Supply and delivery of promotional banners and flyers for the chief albert luthuli walk and fun run 2026

The Luthuli Museum is a Schedule 3A public entity and non-profit organisation, subsidised by the National Department of Sports, Arts & Culture. It was established under the Cultural Institutions Act, 1998, and must comply with the Public Finance Management Act (PFMA), 1999, and its regulations. The museum supports on-site and travelling exhibitions that honour, explore, and inform about the legacy of Chief Albert Luthuli and the Liberation Movement. This RFQ is for the supply and delivery of promotional materials (banners and flyers) for the Chief Albert Luthuli Walk and Fun Run 2026.

Closing date and time: 25 June 2026 at 11:00. No briefing session scheduled.

For enquiries, contact: [email protected]. Submission email: [email protected]. Delivery address for goods/services: Luthuli Museum, 3233 Nokukhanya Luthuli Street, Groutville, KwaDukuza, 4450.

Submit via email only to [email protected]. Hand-delivered proposals will not be accepted. Only 1 soft copy required. Late or incomplete submissions will be disqualified. All forms must be completed, signed, and all pages initialled by an authorised company representative. Required returnable documents: Central Supplier Database Full Registration Report, Pricing Schedule/Quotation on Company Letterhead, Valid SARS Tax Pin, BBBEE Affidavit/Certificate, CIPC Registration Documents, Director(s) Certified ID Copy, Proof of Business Address, SBD 4 (Bidder Declaration), SBD 6.1 (Preferential Procurement Claim Form), General Conditions of Contract (GCC) - initial each page.

Service provider must be registered on the National Treasury Central Supplier Database (CSD). Must operate within the iLembe District Municipality. Must meet all mandatory criteria or be eliminated. Specific goals points are awarded for: 100% Black equity ownership (10 points), 51% or more women equity ownership (4 points), 100% youth equity ownership (4 points), and ownership by people with disability (2 points).

Scope: Supply and delivery of promotional materials for the Chief Albert Luthuli Walk and Fun Run 2026. Artwork is provided by the Luthuli Museum. The appointed service provider must supply samples for production preview and authorization before mass production. Detailed specifications: 1. Wall Banner: 1 unit, 3m (w) x 2.25m (h), Full Colour, PVC, 15mm bleed, Print and package in bag. 2. Pull-up Banner: 4 units, 2000mm (h) x 800mm (w), Full Colour, PVC, 15mm bleed, Print and package in bag. 3. Telescopic Banner: 4 units, 4000mm (h) x 680mm (w), Full Colour, Polyester Fabric, 15mm bleed, Print and package in bag. 4. PVC Banner: 8 units, 2200mm (w) x 1200mm (h), Full Colour, PVC, 15mm bleed, PVC Print. 5. Pop-Up Banners: 4 units, Full Colour, Polyester Fabric, Double-Sided, Includes ground pegs for stability. 6. Pamphlets: 5000 units, A5 size, Full Colour, Back-to-back printing.

Supplier must ensure goods conform to the standards specified in the bidding documents. Inspections may be conducted at any stage during production or upon completion. Supplier premises must be open for inspection at reasonable hours. Costs of inspections/tests are borne by the purchaser if goods comply, or by the supplier if they do not. Non-compliant goods may be rejected and must be replaced at the supplier’s cost and risk. Supplier must permit purchaser to inspect records and audit performance-related documentation.

Submit a pricing schedule/quotation on company letterhead. Include: Goods/Service Delivery Address (Luthuli Museum, 3233 Nokukhanya Luthuli Street, Groutville, KwaDukuza, 4450), Delivery period after order receipt, Whether delivery period is fixed (Yes/No), Whether prices are fixed (Yes/No), Whether quote strictly adheres to specification (Yes/No). Bid validity period: 90 days from closing date. Pricing must remain binding for the validity period. Authorised company representative must sign and date the quotation.

Bid validity period: 90 days from closing date. Submit pricing schedule/quotation on company letterhead. Specify: Delivery address (Luthuli Museum, 3233 Nokukhanya Luthuli Street, Groutville, KwaDukuza, 4450), Delivery period after order receipt, Whether delivery period is fixed (Yes/No), Whether prices are fixed (Yes/No), Whether quote strictly adheres to specification (Yes/No). Prices must remain binding for the validity period. Payment terms: Invoices must be accompanied by a delivery note. Payments will be made within 30 days of invoice submission. Payment currency: South African Rand (ZAR).

Mandatory compliance: Registration on National Treasury Central Supplier Database (CSD) as per National Treasury Circular No. 4A of 2016/17. Required documents: Central Supplier Database Full Registration Report, Valid SARS Tax Pin, BBBEE Affidavit/Certificate, CIPC Registration Documents, Director(s) Certified ID Copy (not older than 3 months), Proof of Business Address, Public Liability Insurance, SBD 4 (Bidder Declaration), SBD 6.1 (Preferential Procurement Claim Form), General Conditions of Contract (GCC). All documents must be submitted with the bid. Failure to submit required compliance documents will result in disqualification.

Contract terms are governed by the General Conditions of Contract (GCC). Key clauses include: Payment within 30 days of invoice submission; prices must remain fixed unless adjusted per SCC; contract amendments require written agreement; supplier cannot assign obligations without purchaser’s consent; subcontracts must be notified in writing. Delays may incur penalties calculated at the current prime interest rate per day. Termination for default may occur if the supplier fails to deliver, perform obligations, or engages in corrupt/fraudulent practices. Force majeure events excuse performance delays. Disputes are resolved via mediation or South African courts. Contracts are interpreted under South African law. Suppliers must insure goods against loss/damage. Warranty period: 12 months post-delivery or 18 months post-shipment. Supplier must repair/replace defective goods at no cost. Performance security (bank guarantee or cashier’s cheque) may be required within 30 days of contract award.

Evaluation is conducted in two stages: Stage 1 (Mandatory Criteria) and Stage 2 (Price & Specific Goals). Bidders failing any mandatory criterion are eliminated. Mandatory criteria include: Valid SARS Tax Pin, BBBEE Affidavit/Certificate, Recent CSD Full Registration Report, CIPC Registration Documents, Company Director’s Certified ID Copy, Proof of Business Address, Public Liability Insurance, and Standard Bidding Documents (SBD Forms and GCC). Stage 2 uses the 80/20 preference point system: 80 points for price, 20 points for specific goals. Specific goals and points: 10 points for 100% Black Equity Ownership, 4 points for 51%+ Women Equity Ownership, 4 points for 100% Youth Equity Ownership, 2 points for Disability Ownership. Points are cumulative. Non-HDP-owned enterprises receive 0 points. Required proof: Certified ID copies of directors (not older than 3 months), CIPC documents or shareholder certificate.