What are the submission requirements for this tender (Ref: T 2026/028)?

• Submit a hardcopy tender only – electronic submissions are not accepted. • Place the completed tender in a sealed envelope clearly marked with the tender number and description. • Deposit the sealed envelope in the official tender box at 29 Du Toit Street, Stellenbosch by 11:00 on Friday 31 July 2026. • Late submissions will not be accepted. • Tenders must be completed in non-erasable black ink on the official forms provided. • Include all required returnable documents (Schedules 1–21) – incomplete submissions may be disqualified. • Ensure the tender is signed by an authorised signatory. • If submitting as a joint venture, include a notarised joint venture agreement and proof of registration for each member. • Tenders remain valid for 180 days from the closing date.

How will bids be evaluated?

1) Registered on Central Supplier Database with valid registration number. 2) CIDB registered in 1SH designation or higher, active at tender close. 3) CIDB grading commensurate with tender value (15% margin per Regulation 25(7A)). 4) Valid COIDA Letter of Good Standing. 5) Tax compliant (TCS pin or CSD verification). 6) Not listed on Register of Tender Defaulters or National Treasury prohibited database. 7) No directors in service of state. 8) Joint ventures: all members CIDB registered, lead partner SH designation ≥ one grade below required, combined grading meets requirement.

What are the technical specifications?

• Scope: Supply of materials and installation of sprinkler systems at sport fields in Worcester and Rawsonville rural areas. • Completion period: 6 months or as mutually agreed. • Contractor must have CIDB grading of 1SH or higher. • Works include detailed design and installation as per specifications. • Health and safety specifications are provided in Part C3.2 of the tender document. • Drawings are included in Part C3.3. • General Conditions of Contract for Construction Works (3rd Edition) 2015 apply, obtainable from SAICE.

What financial requirements apply to bidders?

• Pricing must be submitted in the Bill of Quantities (C2.2). • Tendered sum must be commensurate with CIDB grading – upper limit margins apply (15% reasonable margin). • If tendered sum exceeds the upper limit reasonable margin, the tender is deemed non-responsive. • No specific payment terms, bonds, or guarantees are detailed in the extracted text. • Financial offer reasonableness is assessed during risk analysis.

What compliance and legal requirements must bidders meet?

• Mandatory registration on the Central Supplier Database (CSD) and Cape Winelands District Municipality’s Supplier Database. • CIDB registration required: minimum grading 1SH, active at tender closing. • Valid Tax Clearance Certificate or proof of tax compliance via CSD. • Valid B-BBEE Status Level Verification Certificate must be submitted to qualify for preference points. • COIDA Letter of Good Standing valid at closing date (or mutually agreed submission date). • Proof of locality required for preference points: municipal account, lease agreement, or bank letter confirming business address. • Joint ventures must provide registration documents for each member and a notarised joint venture agreement. • Declaration of Interest and past SCM practices must be completed.

What are the important dates and deadlines for this tender?

• Closing date and time: Friday 31 July 2026 at 11:00. • Clarification requests must be submitted at least seven calendar days before the closing date. • Addenda issued until five calendar days before closing – failure to incorporate them renders the tender non-responsive. • Tender opening occurs immediately after the closing time at 29 Du Toit Street, Stellenbosch. • No compulsory site/clarification meeting is mentioned in the extracted text.

Who should be contacted for queries about this tender?

• Technical enquiries: Mr C. Swart, Tel: 023 348 2300, Email: christo@capewinelands.gov.za. • Bidding procedure enquiries: Elmine Niemand, Tel: 021 888 5175, Email: elmine@capewinelands.gov.za. • General enquiries: Supply Chain Management, Tel: 086 126 5263. • Tender document collection: Supply Chain Management Unit, Cape Winelands District Municipality, 29 Du Toit Street, Stellenbosch (hard copies available for R274.00). • Employer’s agent: Department Technical Services, P.O. Box 100, Stellenbosch, 7599, Attention: Mr. C. Swart.

Cape Winelands District Municipality Tender: Sprinkler Systems Installation

DocumentT 2026 028 TENDER DOCUMENT FINAL.pdfReview complete

Important Dates