Supply, installation, testing & commissioning, and 3-YEAR maintenance contract of dental equipment for the phelophepa healthcare train

• This is a master agreement between Transnet SOC Ltd and a supplier/service provider for the supply/provision of goods/services.
• The agreement includes the Schedule of Requirements/Work Orders (Schedule 1) which details the specific goods/services.
• Key definitions include: Agreement, Goods, Schedule of Requirements, Purchase Orders, Service Level Agreement (SLA), Local Content, Imported Content, B-BBEE.
• The nature and scope involve supply/provision of goods/services meeting Transnet's requirements, controlled via Purchase Orders.
• Time is of the essence for performance.

1. Must be a legally registered entity. 2) Must have and maintain a valid B-BBEE Verification Certificate. 3) Must comply with Local Content thresholds for the designated sector (specifics in missing Annexures). 4) Subcontracting is restricted (max 25% value to entities with lower B-BBEE status, unless to an EME). 5) Must have tax clearance and comply with all relevant tax legislation.

• The supplier/service provider is appointed to supply goods/services as per the Schedule of Requirements/Work Orders.
• Goods are defined as the material/products specified in Schedule 1.
• The supplier must ensure goods/services comply fully with specifications in Schedule 1 and adhere to railway safety regulations.
• The supplier must maintain all necessary licences and permits.
• The supplier must comply with the Occupational Health and Safety Act and other labour legislation.
• The supplier must have an environmental management policy ensuring environmentally appropriate procurement, production, packaging, delivery, use and disposal.
• The supplier must ensure validity of renewable certifications, including B-BBEE Verification Certificate, for the entire contract term.

• Contract progress meetings held monthly to monitor late deliverables, costs, performance issues and corrective actions.
• Transnet reserves right to inspect goods at any stage before final acceptance.
• Supplier must provide inspection gauges, measuring and test equipment, calibrated regularly by an approved laboratory (certificate not older than 12 months).
• Supplier must provide test pieces, samples, specimens, labour and apparatus for tests as required.
• Transnet may recover inspection costs for rejected goods.

• Prices for goods/services are subject to review as indicated in the Schedule of Requirements/Work Order.
• Price adjustment negotiations commence at least 2 months prior to any proposed adjustment.
• Negotiations consider market-related pricing, continuous improvement, costs (labour, raw materials, transport), order size and specification changes.

• Prices are subject to review as indicated in the Schedule of Requirements/Work Order.
• Price adjustment negotiations commence at least 2 months prior to any proposed adjustment, considering market-related pricing, costs, order size and specification changes.
• The supplier must keep full and accurate cost records, available for inspection and audit by Transnet.
• If price agreement is not reached, either party may submit the matter to dispute resolution.
• Transnet may match lower prices offered by other suppliers or to third parties, with potential contract reduction or termination if the supplier cannot match.

• The supplier must submit details of its B-BBEE status and proof at the beginning of March each year.
• The supplier must notify Transnet of any decrease in B-BBEE status or corporate changes negatively impacting B-BBEE status.
• The supplier must provide underlying B-BBEE data within 30 days if requested.
• The supplier must comply with local content obligations as per Annexure A (SBD 6.2) and Annexure C of the RFP.
• The supplier must continuously update local content declaration templates with actual values.
• Transnet, DTI or appointed verification authority may conduct compliance audits on local content.
• Breach of local content obligations may lead to contract termination.
• The supplier must ensure tax clearance compliance for the duration of the agreement.

• Supplier must observe and ensure compliance with all labour legislation, including the Occupational Health and Safety Act.
• Supplier must ensure goods/services comply with railway safety requirements per the National Railway Safety Regulator Act.
• Subcontractor engagement subject to review of capability to comply with railway safety requirements.
• Transnet granted access to review safety-related activities across the supplier's/subcontractor's organisation.

• Supplier must comply with all applicable environmental legislation and regulations.
• Supplier must demonstrate sound environmental performance and have an environmental management policy.
• Policy must ensure goods/services are procured, produced, packaged, delivered, used and disposed of in an environmentally appropriate way.
• Supplier must report on waste disposal, recycling and energy conservation position.

• Duration/term: Commencement date and duration to be specified; contract can be extended at Transnet's option.
• Cancellation: Either party may cancel without cause with 30 calendar days' notice; existing purchase orders remain applicable.
• Risk management: Parties to prepare and maintain a risk register; monthly progress meetings to track deliverables, costs, performance and risks.
• Subcontracting: Requires Transnet approval; unauthorised subcontracting may incur a penalty up to 10% of contract value.
• Subcontracting cannot reduce local content below stipulated minimum threshold.
• Subcontracting limited to 25% of contract value to enterprises with lower B-BBEE status, unless to an Exempted Micro Enterprise (EME).
• Payment to subcontractors: Transnet reserves right to pay subcontractors directly under specific conditions.
• B-BBEE and socio-economic obligations: Supplier must submit B-BBEE status details annually and report changes.
• Local content obligations: Supplier must implement local content requirements; compliance audits may be conducted.
• Penalties: Penalties for non-compliance to SLA and local content obligations, including financial penalties and potential termination.
• Invoices and payment: Payment within 30 calendar days after receipt of valid, undisputed tax invoice and supporting documentation.
• Interest charged on late payments at Standard Bank prime rate.
• Retention of title: Supplier remains owner of goods until paid in full.
• Price adjustments: As per financial requirements section.
• Warranties: Goods to be manufactured per specifications; supplier warrants no infringement of third-party rights.
• Inspection: Transnet reserves right to inspect goods at any stage; supplier must provide facilities and calibrated equipment.
• Defective goods: Transnet may reject defective goods; supplier bears replacement costs and expenses.
• Termination for material breach: 30-day remedy period, then termination possible.
• Force majeure: Neither party liable for delays due to force majeure events; 90-day negotiation period for modifications before termination possible.
• Confidentiality: Both parties must protect confidential information.
• Insurance: Supplier must maintain adequate insurance and provide evidence annually.
• Limitation of liability: Liability capped at 100% of fees under relevant schedule/work order for direct loss; excludes indirect/consequential loss.
• Intellectual property: Foreground intellectual property vests in Transnet; background IP licences granted for permitted purpose.
• Dispute resolution: Referenced but details not specified in extracted text.
• Governing law: South African law.

• Transnet may monitor, evaluate and audit compliance with local content obligations.
• If Transnet can purchase similar goods/services of like quality from another supplier at a lower total delivered cost, the supplier has 30 days to match the price.

Department: DENTAL CHAIR/STOOL,PHELOPHEPA. No specific contact name, email, phone, or address provided.

Returnable Documents: Required. Ensure all specified documents are included in your submission.

Eligibility criteria are not explicitly stated in the provided text. Typically, such tenders require: valid business registration, tax compliance, relevant industry experience, proof of financial capability, and possibly B-BBEE certification. Bidders must demonstrate ability to supply all specified items and meet technical specifications. Some items require supply of equivalent models to those referenced.

The tender requires the supply, installation, testing, commissioning, and 3-year maintenance of dental equipment for the Phelophepa Healthcare Train. Detailed specifications include:

• Dental Chair/Stool: Features suction and handpiece stations, USB charging, thick chair frames with painting and electrophoresis treatment, LED sensor white & yellow light, automatic water supply, stainless steel foot switch and handpiece spiral, rotating handpiece holder, safety switch, silent stable Taiwan motor, multi-color choice, sturdy sheet metal backrest, double armrest, with standard saddle dental stool.
• Air Compressor: Discharge pressure 7 BAR, potential 4 KW, silent oil-free driver, power 0.75 KW, current 4 KW, piston technology, oil-free, flow min 3.6 m³/h, max 35 m³/h.
• Motorized Suction Durr: Must be similar or equivalent to ECR No. 0003351.
• Dental Autoclave/Steam Sterilizer: Bench top, indicator light, rapid sterilizing in 4-6 minutes, preset temperature and time, steam-water inner circulation system with no steam discharge, over temperature and over pressure auto-protection, water lack protection, automatic cool air exhaust, three stainless steel sterilizing plates, stainless steel chamber.
• Water Distiller: For Phelophepa application.
• Dental Needle Incinerators: Cordless.
• Curing Wireless Dental Light Unit.
• Ultrasonic/Peesos Scaler: Power input 110V50/60Hz or 200-240V50/60Hz, main unit input 24V50/60Hz 1.3A, output power 3W20W, frequency 28kHz±3kHz, water pressure 0.1-5 BAR, main unit weight 0.65kg, transformer weight 1kg, dimensions 188mm x 159mm x 81mm.
• Turbine HS Fiber Optic Handpiece: Miniature head, gear ratio 1:4.5, for FG burs (dia 1.6), head size H12.6 x Ø8.9, water spray quattro spray, titanium body with Duragrip coating, max speed 180,000 min⁻¹.
• NSK Contra-Angle Low Speed Handpiece: Latch type, includes 3 handpieces and air motor, gear ratio 1:1 direct drive, for CA burs (Ø2.35), max speed 30,000 min⁻¹, air motor features LED light, 5,500K colour temperature, 20,000 RPM non-load speed, left/right rotation, 80g weight.
• NSK Surgical Optic Handpiece: Cellular glass optics, clean head system, gear ratio 1:1 direct drive, for HP burs (Ø2.35), external cooling water spray, titanium body with Duracoat coating, max speed 40,000 min⁻¹.
• Digital Dental X-Ray/Monitor.
• Digital X-Ray Developer: Trade name Treedental or equivalent to ECR No. 0003352.
• Intraoral Digital Camera.

No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB, CIPC, professional registrations, local content) stated in the document.

Equipment features include safety elements:

• Dental chair has a safety switch on/off.
• Stainless steel foot switch and handpiece spiral.
• Silent and stable motor.
• Autoclave has over temperature and over pressure auto-protection, and safe protection against water lacking.

• Site visits or briefing sessions may be requested. If indicated as compulsory in the RFX document, attendance is mandatory; failure to attend will result in disqualification.

• For clarification before the closing date, direct queries to the contact person listed in the RFX document using the stipulated method.

• Submit your bid no later than the closing date and time specified in the bid documents. Late bids will not be considered.
• Complete all bid documents in their entirety using non-erasable ink.
• Deliver bids in a sealed envelope with the bid number and subject marked on the front, and your return address on the reverse.
• Use Transnet's official bid forms and formats. Submissions in other formats may be rejected.
• If insufficient space is provided, you may submit additional information on company letterhead, cross-referenced in the RFX.
• Submit all mandatory returnable documents listed in the RFX documents with your bid. Failure to submit mandatory documents will result in disqualification.
• If samples are required, mark them with your name, address, bid number, and item number, and ensure they arrive by the closing date. Failure to submit samples on time may lead to rejection.
• All alterations to bid prices must be made by deleting incorrect figures and inserting correct ones, then initialled by the signatory. Failure to do so may exclude those items from award consideration.
• After the closing date, you may only communicate with the Chairperson or Secretary of the Acquisition Council. Unauthorised communication with other parties may disqualify your bid.

• Submit all returnable documents listed in the RFX documents with your bid. Failure to submit mandatory documents will result in disqualification. Failure to submit other documents may also result in disqualification.

Bidders must not be listed on the National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. Foreign bidders must submit bids through a duly authorized South African representative/agent with a valid Power of Attorney. Companies must disclose full names of directors; close corporations must disclose members; partnerships/individuals must disclose full names of partners/individual. Bidders must be able to provide a Deed of Suretyship from an approved South African bank, building society, or insurance/guarantee corporation if required. Bidders must specify a domicilium citandi et executandi (legal service address) in South Africa.

• Goods supplied must be NEW (unused, not second-hand or reconditioned) unless otherwise stipulated.
• Tender strictly in accordance with the drawings and/or specifications supplied by Transnet, unless notified of an official amendment.
• If submitting drawings, they must be furnished before the bid closing time; non-receipt may disqualify the bid.
• If quoting according to foreign specifications (other than British or American standards), submit translated copies and detail any departures in a covering letter; non-compliance may result in disqualification.

• Prices for goods must be quoted on a Delivered Duty Paid (ICC Incoterms 2010) basis to the specified delivery point(s), unless otherwise stated.
• Local supplies: quote on a Delivered RSA named destination basis.
• Imported supplies: quote on a Delivered Duty Paid basis to end destination in South Africa, unless specified otherwise.
• Alterations to bid prices must be made by deleting incorrect figures, inserting correct ones, and initialling the changes.
• If requesting overseas payment, provide details in the Exchange and Remittance section.
• Transnet prefers Rand-based agreements and may request forward exchange cover.
• Payment terms are per the Terms and Conditions of Contract; alternative payment proposals may be submitted.
• Conditional discounts apply from receipt of correct month-end statements and tax invoices.
• The successful bidder may need to furnish a guarantee for advance payments.

• Prices must be quoted in South African Rand (ZAR), unless specifically permitted otherwise in the RFP.
• Firm prices are required; prices quoted subject to confirmation will not be considered.
• For goods: prices must be on a Delivered Duty Paid (ICC Incoterms 2010) basis to the specified delivery point(s), unless otherwise stated. Bids on other delivery bases are liable to disqualification.
• Local supplies (manufactured/produced/assembled in RSA or imported supplies held in SA) must be quoted on a Delivered RSA named destination basis.
• Imported supplies must be quoted on a Delivered Duty Paid basis to end destination in South Africa, unless specified otherwise in the bid price schedule.
• Delivery lead times must include all non-working days, holidays, stocktaking, and plant repair/overhaul periods.
• If requesting overseas payment, provide details in the Exchange and Remittance section and obtain South African Reserve Bank approval for foreign currency payments.
• Transnet prefers Rand-based agreements and may request forward exchange cover for foreign currency portions.
• Payment terms are as per the Terms and Conditions of Contract. You may submit alternative payment/financing proposals, but you must first tender strictly according to the standard conditions.
• Conditional discounts: the discount period starts from receipt of your correct month-end statement and tax invoice. Incorrect invoices will be returned, resetting the period.
• The successful bidder may be required to furnish a guarantee covering advance payments.
• A Deed of Suretyship may be required from an approved South African financial institution. If required, complete and return the provided form within 30 calendar days of acceptance; no payment will be made until it is delivered.

• You must not be listed on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers. Transnet may cancel an award if such restriction is discovered.
• If a company, state full names of directors in the bid. If a close corporation, state full names of members. If a partnership or individual trading under a trade name, state full names of partners or the individual.
• Foreign bidders or their South African representatives/agents must provide written authorisation to act on behalf of the principal. Failure to provide authorisation disqualifies the bid.
• Successful foreign bidders must provide a Power of Attorney complying with Rule 63 of the Uniform Rules of Court, authorising the South African representative to sign the contract and choose domicilium.
• Protect personal data as per the bid conditions, including notifying Transnet's Information Officer of any security breaches.
• If you fail to enter into a contract, accept an order, furnish required security, or comply with imposed conditions after bid acceptance, Transnet may accept another bid, re-tender, and recover additional costs from you.

• The successful bidder may be required to provide security via a Deed of Suretyship from an approved South African financial institution. The amount will be stipulated in the bid documents.
• If required, complete and return the Deed of Suretyship form within 30 calendar days of the acceptance letter. No payment will be made until the form is delivered. Failure to return it on time may result in contract cancellation.
• Transnet may apply the security to cover losses from a breach of contract.
• Contract quantities are estimates; Transnet orders only what it needs and does not accept liability for specially ordered stock.
• You must supply quantities ordered before the contract expiry date.
• Delivery periods are governed by the Terms and Conditions of Contract.
• You may need to submit periodic progress reports.
• In emergencies, you get first right of refusal; if you cannot meet the delivery, Transnet may source elsewhere.
• Protect personal data as per the bid conditions, including notifying Transnet of breaches and cooperating in investigations.

• If a company, state full names of directors in the bid. If a close corporation, state full names of members. If a partnership or individual trading under a trade name, state full names of partners or the individual.
• Foreign bidders or their South African representatives/agents must provide written authorisation to act on behalf of the principal. Failure to provide authorisation disqualifies the bid.
• Successful foreign bidders must provide a Power of Attorney complying with Rule 63 of the Uniform Rules of Court, authorising the South African representative to sign the contract and choose domicilium.
• If payment is made in South Africa via EFT, notify Transnet whether funds go to the foreign provider's SA bank account or its SA agent's account, providing bank name and branch.

The tender is for the supply, installation, testing & commissioning, and a 3-year maintenance contract of dental equipment for the Phelophepa Healthcare Train. The equipment list includes:

• Dental chair/stool.
• Air compressor.
• Motorized suction unit.
• Dental autoclave/steam sterilizer.
• Water distiller.
• Dental needle incinerators.
• Wireless dental curing light.
• Ultrasonic scaler.
• Turbine HS fiber optic handpiece.
• NSK contra-angle low-speed unit.
• NSK surgical optic handpiece.
• Digital dental X-ray with monitor.
• Digital X-ray developer.
• Intraoral digital camera.

Returnable Documents: The bidder must submit:

• A fully signed clause-by-clause compliance declaration for technical specification PD-PDC-NAT-SPEC-0527 (Clauses 2.1.1 to 9.9). Failure to sign each clause will result in a score of zero.
• Full product brochures for all items listed in the specification PD-PDC-NAT-SPEC-0527.
• A maintenance methodology for the 3-year maintenance contract as specified in Clause 7.3.2 (Clauses 7.3.2.1 to 7.3.2.5) of technical specification PD-PDC-NAT-SPEC-0527.
• Contactable reference letters for previous similar work.
• A commitment letter vouching for stock availability within the committed delivery lead time.

Bidders must submit a compliance declaration for each item on the equipment list, indicating 'Comply (Yes)' or 'Not Comply (No)' for:

• Dental chair/stool.
• Air compressor.
• Motorized suction unit.
• Dental autoclave/steam sterilizer.
• Water distiller.
• Dental needle incinerators.
• Wireless dental curing light.
• Ultrasonic scaler.
• Turbine HS fiber optic handpiece.
• NSK contra-angle low-speed unit.
• NSK surgical optic handpiece.
• Digital dental X-ray with monitor.
• Digital X-ray developer.
• Intraoral digital camera.

1. Must achieve a minimum weighted score of 85/100, 2) Must provide signed compliance with all clauses of technical specification PD-PDC-NAT-SPEC-0527, 3) Must submit product brochures for all specified items, 4) Must provide contactable references (preferably South African) from technically involved previous clients, 5) Must submit a maintenance methodology covering clauses 7.3.2.1 to 7.3.2.5 of the technical specification.

Scope: Supply, installation, testing & commissioning, and a 3-year maintenance contract of dental equipment for the Phelophepa Healthcare Train.

Deliverables include:

• Dental chair/stool.
• Air compressor (7 bar, 4 kW, 0.75 kW, 4 kW).
• Motorized suction unit (Durr).
• Dental autoclave/steam sterilizer.
• Water distiller.
• Dental needle incinerators.
• Wireless dental curing light unit.
• Ultrasonic/piezoelectric scaler.
• Turbine HS fiber optic handpiece rotor.
• NSK contra-angle low-speed unit.
• NSK surgical optic handpiece.
• Digital dental X-ray unit with monitor.
• Digital X-ray developer.
• Intraoral digital camera.

Technical compliance must be fully demonstrated against specification PD-PDC-NAT-SPEC-0527.

Bidders must submit:

• Full clause-by-clause compliance with technical specification PD-PDC-NAT-SPEC-0527.
• Full product brochures for all items as per specification PD-PDC-NAT-SPEC-0527.
• A maintenance methodology for the 3-year maintenance contract as specified in Clause 7.3.2 (Clauses 7.3.2.1 to 7.3.2.5) of technical specification PD-PDC-NAT-SPEC-0527.

Technical specifications are detailed in Annexure A1: Technical Specifications for Dental Equipment. Bidders must indicate compliance (Yes/No) for each item.

No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are stated in the provided document.

• Transnet SOC Ltd registered office: 49th Floor, Carlton Centre, 150 Commissioner Street, Johannesburg 2001.
• No specific SCM or technical contact details provided in this document.

The NDA itself does not specify tender eligibility criteria (e.g., B-BBEE, financial standing, technical capability). These would be detailed in the main Bid Document (RFP). The NDA requires the bidder to act as a principal, not as a nominee, agent, or broker.

• The bidder must treat all Confidential Information received from Transnet as secret and confidential.
• Confidential Information may only be used for technical and commercial discussions related to the bid or subsequent contract performance.
• The bidder must ensure secure storage of all Information and keep written records of Confidential Information provided.
• Upon Transnet's written demand, the bidder must return or destroy all Confidential Information within 7 days and supply a director-signed certificate of compliance.
• The bidder must comply with South Africa's privacy protection (Section 14 of the Bill of Rights) and have appropriate data security measures.
• The bidder is responsible for all costs incurred in pursuing the bid and complying with this agreement.

• This is a Non-Disclosure Agreement between Transnet SOC Ltd and the bidding company.
• Confidential Information includes any data relating to the Disclosing Party's business, excluding publicly available information, information already lawfully possessed, or information obtained from another unrestricted source.
• The Receiving Party must keep Confidential Information secret and only use it for bid-related discussions or contract performance.
• Confidential Information may be disclosed to Agents who need to know, provided they are bound to confidentiality, or if required by law (with prior notification to Transnet).
• The Receiving Party must store Information securely and keep records of its location.
• Upon Transnet's written demand, the company must return or destroy all Confidential Information within 7 days and provide a director-signed compliance certificate.
• Neither party may announce its interest in the bid or use the other's name for publicity without prior written consent.
• Confidentiality obligations survive bid discussions and continue for 5 years.
• Each party acts as principal and bears its own costs.
• The agreement is governed by South African law, with exclusive jurisdiction of South African courts.
• Transnet may assign the agreement to any Transnet Group member; otherwise assignment requires consent.
• No partnership, joint venture, or agency is created.

The Integrity Pact aims to ensure contracts are awarded at a reasonable and competitive price in conformity with defined specifications.

Returnable Documents: No specific submission guidelines found in this Integrity Pact document. Refer to the main tender documents for submission details.

Bidder must not be listed on National Treasury's Database of Restricted Suppliers or the Register of Tender Defaulters. Bidder must declare no serious breaches of law (corruption, fraud, theft, extortion, Competition Act violations) in the last 5 years with any public or private entity. Bidder must comply with all commitments in the Integrity Pact, including anti-corruption, independent bidding, and conflict of interest disclosure. Foreign bidders must disclose South African agents; South African bidders must disclose foreign principals.

The Integrity Pact does not contain technical specifications. It references that the contract must conform to defined specifications of works, goods, and services.

The Integrity Pact does not contain a pricing schedule. It states the objective is for Transnet to obtain the contract at a reasonable and competitive price, and bidders must avoid corrupt practices to secure it.

The Integrity Pact emphasises ethical pricing:

• The objective is for Transnet to obtain the contract at a reasonable and competitive price.
• Bidders must avoid under-pricing and any corrupt practices to secure the contract.
• No collusion on prices, market allocation, or pricing formulas is permitted.

The Integrity Pact sets out extensive compliance and integrity requirements:

• Bidders must comply with all relevant anti-corruption laws.
• Bidders must uphold the ten principles of the United Nations Global Compact (Human Rights, Labour, Environment, Anti-Corruption).
• False statements regarding B-BBEE status or local content can lead to restriction from doing business with the state.
• Bidders must declare no serious legal transgressions (corruption, fraud, theft, extortion, Competition Act contraventions) in the last 5 years.
• Bidders found on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers will not be awarded the contract.
• Transnet may require a copy of the bidder's code of conduct.

g) has submitted false information regarding any other matter required in terms of the Preferential Procurement Regulations, 2017 issued in terms of the Preferential Procurement

Bidders must uphold the environmental principles of the UN Global Compact:

• Support a precautionary approach to environmental challenges.
• Undertake initiatives to promote greater environmental responsibility.
• Encourage development and diffusion of environmentally friendly technologies.

The Integrity Pact forms part of the final contract. Key contractual terms:

• Dispute resolution should be amicable; litigation in bad faith can lead to restriction from future business.
• The pact is governed by South African law and remains valid indefinitely.
• Bidders must report corrupt Transnet behaviour via the Tip-Off Anonymous hotline: 0800 003 056.
• Grounds for restriction include: bid withdrawal in bad faith, refusal to sign a contract, unsatisfactory performance, bribery, fraud, false statements on B-BBEE/local content, and litigation in bad faith.
• Transnet may exclude bidders for violations, cancel contracts, recover payments, and encash guarantees.
• Restrictions can be imposed for up to 10 years and submitted to National Treasury's Database of Restricted Suppliers.
• Conflicts of interest must be disclosed in the RFX declaration form or notified immediately.

Registration Number: 1990/000900/30

The Integrity Pact does not contain evaluation criteria. It outlines ethical standards for the bidding process, including prohibitions on corruption, collusion, and submitting false information.

• This tender is for the supply, installation, testing, commissioning, and a 3-year maintenance contract of dental equipment for the Phelophepa Healthcare Train.
• Transnet seeks a partner to provide these goods/services and improve current processes.
• The supplier must align with Transnet's mission and objectives, focusing on partnership, innovation, and cost reduction.
• Expected benefits include reduced acquisition costs, improved service levels, proactive improvements, strengthened competitive advantage, reliable service support, and streamlined procurement.

• Compulsory RFP Briefing: 28 July 2026 at 09:00 at Transnet Engineering - Salt River, 19 A Voortrekker Rd, Salt River, Cape Town, 7925. Venue: Coaches Admin Building. Duration: approximately 1-3 hours.
• Clarification Deadline: Submit clarification requests to [email protected] by 12:00 PM on 3 August 2026.
• Closing Date and Time: As per the e-Tender Portal. Bidders must check the portal for the exact date and time.
• Bid Validity Period: 180 business days from the closing date.

• For bidding procedure and technical enquiries: Nompumelelo Maripane.
• Email: [email protected].
• Telephone: 012 842 5473.
• For complaints: Email [email protected].
• After closing date, contact Nomvula Mathane (TEDBAC Secretariat) at 012 749 1514 or [email protected].
• Submission Portal: https://esupplierportal.transnet.net.

• Submit via Transnet e-Tender Submission Portal at https://esupplierportal.transnet.net.
• Upload all bid documents against the tender listing. Each upload limited to 30MB; multiple uploads permitted.
• Submit at least one day before closing to avoid technical issues. Late submissions will not be accepted.
• Each company must register its own profile and submit under its own name. Submitting through another company's profile will lead to disqualification.
• For Joint Ventures, any party may use its registered profile to submit on behalf of the JV.
• All returnable documents listed in Section 5 (Proposal Form) must be completed and submitted.
• Sign, stamp, and date every page of your submission. The signatory must be legally authorised.
• A compulsory briefing attendance certificate (Section 10) must be submitted with your proposal.
• Failure to attend the compulsory briefing will result in disqualification.
• Only one proposal per bidder is permitted unless otherwise stated.
• Bid validity period is 180 business days from the closing date. Extensions may be requested.
• Changes to submissions after the closing date will not be considered.

1. Bidders must be registered on the National Treasury Central Supplier Database (CSD), except foreign suppliers without a local entity. 2) Joint ventures/consortia must submit a signed agreement or written confirmation of intent. 3) Bidders must have a minimum technical score of 85 points to proceed to price evaluation. 4) All documents must be submitted in English. 5) Bidders must comply with the Employment Equity Act. 6) No canvassing of Transnet officials is permitted post-submission.

• Scope: Supply, installation, testing, commissioning, and a 3-year maintenance contract for dental equipment on the Phelophepa Healthcare Train.
• Key deliverables:

• Design integration into the train coach.
• Supply of all listed dental equipment items.
• Complete installation integrated into the coach.
• Testing and commissioning of equipment.
• Supply approved drawings for tapping plate requirements; loose tapping plates supplied by tenderer.
• Provide complete documentation: 2 hard copies and 1 soft copy (USB or secure link) of operating & maintenance manuals, fault finding & diagnostics, installation instructions, calibration procedures.
• Minimum 12-month warranty on equipment.

• Detailed specifications are in Annexure A (PD-PDC-NAT-SPEC-0527) and scope in Annexure C.
• Supply, installation, testing, and commissioning apply to Year 1 only.
• Maintenance is required for 3 years. Bidders must specify the frequency of annual maintenance and provide pricing for each year.
• Transnet intends to award to a single bidder. Failure to quote for all items will lead to disqualification.

• Submit a detailed maintenance methodology for the 3-year contract as specified in Clause 7.3.2 of technical specification PD-PDC-NAT-SPEC-0527.
• The methodology must cover clauses 7.3.2.1 to 7.3.2.5.
• The frequency of annual maintenance stated in the pricing schedule must correspond with this methodology.

• Submit contactable reference letters for previous similar work. References should ideally be in South Africa and technically involved.
• Scoring: 4 letters = 20 points, 3 = 15, 2 = 10, 1 = 5, 0 = 0.
• Transnet may contact references and visit premises at its discretion.
• An experienced national account representative is required to work with Transnet's procurement department.

• Supplier must provide a complete set of documentation: 2 hard copies and 1 soft copy of operating & maintenance manuals, fault finding & diagnostics, installation instructions, and calibration procedures.
• A minimum 12-month warranty is required on supplied equipment.
• Detailed technical specifications are in Annexure A (PD-PDC-NAT-SPEC-0527).
• The supplier is fully responsible for acts/omissions of its personnel and must comply with all RFP requirements.

• Complete the pricing schedule on the Transnet e-tender portal.
• Year 1: Quote for supply, installation, testing, and commissioning of listed dental equipment items.
• Years 2 & 3: Quote total annual maintenance costs for each item. Specify frequency of maintenance; this must match the submitted methodology.
• Prices must be in ZAR, inclusive of VAT, delivered to Salt River Transnet Engineering for initial installation.
• Unconditional discounts are considered in evaluation.
• For imported goods, state the exchange rate used.
• Indicate if prices will be firm for the contract duration.
• Failure to quote for all items leads to disqualification.

• Pricing must be submitted on the Transnet e-tender pricing schedule at https://esupplierportal.transnet.net.
• Year 1 pricing covers supply, installation, testing, and commissioning of dental equipment.
• Years 2 and 3 pricing covers maintenance only. Quote total annual maintenance costs for each year on the portal.
• Specify the frequency of annual maintenance; this must correspond with the maintenance methodology submitted.
• Prices must be in South African Rand, inclusive of VAT.
• Prices are to be quoted on a delivered basis to Salt River Transnet Engineering for initial installation. Maintenance will occur at various locations.
• Unconditional discounts will be considered in evaluation; conditional discounts will only be applied at payment.
• For imported goods, state the exchange rate used (based on South African Reserve Bank rate on bid advertisement date).
• Bidders must indicate if prices will be kept firm and fixed for the contract duration.
• Failure to quote for all items will lead to disqualification.

• Tax Compliance: Submit your SARS Tax Compliance Status PIN or CSD number. Foreign suppliers with no local presence may be exempt.
• B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs).
• Central Supplier Database (CSD): Registration on the National Treasury CSD is required, except for foreign suppliers with no local registered entity.
• Joint Ventures: If bidding as a JV/consortium, submit a signed agreement or written confirmation of intent, stating percentage split and responsibilities. A consolidated B-BBEE certificate will be used for evaluation.
• Employment Equity Act: Compliance with the Employment Equity Act, including Section 53, is required.
• General Compliance: The successful bidder must comply with all applicable laws and regulations.
• Security Clearance: Acceptance may be subject to obtaining security clearance to CONFIDENTIAL/SECRET/TOP SECRET level for personnel and subcontractors.

• Compliance with the Occupational Health and Safety Act is required.
• For railway safety, the supplier and any subcontractors must comply with the National Railway Safety Regulator Act and grant Transnet access to review safety-related activities.
• The supplier must identify and mitigate risks related to quality, continuity of supply, OHS, and railway safety.

• Transnet requests details of the bidder's environmental policies, including waste disposal, recycling, and energy conservation commitments.
• Submit information on your entity's environmental stance as part of your proposal.

• Contract includes conditions for economic transformation; the winning bidder may be required to execute specific transformation objectives.
• The successful bidder must meet all stated conditions; failure may prevent contract conclusion.
• Transnet reserves standard rights to modify goods/services, award partially, split awards, cancel the process, validate information, request financials, and place bidders on restricted lists.
• A 95% service level is guaranteed for quality/quantity compliance and on-time delivery.
• Detailed terms are in Annexure D (Master Agreement), Annexure E (General Bid Conditions), Annexure F (Supplier Integrity Pact), and Annexure G (Non-Disclosure Agreement).

• Refer to the main evaluationCriteria section for detailed scoring methodology, thresholds, and weighted criteria.