 9222 / 012 406-9229 / 012 312-5000.

Bidder must have a valid CSD number and tax compliance status. Must not be listed in the Register for Tender Defaulters/Restricted Suppliers. Must not be a person in the service of the state or have directors/members in the service of the state. Must provide proof of experience in similar work. Must submit a fully completed bid with all required documentation.

• Supply and delivery of computer equipment, accessories, and consumables as per detailed specifications.
• Key equipment includes (with minimum specifications):

• HP Pro x360 435 G10 2-in-1 Notebook (31 units): AMD Ryzen 7 processor, 16GB RAM, 1TB SSD, 13.3" FHD touchscreen, 3-year onsite warranty with accidental damage cover.
• HP Pavilion 16-inch with numeric keypad (3 units): Intel Core 7 processor, 16GB RAM, 512GB SSD, 16" 2K display, 3-year onsite warranty with accidental damage cover.
• HP Elite x360 1040 G11 2-in-1 Notebook PC (2 units): Intel Core Ultra 7 processor, 16GB RAM, 512GB SSD, 14" WUXGA touchscreen with privacy screen, 3-year onsite warranty with accidental damage cover.

• Bidders must provide brand/model offered and detailed product descriptions demonstrating compliance.
• All delivery costs must be included in the bid price.

• Bidders must demonstrate experience: minimum two (2) projects in supply and delivery of computer equipment in the last 36 months.
• Provide details on Annexure A: employer, nature of work, value, duration, and contactable references.
• Submit Bidders Experience form (Annexure A) as part of the bid.

• Bidders must promptly notify GFMS in writing of any discrepancies, ambiguities, or errors in the bid document.
• Foreign qualifications require a SAQA evaluation certificate.

• Use SBD 3.1 Pricing Schedule – Firm Prices form.
• Only firm prices accepted; non-firm prices will not be considered.
• Prices must include all applicable taxes and delivery costs.
• Bidders must confirm that prices cover all specified goods and accept risk for errors.

• Submit firm prices only. Non-firm prices (including those subject to exchange rate variations) will not be considered.
• Use SBD 3.1 Pricing Schedule form.
• Prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
• If VAT is excluded, prices will be evaluated excluding VAT and the successful bidder must absorb the VAT cost.
• Delivery costs must be included in the bid price.
• Bidders must confirm that prices cover all obligations and accept risk for any pricing errors.

• Tax Compliance: Provide CSD number for tax status verification. If tax status is non-compliant, the bidder has 7 working days to rectify after notification, or will be disqualified.
• For consortia/joint ventures/sub-contractors, each party must submit separate tax compliance proof (TCS PIN/CSD number).
• B-BBEE: Preference points are awarded for specific goals: Black Ownership (5 points), Women Ownership (5 points), Youth Ownership (6 points), Disability (4 points). Claim on SBD 6.1 form.
• Ethical Compliance: Submit SBD 4 Declaration of Interest. Declare any state employment or conflicts of interest. Collusive bidding is prohibited and may lead to disqualification and referral to the Competition Commission.
• Foreign bidders with foreign qualifications must attach a SAQA evaluation certificate.

• Contract commences upon issuance of a purchase order.
• Contract governed by South African law.
• Variations require written agreement signed by both parties.
• Service provider assigns all copyright and intellectual property rights related to the work to GFMS.
• GFMS reserves the right to conduct supplier due diligence, including site visits.
• GFMS may cancel the bid process at its discretion without liability.
• Confidentiality: All bid information and GFMS data must be kept confidential and returned upon contract termination.