What are the submission requirements for this tender (Ref: 281S/2025/26)?

• Submit your tender in a sealed envelope marked with: Tender No: 281S/2025/26, the tender title, tender box number (238), and closing date (15 July 2026). • Deposit the envelope in Tender Box 238 at the Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, before 10:00 on 15 July 2026. • If the box is full or your submission is too large, enquire at the public counter for alternative instructions. • The tender document must be fully completed, signed, and include all required Returnable Schedules from Annexure F. • Submit a valid Tax Compliance Status PIN from SARS and record it on the Details of Tenderer pages. Each party in a Consortium/Joint Venture must submit a separate PIN. • Tenders submitted by fax or email will be rejected. Late tenders will not be considered.

How will bids be evaluated?

• Tender must fully comply with all conditions, specifications, and pricing instructions. • Required declarations must be submitted: Certificate of Independent Tender Determination, Conflict of Interest, Past SCM Practices, Authorisation for Deduction of Outstanding Amounts, etc. • Tenderer (and members/directors) must not be restricted for SCM abuse, guilty of Competition Act contraventions, or other disqualifications per SCM Policy. • Tax matters with SARS must be in order. Foreign suppliers not required to register with SARS must declare this. • Must not be a conflicted advisor/consultant to CCT or involved with the bid specification committee. • For tenders above R10 million (VAT inclusive), additional financial and contract history documentation is required. --- • The 80/20 preference point system applies: - Price is scored out of 80 points using a formula comparing your price to the lowest acceptable price. - Preference points (20 points) are awarded for Specific Goals, such as promoting Micro and Small Enterprises. - Points for Specific Goals are allocated based on the percentage of total expenditure or profit, with higher percentages scoring more points.

What are the technical specifications?

• Scope: Term tender for the supply, servicing, repairs, testing, and certification of breathing apparatus equipment and cylinders for the City of Cape Town. • Contract Period: Not exceeding 36 months from commencement date. • Accreditation Requirements: - Basket 1 (300 Bar steel cylinders): Requires valid SANAS accreditation or an enforceable SLA with a SANAS-accredited organisation. Proof must be submitted. - Basket 2 (Drager PSS 7000), Basket 3 (MSA M1), Items 4, 5, 6: Require OEM authorisation or proof of authorisation from an authorised distributor. Written confirmation or valid agreement on OEM letterhead must be submitted. • The City intends to appoint one tenderer per Basket/Item but reserves the right to appoint multiple tenderers or make no award. • No minimum volume of work is guaranteed; orders are placed on an as-and-when-required basis. • Work allocation depends on operational requirements, equipment availability, budget, and internal processes.

What financial requirements apply to bidders?

• Pricing must be submitted in accordance with the Price Schedule (Section C.4). • Each Basket and/or Item is priced and evaluated separately. • The City will correct arithmetical errors (e.g., amounts in words govern over figures, line item totals). • Tenderers must be registered on the National Treasury Central Supplier Database (CSD) and the City of Cape Town Supplier Database for orders and payments to be processed. • For contracts valued over R10 million (VAT inclusive), the City may request audited financial statements for the past 3 years. • The City reserves the right to negotiate market-related pricing. • Tender offers must remain valid for acceptance for 120 days after the closing date, extendable under certain conditions.

What compliance and legal requirements must bidders meet?

• Mandatory Registration: Must be registered on the National Treasury Central Supplier Database (CSD) and the City of Cape Town Supplier Database. • Tax Compliance: Submit a valid Tax Compliance Status PIN from SARS. Foreign suppliers not required to register with SARS must declare this. Each party in a Consortium/Joint Venture must submit a separate PIN. • Required Returnable Documents: Include completed schedules such as: - Details of Tenderer. - Certificate of Authority for Partnerships/Joint Ventures/Consortiums. - Declaration of Interest – State Employees (MBD 4). - Declaration of Conflict of Interest and Past SCM Practices (MBD 8). - Certificate of Independent Tender Determination. - Authorisation for Deduction of Outstanding Amounts Owed to the CCT. • Accreditation Proof: Provide proof of SANAS accreditation or OEM authorisation as specified per Basket/Item. • General Eligibility: Tender must comply fully with all tender conditions. Tenderer must not be restricted from the City's SCM system, have tax matters in order, and have no conflicts of interest. • Occupational Health and Safety: Must enter into an Occupational Health and Safety Agreement (Section C.3) and comply with the Occupational Health and Safety Act and its regulations. Subcontractors must also comply.

What are the important dates and deadlines for this tender?

• Closing Date: 15 July 2026 at 10:00. • Clarification/Site Visit: 3 July 2026 at 10:00 (not compulsory but strongly recommended). • Venue: Online via Microsoft Teams (Link: https://teams.microsoft.com/meet/343997771681148?p=t5nLMSE2a2tmcCEA4A, Meeting ID: 343 997 771 681 148, Passcode: yE6Y3B3X).

Who should be contacted for queries about this tender?

• Tender Representative (Technical): Marius Kelder, Email: marthinus.kelder@capetown.gov.za. • Tender Representative (SCM): Email: SCM.Tenders30@capetown.gov.za. • Submission Address: Tender Box 238, Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town. • For objections/complaints: The City Manager, c/o Manager: Legal Compliance Unit, Email: MSA.Appeals@capetown.gov.za, Address: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001 or Private Bag X918, Cape Town, 8000. • For appeals: The City Manager, c/o Manager: Legal Compliance Unit, Email: MSA.Appeals@capetown.gov.za. • For POPIA-related requests: The City Manager, c/o Information Officer, Email: Popia@capetown.gov.za, Address: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001 or Private Bag X9181, Cape Town, 8000.

City of Cape Town Breathing Apparatus Tender Western Cape

Term tender for the supply, servicing, repairs, testing and certification of breathing apparatus equipment and cylinders for the city of cape town on a basket and/or item-based allocation basis

- Submit tender in a sealed envelope to tender box 238 by 15 july 2026, 10:00, with all required returnable schedules (annexure f) and a valid SARS tax compliance pin. - Mandatory registration on the national treasury central supplier database (csd) and city of cape town supplier database. - Provide proof of sanas accreditation (basket 1) or oem/distributor authorisation (baskets 2-3, items 4-6) as specified. - Fully comply with all tender conditions, specifications, and pricing instructions; non-compliance may result in rejection. - Tender offers must remain valid for 120 days post-closing, with possible extensions. - Attend the non-compulsory clarification meeting on 3 july 2026 (online) for operational insights. - Late, faxed, or emailed submissions will be rejected; hard copies only accepted in the designated tender box.

Term tender for the supply, servicing, repairs, testing and certification of breathing apparatus equipment and cylinders for the city of cape town on a basket and/or item-based allocation basis

This is a term tender for the supply, servicing, repairs, testing, and certification of breathing apparatus equipment and cylinders for the City of Cape Town.
The contract will be awarded on a Basket and/or Item-based allocation basis.
The maximum contract period is 36 months from the commencement date.

Closing Date: 15 July 2026 at 10:00.
Clarification/Site Visit: 3 July 2026 at 10:00 (not compulsory but strongly recommended).
Venue: Online via Microsoft Teams (Link: https://teams.microsoft.com/meet/343997771681148?p=t5nLMSE2a2tmcCEA4A, Meeting ID: 343 997 771 681 148, Passcode: yE6Y3B3X).

Tender Representative (Technical): Marius Kelder, Email: [email protected].
Tender Representative (SCM): Email: [email protected].
Submission Address: Tender Box 238, Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.
For objections/complaints: The City Manager, c/o Manager: Legal Compliance Unit, Email: [email protected], Address: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001 or Private Bag X918, Cape Town, 8000.
For appeals: The City Manager, c/o Manager: Legal Compliance Unit, Email: [email protected].
For POPIA-related requests: The City Manager, c/o Information Officer, Email: [email protected], Address: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001 or Private Bag X9181, Cape Town, 8000.

Submit your tender in a sealed envelope marked with: Tender No: 281S/2025/26, the tender title, tender box number (238), and closing date (15 July 2026).
Deposit the envelope in Tender Box 238 at the Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, before 10:00 on 15 July 2026.
If the box is full or your submission is too large, enquire at the public counter for alternative instructions.
The tender document must be fully completed, signed, and include all required Returnable Schedules from Annexure F.
Submit a valid Tax Compliance Status PIN from SARS and record it on the Details of Tenderer pages. Each party in a Consortium/Joint Venture must submit a separate PIN.
Tenders submitted by fax or email will be rejected. Late tenders will not be considered.

Tender must fully comply with all conditions, specifications, and pricing instructions.
Required declarations must be submitted: Certificate of Independent Tender Determination, Conflict of Interest, Past SCM Practices, Authorisation for Deduction of Outstanding Amounts, etc.
Tenderer (and members/directors) must not be restricted for SCM abuse, guilty of Competition Act contraventions, or other disqualifications per SCM Policy.
Tax matters with SARS must be in order. Foreign suppliers not required to register with SARS must declare this.
Must not be a conflicted advisor/consultant to CCT or involved with the bid specification committee.
For tenders above R10 million (VAT inclusive), additional financial and contract history documentation is required.

--
The 80/20 preference point system applies:
Price is scored out of 80 points using a formula comparing your price to the lowest acceptable price.
Preference points (20 points) are awarded for Specific Goals, such as promoting Micro and Small Enterprises.
Points for Specific Goals are allocated based on the percentage of total expenditure or profit, with higher percentages scoring more points.

Scope: Term tender for the supply, servicing, repairs, testing, and certification of breathing apparatus equipment and cylinders for the City of Cape Town.
Contract Period: Not exceeding 36 months from commencement date.
Accreditation Requirements:
Basket 1 (300 Bar steel cylinders): Requires valid SANAS accreditation or an enforceable SLA with a SANAS-accredited organisation. Proof must be submitted.
Basket 2 (Drager PSS 7000), Basket 3 (MSA M1), Items 4, 5, 6: Require OEM authorisation or proof of authorisation from an authorised distributor. Written confirmation or valid agreement on OEM letterhead must be submitted.
The City intends to appoint one tenderer per Basket/Item but reserves the right to appoint multiple tenderers or make no award.
No minimum volume of work is guaranteed; orders are placed on an as-and-when-required basis.
Work allocation depends on operational requirements, equipment availability, budget, and internal processes.

The City will evaluate your ability to fulfil the contract, including:
Professional/technical qualifications.
Competence, financial resources, equipment, and managerial capability.
Reliability, experience, reputation, and personnel.
The City may consider your existing contracts with them during evaluation.
To be acceptable, you must demonstrate legal capacity, financial stability, and lack of conflicts of interest to perform the contract.

Due to the safety-critical nature of the equipment, specific accreditation is required:
SANAS accreditation for Basket 1 (testing/certification of 300 Bar steel cylinders).
OEM authorisation for Basket 2, Basket 3, and Items 4, 5, 6 (servicing, repairs, and supply of specific equipment).
Proof of accreditation or authorisation must be submitted with the tender. For third-party SANAS accreditation, an enforceable SLA must be provided.
The City may appoint an external service provider to conduct a due diligence review and risk assessment.
Samples may be requested for testing and might not be returned in their original state or at all.

Comply with all pricing instructions on the Price Schedule (Section C.4).
Prices are evaluated separately per Basket/Item.
The City will correct arithmetical errors (e.g., discrepancies between words and figures, line item totals).
For evaluation, comparative prices are determined considering contract price adjustment methods.

Pricing must be submitted in accordance with the Price Schedule (Section C.4).
Each Basket and/or Item is priced and evaluated separately.
The City will correct arithmetical errors (e.g., amounts in words govern over figures, line item totals).
Tenderers must be registered on the National Treasury Central Supplier Database (CSD) and the City of Cape Town Supplier Database for orders and payments to be processed.
For contracts valued over R10 million (VAT inclusive), the City may request audited financial statements for the past 3 years.
The City reserves the right to negotiate market-related pricing.
Tender offers must remain valid for acceptance for 120 days after the closing date, extendable under certain conditions.

Mandatory Registration: Must be registered on the National Treasury Central Supplier Database (CSD) and the City of Cape Town Supplier Database.
Tax Compliance: Submit a valid Tax Compliance Status PIN from SARS. Foreign suppliers not required to register with SARS must declare this. Each party in a Consortium/Joint Venture must submit a separate PIN.
Required Returnable Documents: Include completed schedules such as:
Details of Tenderer.
Certificate of Authority for Partnerships/Joint Ventures/Consortiums.
Declaration of Interest – State Employees (MBD 4).
Declaration of Conflict of Interest and Past SCM Practices (MBD 8).
Certificate of Independent Tender Determination.
Authorisation for Deduction of Outstanding Amounts Owed to the CCT.
Accreditation Proof: Provide proof of SANAS accreditation or OEM authorisation as specified per Basket/Item.
General Eligibility: Tender must comply fully with all tender conditions. Tenderer must not be restricted from the City's SCM system, have tax matters in order, and have no conflicts of interest.
Occupational Health and Safety: Must enter into an Occupational Health and Safety Agreement (Section C.3) and comply with the Occupational Health and Safety Act and its regulations. Subcontractors must also comply.

The supplier must enter into an Occupational Health and Safety Agreement (Section C.3) and comply with the Occupational Health and Safety Act and its regulations.
The supplier must ensure all work and equipment comply with health and safety laws.
Subcontractors must also enter into separate health and safety agreements.

The tender and any resulting contract are subject to the City of Cape Town’s Supply Chain Management Policy.
The City may cancel the tender process or reject all tenders before a contract is formed.
Tender offers must remain valid for acceptance for 120 days after the closing date, extendable under certain conditions (e.g., mutual agreement, administrative processes, or court rulings).
Objections or complaints against procurement decisions must be lodged in writing within 14 days.
Appeals against decisions affecting your rights must be submitted to the City Manager in writing within 21 days, including reasons and supporting documentation.
The City reserves the right to verify all accreditation and documentation submitted.
A fixed upfront administration fee of R300.00 applies for appeals, with potential surcharges for vexatious or frivolous appeals.

Term tender for breathing apparatus equipment & cylinders: supply, servicing, repairs, testing & certification (city of cape town)

Eligibility Criteria

Term tender for breathing apparatus equipment & cylinders: supply, servicing, repairs, testing & certification (city of cape town)

Eligibility Criteria

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Complete Guide to CSD and BBBEE Compliance for General Sector Suppliers in South Africa (2026): Complete Guide for South African General Contractors (2026)

Complete Guide to CSD & BBBEE Compliance for General Sector Tenders in South Africa: Complete Guide for South African General Contractors (2026)

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

City of Cape Town

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