Supply and installation of split air conditioning units at national museum bloemfontein (oliewenhuis and artbank)

• Supply and installation of split air conditioning units at:

• ArtBank Offices: 2 units.
• The National Museum: 2 units.

• Detailed scope includes removal of existing units and installation of new Samsung AR4500 (or similar) units with specific capacities and warranties.

• Closing Date: 31 July 2026.
• Closing Time: 15h00.
• No briefing session, site visit, or clarification deadlines are mentioned.

• Contact Person: Mr. G. Dlamini.
• Email for queries and submissions: [email protected].
• Physical submission address: Tender box, National Museum, 36 Aliwal Street, Bloemfontein, 9300.

• Submit your quote and all compulsory documents via email to [email protected] by the closing date and time.
• Hand-delivered quotes will not be considered.
• Your quotation must be valid for a minimum period of 90 days.
• Non-compliance with compulsory requirements will lead to disqualification, except for tax compliance which has a 7-day grace period for the preferred bidder.
• Failure to rectify tax non-compliance within the 7-day grace period leads to automatic disqualification.
• You must attach the following compulsory returnable documents:

• Completed, signed, and witnessed SBD Form 4.
• CSD supplier report.
• CIPC registration documents.
• Proof of established office/workshop in Mangaung (lease agreement or municipal rates account).
• At least 3 written, contactable reference letters for HVAC installation experience.
• Proof of registration with SARACCA.
• Department of Labour registration for Electrical Installation Regulation 6(4).
• CVs and qualifications of key personnel (Pr Mechanical Engineer, Trade Test Electrician, HVAC Trade Test).
• Valid BBBEE certificate or signed affidavit/declaration.
• SARS tax compliance PIN.

• You must submit valid proof of claim for any specific goal (B-BBEE, ownership, etc.) to be awarded points. Failure to submit proof will not disqualify you but will result in zero points for that criterion.

The bidder must be an active company registered in South Africa with established premises in Mangaung. They must meet all compulsory technical, professional, and regulatory registrations. The company and its key personnel must have the specified experience. Compliance with all listed documents is mandatory for pre-screening eligibility.

• Scope: Supply and installation of split air conditioning units at ArtBank offices and the National Museum.
• Deliverables:

1. Carefully remove 3 existing 9000BTU split units (2 at ArtBank, 1 at National Museum). Disconnect power from isolator for reuse. Do not remove the existing isolators.
2. Supply and install 2 units of 24000 BTU Samsung AR4500 (or similar approved) complete aircon systems with heating and cooling function for up to 48m², including a 10-year compressor warranty (1 at ArtBank, 1 at National Museum).
3. Supply and install 2 units of 9000BTU Samsung AR4500 (or similar approved) complete aircon systems with heating and cooling function for up to 18m², including a 10-year compressor warranty (1 at ArtBank, 1 at National Museum).

• You must have a minimum of 3 years' experience in HVAC installation, proven by 3 written, contactable reference letters.
• You must provide CVs and copies of qualifications for key personnel with at least 5 years' experience in the following roles:

• Professional Mechanical Engineer registered with ECSA.
• Trade Test Electrician (Red Seal).
• HVAC Trade Test (Air Conditioning) accredited by Merseta or SAQCC/SARACCA.

• You must complete the all-inclusive pricing table provided in the document.
• The table includes line items for:

1. Removal of 3 existing 9000BTU split units.
2. Supply and installation of 2 units of 24000 BTU Samsung AR4500 (or similar).
3. Supply and installation of 2 units of 9000BTU Samsung AR4500 (or similar).

• Submit your quote and all compulsory documents via email to [email protected]. Hand-delivered quotes are not accepted.

• Provide a cost-inclusive quotation including VAT.
• Complete the all-inclusive pricing table provided in the document.
• Submit your quote and all compulsory documents via email to [email protected].
• Hand-delivered quotes will not be considered.

• Compulsory Requirements (non-compliance leads to disqualification, except tax as noted):

• Company must be established in South Africa with an office/workshop in Mangaung. Provide proof (lease agreement or municipal rates account).
• Minimum 3 years' experience in HVAC installation, supported by 3 written, contactable reference letters on letterhead.
• Compulsory registration with SARACCA (South Africa Registration and Air Conditioning Contractors Association).
• Company registration with the Department of Labour for Occupational Health and Safety Act, 1993, Electrical Installation Regulation Registration 6(4).
• CVs and qualifications of key personnel with at least 5 years' experience: Pr Mechanical Engineer (ECSA), Trade Test Electrician, HVAC Trade Test accredited by Merseta or SAQCC/SARACCA.
• Completed, signed, and witnessed SBD Form 4.
• Registered on the Central Supplier Database (CSD). Attach CSD supplier report.
• Active company registered in South Africa. Attach CIPC registration documents.
• CIDB Grading: 1EP & 1EB or higher.

• Tax Compliance: You must be tax compliant and attach a tax PIN issued by SARS. Non-compliance is subject to a 7-day grace period for the preferred bidder only.
• B-BBEE: Submit a valid B-BBEE certificate or completed and signed affidavit/declaration to score preference points.

• Submit a valid B-BBEE certificate or completed and signed affidavit/declaration to score preference points.
• Preference points are awarded for B-BBEE status and for ownership by Youth, Women, and People with Disabilities (each with specific ownership thresholds).
• Points are allocated as per the Preferential Procurement Regulations 2022, with specific goals for local business empowerment (Free State based), youth empowerment, women empowerment, and empowerment of people with disabilities.

• You must be registered with the Department of Labour under the Occupational Health and Safety Act, 1993, specifically for Electrical Installation Regulation Registration 6(4).

• The formal written price quotation must be valid for a minimum period of 90 days.
• If you are the preferred service provider and are non-compliant with tax matters, you will be given a grace period of at least 7 days to rectify.
• Failure to rectify tax non-compliance within the 7-day grace period leads to automatic disqualification.

• Non-compliance with compulsory requirements leads to disqualification, except for tax compliance which has a 7-day grace period for the preferred bidder.
• Failure to rectify tax non-compliance within the 7-day grace period leads to automatic disqualification.
• Quotations are valid for 90 days minimum, regardless of any shorter expiry date indicated on the quote.

• The existing electrical isolators must not be removed by the supplier.
• You must be tax compliant and attach a SARS tax PIN.

• Two-stage evaluation: pre-screening for compliance, then preferential procurement scoring (80/20).
• Specific goals for preference points: B-BBEE status, Free State based business, youth ownership, women ownership, ownership by people with disabilities.
• Points awarded per criterion as per the detailed scoring tables.