Panel of electrical contractors for high mast light supply, delivery & installation (36-Month contract)

The document does not explicitly list eligibility criteria beyond being a qualified electrical contractor capable of supplying, delivering, and installing high mast lights. Applicants must comply with all pricing instructions and demonstrate ability to work within the municipality's budget and procedural requirements.

The tender covers the supply, delivery, and installation of high mast lights within Thembisile Hani Local Municipality.

Key scope elements:

• Panel of electrical contractors to be appointed
• Services required as and when needed over a 36-month period
• Schedule of Activities and Bills of Quantities will define specific work items
• Work includes construction of temporary and permanent works
• Service provider must cover profit and general liabilities within the schedule rates

Pricing Instructions (C.2.1):

• All activities must be invoiced monthly based on completion, not exceeding allocated budget
• Payment based on completion provided reasonable progress is demonstrated
• Total price shall not be exceeded without prior written approval of the Client
• Schedule of Activities and Bills of Quantities covers service provider's profit, general liabilities, and all services
• All rates and amounts must be completed by hand in black ink
• Schedule items cover profit, general liabilities, and construction of temporary and permanent works
• Tenderer may insert rates at own choice, but Employer may base additional work payments on these rates
• Prices exclusive of VAT but cover all costs, expenses, risks, liabilities and obligations
• Failure to price any item means tenderer has made adequate allowance under other items for all labour, material, costs, and any quantum increases

Bill of Quantities (C.2.2):

• Document contains standard BOQ format with witness signature blocks
• Reference: THLM/SCM23/2025-2026/E04

Key terms: Unit, Quantity, Rate, Amount, Sum as defined in specifications

Pricing format requirements:

• All rates and amounts must be completed by hand in black ink
• Prices are exclusive of Value Added Tax (VAT)
• Prices must be full inclusive prices covering all costs, expenses, risks, liabilities and obligations for the work described

Payment terms:

• Invoicing must be done monthly based on completion of activities
• Payment based on completion provided reasonable progress is demonstrated
• Total price for activities shall not be exceeded without prior written approval of the Client

Key definitions:

• Unit: The unit of measurement as defined in Standardized, Project or Particular Specifications
• Quantity (Qty): Number of units of work or service provision for each item
• Rate: Payment per unit at which the Tenderer offers to do the work
• Amount: Quantity multiplied by the Tendered rate
• Sum: Tendered amount for an item where quantity is not measured in units

Important: If a tenderer fails to price any item, it will be construed that adequate allowance has been made under other items for all labour, material, and costs required—including any increase in quantum that may be undertaken during the contract.

Submit a signed Form of Offer and Acceptance. Include sub-total and total prices (exclusive and inclusive of VAT) in both words and figures. Ensure all deviations or amendments from tender documents are recorded in the Schedule of Deviations, signed by both parties. Covering letters are not part of the final contract. Return one copy of the signed document to the Employer before the end of the validity period. Failure to provide required bonds, guarantees, or proof of insurance within two weeks of contract acceptance may result in repudiation.

Scope: Supply, delivery, and installation of high mast lights as and when required. Duration: 36-month panel appointment. Contractors must be electrical specialists capable of fulfilling the scope as per the Conditions of Contract and Tender Data.

Pricing structure includes: Part 1 (Agreements and Contract Data), Part 2 (Pricing Data), Part 3 (Scope of Work), Part 4 (Additional Documentation). Prices must be provided in words and figures for sub-total (exclusive of VAT) and total (inclusive of VAT).

Pricing must be structured as follows: Part 1 (Agreements and Contract Data), Part 2 (Pricing Data), Part 3 (Scope of Work), Part 4 (Additional Documentation). Include drawings or referenced documents where applicable. Provide sub-total and total prices (exclusive and inclusive of VAT) in words and figures.

Compliance with all terms and conditions of the Contract Data and Conditions of Contract is mandatory. Bonds, guarantees, proof of insurance, and other documentation must be submitted within two weeks of contract acceptance. All deviations must be formally recorded in the Schedule of Deviations.

Contract becomes effective upon receipt of a fully signed copy of the Form of Offer and Acceptance, including the Schedule of Deviations (if any). The Contractor must notify the Employer within five days of receipt if they cannot accept the agreement terms. Bonds, guarantees, proof of insurance, and other required documentation must be delivered within two weeks of contract acceptance. Amendments or deviations are only valid if recorded in the signed Schedule of Deviations. No oral or implied agreements are binding.

Deviations from tender documents are limited to those permitted in the Conditions of Tender. Covering letters are excluded from the final contract. Any deviations, clarifications, or changes agreed during the offer and acceptance process must be recorded in the Schedule of Deviations and incorporated into the final contract draft.

Returnable documents required. Ensure all forms are completed and witnessed as per document structure.

Open to electrical contractors capable of high mast light projects; must meet technical specifications (SANS 10403), provide required guarantees, and comply with all contractual and safety agreements outlined in the document.

• Scope: Appointment of a panel of electrical contractors for the supply, delivery, and installation of high mast lights.
• Duration: 36-month panel appointment.
• Standards: Scope of Works references SANS 10403:2003.
• Specifications: Includes standard, project, and particular specifications.
• Site Information: Includes geotechnical reports and site details.

• Bid bond: Performance guarantee required.
• Pricing: Follow pricing instructions and bill of quantities.
• Contract data includes performance guarantee and safety agreement.

• General contract compliance required, including form of offer, contract data, performance guarantee, and safety agreement.
• Supply Chain Management Policy applies.
• Occupational Health and Safety Specifications must be adhered to.

• Safety Agreement is a required contract component.
• Occupational Health and Safety Specifications are provided in annexures.
• Compliance with health and safety standards is mandatory.

• Contract duration: 36 months.
• Key contract documents: Form of Offer and Acceptance, Contract Data, Performance Guarantee, Safety Agreement.
• Requires witnessing by tenderer and employer representatives.

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offered in respect of each item tendered. The information must be submitted with the tender documents, failing which, the offer will be deemed non-responsive. form compatible with the Dailux Lighting computer program. The information shall have been approved by the South African Bureau of Standards (SABS) or the CIE. service. 6. Samples of flood light luminaires offered within 5 working days of being requested to do so. 7. A copy of the manufacturer's Certificate of Listing in terms of SANS 9001. 9. Certificate of the Professional Structural Engineer to be submitted within 3 days of request.

Engineer Council of South Africa (ECSA).

inspections during manufacture, prior to or after delivery, of

the items

covered by this specification and

acceptance thereof on behalf of the THLM

drawings site during the erection and testing works. The changed or

cancelled items shall not be deleted by

eraser or liquid corrector, but crossed only, to keep

i ibl th ll d tTHLM Thembisile Hani Local Municipality

LV Low Voltage (230V or 400V)

MV Medium Voltage (11kV for this project)

commissioning, testing, and handing over in full working order a high mast lighting structure, including

floodlight luminaires, in Thembisile Hani Local on an “as and when” basis for a period of three (3)

years.

testing, and handing over in full working order a 30meter high mast pole complete

with Luminaries and control panel as specified.

the relevant stakeholders to do inspections.

accepted by the Engineer. The Contractor must comply with the Quality Control Plan.

Not less than ten (10) working days’ notice in writing shall be given to the Engineer detailing when

the poles will be ready for inspection and tests.

which causes the butt-weld (half circumference) to be under tension. The load shall be varied

according to the section and shall not cause permanent set. The load (or the amount of deflection

produced) shall be to the satisfaction of the Engineer and sufficient to ensure that each butt-weld is

of adequate strength. The Engineer shall witness as many of these tests as he may deem necessary,

preferably during the course of manufacture. The manufacturer shall give adequate notice, to permit

the Engineer to attend the inspections. Any joint where cracking occurs shall be ground out to the full

thickness of the material, re-welded and tested again.

The Contractor’s quality assurance system shall be approved in terms of SANS 9001 or an alternative

quality assurance system to the approval of the Engineer. A copy of the registration certificate shall

be submitted with the tender.

photometric data based on measurements undertaken by an internationally certified lighting

laboratory. The photometric report shall contain :

• Absolute candela values, at an ambient temperature of 24.5°C and humidity of 65.7%
• Description and photograph of the luminaire under test.
• Supply voltage and LED currents during testing.

• Access opening complete with cover, not smaller than 230 x 90 to be provided 500mm above

ground level. To be secured by two 5-sided stainless steel hot dip galvanized allen screws and

galvanised mounting / gland plate.

• Upon special request from the municipality, two cable entries to be provided 300mm below

ground level at 90° displacement from the access opening.

2.4. Corrosion protection

o For corrosion protection, all parts of the pole and associated parts shall be hot dip galvanised

according to SANS 121 ISO 1461 specification and. Bidder shall provide inspection

certificates upon on request from the municipality.

o No welding, drilling, punching, bending or removal of burrs shall be carried out after

galvanizing.

THLM/SCM23/2025-2026/E04.

photometric data based on measurements undertaken by an internationally certified lighting

laboratory. The photometric report shall contain:

• Absolute candela values, at an ambient temperature of 24.5°C and humidity of 65.7%
• Description and photograph of the luminaire under test.
• Supply voltage and LED currents during testing.

For a period of 36 months

the Engineer. Where the Contractor is of the opinion that any instruction of the Engineer issued

in terms of this clause will result in the incurring of additional costs which were not provided for

in his tendered rates and/or that a delay in the progress of the works will result, he shall be

entitled to submit a claim in terms of Clause 48 of the conditions of contract, provided always

that the period of twenty-eight (28) days referred to in Clause 48 shall be reduced to three (3)

normal working days in respect of all claims submitted in terms of this clause.

Bid Bond: performance

guarantee tests with all materials, tools, tackles, handling equipment, testing equipment/kits and putting

into successful commercial operation complete with standard accessories/attachments as per the

relevant technical Specifications, particular equipment specifications, data sheets, relevant codes and

pra

10. Proof of qualifications of all construction staff to be engaged in contract work.

9. Occupational health and safety act (act ) .....................................

9.1. Safety Precautions

9.2. Health and Safety Plan

THLM/SCM23/2025-2026/E04.

For a period of 36 months

9.3. Detailed Health and Safety Requirements

conflicts between this Tender package and any of Thembisile Hani Local Municipality

standards and/or the Local Statutory authorities’ regulations and safety codes, the Contractor

shall refer to the Engineer for clarification.

development of a Health & Safety Plan, including all risk registers to be accepted by

the Engineer.

Mean annual rain fall mm 700

Lightning flash density Flashes/km2/annu 2

al

Level of atmospheric pollution Heavy (coastal)

THLM/SCM23/2025-2026/E04.

9. Occupational health and safety act (act )

9.1. Safety Precautions

duly appointed sub-contractors, the Engineer reserves the right for himself, or his nominated

representative, to inspect and monitor working methods and materials handling to ensure that safe

working practices are being adhered to at all times.

9.2. Health and Safety Plan

construction work all in accordance with the Act and Regulations. Such Health and Safety Plan

shall cover inter-alia the following details:

ensure compliance with the Act, Regulations and Safety Specifications.

when drawing up the Health and Safety Plan for the contract.

Each Tenderer shall submit a pro-forma Occupational Health and Safety (OHS) file within 3 days of

request. This file shall sufficiently demonstrate their competence and resources regarding OHS

documentation. Failure to comply with this clause will disqualify the tender. This OHS file shall contain

the following chapters demarcated with suitable dividers:

names

and contact numbers of the engineer, the mandatory, inspectors, and other key personnel

as well as a complete list of emergency telephone numbers for the area.

2. a chapter containing all Non-Compliance Notices and engineer’s Instructions.

3. a chapter containing all Inspection Sheets

4. a chapter containing the outcome of Safety Review Meetings.

5. a chapter containing Mandataries, Appointments, Certificates, and Proofs of Good

6. a chapter containing a List of Employees Allowed on Site, temporary and permanent

personnel that have successfully completed induction training.

7. a chapter describing the Induction Course.

8. a chapter containing a complete Risk Assessment for the project that shall include at

least:

a) the identification of risks and hazards to which persons may be exposed to.

b) the analysis and evaluation of the risks and hazards identified.

c) the list of relevant documented Safe Operating Procedures (SOPs) to mitigate, reduce,

or control the risks identified.

d) a monitoring plans.

e) a review plans.

f) any additional documentation required to ensure compliance with the OHS Act and

For a period of 36 months

9.3. Detailed Health and Safety Requirements

For a period of 36 months

SANS 10160-2 - Basis of structural design and actions for buildings and industrial

structures Part 2: Self-weight and imposed loads

SANS 10160-3 - Basis of structural design and actions for buildings and industrial

structures Part 3: Wind actions

SANS 10162-1 - The structural use of steel Part 1: Limit-state design of hot-rolled

steelwork

SANS 10162-2 - The structural use of steel Part 2: Limit-states design of cold- formed

steelwork

SANS 10162-4 - Structural use of steel Part 4: The design of cold-formed stainless-

steel structural members

SANS 10164-2 - The structural use of masonry Part 2: Structural design and

requirements for reinforced and pre-stressed masonry

SANS 10225 - The design and construction of lighting masts

SANS 10313 - Protection against lightning – Physical damage to structures and life

hazard

SANS 10389-1 - Exterior lighting Part 1: Artificial lighting of exterior areas for work

and safety

SANS 10389-3 - Exterior lighting Part 3: Guide on the limitation of the effects of

obtrusive light from outdoor lighting installations

SANS 14713 - Protection against corrosion of iron and steel in structures – Zinc and

aluminium coatings - Guidelines

SANS 15607 - Specification and qualification of welding procedures for metallic

materials - General rules

SANS 15609-1 - Specification and qualification of welding procedures for metallic

materials - Welding procedure specification Part 1: Arc welding

SANS 15609-2 - Specification and qualification of welding procedures for metallic

materials - Welding procedure specification Part 2: Gas welding

SANS 15609-3 - Specification and qualification of welding procedures for metallic

materials - Welding procedure specification Part 3: Electron beam

welding

SANS 15609-5 - Specification and qualification of welding procedures for metallic

materials - Welding procedure specification Part 5: Resistance

welding procedures

THLM/SCM23/2025-2026/E04.

For a period of 36 months

SANS 15614-1 - Specification and qualification of welding procedures for metallic

materials - Welding procedure test Part 1: Arc and gas welding of

steels and arc welding of nickel and nickel alloys

SANS 17660-1 - Welding - Welding of reinforcing steel Part 1: Load-bearing welded joints

SANS 17660-2 - Welding - Welding of reinforcing steel Part 2: Non-load-bearing

welded joints

SANS 50025 - Hot rolled products of structural steels

SANS 60439-3 - Guidelines for quality management system documentation

AWS D1.1 - Structural Welding Code - Steel

SANS 1091 - National Colour Standard

SANS 1250 - Capacitors

SANS 1266 - Ballasts

SANS 475 - Luminaires: Performance requirements

SANS 60529 - Degrees of Protection provided by Enclosures (IP Code)

SANS 60598-1 - Luminaires: Part 1. General Requirements and Tests SANS

60598-2-5 - Luminaires: Part 2-3. Particular requirements - Floodlights

SANS 60662 - High Pressure Sodium Vapour Lamps

SANS 60923 - Auxiliaries for Lamps (Ballasts)

SANS 60927 - Auxiliaries for Lamps (Starting Devices)

SANS 61048 - Auxiliaries for Lamps (Capacitors)

SANS 61049 - Capacitors (Performance requirements)

SANS 61347 - Lamp Control Gear: Part 1. General and Safety requirements

SANS 215 - Limits and methods of measurement of radio disturbance

characteristics of electrical lighting and similar equipment

SANS VC 8011 - Lamp holders

ARP 035 - Guidelines for the installation and maintenance of street lighting

shall be designed in accordance with SANS specifications and the following requirements:

• Design life: In excess of 25 years.
• The replacement, upgrading and servicing of the LED unit and the battery shall be possible.

• Minimum IP rating of the luminaire: IP66.
• Glass protector of the solar panel and the LED diffuser shall be tempered.
• To operate at an ambient temperature of -30C to +60C.
• Thermal design shall be for Mpumalanga, South Africa exterior conditions, i.e. high

temperatures, low pollution, low corrosive.

• The LED life expectancy shall be 50,000 hours at 80% lumen maintenance – Bidder to attach

documentary proof or evidence, that is, technical data sheets which demonstrate the statistical

correlation.

• High efficiency LEDs > 85 lumens/watt absolute photometry CRI > 75. (Bidder to attach

documentary proof or evidence showing compliance, shall submit with the tender.

• Colour temperature shall be neutral white 5000K.
• Submit a report for LEDs used in the luminaire, which shall include ff.:

o Measured LED junction temperature for a given test condition and extrapolated for

an ambient temperature of 35°C.

o LED drive current.

THLM/SCM23/2025-2026/E04.

For a period of 36 months

2. SOLAR STEP POLE SPECIFICATION (9m TOTAL LENGTH)

The total pole length shall be 9,2m – the poles shall be 9.2 m long suitable for planting on the

ground, giving a mounting height of 8m. Pole dimensions 127/101/76mm.

2.1. Working loads

• All poles shall be designed according to SANS 10225, to carry the luminaires as

specified. Applicable criteria: -

o Terrain category 3

o Design wind speed 40m/s

o Altitude 0m

o Horizontal and vertical deflections shall not exceed the requirements of SANS

10225 code.

2.2. Construction

• Poles shall be of tubular design with a minimum diameter at the base of 127/101/76 - 76mm

diameter at the top.

• The base of the smaller diameter tube shall be securely welded to the top of the bigger tube by

means of a reducing washer. A reducing cone of a minimum thickness of 3mm and a minimum

height of 140 mm shall be welded to the smaller and the bigger tube.

• The steel used in the manufacture of the poles shall comply with the SABS specification 1431

Grade 355WA with minimum yield strength of 355MPa. Tests and analyses certificates must

be provided upon request by the municipality. No steel sections shall be less than 2.5mm –

wall thickness.

• All welding shall be carried out by coded welders only. Proof that all welders have been tested

shall be provided upon request by the municipality.

• A galvanized base plate, the size of the access opening, is welded to the bottom of the pole.

• Bidder to advise about supply of K-Clamp.

THLM/SCM23/2025-2026/E04.

For a period of 36 months

2.3. Dimensions

• Pole dimensions 127/101/76mm – poles shall be tubular design.

• The poles shall be 9.2m long suitable for planting in the ground, giving a mounting height

of 8m.

• The poles shall at the upper end have a diameter of 76mm to accommodate a post top filling.

For a period of 36 months

• All welding shall be carried out by coded welders only. Proof that all welders have been tested

shall be provided on request.

• Bidder to advise about supply of K-Clamp

3.6. Dimensions

• Pole dimensions 127/101/76mm – poles shall be tubular design.

• The poles shall be 19m long with a 2m stubby suitable for planting in the ground, giving a

mounting height of 17m.

• The poles shall at the upper end have a diameter of 177mm at the smallest point at the top

of the mast.

• Access opening complete with cover, not smaller than 230 x 90 to be provided 2000mm above

ground level. To be secured by two 5-sided stainless steel hot dip galvanized allen screws and

galvanised mounting / gland plate.

• Earthing.

• The high mast shall be provided with earthing straps and rod which shall be fastened to mast

as a safety measure.

3.7. Corrosion protection

All parts of the pole and its associated parts shall be hot dip galvanized to SANS 121 ISO 1461

specifications. Contractor to provide an inspection certificate upon request from Thembisile Hani

fees due in terms of the Environmental laws and regulations.

b) the analysis and evaluation of the risks and hazards identified.

5. Quality system .................................................................................................................

While specific pre-qualification criteria are not in this excerpt, the ability to obtain a substantial performance guarantee from a reputable financial institution is a de facto eligibility requirement. The contractor must be a legally registered entity capable of entering into a formal contract.

Performance Guarantee required, aligned with the General Conditions of Contract for Construction Works, 3rd Edition, 2015. Two types of guarantees are applicable:

• Variable Performance Guarantee: Guarantor’s liability diminishes in stages:
• From signing until the first interim payment certificate certifies >50% of the Contract Sum: liability is limited to a specified amount.
• From the day after the above certificate until the Expiry Date or Certificate of Completion of the Works (whichever occurs first): liability reduces further.
• Fixed Performance Guarantee: Guarantor’s liability is limited to the Guaranteed Sum for the entire period, ending on the Expiry Date, Certificate of Completion, or full payment of the Guaranteed Sum.

Payment Terms:

• Interim Payment Certificates, Final Payment Certificates, and Certificate of Completion of the Works are issued by the Engineer/Employer’s Agent.
• Guarantor must pay within 7 calendar days upon receipt of a first written demand, accompanied by:
• Copy of the Employer’s demand to the Contractor for unpaid certified sums.
• Copy of the payment certificate entitling the Employer to payment.
• Guarantor must pay the Guaranteed Sum or outstanding balance if:
• Contract is terminated due to Contractor’s default.
• Contractor is provisionally/finally sequestrated or liquidated.
• Employer must refund any surplus to the Guarantor with interest at the prime overdraft rate, compounded monthly, from payment date until refund.
• Performance Guarantee is non-negotiable, non-transferable, and expires as per terms. Original guarantee must be returned to the Guarantor upon expiry.
• Jurisdiction for disputes in South Africa falls under the Magistrate’s Court as per Section 45 of the Magistrates’ Courts Act.

• Closing date: 10 July 2026.
• Closing time: 12:00pm (noon).
• No other dates (briefings, site visits, clarification deadlines) are stated in the document.

• For bidding procedure enquiries: Contact Gordon Rapolai, SCM Unit. Telephone: 013 986 9233. Email: [email protected].
• For technical information: Contact Siyabonga Kalipa. Telephone: 013 986 9201. Email: [email protected].
• Submission address: Bid box at Stand No. 24 opposite Police Station, Kwaggafontein C, Empumalanga, 0458.
• Facsimile numbers are listed as N/A.

• Submit bid documents in the bid box situated at Stand No. 24 opposite Police Station, Kwaggafontein C, Empumalanga, 0458.
• Closing date: 10 July 2026 at 12:00pm. Late bids will not be accepted.
• All bids must be submitted on the official forms provided (not to be re-typed) or online.
• Failure to fully complete the compulsory returnable documents will render the tender unresponsive.
• Signatures on each returnable form represent a declaration of accuracy; incorrect information may lead to contract termination.
• Compulsory returnable documents include: Part A Invitation to Bid, Part B Terms and Conditions, Form A Compulsory Enterprise Questionnaire, Form A1 (for consortia/JV), Form B (MBD8), Form C (MBD4), Form D Authority of Signatory, Form E (MBD2), Form F Financial References, Form G Municipal Utility Account, MBD 6.1 Preference Points Claim Form, Form H (MBD6.2) Local Production Certificate, Form I Certificate of Independent Bid Determination, Form J Litigation History, Form K Proof of Good Standing with Compensation Commissioner, Form L Declaration for Procurement above R10 million.
• Additional returnables for evaluation: Form N Project Structure, Form O Proposed Key Personnel, Form P Schedule of Previous Experience, Form Q Schedule of Current Projects, Form R Schedule of Infrastructure and Resources, Form S Schedule of Proposed Subcontractors, Form T Record of Addenda.

• Compulsory returnable documents: Part A, Part B, Form A, Form A1 (for consortia/JV), Form B (MBD8), Form C (MBD4), Form D, Form E (MBD2), Form F, Form G, MBD 6.1, Form H (MBD6.2), Form I, Form J, Form K, Form L.
• Returnables for evaluation: Form N, Form O, Form P, Form Q, Form R, Form S, Form T.
• Failure to fully complete compulsory returnables renders the tender unresponsive.
• Signatures on forms declare accuracy; incorrect information may lead to contract termination.

• Scope: Appointment of a panel of electrical contractors for the supply, delivery, and installation of high mast lights within Thembisile Hani Local Municipality.
• The panel will be appointed for a period of 36 months, with work required 'as and when required'.
• No detailed technical specifications, standards, capacity requirements, or service levels are provided in the extracted text.

• Bidders must provide a total bid price.
• No detailed pricing schedule, rates, bill of quantities, or payment schedules are provided in the extracted text.

• Bidders must provide a total bid price.
• Financial references: Attach a bank letter (not older than three months) confirming account details; failure to do so renders the bid unresponsive.
• Bidders must declare that they (or any directors) do not owe any municipal rates, taxes, or service charges that are in arrears for more than three months.
• No information on bonds, guarantees, payment terms, or financial capacity thresholds is provided.

• Tax Compliance: Submit a Tax Compliance Status (TCS) PIN or CSD number. If no TCS, provide CSD number. Foreign suppliers must complete a pre-award questionnaire.
• Central Supplier Database (CSD): Registration is required; provide CSD number.
• B-BBEE: Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.
• Entity Registration: Provide company registration number, VAT registration number, and tax reference number.
• Declarations Required: Form B (past SCM practices), Form C (declaration of interest), Form E (tax standing), Form G (municipal account), Form J (litigation history), Form K (compensation commissioner good standing).
• Local Content: Form H (MBD6.2) Declaration Certificate for Local Production and Content must be submitted for designated sectors.
• No bids from persons in the service of the state are allowed.

• Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.
• Indicate B-BBEE status level in the bid submission.

• The successful bidder will be required to fill in and sign a written contract form (MBD7).
• Contract duration: 36 months.
• For consortia/joint ventures: A special resolution must be submitted, and members accept joint and several liability.
• Local content requirements apply: Submit Form H (MBD6.2) Declaration Certificate for Local Production and Content.
• Bids may be disqualified if required declaration certificates are not submitted.

• Bid submission: Deliver by stipulated time to correct address; late bids not accepted. Use official forms (not re-typed) or online.
• Tax compliance: Submit TCS PIN or CSD number. Foreign suppliers complete pre-award questionnaire.
• No bids from persons in the service of the state.
• Failure to provide required particulars may render the bid invalid.

• Preference point systems: 80/20 for contracts up to R50 million, 90/10 for above R50 million. The applicable system will be determined after bids are received.
• Points are awarded for Price and Specific Goals.
• Specific goals include: Women, Youth, Disability, Bidder within Mpumalanga, Bidder from any province.
• Bidders must claim points with supporting documentation; failure to do so means no points awarded.

Valid CIDB registration, Valid CSD registration, Compliance with tender document requirements, Submission of required company and registration details.

ISSUED BY: Thembisile Hani Local Municipality Private bag x 4041 Mpumalanga 0458 CONTACT: THLM Project Manager: 013 986 9201 THLM SCM Practitioner: 013 986 9187/9141 Consulting Engineer: 016 932 0089

Returnable Documents: This appears to be the T2 Returnable Documents cover page. Specific submission requirements, forms, and returnable document checklist are not visible in this extracted section. Bidders should obtain the complete T2 document package to identify all required submissions and potential disqualification criteria.

Must be a registered electrical contractor. Must comply with all municipal supply chain management policies and relevant South African regulations. Must submit complete tender documentation including witness-signed returnable documents.

Scope: Appointment of a panel of electrical contractors for the supply, delivery, and installation of high mast lights.

Duration: 36 months (as and when required basis).

Client: Thembisile Hani Local Municipality.

Project Number: THLM/SCM23/2025-2026/E04.

Note: Detailed technical specifications, deliverables, standards, and service level requirements are not included in this document section. Bidders should request the full technical specifications document.

No specific compliance requirements found in this document section. Bidders should consult the complete tender documentation for CSD registration, tax clearance, B-BBEE certification, CIDB grading, and any local content requirements that may apply.

While explicit pre-qualification criteria are not detailed in the provided extract, contractors must demonstrate capability to meet stringent technical specifications, provide all required certifications (structural, galvanizing, SANS, concrete), and have capacity for a 36-month panel appointment. Experience with high mast lighting installation, solar PV systems, and compliance with South African National Standards (SANS) is essential. Financial capacity to handle provisional sums and dayworks is also implied.

Scope: Supply, delivery, and installation of high mast lighting systems within Thembisile Hani Local Municipality.

• Two main systems: 30m high mast lighting and 20m solar high mast lighting.
• Works include site establishment, administrative costs, and general project costs.
• For 30m masts: Excavation, concrete foundations, galvanised pole, head frame, LED floodlights (IP66, 200 LEDs), cabling, Eskom connection with 16kVA transformer.
• For 20m solar masts: Galvanised pole, LED luminaires with solar PV panels (330-345W) and lithium-ion batteries, wiring, earthing.
• Mandatory certifications and tests: Soil bearing pressure test (by Professional Engineer), concrete test cubes and certificates, SANS certification for masts/lights, structural steelwork approval (by structural engineer), galvanising compliance certificate, testing and commissioning.
• Technical deliverables: 'As installed' drawings, all technical information and drawings in electronic format (.dxf/dwg and .pdf) on CD/USB.

Extensive quality assurance and certification requirements are specified.

• For both 30m and 20m masts: Soil bearing pressure test certificates signed by a Professional Engineer.
• Concrete test cubes and test certificates for every foundation.
• Complete technical information including SANS certification for masts, lights, and equipment.
• Certificate for approval of structural steelwork and scaffolding on site, issued by a structural engineer.
• Certificate of compliance for galvanising specifications.
• Testing and commissioning must be completed for each mast.
• Equipment must meet specified standards: LED luminaires IP66, control gear IP65, galvanised poles, specific solar panel and battery specifications.

The tenderer must complete the detailed Bill of Quantities pricing schedule.

• The schedule is divided into four bills: Preliminary & General, 30m High Mast Lighting, 20m Solar High Mast Lighting, and Provisional Sums & Dayworks.
• Each bill contains line items with unit, quantity, rate, and tender amount columns to be filled.
• Provisional sums are set amounts (e.g., R20,000) for specific potential items.
• Dayworks require hourly rates for labour categories and per-kilometre rates for vehicles.
• The final tender price must be summarised, including a 10% contingency and VAT.

Pricing must be submitted via the provided Bill of Quantities (BoQ) schedule.

• Bill 1: Preliminary and General Costs (site establishment, admin, general costs).
• Bill 2: 30m High Mast Lighting (supply and install all components).
• Bill 3: 20m Solar High Mast Lighting (supply and install all components).
• Bill 4: Provisional Sums and Dayworks.
• Provisional sums (R20,000 each) for: project information board, extra excavations, Community Liaison Officer (CLO), Project Management Coordinator (PMC/PLC), training, unscheduled materials.
• Contractor's profit and attendance on provisional sums: R120,000 (only payable if provisional sums are used).
• Daywork rates required for: Engineer, Site foreman, Artisan, Semi-skilled labourer, Unskilled labourer (normal and overtime).
• Daywork rates required for vehicles: 3.5-ton truck, low-bed truck, crane truck (per km).
• Overall pricing must include a 10% contingency and VAT (15%).

The document lists general contractual and safety compliance items but does not specify standard tender compliance certificates (e.g., CSD, B-BBEE, tax).

• Required: Safety compliance and contractual compliance as part of the works.
• Technical submissions: All technical information and drawings must be submitted electronically in .dxf/dwg and .pdf formats on CD/USB drive.

Safety compliance is listed as a required line item in the Bill of Quantities.

• The contractor must provide for safety compliance as part of the general costs.
• Other related items: setting out of works, cleaning of site upon completion, and provision of 'as installed' drawings.

The document references standard contractual compliance as a line item but does not detail specific terms, duration, or conditions.

• The contractor must allow for items like site personnel, supervisory staff, guards, transport, insurance, and running costs as part of the works.

Technical Enquiries:

• Mr Siyabonga Kalipa
• Tel: 013 986 9201
• Email: [email protected]

SCM Enquiries:

• Mr G. Rapolai
• Tel: (013) 986 9233
• Email: [email protected]

Municipal Manager: Mr D.J.D. Mahlangu

Physical Submission Address: Municipality's Offices, Stand Number 24, Mthombomuhle (Kwaggafontein C)

• Download tender documents from E-Tenders Portal: www.etenders.gov.za (free of charge)
• Hard copies only available if technical challenges occur with the E-Tenders portal
• For hard copies: Cash or EFT payments payable to Thembisile Hani Local Municipality
• Submit sealed envelopes marked with tender number THLM/SCM23/2025-2026/E04 to the bid box at Municipality's Offices, Stand Number 24, Mthombomuhle (Kwaggafontein C)
• Submission deadline: 10 July 2026 at 12h00
• Couriers require an official letterhead letter confirming bid details AND full payment before collection
• Facsimiles or e-mailed documents will NOT be accepted
• CIDB contractor grading required: 5EP or Higher
• Disqualification risks: Incomplete submissions, late submissions, documents submitted via fax or email, non-compliance with CIDB grading requirements

Must have CIDB grading 5EP or higher; cannot be in service of the state or have directors/managers in state service; cannot be municipal advisors/consultants; must comply with preferential procurement regulations; facsimile or emailed bids not accepted.

• Scope: Appointment of a panel of electrical contractors for supply, delivery and installation of high mast lights
• Contract Duration: 36 months (as and when required)
• Location: Thembisile Hani Local Municipality
• Standards: SANS 10403:2003
• Document sections include: Standard Specification, Project Specification, Particular Specification
• Safety Agreement (C1.4) required as part of contract
• Site Information and Geotechnical Report available in tender documents
• Municipal Health and Safety Specification applicable

• Form of Guarantee required (C1.3)
• Pricing Instructions (C2.1) to be followed
• Bills of Quantities (C2.2) to be completed
• Pricing format details contained in Part C2 of tender document
• No specific bond amounts or payment terms stated in extracted sections

• CIDB registration required with grading: 5EP or Higher
• B-BBEE status level documentation likely required (standard for municipal tenders)
• Tax compliance status required
• CSD registration required (standard for government tenders)
• Disqualification if bidder or any director/manager/principal shareholder is in the service of the state
• Disqualification if bidder is an advisor or consultant contracted with the municipality
• Preferential Procurement Policy Framework Act compliance
• Supply Chain Management Policy of Thembisile Hani Local Municipality applies
• Preferential Procurement Regulations 2022 apply

Contractor must comply with all duties, obligations, and prohibitions under the Occupational Health and Safety Amendment Act, 1993 (the ACT) and its regulations. Contractor must acquaint all officials and employees with relevant ACT provisions. Contractor must adhere to any employer-prescribed arrangements and procedures for the work. Contractor bears sole liability for compliance and absolves the employer and consulting engineers from these obligations.

Agreement is concluded under Section 37(2) of the Occupational Health and Safety Amendment Act, 1993. Contractor and employer enter into a mandatory agreement for a specific contract number, with contractor accepting sole liability for compliance with ACT duties, obligations, and prohibitions.

Returnable documents must be submitted as specified. Ensure all required forms are completed and signed. Disqualification may occur if submission guidelines are not followed.

Additional relevant documents are required as per Part C4.

Must be a registered electrical contractor; compliance with Thembisile Hani Local Municipality SCM Policy; ability to meet Health and Safety specifications; capability to perform supply, delivery, and installation of high mast lights; good standing with regulatory bodies

Scope: Appointment of a panel of electrical contractors for the supply, delivery, and installation of high mast lights as and when required. Duration: 36 months. Project number: THLM/SCM23/2025-2026/E04.

Required documents include: Thembisile Hani Local Municipality Supply Chain Management Policy, Health and Safety Specification, and Kwaggafontein B and C Geotechnical Report.

Health and Safety Specification is a required document. Also includes Thembisile Hani Local Municipality Supply Chain Management Policy and Kwaggafontein B and C Geotechnical Report.

• Submission details, required forms, and returnables are not specified in the extracted document.
• The document states communication can be sent by email or delivered by courier and signed for.
• Disqualification risks are not detailed.

• The contractor must provide their name and address in Part 2 of the Contract Data.

While explicit pre-qualification criteria (like CIDB grading) are not detailed in this excerpt, the document implies eligibility through compliance mandates: Subcontractors must be CIDB registered in the appropriate work class; all entities must be registered on the Central Supplier Database (CSD); and subcontractors must be in good standing with COIDA and the relevant Bargaining Council. The tender is likely aimed at contractors capable of handling electrical and civil works for high mast lighting installations.

• Scope: Appointment of a panel of electrical contractors for the supply, delivery, and installation of high mast lights as and when required for 36 months.
• The General Conditions of Contract for Construction Works, Third Edition (2015) applies.
• The contractor is responsible for the design of Temporary Works and must provide certificates, proof of insurance, design calculations, drawings, and As-Built drawings in DXF format.
• Practical completion requires commissioning and full operation as listed in the scope of works.
• A single date for practical completion is mandated.

• Interim penalty valuations for Targeted Labour and Targeted Enterprises should be calculated on payment certificate values (excluding VAT) for planning but not applied to interim certificates.
• Final penalties are calculated on the Final Contract Value.

• Pricing strategy: Re-measurement Contract.
• Schedule of Rates and Prices must include all labour, plant, materials, transport, and overheads.
• Contract Price Adjustment applies using indices for Labour, Equipment, Materials, and Fuel with specified coefficients.
• Price adjustments for special materials are allowed; details must be provided in Part 2 of the Contract Data.
• The contractor must provide the variation in cost of special materials: Special Material Method Price for Base Month.

• Pricing strategy: Re-measurement Contract.
• Security required: A fixed performance guarantee of 5% of the Contract Sum plus retention of 10% of the value of works completed.
• Contract Price Adjustment applies using specified indices (Labour, Equipment, Materials, Fuel) with a base month prior to tender closing.
• Price adjustments for special materials are allowed; details must be provided in Part 2 of the Contract Data.
• Advance payment: 80% on materials not yet built into the Permanent Works.
• Retention: 10%, with a limit of 10% of the initial Contract Price.
• Final statement and retention release must be submitted within 14 days after final approval.
• Delay penalty: R 2,500 per day.

• All subcontractors and suppliers must be registered on the National Treasury’s Central Supplier Database (CSD).
• Subcontractors must be in good standing with COIDA and registered with the Bargaining Council for the Civil Engineering Industry or other relevant council.
• Subcontractors must be registered with the CIDB in the appropriate category for the work.
• The contractor must comply with the Occupational Health and Safety Act and Construction Regulations, including submitting an approved Health and Safety Plan within 14 days of contract commencement.
• Targeted Labour and Targeted Enterprises requirements apply, including subcontracting a minimum of 30% of civil work to Targeted Enterprises.
• Preference must be given to Targeted Enterprises from rural and underdeveloped areas and townships.

• The contractor must employ Targeted Labour from Target Areas.
• The contractor must subcontract Targeted Enterprises and give preference to those from rural and underdeveloped areas and townships.
• A minimum of 30% of civil work must be subcontracted to Targeted Enterprises by contract end.
• The contractor must use local labour as per the Scope of Work.
• Penalties apply for not meeting Targeted Labour and Targeted Enterprises targets, calculated on the Final Contract Value.

• The contractor must comply with the Occupational Health and Safety Specification and Construction Regulations.
• An approved Health and Safety Plan must be in place before work commences and submitted within 14 days of contract commencement.
• The contractor accepts sole liability for OHS Act compliance.
• The contractor must notify the Employer of any investigations, complaints, or charges under the OHS Act.
• The contractor and designer are responsible for OHS compliance in the design of Temporary Works and specified Permanent Works.
• The contractor must employ Targeted Labour and subcontract Targeted Enterprises as per Contract Data, giving preference to those from rural and underdeveloped areas.

• Contract duration: 36 months to achieve practical completion.
• Defects Liability Period: 365 days.
• The Employer is Thembisile Hani Local Municipality.
• The contractor must provide adequate insurance for materials and goods, ceding the policy to the Employer.
• The Employer's Agent requires specific approval for certain actions (e.g., suspending works, variation orders over R50,000).
• The contractor must raise uncertainties with the Employer's Agent's Representative; advice given is without prejudice.
• The Employer may appoint consultants; their advice is only to be followed if instructed by the Employer's Agent.
• The contractor bears no liability for the project's design except for temporary works and specified items.
• Required pre-commencement documentation: Health and Safety Plan, Initial Programme, detailed cashflow forecast, Security, Insurance, to be submitted within 14 days.
• Site access is not exclusive to the contractor.
• No additional compensation for expediting progress unless explicitly stated in an instruction.
• Non-working days: Sundays, South African Statutory holidays, and official building holidays (typically 16 December to first full working week in January).
• Extension of time may grant additional time-related General Items.
• Delay penalties: R 2,500 per day, cumulative and deductible from payments.
• Practical completion requires commissioning and full operation; no different dates permitted.
• Security: 5% performance guarantee plus 10% retention.
• Advance on materials: 80%.
• Retention: 10%, limited to 10% of initial Contract Price.
• Final statement due within 14 days after final approval.
• Adjudication Board: 1 member.
• Subcontracting requirements include written agreements, prompt payment to Targeted Enterprises, disclosure, and compliance with CSD, COIDA, Bargaining Council, and CIDB registration.

• Variation orders exceeding R50,000 require specific approval from the Employer and are evaluated under Clause 6.4.

• Submit full technical design drawings and specification details of the equipment offered with the tender documents. Failure to submit will deem the offer non-responsive.
• Submit computer simulations for floodlight luminaires on electronic media compatible with Dailux Lighting program, approved by SABS or CIE.
• Submit samples of floodlight luminaires within 5 working days if requested.
• Submit a copy of the manufacturer’s Certificate of Listing in terms of SANS 9001.
• Submit design calculations signed and certified by a Professional Structural Engineer.
• Submit a pro-forma Occupational Health and Safety (OHS) file within 3 days of request. Failure to comply will disqualify the tender.
• Submit proof of qualifications of all construction staff to be engaged.
• Submit a list of cell phone numbers of staff required to be contactable.
• Submit proof of public liability insurance to indemnify the Municipality up to R20 million per incident.
• Submit a Certificate of the Professional Structural Engineer within 3 days of request.
• Submit a method statement for on-site assembly of the mast.
• Submit Welding Procedure Specification and Welding Qualification documents on request.
• Submit inspection and acceptance certificates on request.

• Scope: Design, supply, delivery, installation, commissioning, and handing over of high mast lighting structures (30m poles with floodlights) on an 'as and when' basis for 36 months.
• Key Deliverables: Complete engineering works, geotechnical studies, foundation design and casting, electrical connection from municipal supply point, testing and commissioning, and issuing a Certificate of Compliance (COC) per SANS 0142.
• Mast Design: Must comply with SANS 10225, withstand 40 m/s wind gust, designed for 50-year lifespan, deflection not exceeding 2.5% of height. Professional Structural Engineer must sign off.
• Construction: Masts from Grade S355J0 steel plate, hot-dip galvanised per SANS 121, delivered in sections with site slip joints.
• Components: Includes UV-protected fibre glass canopy, three-point hoisting mechanism with stainless steel ropes, access door with tamperproof screws, distribution board (IP30), cable termination box, and LED floodlight luminaires (200W, min 23,000 lm, IP66).
• Foundations: Concrete base designed per SANS standards, with soil bearing tests, PVC ducting for cables, and holding down bolts.
• Earthing: Two earth spikes per mast connected via 70mm² copper conductor, complying with SANS 10142 and SANS 10313.
• Inspections and Tests: Engineer inspects poles during manufacture; galvanising and welding tests required; 10 working days' notice for inspections.
• Site Conditions: Design for altitude 200m, ambient temperature -10°C to 40°C, max humidity 95%, wind gust 44 m/s, heavy coastal pollution.
• Crew Requirements: Competent supervisor, rigger (certificate submitted), installation electrician, responsible person per NRS 040, labourers.
• Health and Safety: Develop and submit a Health and Safety Plan, OHS file, and comply with Occupational Health and Safety Act and Construction Regulations.

• Tender Period: Contract awarded for 3-year period from date of acceptance; work on 'as and when' basis per fund availability.
• Construction Program: Submit detailed programme within 14 days of order; subject to Engineer approval; revise if falling behind schedule.
• Site Conditions: Design components for specified site conditions (altitude 200m, temp -10°C to 40°C, wind gust 44 m/s, heavy pollution).
• Geotechnical Studies: Contractor responsible for geotechnical studies of installation sites.
• Liaison with Authorities: Contractor must liaise with local authorities on traffic, locating and protecting underground services.
• Community Relations: Engage with community, attend meetings, and resolve matters cooperatively.
• Excavation Methodology: Rates for 'Normal', 'Difficult', 'Hard' soil types; Engineer authorisation required for difficult/hard excavation.
• Concrete Base: Design per SANS standards, include PVC ducting for cables, conduct soil bearing tests.
• Holding Down Bolts: Supplied as welded cage for accurate casting; hot-dip galvanised per SANS 121.

• Quality System: Contractor must have quality assurance system approved per SANS 9001 or alternative approved by Engineer; submit registration certificate with tender.
• Inspections: Engineer will inspect poles during manufacture; 10 working days' notice required for tests.
• Testing: Galvanising tested per SANS 121; welding tests for transverse butt-welds with bending load to Engineer's satisfaction.
• Documentation: Submit Welding Procedure Specification and Welding Qualification documents on request; provide inspection and acceptance certificates.
• Quality Control Plan: Contractor must develop and comply with a Quality Control Plan accepted by Engineer.
• As-built Drawings: Submit three sets of as-built drawings after construction.

• Excavation Rates: Pricing based on soil types: 'Normal' (pick/shovel), 'Difficult' (slow progress, boulders), 'Hard' (paving breaker/blasting). Hard excavation measured as 'Normal' with extra over rate for mechanical equipment.
• Soil Tests: Cost of soil bearing pressure tests must be included in pricing schedule.
• Claims: Contractor may submit claims for additional costs/delays under Clause 48, with 3 working days' notice for community-related claims.
• Schedules: Complete Schedule A in tender document with technical particulars of equipment (e.g., lumens, wattage, efficacy, warranties).

• Pricing Structure: Rates for excavations categorised as 'Normal', 'Difficult', and 'Hard'. Hard excavation measured as 'Normal' with extra over rate for mechanical equipment.
• Cost Inclusion: Soil bearing pressure tests cost must be included in the pricing schedule.
• Claims Process: Contractors may submit claims for additional costs or delays under Clause 48 of conditions of contract, with a reduced notice period of 3 working days for community-related claims.
• Bid Bond: Reference to performance guarantee tests, but no specific bond amount or requirement detailed.

• Quality Certification: Submit SANS 9001 certificate or equivalent quality assurance system approval.
• Professional Registration: Structural and component design must be verified and signed by a Professional Engineer registered with ECSA.
• Local Labour: Maximum use of local unskilled labour from Thembisile Hani Local Municipality, managed through client’s labour liaison body.
• Public Liability Insurance: Proof of insurance covering up to R20 million per incident required before work commencement.
• Health and Safety Compliance: Submit OHS file demonstrating compliance with OHS Act and Construction Regulations; failure disqualifies tender.
• Standards Compliance: Adhere to numerous SANS standards listed (e.g., SANS 10225, SANS 10142, SANS 10389).
• Environmental Compliance: Develop and comply with an Environmental Management Plan, serve notices, and pay fees per environmental laws.

• Local Labour: Project must maximise use of local unemployed unskilled labour from Thembisile Hani Local Municipality, controlled through client’s labour liaison body.

• OHS Compliance: Contractor must meet requirements of Occupational Health and Safety Act and Construction Regulations 2003.
• Health and Safety Plan: Submit plan covering management structure, induction training, safety procedures, monitoring, liaison meetings, site security, welfare, first aid, fire procedures.
• OHS File: Submit pro-forma OHS file within 3 days of request, containing chapters on project info, non-compliance notices, inspection sheets, safety meetings, appointments, employee lists, induction course, risk assessment, and SOPs.
• Risk Assessments: Required for fall protection, excavation, scaffolding, construction vehicles, electrical installations, housekeeping, stacking, welfare facilities.
• Safe Operating Procedures: Include SOPs for working at height, barricading, excavation, cable pulling, working near live services, mast storage, rigging.
• Site Safety: Contractor must install barriers around excavations, provide safe crossings, and safeguard public safety.

• Environmental Management Plan: Contractor must develop and comply with an Environmental Management Plan accepted by Engineer.
• Notices and Fees: Contractor must serve all notices and pay all fees due under environmental laws and regulations.

• Contract Duration: 36-month panel appointment for supply, delivery, and installation on an 'as and when' basis.
• Scope: Contractor responsible for all labour, equipment, materials, temporary works, design, engineering, manufacturing, inspection, testing, delivery, erection, commissioning, and performance guarantee tests.
• Conflict Resolution: In case of conflicts between tender package and municipal standards or local regulations, refer to Engineer for clarification.
• Public Liability: Contractor must provide proof of public liability insurance up to R20 million per incident.
• Community Relations: Contractor must liaise with community, attend meetings, and not act on community resolutions contrary to contract without Engineer's written instruction.
• Subcontractor Compliance: Contractor must ensure all subcontractors comply with health and safety requirements.
• Damage Responsibility: Contractor fully responsible for damage to other services; must repair at own cost and report immediately.
• Appointment: Municipality may appoint Main Contractor and reserves right to appoint Alternative Contractor; purchase orders may be cancelled if Main Contractor fails to deliver within 2 weeks.

• Standards Compliance: Adhere to extensive list of SANS standards covering galvanising, welding, concrete, steelwork, electrical installations, lighting, and corrosion protection.
• Technical Specifications: Detailed requirements for mast design, construction, components, foundations, earthing, and testing per specified SANS standards.

• Quality System: Evaluation includes assessment of Contractor’s quality assurance system approval per SANS 9001 or Engineer-approved alternative.
• Risk Assessment: Bidders evaluated on completeness of Risk Assessment within OHS file, covering risk identification, analysis, and mitigation SOPs.

• Compulsory clarification/briefing meeting: 18 June 2026 at 11:00 am at Thembisile Hani Local Municipality Municipal Shelter, Kwaggafontein, 0458.
• Joint ventures must have a representative from each company attend.
• No individual may represent more than one tenderer.
• Failure to attend or sign the register leads to automatic disqualification.
• Tender closing: 10 July 2026 at 12:00 (midday).
• Tender opening: Public opening at the same time and location: Thembisile Hani Local Municipality, Stand No. 24, Corner Police Station, Kwaggafontein C, Empumalanga, 0458.
• Tender offer validity period: 120 days from the closing date.

• A compulsory clarification/briefing meeting is scheduled for 18 June 2026 at 11:00 am at the Municipal Shelter, Kwaggafontein.
• Joint ventures must have a representative from each company.
• No individual may represent more than one tenderer.
• Full completion of the attendance register is required to avoid disqualification.

• Accounting Officer (Procurement Enquiries): Mr. D.J.D. Mahlangu, Tel: 013 986 9100.
• Supply Chain Unit: Tel: 013 986 9233.
• Technical Enquiries: Mr. SE. Kalipa, Tel: 013 986 9201.
• Postal address for all: Private Bag X 4041, Empumalanga, 0458.
• Only written communication signed by the Accounting Officer amends the tender documents; verbal communication is not binding.

• Submit your tender on the Council’s Official Tender Document only.
• Return all completed returnable documents.
• Deliver the tender package to: Thembisile Hani Local Municipality, Stand no 24, Corner Police Station Mthombhomuhle, eMpumalanga.
• Telephonic, telegraphic, telex, facsimile or emailed tenders will not be considered.
• Tenders cannot be withdrawn or substituted after submission.
• The municipality reserves the right to request original documents (including company CK, key personnel qualifications, and B-BBEE certificate) for review and certification by its Commissioner of Oath.
• The employer may request written evidence of your financial, labour, and resource adequacy for the project.
• The municipality may appoint auditors to investigate your financial resources; you must provide reasonable assistance.

• A list of specific returnable documents is required.
• Tenderers must check documents for completeness upon receipt.
• The municipality reserves the right to request original documents for certification.

• Scope: Appointment of a panel of electrical contractors for the supply, delivery, and installation of high mast lights within Thembisile Hani Local Municipality, as and when required, for a period of 36 months.
• Eligibility requires CIDB registration: Tenderers (or their subcontractor) must be registered or capable of registration prior to evaluation, with a contractor grading designation equal to or higher than 4EP for the class of construction work.
• Joint ventures are eligible if every member is CIDB registered, the lead partner is 4EP or higher, and the combined grading meets the requirement.
• The municipality reserves the right not to accept the lowest tender and to accept the whole or part of any tender.
• Tenderers must provide additional information, samples, or demonstrations if requested.
• Key personnel CVs are required, detailing position, PDI status, qualifications, professional registrations, relevant experience, language proficiency, and references.
• Emphasis is placed on staff experience; nominated staff must be assigned as proposed, or the contract may be annulled.
• Previous experience will be evaluated based on projects in the relevant technical field and of similar size within the last five years.

• Key personnel (Contracts Manager, Site Agent, Safety Officer) must have specified electrical engineering qualifications and project experience.
• CVs for proposed staff must include position, PDI status, educational qualifications, professional registrations, relevant experience, language proficiency, and references.
• Company experience evaluated based on similar projects completed in the last five years.
• Joint ventures must provide documentation of experience for each member.

• Tenderers may be required to furnish additional information, samples, or demonstrations for evaluation.
• Strict rules for completing the tender document: no alterations, erasures, or correction fluid; all pages must be initialed and signed.
• Failure to attend the compulsory site briefing leads to automatic elimination.

• All pricing must be stated in South African Rand (ZAR).
• Bidders must incorporate forward cover for exchange rate and price fluctuations into their tendered price.

• State all rates and prices in South African Rand (ZAR).
• Bidders must incorporate forward cover for exchange rate and price fluctuations into their tendered price.
• The municipality may investigate the tenderer's financial ability, including contacting the tenderer's bank manager with the tenderer's consent.
• Proof of warrantee may be required.
• A valid SARS tax verification PIN certificate must be submitted.

• Mandatory CIDB registration: Grading designation of 4EP or higher for the construction work class is required.
• Submit a CSD Summary Report not older than one month.
• Submit proof of company registration (CIPC) and shareholding.
• Submit a valid SARS tax verification PIN certificate.
• Submit a valid Letter of Good Standing with COIDA from the Department of Labour.
• Submit a municipal utility account (or lease agreement with landlord's account) not older than three months, not in arrears for more than 90 days.
• Submit three years of audited financial statements with an auditor's report.
• Submit a bank confirmation letter (bank-stamped) not older than three months.
• Submit a B-BBEE certificate (details implied from document context).
• Tenderers must comply with the Protection of Personal Information Act (POPIA).
• Any attempt to influence the evaluation leads to disqualification.
• Tenderers with unsatisfactory performance on a previous public sector contract in the last five years may be rejected.
• Penalties for fraudulent preference claims or failure to attain specified goals include contract cancellation, financial penalties, and a 5-year restriction from doing business with the municipality.

• A Safety Officer position is required for scoring.
• Safety Officer must have an Occupational Health and Safety Certificate (NQF Level 5) or Diploma (NQF Level 6 or higher).
• Points also awarded for years of project experience.
• The Site Agent and Safety Officer must be different persons, or zero points are allocated.

• Tender offer validity period is 120 days from the closing date.
• Confidentiality and POPIA compliance required for all submitted information.
• Any attempt to bribe or influence municipal staff leads to disqualification and contract cancellation without compensation.
• Penalties for fraudulent preference claims or failure to meet specified goals: contract cancellation, financial penalties, and a 5-year business restriction.

• The municipality may request written evidence of the tenderer's financial, labour, and resource adequacy.
• The municipality reserves the right to appoint auditors to investigate the tenderer's financial resources, with the tenderer's required assistance.

• Mandatory CIDB registration at grading 4EP or higher.
• Financial ability to execute the contract will be evaluated, including possible bank manager contact.
• A valid SARS tax verification PIN certificate is required.

• Mandatory 'Bidding Company Compliance' score of 55 points across 11 criteria; failure eliminates the tender.
• Detailed 'Functionality' scoring (100 points total) across Organising and Staffing (45), Plant (20), and Experience of Firm (35).
• Minimum functionality score of 75 required to proceed to price evaluation.
• Specific scoring tables for Contracts Manager, Site Agent, Safety Officer qualifications and experience.
• Plant scoring for owned or leased equipment (TLB, Cherry Picker, Bakkie/LDV).
• Company experience scored based on number of similar completed projects.