Provision of Sewer Removal Services - South African

Returnable Documents:

1. Tsitsikamma Big Tree • Empty conservancy tank behind ablution facilities by means of honey sucker truck and discharge contents at the SANParks sewer works in Storms River Village. • All dumping of sewerage can be done at the municipal sewerage disposal site at Stormsriver village. • All service providers must make their own arrangement prior to dumping at their own expense. 2. Staff houses in Storms River Village (Forestry) • Empty one septic tank at the old pass, de-sludging at Storms river Akkerlaand and empty sewerage treatment plant at the back of SANParks office when required. 3. Storms River Mouth Rest Camp • De-sludging septic tanks in Storms River Mouth rest Camp and discharge sewerage at the Crags sewerage disposal site. • All dumping of sewerage must be done at the municipal sewerage at The Crags • All service providers must make their own arrangement prior to dumping at their own expense. • The successful service provider should have the capacity to remove a minimum of 35 000 litres per day. RFQ NO: TK64.1/2025: PROVISION OF SEWER REMOVAL SERVICES FOR THE TSITSIKAMMA SECTION OF THE GARDEN ROUTE NATIONAL PARK FOR THE A PERIOD(S) THREE (3) YEARS 4. Nature’s Valley • Emptying of conservancy tanks on a continuous basis during March 2024 until March 2025 and discharge at the Crags sewer works. • SANParks also requires the emptying of the conservancy tanks on a daily basis during the Easter holiday period. The exact period will be agreed between the successful service provider and the Duty Manager at Nature’s Valley. • The service provider is responsible to negotiate with Bitou Municipality for permission to dump at the said sewer works. For scope and further detail please see Annexure B. 5. Bloukrans Staff Houses and Office Complex • Empty and discharge of three to four (3 - 4) domestic size septic tanks, +/- 2 loads to be done in conjunction with the emptying of the Nature’s Valley tanks • Discharge of the effluent must also be at the Crags sewer works and the same conditions as per Nature’s Valley apply. NOTE: Desludging to be done with a supersucker and removal of sewage can be done with a normal honey sucker. Annexure A Sizes of Tanks in Loads Based on Previous Experience: Storms River Mouth Rest Camp Below is an estimated but not limited to the number of loads for the different sections of the Park. The loads can be more or less, The below information to be taken merely for estimation purposes. PLACE NUMBER OF LOADS CO-ORDINATES PER YEAR Paul Sauer Hoek 4 33 ̊56’47.67”S 23 ̊37’32.90”E Oceanettes 10 Niklaas/Swimming pool 8 Fat trap at restaurant 2 Small tank at restaurant 4 Petrusville staff complex 10 Guesthouse 1 1 RFQ NO: TK64.1/2025: PROVISION OF SEWER REMOVAL SERVICES FOR THE TSITSIKAMMA SECTION OF THE GARDEN ROUTE NATIONAL PARK FOR THE A PERIOD(S) THREE (3) YEARS Guesthouse 2 1 16A and B 1 Chalet 21 0.5 Otter trail ablution 0.5 Main office complex 5 Total 47 Forestry – Storms River PLACE NUMBER OF LOADS CO-ORDINATES PER YEAR Forestry Workshop 3 3 ̊58’27.41”S 23 ̊53’30.05”E Main Office Staff 3 accommodation Akkerlaan staff 3 accommodation Total 9 Natures Valley PLACE NUMBER OF CO-ORDINATES LOADS Main ablution 3 33 ̊58’15.18’’S 23 ̊33’43.46’’ E Staff accommodation 2 Natures valley rest camp 3 Total 8 Bloukrans PLACE NUMBER OF CO-ORDINATES LOADS PER YEAR Bloukrans office complex 3 34 ̊01’07.66’’S 23 ̊58’20.46’E Bloukrans staff accommodation 3 RFQ NO: TK64.1/2025: PROVISION OF SEWER REMOVAL SERVICES FOR THE TSITSIKAMMA SECTION OF THE GARDEN ROUTE NATIONAL PARK FOR THE A PERIOD(S) THREE (3) YEARS Rugbos picnic site 2 Total 8 Annexure B Standard Operating Procedures for Nature’s Valley Sewer Service during Peak Periods The following services are required: • Daily removal of sewer from one (1) conservancy tank in Nature’s Valley rest camp is required. • De-sludging of five (5) septic tanks before high season commence i.e. this service is required during the first week of November each year. • Discharge at the Crags sewer works – Service provider to obtain permission from Bitou Municipality for discharging at the site. • A Honey sucker type vehicle is required to be available daily during the period 10 December to 17 January each year during the contract period. • A vehicle is also required for daily operations during the Easter holiday period each year. • A shorter period of operation can be negotiated and agreed with the Duty Manager in Nature’s Valley • The average as per the history is 6 x 7000 litre loads per day but varies on demand. • Note that emptying of tanks can only commence from 09:30 am daily for logistical reasons. B. SPECIAL CONDITIONS • Note that good quality equipment and adequately trained/skilled staff are required for this work as per the applicable legislation. • The service provider must at all times comply with the conditions of the Occupational Health and Safety (OHS) Act, regulations and standards and must also comply with the Environmental Regulations and standards as set out in the FSC audit as follows: • Avoid biohazard spillage; all spillages must be cleaned/removed as per the required standards. • Ensure availability of biohazard spill kit. • Ensure use and appropriate equipment and PPE. • Avoid any engine and Hydraulic oil leakages • The service provider must get permission from the Koukamma and Bitou municipalities to dispose the contents of the various tanks at the sewer works under their jurisdiction. • The service provider must also allow a period of one day for the induction of all workers prior to the start of any work in the National Park. • Please note that one (1) load equals 7000 litres • Please note that once work is commenced, the tanks must be emptied and cleaning completed on the same day to avoid the tank filling up overnight. Failure to complete a particular tank in one (1) day will result in no payment for those particular loads, as the tank would fill up as it’s a live sewer tank. RFQ NO: TK64.1/2025: PROVISION OF SEWER REMOVAL SERVICES FOR THE TSITSIKAMMA SECTION OF THE GARDEN ROUTE NATIONAL PARK FOR THE A PERIOD(S) THREE (3) YEARS • Ensure the black sludge at the bottom of each tank is emptied and make provision for proper breaking and stirring of the crust. NB: Supply photographic evidence of the cleaned tank bottom. • Inspections must be done on the emptied tank and the relevant forms must be signed by the Technical Manager or his approved representative. • Dumping sites for each site is indicated under each heading in the specifications above. • The service provider is responsible for his own accommodation arrangements. 5. MANDATORY DOCUMENTS 1. CIDB grading: 1CE or higher (TO BE SUBMITTED WITH THE COMPLETED RFQ DOCUMENT ON CLOSING DATE). 2. Waste Transporter Registration Certificate (TO BE SUBMITTED WITH THE COMPLETED RFQ DOCUMENT ON CLOSING DATE). Issued by: The relevant provincial environmental authority or municipality.

Local municipalities often issue permits for vacuum tankers (honey suckers) to operate within their jurisdiction. You must prove the waste will be disposed of at an approved wastewater treatment facility. Vehicles must be inspected and approved for hygiene and safety compliance. RFQ NO: TK64.1/2025: PROVISION OF SEWER REMOVAL SERVICES FOR THE TSITSIKAMMA SECTION OF THE GARDEN ROUTE NATIONAL PARK FOR THE A PERIOD(S) THREE (3) YEARS PRICING SCHEDULE PRICE PER LOAD* Item Description Price per Quantity Rate Cost No unit 1 Establishment and de- No. 1 establishment costs including all relevant PPE. 2 Storms river mouth No. 1 3 Natures Valley No. 1 4 Bloukrans No. 1 5 Forestry – Storms River No. 1 6 Disposal costs from Km 1 Tsitsikamma NP. Maximum of 100 kilometres one way (Rate per kilometre). 7 Escalation rate percent (%) year 2 8 Escalation rate percent (%) year 3 SUB-TOTAL R 15% VAT R TOTAL R PROTECTION OF PERSONAL INFORMATION ACT, (POPIA) SANParks adheres to the Protection of Personal Information Act, (POPIA) requirements regarding personal information which came into effect 1 July 2021. As SANParks, we are committed to protecting your privacy and ensuring that personal information collected is used properly, lawfully and transparently. MINIMUM REQUIREMENTS COMPLIANCE RESPONSIVENESS CRITERIA (Compliance to legislative and treasury requirements) In this phase all responses received will be verified for compliance and completeness of the submitted proposal per the below set of mandatory requirements. RFQ NO: TK64.1/2025: PROVISION OF SEWER REMOVAL SERVICES FOR THE TSITSIKAMMA SECTION OF THE GARDEN ROUTE NATIONAL PARK FOR THE A PERIOD(S) THREE (3) YEARS Submission of fully completed SBD1 (Invitation to Bid), Submission of fully completed SBD 4 (Declaration of Interest), Submission of fully completed SBD 6.1 (Preference Claim Certificate), accompanied by the original or certified B-BBEE Status Level Verification Certificate or original B-BBEE Sworn Affidavit, Proof of registration with National Treasury Central Supplier Database (CSD). Submission of General Condition of a Contract (successful bidder). EVALUATION CRITERIA AND WEIGHTING The RFP stipulated that the responses to be evaluated using the 80/20 preference points system in accordance with the PPPFA guidelines. Based on this system the points will be allocated as follows: Criteria Points Price 80 Participation Goals/BEE 20 Total 100 RFQ NO: TK64.1/2025: PROVISION OF SEWER REMOVAL SERVICES FOR THE TSITSIKAMMA SECTION OF THE GARDEN ROUTE NATIONAL PARK FOR THE A PERIOD(S) THREE (3) YEARS EVALUATION FORMULA FOR PRICE The following formula will be applied to calculate the scores: Price Formula The following PPPFA formula was used to evaluate the price proposals submitted by bidders, this formula was used because price was the only criterion that was scored i.e. the whole 80 points were allocated to price. PS = 80 (1 – Pt – Pmin) Pmin Ps = Points scored for price of the bid under consideration. Pt = Rand value of bid under consideration. Pmin = Rand value of lowest acceptable bid FINANCIAL PAYMENT Payment will be made in accordance to the PFMA (within 30 days of receipt of valid invoice). FINAL AWARD Bidder who complies with the specifications and scores highest total points on PRICE and B-BBEE claimed points shall be awarded the contract. SANParks reserves the right to: Award the contract in full or partially Award to more than one bidder, and/or Not to award Re-advertise should the minimum of three written quotations not be received Not to award to a bidder scoring the highest points Not to award to a bidder who has previously under-performed/ failed to honour a purchase order RFQ NO: TK64.1/2025: PROVISION OF SEWER REMOVAL SERVICES FOR THE TSITSIKAMMA SECTION OF THE GARDEN ROUTE NATIONAL PARK FOR THE A PERIOD(S) THREE (3) YEARS ANNEXURE A – STANDARD BIDDING DOCUMENTS SBD 4 BIDDER’S DISCLOSURE PURPOSE OF THE FORM Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder. Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will automatically be disqualified from the bid process. BIDDER’S DECLARATION 2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest1 in the enterprise, employed by the state? YES/NO 2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest in the enterprise, in table below. Full Name Identity Number Name of State institution 1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise. RFQ NO: TK64.1/2025: PROVISION OF SEWER REMOVAL SERVICES FOR THE TSITSIKAMMA SECTION OF THE GARDEN ROUTE NATIONAL PARK FOR THE A PERIOD(S) THREE (3) YEARS 2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring institution? YES/NO 2.2.1 If so, furnish particulars: .......................................................................................................................................................... .......................................................................................................................................................... 2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this contract? YES/NO 2.3.1 If so, furnish particulars: .......................................................................................................................................................... .......................................................................................................................................................... B-BBEE Minimum Level: 1