For the supply and delivery of tarpaulins as and when required for a period of three (3) years to TRANSNET engineering coaches business, durban main centre

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{"name":null,"email":"[email protected]","phone":"012 842 5473","department":null,"address":"ECHNICAL ENQUIRIES MAY BE DIRECTED TO"}

Returnable Documents: SCHEDULE OF BID DOCUMENTS Section No Page SECTION 1: SBD1 FORM ................................................................................................................................... 3 SECTION 2 : NOTICE TO BIDDERS .................................................................................................................... 5 1 INVITATION TO BID ................................................................................................................................. 5 2 FORMAL BRIEFING ................................................................................................................................... 6 3 PROPOSAL SUBMISSION ........................................................................................................................... 6 4 RFP INSTRUCTIONS ................................................................................................................................. 7 5 JOINT VENTURES OR CONSORTIUMS ........................................................................................................ 7 6 COMMUNICATION .................................................................................................................................... 8 7 CONFIDENTIALITY ................................................................................................................................... 8 8 COMPLIANCE ........................................................................................................................................... 9 9 EMPLOYMENT EQUITY ACT ....................................................................................................................... 9 10 DISCLAIMERS .......................................................................................................................................... 9 11 LEGAL REVIEW .......................................................................................................................................10 12 SECURITY CLEARANCE ............................................................................................................................10 SECTION 3: BACKGROUND, OVERVIEW AND SCOPE OF REQUIREMENTS ............................................................11 SECTION 4: PRICING AND DELIVERY SCHEDULE ...............................................................................................17 SECTION 5: PROPOSAL FORM AND LIST OF RETURNABLE DOCUMENTS ..............................................................25 SECTION 6: CERTIFICATE OF ACQUAINTANCE WITH RFP, MASTER AGREEMENT & APPLICABLE DOCUMENTS .......30 SECTION 7: RFP DECLARATION AND BREACH OF LAW FORM .............................................................................31 SECTION 8: RFP CLARIFICATION REQUEST FORM .............................................................................................35 SECTION 9 : SPECIFIC GOALS POINTS CLAIM FORM ....................................................................................................36 SECTION 10 : PROTECTION OF PERSONAL INFORMATION (FOR NORMAL CONTRACT) ........................................42 RFP ANNEXURES: ANNEXURE A MASTER AGREEMENT ANNEXURE B TRANSNET’S GENERAL BID CONDITIONS ANNEXURE C TRANSNET’S SUPPLIER INTEGRITY PACT ANNEXURE D NON-DISCLOSURE AGREEMENT _____________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP of 43 RFP THE SUPPLY AND DELIVERY OF TARPAULINS AS AND WHEN REQUIRED FOR A PERIOD OF THREE (3) YEARS TO TRANSNET ENGINEERING COACHES BUSINESS, DURBAN MAIN CENTRE SECTION 1: SBD1 FORM PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF TRANSNET ENGINEERING, A DIVISION TRANSNET SOC LTD AS PER AS PER E- E- AS PER E- ISSUE TENDER CLOSING TENDER CLOSING TENDER BID NUMBER: TE/2026/05/1847/5960/RFP DATE: PORTAL DATE: PORTAL TIME: PORTAL FOR THE SUPPLY AND DELIVERY OF TARPAULINS AS AND WHEN REQUIRED FOR A PERIOD OF THREE (3) YEARS TO TRANSNET ENGINEERING COACHES BUSINESS, DURBAN MAIN DESCRIPTION CENTRE BID RESPONSE DOCUMENTS SUBMISSION INSTRUCTIONS (pleaserefertosection2,paragraph3foradetailedprocessonhowtouploadsubmissions): https://esupplierportal.transnet.net BIDDING PROCEDURE / TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON Nompumelelo Maripane TELEPHONE NUMBER 012 842 5473 FACSIMILE NUMBER N/A E-MAIL ADDRESS [email protected] SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER IT IS A CONDITION OF THIS BID THAT THE TAX MATTERS OF THE SUCCESSFUL RESPONDENTS BE IN ORDER, OR THAT SATISFACTORY ARRANGEMENTS HAVE BEEN MADE WITH SOUTH AFRICAN REVENUE SERVICE (SARS) TO MEET THE RESPONDENTS TAX OBLIGATIONS. TCP PIN OR CSD NO SUPPLIER COMPLIANCE BBEEESTATUS Yes STATUS OR LEVEL SWORN No AFFIDAVIT If Yes, Who was the Certificate issued by? AN ACCOUNTING OFFICER AS AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION CONTEMPLATED IN THE CLOSE ACT (CCA) CORPORATION ACT (CCA) AND A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN ACCREDITATION NAME THE APPLICABLE IN THE TICK SYSTEM (SANAS) BOX A REGISTERED AUDITOR NAME: _____________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP of 43 [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED FOR PURPOSES OF COMPLIANCE WITH THE B-BBEE ACT] 2 ARE YOU A FOREIGN BASED 1 ARE YOU THE ACCREDITED SUPPLIER FOR REPRESENTATIVE IN SOUTH THE GOODS AFRICA FOR THE GOODS Yes No /SERVICES Yes No /SERVICES /WORKS OFFERED? /WORKS [IF YES ENCLOSE PROOF] OFFERED? [IF YES, ANSWER QUESTIONAIRE BELOW ] Signature of the Bidder Date: ................................. ................................. QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE BIDDER A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE BIDDER HAVE A BRANCH IN THE RSA? YES NO DOES THE BIDDER HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE BIDDER HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 1.3 BELOW. PART B TERMS AND CONDITIONS FOR BIDDING, TAX COMPLIANCE REQUIREMENTS 1.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 1.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 1.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 1.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 1.5 IN BIDS WHERE UNINCORPORATED CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 1.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 1.7 RESPONDENTS ARE REQUIRED TO SELF-REGISTER ON NATIONAL TREASURY’S CENTRAL SUPPLIER DATABASE (CSD) WHICH HAS BEEN ESTABLISHED TO CENTRALLY ADMINISTER SUPPLIER INFORMATION FOR ALL ORGANS OF STATE AND FACILITATE THE VERIFICATION OF CERTAIN KEY SUPPLIER INFORMATION. ONLY FOREIGN SUPPLIERS WITH NO LOCAL REGISTERED ENTITY NEED NOT REGISTER ON THE CSD. THE CSD CAN BE ACCESSED AT HTTPS://SECURE.CSD.GOV.ZA/. NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... (Proof of authority must be submitted e.g. company resolution) DATE: _____________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP of 43 SECTION 2: NOTICE TO BIDDERS 1 INVITATION TO BID Responses to this RFP [hereinafter referred to as a Bid or a Proposal] are requested from persons, companies, close corporations or enterprises [hereinafter referred to as an entity, Respondent or Bidder]. DESCRIPTION FOR THE SUPPLY AND DELIVERY OF TARPAULINS AS AND WHEN REQUIRED FOR A PERIOD OF THREE (3) YEARS TO TRANSNET ENGINEERING COACHES BUSINESS, DURBAN MAIN CENTRE [the Goods] TENDER ADVERT All Transnet tenders are advertised on the National Treasury’s e-Tender Publication Portal and the Transnet website only. If you receive tender adverts for Transnet in any other platform other than the ones mentioned, it is your duty to verify the authenticity, accuracy, latest updates and reliability of the information with the platforms mentioned. Should both of these media (i.e. National Treasury’s e-Tender Publication Portal or Transnet website) not be available, bidders are advised to check on the other media for advertised tenders. RFP DOWNLOADING This RFP may be downloaded directly from National Treasury’s e-Tender Publication Portal at www.etenders.gov.za free of charge. To download RFP and Annexures, Click on “Tender Opportunities”;, Select “Advertised Tenders”;, In the “Department” box, select Transnet SOC Ltd. Once the tender has been in the list, click on the ‘Tender documents” tab and process to download all uploaded documents. The RFP may also be downloaded from the Transnet Portal at https://esupplierportal.transnet.net COMMUNICATION Transnet will publish the outcome of this RFP on the National Treasury e-tender portal and Transnet website with 10 days after the award has been finalised. All unsuccessful bidders have a right to request for reasons for their bid not being successful. This requested must be directed to the contact person stated in the SBD 1 form Any addenda to the RFP or clarifications will be published on the e-tender portal and Transnet website. Bidders are required to check the e-tender portal or Transnet website prior to finalising their bid submissions for any changes or clarifications to the RFP. Transnet will not be held liable if Bidders do not receive the latest information regarding this RFP with the possible consequence of either being disadvantaged or disqualified as a result thereof. BRIEFING SESSION No CLOSING DATE AS PER E-TENDER PORTAL Bidders must ensure that bids are uploaded timeously onto the system. Generally, if a bid is late, it will not be accepted for consideration. Respondents are to submit bid documents by uploading them onto the Transnet system against each tender selected. A Bidder can upload 30mb per upload and multiple uploads are permitted. Bidders should ensure that electronic bid submissions are submitted at least a day before the closing date and bidders should not wait for the last hour before _____________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP of 43 the deadline to submit. This is to enable them to timeously address issues which they may encounter due to internet speed, bandwidth or the size of the number of uploads being submitted. Transnet will not be held liable for any challenges experienced by bidders as a result of their own technical challenges. NB! In accordance with Section 217 of the Constitution, the Preferential Procurement Policy Framework Act (PPPFA), the Preferential Procurement Regulations, the Public Finance Management Act (PFMA), and applicable National Treasury Instructions, each bidder is strictly permitted to submit only one proposal or offer per bid invitation, unless expressly stated otherwise in the bid documents. VALIDITY PERIOD 180 Business Days from Closing Date Bidders are to note that they may be requested to extend the validity period of their bid, at the same terms and conditions, if the internal evaluation process has not been finalised within the validity period. However, once the adjudication body has approved the process and award of the business to the successful bidder(s), the validity of the successful bidder(s)’ bid will be deemed to remain valid until a final contract has been concluded. Should a bidder fail to respond to a request for extension of the validity period before it expires, that bidder will be excluded from tender process. With regard to the validity period of next highest ranked bidders, please refer to Section 2, paragraph 11.10 Any additional information or clarification will be published on the e-Tender portal and Transnet website, if necessary. 2 FORMAL BRIEFING A formal briefing session will not be held but should Respondents have specific queries they should email these to the Transnet employee(s) indicated in paragraph 7 [Communication] below: 3 PROPOSAL SUBMISSION Transnet has implemented a new electronic tender submission system, the e-Tender Submission Portal, in line with the overall Transnet digitalization strategy where suppliers can view advertised tenders, register their information, log their intent to respond to bids and upload their bid proposals/responses on to the system., The Transnet e-Tender Submission Portal can be accessed as follows, Log on to the Transnet eTenders management platform website/ Portal (https://esupplierportal.transnet.net), Click on “ADVERTISED TENDERS” to view advertised tenders;, Click on “SIGN IN/REGISTER –to register new bidder information and ensure that all mandatory information is completed) OR;, to sign in if already registered;, Toggle (click to switch) the “Log an Intent” button to submit a bid;, Submit bid documents by uploading them into the system against each tender selected., Respondents are to submit bid documents by uploading them onto the Transnet system against each tender selected. A Bidder can upload 30mb per upload and multiple uploads are permitted. _____________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP of 43, Bidders should ensure that electronic bid submissions are submitted at least a day before the closing date and bidders should not wait for the last hour before the deadline to submit. This is to enable them to timeously address issues which they may encounter due to internet speed, bandwidth or the size of the number of uploads being submitted. Transnet will not be held liable for any challenges experienced by bidders as a result of their own technical challenges., No late submissions will be accepted. The bidder guide can be found on the Transnet Portal transnetetenders.azurewebsites.net, Each company must register its own profile using its company details and use the corresponding registered profile to log an intent to bid as well as submitting any bid., Transnet will not accept a bid or will disqualify a bidder who submits a bid in the Transnet e-tender submission through another bidders’/Company’s profile. In other words, each bidder must register the intent to bid and submit its bid through its own profile under the same company name that will eventually bid for the tender. No company shall submit a bid on behalf of another company regardless of the company being a subsidiary or holding company., In case of a Joint Venture, any of the parties/companies to the Joint Venture may use its registered profile to submit a bid on behalf of the Joint Venture., A detailed bidder guide can be found on the Transnet Portal transnetetenders.azurewebsites.net 4 CONDITIONS OF CONTRACT 4.1 Where Transnet has identified opportunities of economic transformation and empowerment, Transnet will incorporate a contractual obligation for the winning bidder to execute the identified transformation objective as a condition of contract. 4.2 The successful bidder(s) will be required to meet the requirements of any condition stated in this section. Failure to meet any of the conditions, may result in the contract not being concluded between Transnet and the successful bidder. 5 RFP INSTRUCTIONS 5.1 Please sign documents [sign, stamp and date the bottom of each page] before uploading them on the system. The person or persons signing the submission must be legally authorised by the respondent to do so. 5.2 All returnable documents tabled in the Proposal Form [Section 5] must be returned with proposals. 5.3 Unless otherwise expressly stated, all Proposals furnished pursuant to this RFP shall be deemed to be offers. Any exceptions to this statement must be clearly and specifically indicated. 5.4 Any additional conditions must be embodied in an accompanying letter. Subject only to clause 15 [Alterations made by the Respondent to Bid Prices] of the General Bid Conditions, paragraph 12 below (Legal Review) and Section 6 of the RFP, alterations, additions or deletions must not be made by the Respondent to the actual RFP documents. 6 JOINT VENTURES OR CONSORTIUMS 6.1 Respondents who would wish to respond to this RFP as a Joint Venture [JV] or consortium with B-BBEE entities, must state their intention to do so in their RFP submission. Such Respondents must also submit _____________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP of 43 a signed JV or consortium agreement between the parties clearly stating the percentage [%] split of business and the associated responsibilities of each party. If at the time of the bid submission such a JV or consortium agreement has not been concluded, the partners must submit confirmation in writing of their intention to enter into a JV or consortium agreement should they be awarded business by Transnet through this RFP process. This written confirmation must clearly indicate the percentage [%] split of business and the responsibilities of each party. In such cases, award of business will only take place once a signed copy of a JV or consortium agreement is submitted to Transnet. 6.2 Respondents are to note that for the purpose of Evaluation, a JV will be evaluated based on one consolidated B-BBEE score card (a consolidated B-BBEE Status Level verification certificate) Preference points will be awarded to a bidder for attaining the specific goals requirements in accordance with the table indicated in Section 4.1 of the specific goals Claim Form. 7 COMMUNICATION (CLARIFICATIONS AND COMPLAINTS) 7.1 For specific clarification relating to this RFP, an RFP Clarification Request Form should be submitted to [Nompumelelo Maripane], email: [email protected] before 12:00 PM on 17 July 2026, substantially in the form set out in Section 8 hereto. In the interest of fairness and transparency, Transnet’s response to such a query will be published on the e-tender portal and Transnet website. 7.2 Specific complaints relating to this RFP before or after the closing date should be formally submitted by emailing to [email protected]. Once the complaint has been submitted, the Transnet SCM Complaints office will acknowledge your complaint and send you a complaint form for completion. 7.3 After the closing date of the RFP, a Respondent may only communicate with Nomvula Mathane, the Transnet Engineering Divisional Bid Adjudication Committee (TEDBAC) Secretariat, at telephone number012 749 1514, email [email protected] on any matter relating to its RFP Proposal. 7.4 Respondents are to note that changes to its submission will not be considered after the closing date. 7.5 It is prohibited for Respondents to attempt, either directly or indirectly, to canvass any officer or employee of Transnet in respect of this RFP between the closing date and the date of the award of the business. 7.6 Respondents found to be in collusion with one another will be automatically disqualified and restricted from doing business with organs of state for a specified period. 7.7 Transnet will publish the outcome of this RFP in the National Treasury e-tender portal and Transnet website with 10 days after the award has been finalised. Respondents are required to check the National Treasury e-tender Portal and Transnet website for the results of the tender process. All unsuccessful bidders have a right to request Transnet to furnish reasons for their bid not being successful. This requested must be directed to the contact person stated in the SBD 1 form 8 CONFIDENTIALITY All information related to this RFP is to be treated with strict confidence. In this regard Respondents are required to certify that they have acquainted themselves with the Non-Disclosure Agreement. All information related to a subsequent contract, both during and after completion thereof, will be treated with strict confidence. Should the need however arise to divulge any information related to this RFP or the subsequent contract, written approval must be obtained from Transnet. _____________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP of 43 or directly requesting the information from the sub-contractor(s) as well as conducting any necessary investigations on the sub-contractor(s) to detect issues of “FRONTING”. Note that Transnet will not reimburse any Respondent for any preparatory costs or other work performed in connection with its Proposal, whether or not the Respondent is awarded a contract. 12 LEGAL REVIEW A Proposal submitted by a Respondent will be subjected to review and acceptance or rejection of its proposed contractual terms and conditions by Transnet’s Legal Counsel, prior to consideration for an award of business. A material deviation from the Standard terms or conditions could result in disqualification. 13 SECURITY CLEARANCE Acceptance of this bid could be subject to the condition that the Successful Respondent, its personnel providing the Goods/Services and its subcontractor(s) must obtain security clearance from the appropriate authorities to the level of CONFIDENTIAL/ SECRET/TOP SECRET. Obtaining the required clearance is the responsibility of the Successful Respondent. Acceptance of the bid is also subject to the condition that the Successful Respondent will implement all such security measures as the safe performance of the contract may require. TRANSNET URGES ITS CLIENTS, SUPPLIERS AND THE GENERAL PUBLIC TO REPORT ANY FRAUD OR CORRUPTION TO _____________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP of 43 SECTION 3: BACKGROUND, OVERVIEW AND SCOPE OF REQUIREMENTS CERTIFICATES TO BE SUPPLIED ON DELIVERY 4 GREEN ECONOMY / CARBON FOOTPRINT Transnet wishes to have an understanding of your company’s position with regard to environmental commitments, including key environmental characteristics such as waste disposal, recycling and energy conservation. Pleasesubmitdetailsofyourentity’spoliciesinthisregard. 5 GENERAL SUPPLIER OBLIGATIONS 5.1 The Supplier(s) shall be fully responsible to Transnet for the acts and omissions of persons directly or indirectly employed by them. 5.2 The Supplier(s) must comply with the requirements stated in this RFP. 6 EVALUATION METHODOLOGY [INDICATE APPROPRIATE CRITERIA - REMOVE / ADD WHERE NECESSARY] Transnet will utilise the following methodology and criteria in selecting a preferred Supplier: STAGE 1: TEST FOR RESPONSIVENESS STAGE 2 STAGE 3 Step 2 Step 3 Step 4 Step 5 Step 1 Administrative & Substantive MINIMUM THRESHOLDS Weighted responsiveness scoring / 100*** Functionality/ technical 85 points Minimum Threshold Price (80) Award of Price business negotiation if and Specific applicable. (eg conclusion goals Market Related of (20) Price contract negotiation or Best And Final Offer d, WEIGHTED SCORE- Technical / Functional criteria & weightings must be stipulated in the tender document _____________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP of 43 NB: Evaluation of the various stages will normally take place in a sequential manner. However, in order to expedite the process, Transnet reserves the right to conduct the different steps of the evaluation process in parallel. In such instances the evaluation of bidders at any given stage must not be interpreted to mean that bidders have necessarily passed any previous stage(s). 6.1 STEP ONE: Test for Administrative and Substantive Responsiveness The test for administrative responsiveness will include the following: Administrative responsiveness check RFP Reference, Whether the Bid has been lodged on time Section1paragraph3, Whether all Returnable Documents and/or schedules [where applicable] SubmittedonE-tenderportal were completed and returned by the closing date and time, Verify the validity of all returnable documents SubmittedonE-tenderportal, Verify if the Bid document has been duly signed by the authorised respondent Allsections, Whether any general and legislation qualification criteria set by Transnet, Allsections have been met, Whether the Bid contains a priced offer – SubmittedonE-tenderportal Fully completed pricing schedule on the e-tender portal, Whether the Bid materially complies with the scope and/or specification given AllSections Check for substantive responsiveness RFP Reference, Whether the Bid contains a priced offer as prescribed in the pricing and SubmittedonE-tenderportal delivery schedule Fully completed pricing schedule on the e-tender portal, Whether the Bid materially complies with the scope and/or specification AllSections given Thetestforresponsiveness[StepOne]mustbepassedforaRespondent’sProposalto progresstoStepTwoforfurtherevaluation 6.2 STEP TWO: Minimum Threshold 85 points for Technical Criteria The test for the Technical and Functional threshold will include the following: Points Scoring guideline Technical Evaluation Criteria Weightings (0 to 60) Technical Compliance: 60 Full Compliance to all Points Scoring guideline Technical Evaluation Criteria Weightings (0 to 60) THICKNESS: 3 MM. Weight: 620 g/sqm SPECIFICATION: S. RM(WV) 15/8/17/2, LA. QUALITY ASSURANCE SPECIFICATION NO. RS/W435/1996/MARCH, AND TRANSNET EMBLEM. Delivery lead times 20 Lead time < 4 weeks= 20 Points. Confirmed lead time from date of purchase order Lead time from 4 weeks to 6 weeks=15 Points. ___________________weeks Lead time>6 weeks= 0 Points Previous Experience 20 Reference Letters submitted: References from Customers (on Customer Letter head and with contact details) or previous delivery history (customer PO and 3 or more letters= 20 proof of delivery). points One PO with proof of delivery= one reference 1-2 letters= 10 points 0 letters= 0 points Total Weighting: 100 Minimum qualifying score required: 85 A Respondent’s compliance with the minimum functionality/technical threshold will be measured by their responsetoLeadTimeand the submission of the requested documentation. RespondentsaretonotethatTransnetwillroundofffinaltechnicalscorestothenearest2(two)decimalplaces forthepurposesofdeterminingwhetherthetechnicalthresholdhasbeenmet. Theminimumthresholdfortechnical/functionality[StepTwo]mustbemetorexceededfora Respondent’sProposaltoprogresstoStepThreeforfinalevaluation 1.8 STEP THREE Evaluation and Final Weighted Scoring, Price and TCO Criteria [Weighted score 80 points]: Evaluation Criteria RFP Reference

Bidders must pass administrative responsiveness checks (timely submission, complete documents, valid signatures). Must meet minimum technical threshold of 85 points based on: technical compliance (60 points), delivery lead time (20 points), and previous experience (20 points). Must comply with South African tax laws and B-BBEE requirements. Joint ventures must submit agreements or written confirmation of intent with percentage splits.

For the supply and delivery of tarpaulins as and when required for a period of three (3)

Years to TRANSNET engineering coaches business, durban main centre

2 executive overview

Whereas Transnet is seeking a partner(s) to provide solutions for tarpaulins, it also seeks to improve its current

processes for providing these Goods/Services to its end user community throughout its locations.

The selected Supplier/Service provider(s) must share in the mission and business objectives of Transnet. These

mutual goals will be met by meeting contractual requirements and new challenges in an environment of

teamwork, joint participation, flexibility, innovation and open communications. In this spirit of partnership,

Transnet and its Supplier/Service provider(s) will study the current ways they do business to enhance current

practices and support processes and systems. Such a partnership will allow Transnet to reach higher levels of

quality, service and profitability.

Specifically, Transnet seeks to benefit from this partnership in the following ways:

2.1 Transnet must receive reduced cost of acquisition and improved service benefits resulting from the

Supplier/Service provider’s economies of scale and streamlined service processes.

2.2 Transnet must achieve appropriate availability that meets user needs while reducing costs for both

Transnet and the chosen Supplier/Service provider(s).

2.3 Transnet must receive proactive improvements from the Supplier/Service provider with respect to

supply/provision of Goods/Services and related processes.

2.4 Transnet’s overall competitive advantage must be strengthened by the chosen Supplier/Service

provider’s leading edge technology and service delivery systems.

2.5 Transnet end users must be able to rely on the chosen Supplier/Service provider’s personnel for service

enquiries, recommendations and substitutions.

2.6 Transnet must reduce costs by streamlining its acquisition of Goods/Services, including managed service

processes on a Group basis.

3 scope of requirements

Supply and delivery of tarpaulins as and when required for a period of three (3)

Years to TRANSNET engineering coaches business, durban main centre

Item number Description 3 Year Qty Year Qty Year Qty Year

Qty (m) 1 (m) 2 (m) 3 (m)

007843709 tarpaulin; type: covering, material: polyvinyl 100 000 33 333 33 333 33 333

Chloride, color: dark earth, width: 2.5 M,

Length: 65 m, thickness: 3 mm; specification: s.

Rm(wv) 15/8/17/2, la; 620G/M2; quality

Assurance specification NO.

RS/W435/1996/MARCH, and TRANSNET emblem;

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP

of 43

Provide brochure or Material Data sheet confirming compliance requirements = 60 points

to specification as per the following: Partial or non-Compliance

MATERIAL: POLYVINYL CHLORIDE (PVC) = 0 Points

Colour: DARK EARTH

Width: 2.5 M,

Length: 65 m,

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP

of 43

day before the closing date and bidders should not wait for the last hour before

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP

of 43

Returnable document

the deadline to submit. This is to enable them to timeously address issues which

they may encounter due to internet speed, bandwidth or the size of the number

of uploads being submitted. Transnet will not be held liable for any challenges

experienced by bidders as a result of their own technical challenges.

NB! In accordance with Section 217 of the Constitution, the Preferential

Procurement Policy Framework Act (PPPFA), the Preferential Procurement

Regulations, the Public Finance Management Act (PFMA), and applicable

with the overall Transnet digitalization strategy where suppliers can view advertised tenders, register their

information, log their intent to respond to bids and upload their bid proposals/responses on to the system.

a) The Transnet e-Tender Submission Portal can be accessed as follows:

a) Log on to the Transnet eTenders management platform website/ Portal

(https://esupplierportal.transnet.net)

b) Click on “ADVERTISED TENDERS” to view advertised tenders;

c) Click on “SIGN IN/REGISTER –to register new bidder information and ensure that all mandatory

information is completed) OR;

d) to sign in if already registered;

e) Toggle (click to switch) the “Log an Intent” button to submit a bid;

f) Submit bid documents by uploading them into the system against each tender selected.

g) Respondents are to submit bid documents by uploading them onto the Transnet system against each

tender selected. A Bidder can upload 30mb per upload and multiple uploads are permitted.

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP

of 43

Returnable document

h) Bidders should ensure that electronic bid submissions are submitted at least a day before the closing

date and bidders should not wait for the last hour before the deadline to submit. This is to enable them

to timeously address issues which they may encounter due to internet speed, bandwidth or the size of

the number of uploads being submitted. Transnet will not be held liable for any challenges experienced

by bidders as a result of their own technical challenges.

i) No late submissions will be accepted. The bidder guide can be found on the Transnet Portal

transnetetenders.azurewebsites.net

j) Each company must register its own profile using its company details and use the corresponding

registered profile to log an intent to bid as well as submitting any bid.

k) Transnet will not accept a bid or will disqualify a bidder who submits a bid in the Transnet e-tender

submission through another bidders’/Company’s profile. In other words, each bidder must register the

intent to bid and submit its bid through its own profile under the same company name that will

eventually bid for the tender. No company shall submit a bid on behalf of another company regardless

of the company being a subsidiary or holding company.

l) In case of a Joint Venture, any of the parties/companies to the Joint Venture may use its registered

profile to submit a bid on behalf of the Joint Venture.

m) A detailed bidder guide can be found on the Transnet Portal transnetetenders.azurewebsites.net

Previous Experience 20 Reference Letters

submitted:

References from Customers (on Customer Letter head and with

contact details) or previous delivery history (customer PO and 3 or more letters= 20

proof of delivery). points

One PO with proof of delivery= one reference 1-2 letters= 10 points

0 letters= 0 points

Total Weighting: 100

Minimum qualifying score required: 85

A Respondent’s compliance with the minimum functionality/technical threshold will be measured by their

responsetoLeadTimeand the submission of the requested documentation.

RespondentsaretonotethatTransnetwillroundofffinaltechnicalscorestothenearest2(two)decimalplaces

forthepurposesofdeterminingwhetherthetechnicalthresholdhasbeenmet.

Theminimumthresholdfortechnical/functionality[StepTwo]mustbemetorexceededfora

Respondent’sProposaltoprogresstoStepThreeforfinalevaluation

1.8 STEP THREE Evaluation and Final Weighted Scoring

a) Price and TCO Criteria [Weighted score 80 points]:

11.1 An experienced national account representative(s) is required to work with Transnet’s procurement

department. [No sales representatives are needed for individual department or locations]. Additionally,

there shall be a minimal number of people, fully informed and accountable for this agreement.

11.2 Transnet will have quarterly reviews with the Supplier’s account representative on an on-going basis.

11.3 Transnet reserves the right to request that any member of the Supplier’s team involved on the

The Respondents must state the actual name(s) and address/addresses of the suppliers of the Goods for

inspection purposes only:

6.1 Local Manufacturer(s)

• Whether the Bid contains a priced offer as prescribed in the pricing and SubmittedonE-tenderportal

delivery schedule

Price and Total Cost of Ownership 80

Specific goals - Scorecard 20

Total score: 100

1.10 STEP FOUR : Price Negotiations (if applicable)

▪ Respondents are to note that Transnet may not award a contract if the price offered is not market-

related. In this regard, Transnet reserves the right to engage in PTN with the view to achieving a

market-related price or to cancel the tender. Negotiations will be done in a sequential manner i.e.:

o first negotiate with the highest ranked bidder or cancel the bid, should such negotiations

fail,

o negotiate with the 2nd and 3rd ranked bidders (if required) in a sequential manner.

▪ In the event of any Respondent being notified of such short-listed/preferred bidder status, his/her

bid, as well as any subsequent negotiated best and final offers (BAFO), will automatically be deemed

to remain valid during the negotiation period and until the ultimate award of business.

▪ Should Transnet conduct post tender negotiations, Respondents will be requested to provide their

best and final offers to Transnet based on such negotiations. Where a market related price has been

achieved through negotiation, the contract will be awarded to the successful Respondent(s).

1.11 STEP FIVE: Award of business and conclusion of contract

▪ Immediately after approval to award the contract has been received, the successful bidder(s) will

be informed of the acceptance of his/their Bid by way of a Letter of Award. Thereafter the final

contract will be concluded with the successful Respondent(s). where applicable.

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP

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▪ Alternatively, acceptance of a letter of award by the Successful Respondent. will constitute the

final contract read together with their RFQ response and the Standard Terms and Conditions. This

will be stated in the letter of award.

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP

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Returnable document

Section 4: pricing and delivery schedule

Item number Description 3 Year Qty Year Qty Year Qty Year

Qty (m) 1 (m) 2 (m) 3 (m)

007843709 Respondents are required to complete the 100 000 33 333 33 333 33 333

pricingontheetenderpricingschedule

(https://esupplierportal.transnet.net)

Tarpaulin;cvr,pvc,dark earth,wd:2.5 M

RespondentsaretonotethatTransnetwillroundofffinalpricingscorestothenearest2(two)decimalplaces.

cancel the RFP.

b) Prices must be quoted in South African Rand inclusive of VAT.

c) Any disbursement not specifically priced for will not be considered/accepted by Transnet.

d) To facilitate like-for-like comparison bidders must submit pricing strictly in accordance with this pricing schedule

and not utilise a different format. Deviation from this pricing schedule could result in a bid being declared non-

responsive.

e) Quantities given are estimates only. Any orders resulting from this RFP will be on an “as and when required”

basis.

f) Prices are to be quoted on a delivered basis to Durban.

g) Please note that should you have offered a discounted price(s), Transnet will only consider such price discount(s)

in the final evaluation stage if offered on an unconditional basis.

h) Where a Respondent’s price(s) includes imported goods/items, the rate of exchange to be used must be in

used as guidelines in establishing lead times and monthly delivery requirements with the Supplier.

3.4 Where scheduled deliveries are required, the delivery period(s) specified must be strictly complied with,

unless otherwise requested by Transnet. Material supplied earlier than specified may not be paid for or

may be returned by Transnet, with the Supplier being held liable for all expenses so incurred, e.g.

handling and transport charges.

3.5 If the delivery period offered by the Respondents is subject to a maximum monthly production capacity,

full particulars must be indicated in Section 4 [PricingandDeliverySchedule]

3.6 The Respondent must state hereunder its annual holiday closedown period [if applicable] and whether

this period has been included in the delivery lead time offered:

Respondent’s Signature Date & Company Stamp

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3.7 Respondents are required to indicate below the action that the Respondent proposes to take to ensure

continuity of supply during non-working days or holidays.

Documents, and also to confirm submission of these documents by so indicating [Yes or No] in the tables

below:

SUBMITTED MANDATORY RETURNABLE DOCUMENTS [Yes/No]

SECTION 4: Pricing and Delivery Schedule

The successful Respondent [hereinafter referred to as the [Supplier] shall be in full and complete compliance with any and all applicable laws and regulations. 10 EMPLOYMENT EQUITY ACT Respondents must comply with the requirements of the Employment Equity Act applicable to it including (but not limited to) Section 53 of the Employment Equity Act. 11 DISCLAIMERS Respondents are hereby advised that Transnet is not committed to any course of action as a result of its issuance of this RFP and/or its receipt of Proposals. In particular, please note that Transnet reserves the right to: 11.1 modify the RFP’s Goods/Services; 11.2 award a contract in connection with this Proposal at any time after the RFP’s closing date; 11.3 award a contract for only a portion of the proposed Goods/Services which are reflected in the scope of this RFP; 11.4 split the award of the contract between more than one Supplier/Service provider, as may be explicitly articulated in the conditions or objective criteria to this RFP; 11.5 cancel the bid process; 11.6 validate any information submitted by Respondents in response to this bid. This would include, but is not limited to, requesting the Respondents to provide supporting evidence. By submitting a bid, Respondents hereby irrevocably grant the necessary consent to Transnet to do so; 11.7 request audited financial statements or other documentation for the purposes of a due diligence exercise; 11.8 not accept any changes or purported changes by the Respondent to the bid rates after the closing date and/or after the award of the business, unless the contract specifically provided for it; 11.9 to cancel the contract and/request that National Treasury place the Respondent on its Database of Restricted Suppliers for a period not exceeding 10 years, on the basis that a contract was awarded on the strength of incorrect information furnished by the Respondent or on any other basis recognised in law; 11.10 to award the business to the next ranked bidder, provided that he/she is still prepared to provide the required Goods at the quoted price, should the preferred bidder fail to sign or commence with the contract within a reasonable period after being requested to do so. Under such circumstances, the validity of the bids of the next ranked bidder(s) will be deemed to remain valid, irrespective of whether the outcome of the tender has been published the outcome of the bid process on the National Treasury e- tender Portal and Transnet website. Bidders may therefore be requested to advise whether they would still be prepared to provide the required Goods at their quoted price. 11.11 Request a bidder to furnish further information relating to its Environmental, Social and Governance (ESG) standing at any stage of the procurement or contracting process. This information may not be used for purposes of evaluation and/or disqualify bidder, but may be use for purpose of record and analysis of ESG compliance. 11.12 Where sub-contracting is applied in a tender, conduct due diligence assessment on the sub-contractor(s) and this may entail requesting the bidder to provide further information relating to the sub-contractor(s) _____________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP of 43

Points Allocation: 20 points

B-BBEE Details: ANCE

BBEEESTATUS Yes STATUS

Or level

Sworn

No AFFIDAVIT

If Yes, Who was the Certificate issued

by?

An accounting officer as an accounting officer as contemplated in the close corporation

Contemplated in the close act (cca)

Corporation act (cca) and a verification agency accredited by the south african accreditation

Name the applicable in the tick system (sanas)

Box a registered auditor

Name:

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP

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Returnable document

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE

Submitted for purposes of compliance with the b-bbee act]

2 are you a

Foreign based

1 are you the accredited supplier for

Representative in south the goods

AFRICA FOR THE GOODS Yes No /SERVICES Yes No

/Services /works offered? /Works

[If yes enclose proof] offered? [If yes, answer

Questionaire below ]

Signature of the Bidder Date:

................................. .................................

Questionnaire to bidding foreign suppliers

Is the bidder a resident of the republic of south africa (RSA)? yes NO

Does the bidder have a branch in the RSA? yes NO

Does the bidder have a permanent establishment in the RSA? yes NO

Does the bidder have any source of income in the RSA? yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance

Status system pin code from the south african revenue service (SARS) and if not register as per 1.3 Below.

Part b

Terms and conditions for bidding

1. Tax compliance requirements

1.1 Bidders must ensure compliance with their tax obligations.

1.2 Bidders are required to submit their unique persona

5.1 Please sign documents [sign, stamp and date the bottom of each page] before uploading them on the

system. The person or persons signing the submission must be legally authorised by the respondent to

do so.

5.2 All returnable documents tabled in the Proposal Form [Section 5] must be returned with

proposals.

5.3 Unless otherwise expressly stated, all Proposals furnished pursuant to this RFP shall be deemed to be

offers. Any exceptions to this statement must be clearly and specifically indicated.

5.4 Any additional conditions must be embodied in an accompanying letter. Subject only to clause 15

[Alterations made by the Respondent to Bid Prices] of the General Bid Conditions, paragraph 12 below

(Legal Review) and Section 6 of the RFP, alterations, additions or deletions must not be made by the

6.1 Respondents who would wish to respond to this RFP as a Joint Venture [JV] or consortium with B-BBEE

entities, must state their intention to do so in their RFP submission. Such Respondents must also submit

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP

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Returnable document

a signed JV or consortium agreement between the parties clearly stating the percentage [%] split of

business and the associated responsibilities of each party. If at the time of the bid submission such a JV

or consortium agreement has not been concluded, the partners must submit confirmation in writing of

their intention to enter into a JV or consortium agreement should they be awarded business by Transnet

through this RFP process. This written confirmation must clearly indicate the percentage [%] split of

business and the responsibilities of each party. In such cases, award of business will only take place

once a signed copy of a JV or consortium agreement is submitted to Transnet.

6.2 Respondents are to note that for the purpose of Evaluation, a JV will be evaluated based on one

consolidated B-BBEE score card (a consolidated B-BBEE Status Level verification certificate) Preference

points will be awarded to a bidder for attaining the specific goals requirements in accordance with the

table indicated in Section 4.1 of the specific goals Claim Form.

7 communication (clarifications and complaints)

7.1 For specific clarification relating to this RFP, an RFP Clarification Request Form should be submitted to

[Nompumelelo Maripane], email: [email protected] before 12:00 PM on 17 July

2026, substantially in the form set out in Section 8 hereto. In the interest of fairness and transparency,

Transnet’s response to such a query will be published on the e-tender portal and Transnet website.

7.2 Specific complaints relating to this RFP before or after the closing date should be formally submitted by

emailing to [email protected]. Once the complaint has been submitted, the Transnet

of this RFP and/or its receipt of Proposals. In particular, please note that Transnet reserves the right to:

11.1 modify the RFP’s Goods/Services;

11.2 award a contract in connection with this Proposal at any time after the RFP’s closing date;

11.3 award a contract for only a portion of the proposed Goods/Services which are reflected in the scope of

this RFP;

11.4 split the award of the contract between more than one Supplier/Service provider, as may be explicitly

articulated in the conditions or objective criteria to this RFP;

11.5 cancel the bid process;

11.6 validate any information submitted by Respondents in response to this bid. This would include, but is

not limited to, requesting the Respondents to provide supporting evidence. By submitting a bid,

Respondents hereby irrevocably grant the necessary consent to Transnet to do so;

11.7 request audited financial statements or other documentation for the purposes of a due diligence exercise;

11.8 not accept any changes or purported changes by the Respondent to the bid rates after the closing date

and/or after the award of the business, unless the contract specifically provided for it;

11.9 to cancel the contract and/request that National Treasury place the Respondent on its Database of

Restricted Suppliers for a period not exceeding 10 years, on the basis that a contract was awarded on

the strength of incorrect information furnished by the Respondent or on any other basis recognised in

law;

11.10 to award the business to the next ranked bidder, provided that he/she is still prepared to provide the

required Goods at the quoted price, should the preferred bidder fail to sign or commence with the

contract within a reasonable period after being requested to do so. Under such circumstances, the validity

of the bids of the next ranked bidder(s) will be deemed to remain valid, irrespective of whether the

outcome of the tender has been published the outcome of the bid process on the National Treasury e-

tender Portal and Transnet website. Bidders may therefore be requested to advise whether they would

still be prepared to provide the required Goods at their quoted price.

11.11 Request a bidder to furnish further information relating to its Environmental, Social and Governance

(ESG) standing at any stage of the procurement or contracting process. This information may not be

used for purposes of evaluation and/or disqualify bidder, but may be use for purpose of record and

analysis of ESG compliance.

11.12 Where sub-contracting is applied in a tender, conduct due diligence assessment on the sub-contractor(s)

and this may entail requesting the bidder to provide further information relating to the sub-contractor(s)

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP

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Returnable document

or directly requesting the information from the sub-contractor(s) as well as conducting any necessary

investigations on the sub-contractor(s) to detect issues of “FRONTING”.

Weightings (0 to 60)

Technical Compliance: 60 Full Compliance to all

specification

Provide brochure or Material Data sheet confirming compliance requirements = 60 points

to specification as per the following: Partial or non-Compliance

MATERIAL: POLYVINYL CHLORIDE (PVC) = 0 Points

Colour: DARK EARTH

Width: 2.5 M,

Length: 65 m,

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP

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Returnable document

currency’s rate published by the South African Reserve Bank on the date of the advertisement of the bid:

Currency rate of exchange utilised: _________________________

i) In respect of incoterms conditions, if applicable, please refer to paragraph 25 of the General Bid Conditions

which is attached to the RFP as Annexure B

j) Manufacturing and delivery lead time calculated from date of receipt of purchase order: ______ weeks.

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP

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Returnable document

k) Respondents, if awarded the contract, are required to indicate that their prices quoted would be kept firm and

fixed for the contract duration. [Not to be confused with bid validity period Section 2, clause 1]

▪ Considered relevant governance protocols;

▪ Determined the DPIP or FPPO status of that counterparty; and

▪ Conducted a risk assessment and due diligence to assess the potential risks that may be posed by the

business relationship.

As per the Transnet Domestic Prominent Influential Persons (DPIP) and Foreign Prominent Public Officials

(FPPO) and Related Individuals Policy available on Transnet website

https://www.transnet.net/search/pages/results.aspx?k=FPIDP#k=DPIP, Respondents are required to

disclose any commercial relationship with a DPIP or FPPO (as defined in the Policy) by completing the following

section:

The attention of the Respondents is directed to clause 17 [Exchange and Remittance] of the General Bid

Conditions. If Transnet is requested by the Respondent to effect payment overseas direct to the Respondent’s

principal or supplier/service provider, which is not a registered South African Company please complete the

details below, using the rate of exchange published by the South African Reserve Bank 7 [seven] calendar

days before the closing date of this RFP:

8.1 ZAR 1.00 [South African currency] being equal to ________________ [foreigncurrency]

8.2 _____ % in relation to tendered price(s) to be remitted overseas by Transnet

8.3 __________________________ [Name of country to which payment is to be made]

8.4 Beneficiary details:

Name [Account holder] ____________________________________

Bank [Name and branch code] ____________________________________

Swift code ____________________________________

Country ____________________________________

8.5 ______________________________ [Applicable base date of Exchange Rate used]

Respondents are advised that should a contract be awarded for deliveries on an “as and when required” basis,

any future remittance(s) to overseas principals/service providers, as instructed above, will be based on an

agreed rate of exchange related to the contractual price of the Goods/Services at that time.

In compliance with the National Railway Safety Regulator Act, , the successful Respondent [the

Supplier] shall ensure that the Goods to be supplied to Transnet, under the terms and conditions of a contract

between the parties, comply fully with the specifications of this RFP, and shall also adhere to railway safety

requirements and/or regulations [as applicable]. Permission for the engagement of a subcontractor by the

capability of the proposed subcontractor to comply with the specified railway safety requirements and/or

regulations. The Supplier and/or its subcontractor shall grant Transnet access, during the term of the contract,

to review any safety-related activities, including the coordination of such activities across all parts of the

organisation.

can be appended to the Respondent’s Proposal if there is insufficient space available below.

risk to Transnet pertaining to potential non-performance by the Respondent, in relation to:

13.1 Quality and specification of Goods/Services delivered:

13.2 Continuity of supply:

13.3 Compliance with the Occupational Health and Safety Act, :

13.4 Compliance with the National Railway Safety Regulator Act, :

SIGNED at ___________________________ on this _____ day of __________________________ 20___

respond on, before submitting the bid. The Bidder agrees that he/she will have no claim or cause of action

based on an allegation that any aspect of this RFP was unclear but in respect of which he/she failed to

obtain clarity.

Section 1: sbd1 form ................................................................................................................................... 3

Section 2 : notice to bidders .................................................................................................................... 5

1 invitation to bid ................................................................................................................................. 5

2 formal briefing ................................................................................................................................... 6

3 proposal submission ........................................................................................................................... 6

4 RFP instructions ................................................................................................................................. 7

5 joint ventures or consortiums ........................................................................................................ 7

6 communication .................................................................................................................................... 8

7 confidentiality ................................................................................................................................... 8

8 compliance ........................................................................................................................................... 9

9 employment equity act ....................................................................................................................... 9

10 disclaimers .......................................................................................................................................... 9

11 legal review .......................................................................................................................................10

12 security clearance ............................................................................................................................10

Section 3: background, overview and scope of requirements ............................................................11

Section 4: pricing and delivery schedule ...............................................................................................17

Section 5: proposal form and list of returnable documents ..............................................................25

Section 6: certificate of acquaintance with RFP, master agreement & applicable documents .......30

Section 7: RFP declaration and breach of law form .............................................................................31

Section 8: RFP clarification request form .............................................................................................35

Section 9 : specific goals points claim form ....................................................................................................36

Section 10 : protection of personal information (for normal contract) ........................................42

for Transnet in any other platform other than the ones mentioned, it is your

duty to verify the authenticity, accuracy, latest updates and reliability of the

information with the platforms mentioned. Should both of these media (i.e.

National Treasury’s e-Tender Publication Portal or Transnet website) not be

available, bidders are advised to check on the other media for advertised

tenders.

RFP DOWNLOADING This RFP may be downloaded directly from National Treasury’s e-Tender

11.4 The Supplier guarantees that it will achieve a 95% [ninety-five per cent] service level on the following

measures:

a) Random checks on compliance with quality/quantity/specifications

b) On-time delivery

constitute a material breach of contract and provide Transnet with cause for cancellation.

intention to enter into a Joint Venture Agreement

SECTION 1: SBD1 Form

SECTION 2: Notice to Bidders

SECTION 3: Background, Overview and Scope of Requirements

SECTION 5: Proposal Form and List of Returnable documents

SECTION 6: Certificate Of Acquaintance with RFP, Terms & Conditions & Applicable Documents

SECTION 7: RFP Declaration and Breach of Law Form

SECTION 8: RFP Clarification Request Form

SECTION 9: Specific Goals Points Claim Form

SECTION 10: Protection of Personal Information

contract emanating from this RFP. Should the Respondent be awarded the contract [the Agreement] and fail to

present Transnet with such renewals as and when they become due, Transnet shall be entitled, in addition to any other

rights and remedies that it may have in terms of the eventual Agreement, to terminate such Agreement immediately

without any liability and without prejudice to any claims which Transnet may have for damages against the Respondent.

SIGNED at ___________________________ on this _____ day of __________________________ 20___

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP

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Returnable document

1 _____________________ _______________________________________

Name _________________ _______________________________________

2 _____________________ _______________________________________

Name _________________ _______________________________________

Signature of respondent’s authorised representative: ___________________________

Name: ____________________________________________

Designation: _____________________________________

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TE/2026/05/1847/5960/RFP

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Section 6: RFQ declaration certificate of acquaintance & breach of law form

1.1 Bidders must ensure compliance with their tax obligations. 1.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the organ of state to verify the taxpayer’s profile and tax status. 1.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website 1.4 Bidders may also submit a printed tcs certificate together with the bid. 1.5 In bids where unincorporated consortia / joint ventures / sub-contractors are involved, each party 1.6 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd 1.7 Respondents are required to self-register on national treasury’s central supplier database (csd) which has not register on the csd. The csd can be accessed at https://secure.CSD.GOV.ZA/. Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Procurement Policy Framework Act (PPPFA), the Preferential Procurement

their bid, at the same terms and conditions, if the internal evaluation process

6 evaluation methodology [indicate appropriate criteria - remove / add where

Test for responsiveness stage 2 stage 3

Functionality/ technical

NB: Evaluation of the various stages will normally take place in a sequential manner. However, in order to expedite the

process, Transnet reserves the right to conduct the different steps of the evaluation process in parallel. In such instances

the evaluation of bidders at any given stage must not be interpreted to mean that bidders have necessarily passed any

previous stage(s).

quality, service and profitability.

007843709 tarpaulin; type: covering, material: polyvinyl 100 000 33 333 33 333 33 333

Rm(wv) 15/8/17/2, la; 620G/M2; quality

Section 9 : specific goals points claim form ....................................................................................................36

20 Points.

to 6 weeks=15 Points.

proof of delivery). points

One PO with proof of delivery= one reference 1-2 letters= 10 points

0 letters= 0 points

Minimum qualifying score required: 85

A Respondent’s compliance with the minimum functionality/technical threshold will be measured by their

RespondentsaretonotethatTransnetwillroundofffinaltechnicalscorestothenearest2(two)decimalplaces

Theminimumthresholdfortechnical/functionality[StepTwo]mustbemetorexceededfora

Respondent’sProposaltoprogresstoStepThreeforfinalevaluation

1.8 STEP THREE Evaluation and Final Weighted Scoring

a) Price and TCO Criteria [Weighted score 80 points]

The NDA does not specify product or vendor eligibility criteria for the tarpaulin tender. Eligibility would be defined in the separate Bid Document (RFP/RFQ). This NDA requires the bidder to be a legal entity ('the Company') capable of entering into a binding agreement, acting as a principal, and having appropriate data security measures in place.

This document is a Non-Disclosure Agreement (NDA) template. It outlines confidentiality obligations for bidders. Key points:

• The agreement is between Transnet SOC Ltd and the bidding company.
• Confidential Information includes any data shared for the bid, excluding publicly available information.
• The bidder must keep all Confidential Information secret and use it only for the bid or subsequent contract.
• Confidential Information may be disclosed only to agents who need to know, and the bidder is liable for their actions.
• The bidder must store information securely and keep records of what was received.
• Upon Transnet's written demand, the bidder must return or destroy all Confidential Information within 7 days and provide a director-signed compliance certificate.
• Neither party may announce their interest in the bid or use the other's name for publicity without written consent.
• Confidentiality obligations last for 5 years after bid discussions end.
• The bidder is responsible for its own costs.
• The agreement is governed by South African law.

• Site visits or briefing sessions may be requested. If indicated as compulsory in the bid document, attendance is mandatory; failure to attend may result in disqualification.
• Clarifications must be directed to the contact person listed in the bid document before the closing date.

• For clarification before the closing date, direct queries to the contact person listed in the bid document.
• After the closing date, communicate only with the Chairperson or Secretary of the relevant Acquisition Council.

• Submit your bid by the closing date and time specified in the bid documents. Late bids will not be considered.
• Complete all bid documents in full, using non-erasable ink.
• Deliver bids in a sealed envelope with the bid number and subject marked on the front, and your return address on the back.
• Use only the official bid forms provided by Transnet. Submissions on other formats may be rejected.
• Submit all mandatory returnable documents with your bid. Failure to do so will result in disqualification.
• If samples are required, ensure they are marked with your details and delivered by the closing date, or your bid may be rejected.
• Any alterations to bid prices must be made by deleting incorrect figures and inserting correct ones, initialled by the signatory.
• After the closing date, you may only communicate with the Chairperson or Secretary of the Acquisition Council.
• Unauthorised communication about your bid with other parties during evaluation may lead to disqualification.

• Submit your bid by the closing date and time. Late bids will not be considered.
• Complete all bid documents in full, using non-erasable ink.
• Deliver bids in a sealed envelope with the bid number and subject marked on the front, and your return address on the back.
• Use only the official bid forms provided by Transnet.
• Submit all mandatory returnable documents with your bid. Failure to do so will result in disqualification.
• If samples are required, ensure they are marked with your details and delivered by the closing date.

Not on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers; must submit all mandatory returnable documents; must attend compulsory site visits/briefings if specified; must have domicilium citandi et executandi in South Africa; foreign respondents must have authorized South African representative; companies must disclose directors/members/partners.

• Goods supplied must be NEW, unused, and not second-hand or reconditioned.
• You must tender strictly according to the drawings and specifications supplied by Transnet, unless officially notified otherwise.
• If required, submit drawings and translated copies of foreign specifications (other than British/American) with your bid by the closing date.
• Any departures from foreign specifications must be detailed in a covering letter attached to your bid.

• Goods supplied must be NEW, unused, and not second-hand or reconditioned.
• Copyright of documents you compile for the contract is governed by the Intellectual Property Rights section.
• You must tender strictly according to the drawings and specifications supplied by Transnet.

• Quote prices on a Delivered Duty Paid (Incoterms 2010) basis to the specified delivery point(s).
• For local supplies, quote on a Delivered RSA named destination basis.
• For imported supplies, quote on a Delivered Duty Paid basis to South Africa.
• All monetary amounts must be in South African Rand (ZAR).
• Prices quoted subject to confirmation will not be considered.
• Alterations to bid prices must be made by deleting incorrect figures and inserting correct ones, initialled by the signatory.
• For local supplies, prices exclude VAT, which must be shown separately on the tax invoice.
• You may submit alternative payment or financing proposals, but must first tender according to standard terms.
• Conditional discounts for early payment are calculated from the date Transnet receives your correct month-end statement and tax invoice.
• Delete any items from your bid that you are not tendering for.

• All prices must be quoted in South African Rand (ZAR).
• Prices quoted subject to confirmation will not be considered. Firm prices for the contract duration are preferred.
• Quote prices on a Delivered Duty Paid (Incoterms 2010) basis to the specified delivery point(s), unless otherwise stated.
• For local supplies, quote on a Delivered RSA named destination basis. For imported supplies, quote on a Delivered Duty Paid basis to South Africa.
• Prices for local supplies must exclude VAT, which must be shown separately on the tax invoice.
• You may submit alternative payment or financing proposals, but you must first tender in accordance with the standard payment terms.
• Conditional discounts for early payment are calculated from the date Transnet receives your correct month-end statement and tax invoice.
• The successful bidder may be required to provide a guarantee covering any advance payments.

• You must submit all mandatory returnable documents; failure will result in disqualification.
• If you are a company, state full director names. If a close corporation, state member names. If a partnership or sole trader, state full partner or owner names.
• The successful bidder must provide a Deed of Suretyship from an approved South African financial institution within 30 days of acceptance.
• No bid will be awarded to any entity listed on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Foreign bidders must provide a Power of Attorney for their South African representative, complying with Rule 63 of the Uniform Rules of Court.
• You must comply with all General Bid Conditions and any Special Conditions in the bid documents.
• You are responsible for protecting personal data as per the bid conditions and must report any security breaches to Transnet's Information Officer.

• The successful bidder must provide a Deed of Suretyship from an approved South African financial institution as security.
• Transnet does not guarantee purchase quantities, but you must supply all quantities ordered before the contract expires.
• You are liable for any stocks specially ordered to meet the contract.
• You must protect personal data, obtain consent for additional processing, and report any security breaches to Transnet.
• The contract is governed by South African law, and you must specify a South African address for legal service.

• All bid documents and contracts are subject to Transnet's General Bid Conditions.
• A non-refundable fee may be charged for bid documents, but they are also available free on the National Treasury eTender Portal.
• You must hold your bid valid for acceptance within the requested validity period after the closing date.
• Unauthorised communication about your bid with other parties during evaluation may lead to disqualification.
• If you are a foreign bidder, you must provide a Power of Attorney for your South African representative.
• No bid will be awarded to any entity listed on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• In case of conflict between the General Bid Conditions and the bid document, the bid document conditions prevail.

• This is a master agreement for the supply and delivery of tarpaulins as and when required for three years to Transnet Engineering Coaches Business, Durban Main Centre.
• The agreement is between Transnet SOC Ltd and the appointed supplier/service provider.
• The scope and specifications are defined in Schedule 1 (Schedule of Requirements/Work Orders).
• Delivery is controlled via Purchase Orders issued by Transnet.

Valid B-BBEE verification certificate, tax clearance compliance, ability to meet local content thresholds, compliance with occupational health and safety regulations, and adherence to Transnet's Supplier Integrity Pact.

• The supplier must supply and deliver tarpaulins as and when required for a period of three years to Transnet Engineering Coaches Business, Durban Main Centre.
• Goods must meet the specifications detailed in Schedule 1 (Schedule of Requirements).
• Delivery is controlled via Purchase Orders issued by Transnet.
• The supplier must comply with railway safety requirements as per the National Railway Safety Regulator Act.
• All goods/services must adhere to the technical specifications and any special conditions in the bid documents.

• Monthly contract progress meetings to review deliverables, costs, performance, and risk.
• Transnet reserves the right to inspect goods at any stage before final acceptance.
• Supplier must provide inspection gauges, test equipment, and calibration certificates (not older than 12 months).
• Supplier must supply test pieces, samples, and labour for testing as required.
• Transnet may recover inspection costs for rejected goods.

• Prices are subject to review as per the Schedule of Requirements/Work Order.
• Price adjustment negotiations must commence at least two months prior, considering market-related pricing, costs, and order size.

• Prices are subject to review as indicated in the Schedule of Requirements/Work Order.
• Price adjustments require negotiation at least two months prior, considering market-related pricing, costs, and order size.
• Transnet may compare total delivered costs with other suppliers and allow the supplier 30 days to match lower prices.
• Payment terms: Transnet pays within 30 calendar days after receipt of a valid, undisputed tax invoice and supporting documentation.
• Interest may be charged on late payments at The Standard Bank of South Africa’s prime rate.

• The supplier must maintain a valid B-BBEE Verification Certificate throughout the contract term.
• Submit B-BBEE status details annually at the beginning of March.
• Notify Transnet of any decrease in B-BBEE status or corporate restructures impacting status.
• Comply with local content obligations as per Annexure A (SBD 6.2) and Annexure C of the RFP.
• Continuously update local content declaration templates (Declarations C, D, E) with actual values.
• Adhere to the Transnet Supplier Integrity Pact to avoid dishonesty, fraud, and corruption.
• Ensure tax clearance compliance for the duration of the agreement.
• Observe all South African labour, health and safety, and environmental legislation.

• Supplier must comply with the Occupational Health and Safety Act and all South African labour legislation.
• Goods/services must comply with railway safety requirements under the National Railway Safety Regulator Act.
• Subcontractor engagement requires Transnet approval and review of safety compliance capability.
• Transnet must be granted access to review safety-related activities during the contract term.

• Supplier must comply with all applicable environmental legislation and regulations.
• Supplier must have an environmental management policy ensuring products are procured, produced, packaged, delivered, used, and disposed of in an environmentally appropriate manner.
• Supplier should provide an understanding of its position on waste disposal, recycling, and energy conservation.
• Supplier must monitor and report on local content obligations monthly.

• Duration: The agreement is for a three-year period, with potential extension at Transnet’s option.
• Termination: Either party may cancel without cause by giving 30 calendar days’ written notice, but existing Purchase Orders remain valid.
• Material breach: If a party commits a material breach and fails to remedy within 30 days, the other party may terminate without liability.
• Force majeure: Neither party is liable for delays due to events beyond reasonable control (e.g., acts of God, war, strikes).
• Confidentiality: Both parties must protect confidential information, with obligations surviving five years after termination.
• Insurance: The supplier must maintain adequate insurance, with evidence provided annually.
• Limitation of liability: Liability for direct damages is limited to 100% of fees paid under the relevant schedule/Work Order.
• Dispute resolution: Disputes shall be resolved per the agreement’s dispute resolution clause.

• Transnet may compare total delivered costs with other suppliers.
• The supplier may be required to match lower prices found in the market.