Supply and delivery of rims and tyres for 90t trailers (once-off)

Respondents may be requested to attend a site visit or briefing session where it is necessary to view the site in order to prepare their Bids, or where Transnet deems it necessary to provide Respondents with further information to allow them to complete their Bids properly. Where such visits or sessions are indicated as compulsory in the RFX Document, Respondents are obliged to attend these meetings as failure to do so will result in their disqualification.

Returnable Documents: All returnable documents listed in the RFX Documents must be submitted with Respondent’s Bid. Failure to submit mandatory returnable schedules / documents will result in disqualification. Failure to submit other schedules / documents may result in disqualification. 12 DEFAULTS BY RESPONDENTS If the Respondent, after it has been notified of the acceptance of its Bid fails to: of 11 Transnet General Bid Conditions 12.1 enter into a formal contract when called upon to do so within such period as Transnet may specify; or 12.2 accept an order in terms of the Bid; 12.3 furnish satisfactory security when called upon to do so for the fulfilment of the contract; or 12.4 comply with any condition imposed by Transnet, Transnet may, in any such case, without prejudice to any other legal remedy which it may have, proceed to accept any other Bid or, if it is necessary to do so, call for Bids afresh, and may recover from the defaulting Respondent any additional expense incurred by Transnet in calling for new offers or in accepting a less favourable offer. 13 CURRENCY All monetary amounts referred to in a Bid response must be in Rand, the currency of the Republic of South Africa [ZAR], save to the extent specifically permitted in the RFP. 14 PRICES SUBJECT TO CONFIRMATION Prices which are quoted subject to confirmation will not be considered. 15 ALTERATIONS MADE BY THE RESPONDENT TO BID PRICES All alterations made by the Respondent to its Bid price(s) prior to the submission of its Bid Documents must be done by deleting the incorrect figures and words where required and by inserting the correct figures and words against the items concerned. All such alterations must be initialled by the person who signs the Bid Documents. Failure to observe this requirement may result in the particular item(s) concerned being excluded in the matter of the award of the business. 16 EXCHANGE AND REMITTANCE 16.1 The Respondent should note that where the whole or a portion of the contract or order value is to be remitted overseas, Transnet shall, if requested to do so by the Supplier, effect payment overseas directly to the foreign principal or manufacturer of such percentage of the contract or order value as may be stipulated by the Respondent in its Bid Documents. 16.2 It is Transnet’s preference to enter into Rand-based agreements. Transnet would request, therefore, that the Respondent give favourable consideration to obtaining forward exchange cover on the foreign currency portion of the Agreement at a cost that is acceptable to Transnet to protect itself against any currency rate fluctuation risks for the duration of any resulting contract or order. 16.3 The Respondent who desires to avail itself of the aforementioned facility must at the time of bidding furnish the information called for in the Exchange and Remittance section of the Bid Documents and also furnish full details of the principals or manufacturer to whom payment is to be made. 16.4 The South African Reserve Bank’s approval is required before any foreign currency payments can be made to or on behalf of Respondents. 16.5 Transnet will not recognise any claim for adjustment of the order and/or contract price if the increase in price arises after the date on which the Goods were to be delivered, as set out in the order and/or contract, or any subsequent agreement between the parties. 16.6 Transnet reserves the right to request a pro-forma invoice/tax invoice in order to ensure compliance with the contract and Value-Added Tax Act no. [VAT Act]. of 11 Transnet General Bid Conditions 17 ACCEPTANCE OF BID 17.1 Upon the acceptance of a Bid by Transnet, the parties shall be bound by these General Bid Conditions and any contractual terms and/or any schedule of “Special Conditions” or otherwise which form part of the Bid Documents. 17.2 Where the Respondent has been informed by Transnet of the acceptance of its Bid, an email communication that has been successfully sent to the Respondent shall be regarded as proof of delivery to the Respondent 1 day after the date of submission. 18 NOTICE TO UNSUCCESSFUL RESPONDENTS 18.1 Unsuccessful Respondents shall be advised in writing that their Bids have not been accepted as soon as possible after the closing date of the Bid. On award of business to the successful Respondent all unsuccessful Respondents must be informed of the name of the successful Respondent and of the reason as to why their Bids had been unsuccessful. 19 TERMS AND CONDITIONS OF CONTRACT 19.1 The Supplier shall adhere to the Terms and Conditions of Contract issued with the Bid Documents, together with any schedule of “Special Conditions” or otherwise which form part of the Bid Documents. 19.2 Should the Respondent find any conditions unacceptable, it should indicate which conditions are unacceptable and offer amendments/ alternatives by written submission on a company letterhead. Any such submission shall be subject to review by Transnet’s Legal Counsel who shall determine whether the proposed amendments /alternative(s) are acceptable or otherwise, as the case may be. Respondents will be afforded an opportunity to withdraw an unacceptable deviation, failing which the respondent will be disqualified. 20 CONTRACT DOCUMENTS 20.1 The contract documents will comprise these General Bid Conditions, the Terms and Conditions of Contract and any schedule of “Special Conditions” which form part of the Bid Documents. 20.2 The abovementioned documents together with the Respondent’s Bid response will constitute the contract between the parties upon receipt by the Respondent of Transnet’s letter of acceptance, subject to all additional amendments and/or special conditions thereto as agreed to by the parties. 20.3 Should Transnet inform the Respondent that a formal contract will be signed, the abovementioned documents together with the Respondent’s Bid response [and, if any, its covering letter and any subsequent exchange of correspondence] as well as Transnet’s Letter of Acceptance, shall constitute a binding contract until the final contract is signed. 21 LAW GOVERNING CONTRACT The law of the Republic of South Africa shall govern the contract created by the acceptance of a Bid. The domicilium citandi et executandi shall be a place in the Republic of South Africa to be specified by the Respondent in its Bid at which all legal documents may be served on the Respondent who shall agree to submit to the jurisdiction of the courts of the Republic of South Africa. A foreign Respondent shall, therefore, state in its Bid the name of its authorised representative in the Republic of South Africa who is empowered to sign any contract which may be entered into in the event of its Bid being accepted and to act on its behalf in all matters relating to the contract. of 11 Transnet General Bid Conditions 22 IDENTIFICATION If the Respondent is a company, the full names of the directors shall be stated in the Bid. If the Respondent is a close corporation, the full names of the members shall be stated in the Bid. If the Respondent is a partnership or an individual trading under a trade name, the full names of the partners or of such individual, as the case may be, shall be furnished. 23 RESPONDENT'S SAMPLES 23.1 If samples are required from Respondents, such samples shall be suitably marked with the Respondent's name and address, the Bid number and the Bid item number and must be despatched in time to reach the addressee as stipulated in the Bid Documents on or before the closing date of the Bid. Failure to submit samples by the due date may result in the rejection of a Bid. 23.2 Transnet reserves the right to retain samples furnished by Respondents in compliance with Bid conditions. 23.3 Payment will not be made for a successful Respondent’s samples that may be retained by Transnet for the purpose of checking the quality and workmanship of Goods delivered in execution of a contract. 23.4 If Transnet does not wish to retain unsuccessful Respondents’ samples and the Respondents require their return, such samples may be collected by the Respondents at their own risk and cost. 24 SECURITIES 24.1 The successful Respondent, when called upon to do so, shall provide security to the satisfaction of Transnet for the due fulfilment of a contract or order. Such security shall be in the form of a Deed of Suretyship [Deed of Suretyship] furnished by an approved bank, building society, insurance or guarantee corporation carrying on business in South Africa. 24.2 The security may be applied in whole or part at the discretion of Transnet to make good any loss or damage which Transnet may incur in consequence of a breach of the contract or any part thereof. 24.3 Such security, if required, shall be an amount which will be stipulated in the Bid Documents. 24.4 For the purpose of clause 24.124.1 above, Transnet will supply a Deed of Suretyship form to the successful Respondent for completion and no guarantee in any other form will be accepted. A copy of such form will be supplied to Respondents on request. For this purpose a Deed of Suretyship form will be provided which shall be completed and returned to Transnet or a designated official by the successful Respondent within 30 [thirty] calendar days from the date of the letter of acceptance. No payment will be made until the form, duly completed, is delivered to Transnet. Failure to return the Deed of Suretyship within the prescribed time shall, save where prior extension has been granted, entitle Transnet without notice to the Supplier to cancel the contract with immediate effect. 24.5 Additional costs incurred by Transnet necessitated by reason of default on the part of the Supplier in relation to the conditions of this clause 244 will be for the account of the Supplier. 25 PRICE AND DELIVERY BASIS FOR GOODS 25.1 Unless otherwise specified in the Bid Documents, the prices quoted for Goods must be on a Delivered Duty Paid [latest ICC Incoterms] price basis in accordance with the terms and at the delivery point or points specified in Transnet's Bid Documents. Bids for supply on any other basis of delivery are liable to disqualification. The lead time for delivery stated by the Respondent must be inclusive of all non- of 11 Transnet General Bid Conditions working days or holidays, and of periods occupied in stocktaking or in effecting repairs to or overhauling plant, which would ordinarily occur within the delivery period given by the Respondent. 25.2 Respondents must furnish their Bid prices in the Price Schedule of the Bid Documents on the following basis, Local Supplies - Prices for Goods to be manufactured, produced or assembled in the Republic of South Africa, or imported supplies held in South Africa, to be quoted on a Delivered RSA named destination basis., Imported Supplies - Prices for Goods to be imported from all sources to be quoted on a Delivered Duty Paid [latest ICC Incoterms] basis, to end destination in South Africa, unless otherwise specified in the Bid Price Schedule. 26 EXPORT LICENCE The award of a Bid for Goods to be imported may be subject to the issue of an export licence in the country of origin or supply. If required, the Supplier’s manufacturer or forwarding agent shall be required to apply for such licence. 27 QUALITY OF MATERIAL Unless otherwise stipulated, the Goods offered shall be NEW i.e. in unused condition, neither second-hand nor reconditioned. 28 VALUE-ADDED TAX 28.1 In respect of local supplies, i.e. Goods to be manufactured, produced or assembled in the Republic of South Africa, or imported supplies held or already in transit to South Africa, the prices quoted by the Respondent are to be inclusive of VAT which must be shown separately at the standard rate on the Tax Invoice. 28.2 In respect of foreign Services rendered, the invoicing by a South African supplier on behalf of its foreign principal rendering such Service represents a Service rendered by the principal; and, the Supplier’s Tax Invoice(s) for the local portion only [i.e. the "commission" for the Services rendered locally] must show the VAT separately. 29 IMPORTANT NOTICE TO RESPONDENTS REGARDING PAYMENT 29.1 Method of Payment, The attention of the Respondent is directed to the Terms and Conditions of Contract which set out the conditions of payment on which Bid price(s) shall be based., However, in addition to the aforegoing the Respondent is invited to submit offers based on alternative methods of payment and/or financing proposals., The Respondent is required to give full particulars of the terms that will be applicable to its alternative offer(s) and the financial merits thereof will be evaluated and taken into consideration when the Bid is adjudicated., The Respondent must, therefore, in the first instance, tender strictly in accordance with clause 29.1 (a) above. Failure to comply with clause 29.1 (a) above may preclude a Bid from further consideration. of 11 Transnet General Bid Conditions NOTE: The successful Respondent [the Supplier] shall, where applicable, be required to furnish a guarantee covering any advance payments. 29.2 Conditional Discount Respondents offering prices which are subject to a conditional discount applicable for payment within a specific period are to note that the conditional period will be calculated as from the date of receipt by Transnet of the Supplier’s month-end statement reflecting the relevant Tax Invoice(s) for payment purposes, provided the conditions of the order or contract have been fulfilled and the Tax Invoice is correct in all respects as referred to in the contract or order. Incomplete and/or incorrect Tax Invoices shall be returned and the conditional period will be recalculated from the date of receipt of the correct documentation. 30 CONTRACT QUANTITIES AND DELIVERY REQUIREMENTS 30.1 Contract Quantities, It must be clearly understood that although Transnet does not bind itself to purchase a definitive quantity under any contract which may be entered into pursuant to this Bid, the successful Respondent nevertheless undertakes to supply against the contract such quantities as may be ordered against the contract, which orders are posted or delivered by hand or transmitted electronically on or before the expiry date of such contract., It is furthermore a condition that Transnet will not accept liability for any material/stocks specially ordered or carried by the Respondent with a view to meeting the requirements under any such contract., The estimated planned quantities likely to be ordered by Transnet per annum are furnished in relevant section of the Bid Documents. For avoidance of doubt the estimated quantities are estimates and Transnet reserves the right to order only those quantities sufficient for its operational requirements. 30.2 Delivery Period, Period Contracts and Fixed Quantity Requirements It will be a condition of any resulting contract/order that the delivery period embodied therein will be governed by the provisions of the Terms and Conditions of Contract., Progress Reports The Supplier may be required to submit periodical progress reports with regard to the delivery of the Goods, Emergency Demands as and when required If, due to unforeseen circumstances, supplies of the Goods covered by the Bid are required at short notice for immediate delivery, the Supplier will be given first right of refusal for such business. If it is unable to meet the desired critical delivery period, Transnet reserves the right to purchase such supplies as may be required to meet the emergency outside the contract if immediate delivery can be offered from any other source. The Total or Partial Failure to Perform the Scope of Supply section in the Terms and Conditions of Contract will not be applicable in these circumstances. 31 PLANS, DRAWINGS, DIAGRAMS, SPECIFICATIONS AND DOCUMENTS 31.1 Copyright of 11 Transnet General Bid Conditions Copyright in plans, drawings, diagrams, specifications and documents compiled by the Supplier for the purpose of contract work shall be governed by the Intellectual Property Rights section in the Terms and Conditions of Contract. 31.2 Drawings and specifications In addition to what may be stated in any Bid Document, the Respondent should note that, unless notified to the contrary by Transnet or a designated official by means of an official amendment to the Bid Documents, it is required to tender for Goods strictly in accordance with the drawings and/or specifications supplied by Transnet, notwithstanding that it may be aware that alterations or amendments to such drawings or specifications are contemplated by Transnet. 31.3 Respondent’s drawings Drawings required to be submitted by the Respondent must be furnished before the closing time and date of the Bid. The non-receipt of such drawings by the appointed time may disqualify the Bid. 31.4 Foreign specifications The Respondent quoting for Goods in accordance with foreign specifications, other than British and American standards, is to submit translated copies of such specifications with the Bid. In the event of any departures or variations between the foreign specification(s) quoted in the Bid Documents, full details regarding such departures or variations must be furnished by the Respondent in a covering letter attached to the Bid. Non-compliance with this condition may result in disqualification. 32 BIDS BY OR ON BEHALF OF FOREIGN RESPONDENTS 32.1 Bids submitted by foreign principals may be forwarded directly by the principals or by its South African representative or agent to the designated official of Transnet according to whichever officer is specified in the Bid Documents. 32.2 In the case of a representative or agent, written proof must be submitted to the effect that such representative or agent has been duly authorised to act in that capacity by the principal. Failure to submit such authorisation by the representative or agent shall disqualify the Bid. 32.3 When legally authorised to prepare and submit Bids on behalf of their principals not domiciled in the Republic of South Africa, representatives or agents must compile the Bids in the names of such principals and sign them on behalf of the latter. 32.4 South African representatives or agents of a successful foreign Respondent must when so required enter into a formal contract in the name of their principals and must sign such contract on behalf of the latter. In every such case a legal Power of Attorney from their principals must be furnished to Transnet by the South African representative or agents authorising them to enter into and sign such contract., Such Power of Attorney must comply with Rule 63 (Authentication of documents executed outside the Republic for use within the Republic) of the Uniform Rules of Court: Rules regulating the conduct of the proceedings of the several provincial and local divisions of the Supreme Court of South Africa., The Power of Attorney must be signed by the principal under the same title as used in the Bid Documents., If a Power of Attorney held by the South African representative or agent includes matters of a general nature besides provision for the entering into and signing of a contract with Transnet, a certified copy thereof should be furnished. of 11 Transnet General Bid Conditions, The Power of Attorney must authorise the South African representative or agent to choose the domiciliumcitandietexecutandi. 32.5 If payment is to be made in South Africa, the foreign Supplier [i.e. the principal, or its South African agent or representative], must notify Transnet in writing whether, for payment by electronic funds transfer [EFT], funds are to be transferred to the credit of the foreign Supplier’s account at a bank in South Africa, in which case the name and branch of such bank shall be furnished; or, funds are to be transferred to the credit of its South African agent or representative, in which case the name and branch of such bank shall be furnished. 32.6 The attention of the Respondent is directed to clause 24 above [Securities] regarding the provision of security for the fulfilment of contracts and orders and the manner and form in which such security is to be furnished. 33 DATABASE OF RESTRICTED SUPPLIERS The process of restriction is used to exclude a company/person from conducting future business with Transnet and other organs of state for a specified period. No Bid shall be awarded to a Bidder whose name (or any of its members, directors, partners or trustees) appear on the Register of Tender Defaulters kept by National Treasury, or who have been placed on National Treasury’s List of Restricted Suppliers. Transnet reserves the right to withdraw an award, or cancel a contract concluded with a Bidder should it be established, at any time, that a bidder has been restricted with National Treasury by another government institution. 34 CONFLICT WITH ISSUED RFX DOCUMENT 34.1 Should a conflict arise between these General Bid Conditions and the issued RFX document, the conditions stated in the RFX document shall prevail. oooOOOooo of 11

Bidders must not be listed on the National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. Foreign bidders must have a duly authorized South African representative with a valid Power of Attorney if bidding on behalf of a foreign principal. Companies must provide full director/member/partner details. Bids must comply with all mandatory returnable documents and conditions; deviations may lead to disqualification.

25 price and delivery basis for goods ............................................................................................. 7 31 contract quantities and delivery requirements ...................................................................... 9

Power of Attorney from their principals must be furnished to

Power of Attorney must comply with Rule 63 (Authentication of documents executed

Power of Attorney must be signed by the principal under the same title as used in the Bid

Power of Attorney held by the South African representative or agent includes matters of a

Power of Attorney must authorise the South African representative or agent to choose the

submit mandatory returnable schedules / documents will result in disqualification. Failure to submit other

schedules / documents may result in disqualification.

After the closing date of a Bid (i.e. during the evaluation period) the Respondent may only communicate with

27 quality of material ....................................................................................................................... 8

• Closing date and time: Refer to the Transnet Digital Procurement System (TDPS) at https://esupplierportal.transnet.net and the TDPS portal.
• Clarification deadline: Submit clarification requests to Sharlene Dorasamy before 13h00 on 11 August 2026.
• No formal briefing session is scheduled.
• Bid validity period: 180 business days from the closing date.

• For bidding procedure and technical enquiries: Sharlene Dorasamy, Telephone: 031 361 4988, Email: [email protected].
• After closing date: Contact Nomvula Mathane (BEC chairperson), Telephone: 012 749 1514, Email: [email protected].
• Complaints: Email [email protected].
• Submission portal: https://esupplierportal.transnet.net.

• Submit your bid electronically via the Transnet Digital Procurement System (TDPS) at https://esupplierportal.transnet.net.
• You must register your own company profile on the TDPS and submit through it; submitting through another company's profile will disqualify you.
• Upload bid documents at least one day before the closing date to avoid technical issues; last-hour submissions are discouraged.
• Each upload is limited to 30MB; multiple uploads are permitted.
• Late submissions will not be accepted.
• All returnable documents listed in Section 5 (Proposal Form) must be completed and submitted.
• Sign, stamp, and date every page of your submission; the signatory must be legally authorised.
• For joint ventures or consortia, submit a signed agreement or written confirmation detailing the percentage split and responsibilities.
• Only one proposal per bidder is allowed unless stated otherwise.
• Bid validity period is 180 business days from the closing date; you may be requested to extend it.
• Clarification requests must be submitted via the RFP Clarification Request Form to Sharlene Dorasamy before 13h00 on 11 August 2026.
• Complaints should be emailed to [email protected].

• Submit the completed Proposal Form (Section 5) with all required returnable documents.
• Include signed authorisation (e.g., board resolution) for the signatory.
• List persons authorised for post-tender negotiations.
• Agree to be bound by Transnet's Master Agreement, General Bid Conditions, and other RFP conditions.
• Acceptance of Letter of Award constitutes a binding contract.

Valid tax compliance status; registered on Central Supplier Database (unless foreign supplier without local entity); B-BBEE compliance; financial stability; technical capability to meet specifications; joint ventures must submit consortium agreement; foreign suppliers must complete questionnaire.

• Scope: Supply and delivery of 828 complete wheels (tyres and rims) for 90T trailers.
• Item: WHEEL, PNEUMATIC TYRE; TYPE: X-TERMINAL T, SIZE DESIGNATION: 310/80R22.5, WHEEL MATERIAL: RUBBER; MICHELIN; RIM HEAVY DUTY; TYPE JANTSE 900258 HD RIM; LOAD INDEX 175; LOAD 6900 KG; SPEED SYMBOL A8; SPEED 40 KM/H; FOR THE MULTI PURPOSE TRAILER.
• Specifications: Must comply with PD_PRTS_NAT_SPEC_033 and PD_PRTS_NAT_SPEC_032 (provided in Annexure B).
• Delivery: To Transnet Engineering, Maritime Business Durban.
• Warranty and delivery lead time are evaluated in the technical criteria.
• Supplier must share Transnet's mission and business objectives, focusing on cost reduction, availability, proactive improvements, technology, service reliability, and streamlined acquisition.
• Environmental policy: Submit details of your entity's policies on waste disposal, recycling, and energy conservation.

• Supplier must be fully responsible for acts and omissions of its personnel.
• Supplier must comply with all requirements stated in the RFP.

• Refer to Transnet Digital Procurement System (TDPS) for the pricing schedule.
• Prices must be in ZAR inclusive of VAT, delivered to Transnet Engineering, Maritime Business Durban.
• Use the TDPS format; deviations may render the bid non-responsive.
• Quantities are estimates; orders are on an "as and when required" basis.
• Unconditional discounts are considered in evaluation.
• For imported goods, use the SARB exchange rate from the advertisement date.
• If the highest-scoring bidder's price is not market-related, Transnet may negotiate with the top three bidders sequentially or cancel.

• Pricing schedule is on the Transnet Digital Procurement System (TDPS); refer to TDPS for details.
• Prices must be quoted in South African Rand (ZAR) inclusive of VAT.
• Quotes must be on a delivered basis to Transnet Engineering, Maritime Business Durban.
• Any disbursement not specifically priced will not be accepted.
• Use the TDPS pricing schedule format; deviations may render the bid non-responsive.
• Quantities are estimates; orders will be on an "as and when required" basis.
• Unconditional discounts will be considered in evaluation; conditional discounts will only apply at payment.
• For imported goods, use the exchange rate published by the South African Reserve Bank on the advertisement date.
• Prices must be kept firm and fixed for the contract duration.
• Market-related pricing: If the highest-scoring bidder's price is not market-related, Transnet may negotiate with the top three bidders sequentially or cancel the tender.

• Tax compliance: Submit your SARS Tax Compliance Status (TCS) PIN or printed TCS certificate. If no TCS, provide your Central Supplier Database (CSD) number.
• Foreign suppliers without a local entity need not register on CSD but must complete a foreign supplier questionnaire.
• B-BBEE: Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs and QSEs).
• Joint ventures must submit a consolidated B-BBEE scorecard.
• Comply with all applicable laws, including the Employment Equity Act (Section 53).
• Register on the National Treasury Central Supplier Database (CSD) at https://secure.csd.gov.za/, unless you are a foreign supplier with no local entity.
• Each bidder must submit only one proposal unless otherwise stated.
• No collusion; colluding bidders will be disqualified and restricted from state business.
• Changes to submissions after the closing date are not allowed.
• Canvassing Transnet officers between closing and award is prohibited.

• Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs and QSEs) for compliance with the B-BBEE Act.
• Joint ventures must submit a consolidated B-BBEE scorecard.

• Submit details of your company's environmental policies, including waste disposal, recycling, and energy conservation practices.

• Contract will be based on Transnet's Master Agreement, General Bid Conditions, and other standard conditions.
• Bid validity: 180 business days from closing; may be extended if evaluation is not finalised.
• Award is via Letter of Award; acceptance constitutes a binding contract.
• Transnet reserves the right to modify goods, award partially, split award, cancel the process, or validate bidder information.
• Legal review: Proposals are subject to review by Transnet's Legal Counsel; material deviations may cause disqualification.
• Security clearance may be required for successful bidders and personnel.
• Confidentiality: All RFP and contract information must be treated confidentially; a Non-Disclosure Agreement applies.
• The successful supplier must comply with all applicable laws and regulations.

• Tax matters of successful respondents must be in order or have satisfactory arrangements with SARS.
• Submit SARS TCS PIN or CSD number; foreign suppliers may be exempt from CSD registration.
• Submit B-BBEE certificate or sworn affidavit.
• Only one proposal per bidder unless stated otherwise.
• Register and submit through your own TDPS profile; no submissions on behalf of other companies.
• For joint ventures, submit a signed agreement or written confirmation detailing percentage split and responsibilities.
• No changes to submissions after closing date; no canvassing of Transnet officers; collusion leads to disqualification.
• Comply with all applicable laws, including Employment Equity Act.
• Disclose any commercial relationship with Domestic Prominent Influential Persons (DPIP) or Foreign Prominent Public Officials (FPPO).
• Indicate if you have a return policy for surplus goods.

• Evaluation stages: Step 1 (Responsiveness), Step 2 (Technical Threshold), Step 3 (Weighted Scoring), Step 4 (Price Negotiations), Step 5 (Award).
• Step 1 checks: Timely submission, complete returnables, valid signatures, legislative compliance, financial stability.
• Step 2: Minimum technical score of 70/100, assessed via Annexure A; criteria include specification compliance (40 points), warranty (30 points), delivery lead time (30 points).
• Step 3: Price (80 points) scored via formula Ps = 80 × (1 − (Pt − Pmin) / Pmin); Specific Goals (20 points) per Section 9.
• Step 4: If prices are not market-related, negotiate sequentially with top three bidders.
• Step 5: Award via Letter of Award; acceptance forms binding contract.

• Goods and services must conform to defined specifications.
• Bidders must uphold the ten principles of the United Nations Global Compact (UNGC) covering Human Rights, Labour, Environment, and Anti-Corruption.
• A bidder's code of conduct may be required, addressing compliance and rejecting bribery and unethical conduct.

• A 'competitor' includes any individual or organisation that provides the same goods/services, has been requested to bid, or could potentially bid based on qualifications, abilities, or experience.

• Transnet aims to obtain the contract at a reasonable and competitive price.
• Bidders must avoid anti-competitive practices, bad faith negotiations, and under-pricing.
• The pricing system must be fair, transparent, and free from undue influence.

• Bidders must not be listed on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers.
• Incorrect statements regarding Local Content or B-BBEE status are grounds for restriction.
• Submission of false information under the Preferential Procurement Regulations, 2017 is prohibited.
• Bidders must declare no serious legal transgressions (e.g., corruption, fraud) in the last five years.
• Violations can lead to disqualification, contract cancellation, and exclusion from future bids for up to 10 years.
• Report unethical behaviour via Transnet’s Tip-Off Anonymous hotline: 0800 003 056.

• Bidders must uphold the UNGC environmental principles: a precautionary approach, greater environmental responsibility, and diffusion of environmentally friendly technologies.

• Disputes should be resolved amicably. Litigation in bad faith (e.g., vexatious proceedings, perjury) can lead to Transnet refusing future business.
• The Integrity Pact is governed by South African law and remains valid indefinitely unless cancelled.
• Violations can result in bid exclusion, contract cancellation, recovery of payments, and exclusion from future bids for up to 10 years.
• Subcontracting without declaration may incur a penalty of up to 10% of the contract value.
• Report unethical behaviour via Transnet’s Tip-Off Anonymous hotline: 0800 003 056.

• Any attempt to gain an undue advantage during bidding, evaluation, contracting, or implementation will be disallowed.
• False declarations regarding subcontracting or other matters affecting bid evaluation are grounds for disqualification.
• Collusion on pricing, specifications, or delivery particulars with competitors is prohibited.

For legal notices: Azwitamisi Mudau, Executive Manager: Legal Services, [email protected], Attention: Legal Department.

For commercial notices: Lettie van der Walt, Contracts Manager: National Strategic Sourcing, [email protected], Attention: Supply Chain Management.

Physical addresses: Cnr. Lynette Street and Koedoespoort Road, Koedoespoort, Pretoria.

Supplier's contact details must be provided.

Formal eligibility criteria from the bid phase are not in this excerpt, but ongoing eligibility is contingent on: a valid B-BBEE Verification Certificate; Tax Clearance Compliance; adherence to Local Content commitments declared during bidding (Annexures A & C of the RFQ); and the capability to meet railway safety specifications. The supplier must be a legally incorporated entity in South Africa.

Scope: Supply and delivery of rims and tyres used on 90T trailers to Transnet Engineering Maritime Business, Durban, on a 'once-off' basis.

Goods must meet the specifications in Schedule 1 (Schedule of Requirements).

Delivery controlled via Purchase Orders issued by Transnet.

Supplier must ensure Goods comply with railway safety requirements under the National Railway Safety Regulator Act.

Inspection rights: Transnet reserves the right to inspect Goods at any stage; Supplier must provide access, test equipment, and samples.

Risk Register: Parties to meet within 2 weeks of contract signature to prepare and maintain a Risk Register.

Progress meetings: Monthly meetings to track deliverables, costs, performance, and corrective actions.

Inspection: Transnet reserves right to inspect Goods at any stage; Supplier must provide calibrated test equipment and samples.

Non-conformance: Transnet may issue a Non Conformance Report (NCR) for Goods not meeting standards.

Warranty: 12-month warranty on Goods from date of delivery.

Prices are fixed for the contract duration as per Schedule of Requirements.

Price adjustment: If Transnet finds similar Goods at lower total delivered cost, Supplier may match price within 30 days.

If Supplier sells similar materials to third parties at lower cost, Supplier must adjust prices to match.

Prices are fixed for the contract duration as per Schedule of Requirements.

Price adjustment clause: If Transnet finds similar Goods at lower total delivered cost, Supplier may match the price within 30 days.

Payment terms: Transnet pays within 30 calendar days after receipt of valid Tax Invoice and month-end statement.

Late payment interest: Supplier may charge interest at Standard Bank prime rate.

Retention of title: Supplier remains owner of Goods until full payment.

B-BBEE: Supplier must submit B-BBEE status details annually in March and notify Transnet of any negative changes.

Local content: Mandatory compliance with Annexures A and C of the RFQ for designated sectors; continuous updates to Declarations C, D, E required.

Tax compliance: Supplier must ensure Tax Clearance Compliance for the duration of the agreement.

Subcontracting restrictions: Subcontracting limited to 25% of contract value unless to an EME with equal or higher B-BBEE status; Transnet approval required.

General obligations: Supplier must comply with all labour, environmental, and safety legislation.

B-BBEE: Supplier must submit B-BBEE status annually and notify of any negative changes.

Local content: Mandatory compliance with Annexures A and C of the RFQ; continuous updates to declarations required.

Subcontracting B-BBEE: Subcontracting limited to 25% of contract value unless to an EME with equal or higher B-BBEE status.

Penalties for non-compliance include financial penalties and potential termination.

Supplier must comply with Occupational Health and Safety Act and all labour legislation.

Railway safety: Goods must comply with National Railway Safety Regulator Act and specifications in Schedule 1.

Subcontractor safety: Engagement of subcontractors subject to review of capability to meet railway safety requirements.

Transnet access: Supplier must grant Transnet access to review safety-related activities.

Supplier must comply with all applicable environmental legislation and regulations.

Environmental management policy required to ensure Goods are procured, produced, packaged, delivered, used, and disposed of in an environmentally appropriate manner.

Duration: 'Once-off' period with commencement and expiry dates to be filled.

Cancellation: Either party may cancel without cause with 30 calendar days' notice; existing Purchase Orders remain applicable.

Dispute resolution: Negotiation within 10 Business Days, then arbitration via AFSA in Johannesburg.

Amendments: Changes to Schedule of Requirements require mutual written agreement.

Time is of the essence; delays caused by Transnet extend deadlines.

Purchase Orders form an inseparable part of the Agreement.

Confidentiality, intellectual property, and limitation of liability clauses survive termination.

Schedule of Requirements (Schedule 1) defines detailed specifications.

Subcontracting requires Transnet approval; penalties for undeclared subcontracting up to 10% of contract value.

Tax Invoice must comply with VAT Act.

Purchase Orders issued by Transnet control delivery.

Returnable documents to be supplied with the bid:

• Relevant warranty documentation for a minimum period of 1 year.
• Specification sheet(s) proving the load and speed ratings of the tyres.

Eligibility is based on the ability to supply tyres meeting the exact technical specifications (size, rating, durability). There are no explicit pre-qualification criteria stated, but compliance with SABS standards (if applicable) and the provision of required documentation (warranty, spec sheets) are mandatory for a compliant bid.

Tyres must meet the following specifications:

• Size: 310/80 R22.5.
• Rating: 175A8.
• Must be durable, provide excellent mileage, and be suitable for use on tar, concrete, and paving.
• Products must comply with relevant SABS standard specifications, if published.
• Acceptable brands include MICHELIN X-TERMINAL T, WESTLAKE CR380, or equivalent.

Pricing must include delivery to:

311 Solomon Mahlangu Drive,

Transnet Engineering,

Ports Business, Bay 26,

Durban.

A minimum warranty period of 1 year must be provided for the offered/supplied tyres.

Each tyre must:

• Be size 310/80 R22.5.
• Have a rating of 175A8.
• Be durable, provide excellent mileage, and be suitable for use on tar, concrete, and paving.

This document is a Non-Disclosure Agreement (NDA) template. Key points for bidders:

• You must treat all Transnet-provided information as confidential.
• Confidential information can only be used for bid-related discussions or contract performance.
• You may share information only with your agents who need to know, after ensuring they understand the confidentiality duty.
• You must notify Transnet if legally required to disclose information.
• You must securely store all information and keep records of what was received.
• Upon Transnet's written demand, you must return or destroy all confidential information within 7 days and provide a director-signed compliance certificate.
• No public announcements about your bid interest are allowed without Transnet's written consent.
• You cannot use Transnet's name or information for publicity without consent.
• Confidentiality obligations last for 5 years after bid discussions end.
• You are responsible for your own bid costs.
• You must comply with South African privacy laws and have data protection measures in place.
• The agreement is governed by South African law and courts.