Lease of 607.5m² Office premises at alkmaar road, port of cape town (10-Year term)

This RFP invites proposals to lease premises of 607.5m² at Alkmaar Road, Port of Cape Town, for up to 10 years. The property is intended for office use and is currently occupied. Bidders must align operations with the Port Development Framework Plan (PDFP) and ensure compliance with all relevant laws. Transnet reserves the right to negotiate market-related rentals or cancel the RFP if bids are non-compliant or non-competitive. The RFP and annexures are available for download from the National Treasury e-Tender Portal (www.etenders.gov.za) or Transnet Portal (https://transnetetenders.azurewebsites.net).

Closing date: 17 July 2026 at 12:00 PM. Non-compulsory briefing session: 22 June 2026 at 10:00 AM via Microsoft Teams (Meeting ID: 352 076 581 193 664, Passcode: d5AY9cG7). Clarity-seeking questions close: 06 July 2026. Bid validity period: 120 business days from closing date. Site visits: Arrange after briefing via [email protected].

Email for enquiries and post-closing communication: [email protected]. Submission portal: https://transnetetenders.azurewebsites.net. Transnet e-Tender Portal: www.etenders.gov.za. For fraud/corruption reporting: TIP-OFFS ANONYMOUS (multiple platforms including WhatsApp, Telegram, AI Voice Bot).

Submit bids electronically via the Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net) using Google Chrome. Bidders must register and log intent to respond before uploading documents. Maximum upload size: 30MB per file; multiple uploads allowed. File names must use only alphabetical/numerical characters. Submit at least one day before closing to avoid technical issues. Late submissions will not be accepted. All returnable documents must be signed, stamped, and dated. Mandatory documents: SBD 1 Form, Certificate of Acquaintance, RFP Declaration and Breach of Law Form, Specific Goals Points Claim Form, Job Creation and Skills Development Form, Protection of Personal Information Form, Certificate of Attendance (if applicable). Documents used for scoring: Rental Offer Price, B-BBEE compliance proof, Capital/Expenditure Plans, Company Profile, Business Plan, Reference Letters, Bank Rating. Essential documents may be requested later if missing. Non-submission of mandatory documents results in disqualification. Non-submission of scoring documents results in zero points for those criteria.

Lease of premises at Alkmaar Road, Port of Cape Town, extent: 607.5m². Proposed use: Offices. Available from: 01 April 2026. Property is currently occupied and previously used for office activity. Lessee must undertake refurbishment, repairs, upgrades, and capital improvements at own cost to ensure premises are fit for purpose and comply with all laws. Beneficial occupation may be negotiated if justified in the Business Plan and approved by TNPA; lessee liable for holding costs during this period. Exclusions: Handling/storage of hazardous chemicals, truck staging, fertilizer storage, truck refueling, container handling depots, open storage of dust minerals. Bidders must inspect the property prior to submission; TNPA accepts no liability for failure to do so. Lease term: Up to 10 years. Annexures include Lease Plan, Draft Environmental Management Plan, and Port Development Framework Plan (PDFP). Operations must align with PDFP and support Port activities.

Evaluation methodology is sequential but may run in parallel for efficiency. Stages: (1) Administrative responsiveness check. (2) Substantive responsiveness check (priced rental offer). (3) Technical/Functional evaluation (minimum 66.67 points). (4) Weighted scoring (Rental Offer Price + Specific Goals). (5) Objective criteria assessment (e.g., rotation, specialization). (6) Post-tender negotiations if needed. (7) Award and lease conclusion. Bidders must pass each stage to progress. Due diligence validates technical, financial, and operational capacity.

Bidders must have >2 years’ experience in the proposed use (offices). Submit: Company profile with supporting evidence (lease agreements, licenses), minimum 2 reference letters (<5 years old), and bank rating (<3 months old). Joint Ventures: Submit JV agreement or intent confirmation with percentage splits. Majority shareholder evaluated for Stages 1-2; all JV entities evaluated if preferred. Due diligence includes validation of qualifications, competence, financial resources, and track record.

Submit rental offer in ZAR, inclusive of 15% VAT, using the provided schedule. Include: Rate per m², monthly/annual rental for Years 1-5, escalation rate. TNPA verifies calculations; deviations may disqualify the bid. If highest bid is not market-related, Transnet may negotiate sequentially with top bidders or cancel. Rental must be quoted strictly per the schedule. Financial viability: Cash flow projections for the lease period, signed by a finance professional, with assumptions and mitigations for negative cash flows.

Rental offer must be submitted in ZAR, inclusive of 15% VAT. Provide monthly and annual rental for Years 1-5, including escalation rate. TNPA will verify calculations; deviations from the prescribed format may result in non-responsiveness. If the highest-scoring bidder’s rental is not market-related, Transnet may negotiate sequentially with the next highest bidders or cancel the RFP. Pricing must follow the provided schedule strictly. Financial viability: Submit cash flow projections for the lease period, signed by a finance professional, with clear assumptions and mitigations for negative cash flows. Capital and Maintenance Expenditure Plans required, detailing scope, objectives, timeframes, and costs for the lease duration.

Mandatory compliance: Register on National Treasury’s Central Supplier Database (CSD) before submission. Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate. Foreign bidders without a local entity are exempt from CSD registration but must incorporate a South African company if awarded. B-BBEE: Submit valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs). Employment Equity Act compliance required, including Section 53. Security Clearance: Successful bidder and personnel may need CONFIDENTIAL/SECRET/TOP SECRET clearance. Disclose any commercial relationship with Domestic Prominent Influential Persons (DPIP) or Foreign Prominent Public Officials (FPPO). Sign Non-Disclosure Agreement and Supplier Integrity Pact. Joint Ventures: Submit signed JV agreement or written confirmation of intent, including percentage split and responsibilities. Each JV party must submit separate TCS/CSD documentation.

Bidders must address environmental commitments, including waste disposal, recycling, and energy conservation. A Draft Environmental Management Plan (Annexure 2) is provided and must be considered in the Business Plan. Operations must comply with all environmental laws and align with Transnet’s green economy goals. No open storage of dust minerals or hazardous activities are permitted on the premises.

Lease term: Up to 10 years, starting 01 April 2026. Lessee must refurbish, repair, and upgrade premises at own cost. Beneficial occupation may be negotiated but requires justification and approval; lessee bears holding costs. Exclusions: Hazardous chemicals, truck staging, fertilizers, refueling, container depots, open dust mineral storage. Lease is subject to compliance with all laws and TNPA’s standard lease agreement (Annexure 3). Transnet may amend lease terms, subject to legal review. Security clearance may be required for successful bidder and personnel. Non-compliance with material terms may result in penalties or cancellation. Domicilium citandi et executandi must be in South Africa.

Evaluation is multi-stage: (1) Administrative responsiveness (timely, signed submission). (2) Substantive responsiveness (priced rental offer). (3) Technical/Functional minimum threshold: 66.67/100 points, covering experience (>2 years), reference letters, bank rating, PDFP alignment, market analysis, value addition, WBS/Project Schedule, Maintenance Plan, and financial viability. (4) Weighted scoring: Rental Offer Price (80 or 90 points) and Specific Goals (20 or 10 points). Formulas: PS = 80/90 (1 + (Pt−Pmax)/Pmax). (5) Objective criteria may override scoring (e.g., rotation, specialization, risk). (6) Post-tender negotiations if rental is not market-related. (7) Award to highest compliant bidder.