Integrated cleaning, gardening, and safety services for cape town precincts (36-Month contract)

Tender: Provision of cleaning, gardening and safety services in selected precincts of Cape Town. Contract period: 36 months from the commencement date.

• Tender advertised: 19 June 2026
• Site visit / clarification meeting (recommended): 1 July 2026, 10:00 am – MS Teams (Meeting ID 385 079 333 742 232, Passcode 4iK6mk2z)
• Closing date & time: 24 July 2026, 10:00 am
• Appeal administration fee deadline and payment details are set out in Annexure F.13 (R300 + surcharge if applicable).

CCT Tender Representative – Supply Chain Management

Email: [email protected]

Phone: not provided

Address for tender submission: Tender & Quotation Boxes Office, 2nd Floor, Concourse Level, Civic Centre, 12 Hertzog Boulevard, Cape Town.

Appeals – Legal Compliance Unit, Office of the City Manager, 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001 (hand delivery), Private Bag X918, Cape Town 8000 (post), Email: [email protected].

Access to Information – Access to Information Unit, Office of the City Manager, same address, Email: [email protected].

Data Protection – Information Officer, Office of the City Manager, same address, Email: [email protected].

• Complete the Form of Offer and Acceptance, sign every page and attach all required returnable documents.
• Place the completed tender in a sealed envelope clearly marked with:

– Tender No. 292S/2025/26

– Tender description

– Your name and address

– Tender box number (202)

– Closing date and time.

• Submit the envelope to the official tender box at Civic Centre, 12 Hertzog Boulevard, 2nd floor, Concourse Level, before 10:00 am on 24 July 2026. If the box is full or the tender is too large, obtain alternative instructions from the public counter – the responsibility to deliver remains with you.
• Only one main tender may be submitted; an alternative tender (if desired) must be in a separate sealed envelope marked “Alternative Tender”. Only the highest‑ranked alternative to an acceptable main offer will be considered.
• Do not alter the tender documents except to correct errors as instructed by the CCT; all signatories must initial any changes.
• No tenders may be submitted by fax or e‑mail unless expressly permitted.
• The tender is non‑responsive if any required returnable schedule is missing, incomplete, or if the offer is not clear, irrevocable and unambiguous.
• The offer must remain valid, irrevocable and open for acceptance for 120 days after the closing date (extendable up to a further 12 months, or an additional 6 months by agreement).

TENDERER NAME of Company/Close Corporation or Partnership / Joint Venture/ Consortium or Sole Proprietor /Individual (hereinafter the “Tenderer”) TRADING AS (if different from above) Registration number of Tenderer Physical address and chosen domicilium citandi et executandi of Tenderer NATURE OF TENDER OFFER (please indicate below) Main Offer (see clause 2.2.11.1) Alternative Offer (see clause 2.2.11.1) TENDER SERIAL NO.: SIGNATURES OF CCT OFFICIALS AT TENDER OPENING

• Services required: cleaning, gardening (horticultural maintenance and landscape installations) and safety/security across selected precincts in Cape Town.
• All work must comply with the specifications (Section C.5) and applicable South African standards.
• Tenderers must provide evidence of capability to deliver integrated precinct services (multi‑disciplinary management, stakeholder engagement, SLA monitoring).
• Access to sites must be arranged for inspections, tests and analysis during normal working hours. If samples are required, they must be supplied exactly as instructed; failure to do so may render the bid non‑responsive.
• Key personnel (Contract Manager, Operations Manager, Security Manager) must hold valid PSIRA registration at award and possess the experience levels detailed in the functionality criteria.

• Provide a clear execution plan covering cleaning, gardening and safety services, including resource allocation, scheduling, stakeholder engagement and SLA monitoring.
• Demonstrate integrated precinct management capability across the multiple service streams.
• Outline the approach to health, safety and environmental compliance throughout the contract period.

• Attach a record of contracts undertaken in the last five years (Schedule F.13.1) for precinct management, horticultural maintenance, landscape installations, cleaning and safety/security. Include completion certificates or reference letters.
• Provide CVs for the Contract Manager, Operations Manager and Security Manager (Schedule F.13.2) showing the required experience levels.
• For joint ventures, submit a statement detailing the work share of each partner and evidence to support functionality points.
• All key personnel must meet the experience thresholds outlined in the functionality criteria.

• All tender documents must be completed accurately; any errors must be corrected only as instructed by the CCT.
• The CCT will verify arithmetic, decimal placement and omissions in the Price Schedule and will request corrected figures where necessary.
• Tenderers must cooperate fully with the CCT’s external service provider for due‑diligence and risk assessment.
• Samples required for testing must be supplied as per the specifications; failure to provide may lead to a non‑responsive bid.
• All certificates listed in Schedule F.19 (e.g., tax compliance, B‑B‑BEE, PSIRA) must be submitted with the tender.

• Follow the Price Schedule (Section C.4) and all pricing instructions.
• Ensure all unit rates, quantities and totals are correctly calculated; the CCT will correct obvious arithmetic errors and request confirmation.
• Prices must be realistic; the CCT may request supporting evidence for rates that appear unusually high or low.
• For contracts above R10 million, submit audited financial statements (last 3 years), a certificate of no undisputed municipal debt, details of state contracts in the past 5 years and a statement on foreign sourcing.
• Preference points are added after price points using the 90/10 formula for tenders exceeding R50 million.

• Tender fee: R200 (non‑refundable) payable to the City of Cape Town for a hard‑copy tender document; not required for electronic downloads.
• Pricing must follow the Price Schedule (Section C.4) and all pricing instructions.
• Arithmetic errors, decimal misplacements or omissions will be corrected by the CCT as per the rules in Clause 2.3.8; the tenderer will be asked to confirm corrected figures.
• The CCT may request justification for rates that appear unusually high or low.
• For contracts exceeding R10 million, the tenderer must submit audited financial statements (last 3 years), a certificate of no undisputed municipal debt, details of state contracts in the past 5 years and a statement on any foreign sourcing.
• Appeals incur a R300 administration fee (plus surcharge for vexatious appeals) payable via EFT to the City of Cape Town NEDBANK account (ref 198158966).

• Tax compliance: valid SARS Tax Compliance Status PIN must be recorded on the tender; the CCT will verify via the Central Supplier Database (CSD). Non‑compliant bidders will be notified and must provide proof of compliance within 7 working days.
• Registration: all bidders must be registered on the CCT Supplier Database and the National Treasury Central Supplier Database (CSD). Joint‑venture partners must register individually.
• Conflict of interest: disclose any actual or potential conflicts in the returnable schedules; the CCT will disqualify any bidder found to have undisclosed conflicts.
• B‑B‑BEE: submit evidence to claim preference points for the Specific Goals listed in the Preference Schedule.
• Occupational Health & Safety: comply with the OHS Act; a Health & Safety Plan may be required on request.
• POPIA: personal information may be processed for tender evaluation in accordance with POPIA; data subjects’ rights are protected.
• Appeals: objections/complaints must be lodged within 14 days; appeals must be filed in writing within 21 days to the City Manager as per the Municipal Systems Act.

• Preference points for Specific Goals (Micro‑Enterprise, Enterprise Supplier Development, Skills Development/Employee Share Scheme) require verifiable documentary proof.
• Submit the Preference Points Claim Form (Schedule F.4) with supporting evidence to claim the allocated points.

• Compliance with the Occupational Health and Safety Act is mandatory; a Health & Safety Plan may be required on request.
• PSIRA registration is required for the Entity and the Security Manager at the time of award.
• The CCT will process personal information in accordance with POPIA for tender evaluation and contract performance.
• Appeals related to procurement decisions must be lodged within 21 days to the City Manager and must include written reasons, the remedy sought and a copy of the decision notice.

• All landscaping and horticultural works must comply with environmental legislation and sustainable practice requirements.
• Waste management and cleaning activities must meet health, safety and environmental standards.
• Evidence of environmental compliance (e.g., waste disposal permits) should be included where applicable.

• The tender document and any contract arising from it are subject to the City of Cape Town Supply Chain Management Policy (SCM Policy) as amended.
• All references to a trade mark, name, patent, design, type, specific origin or producer are deemed to include “or equivalent”.
• Abuse of the SCM system may result in rejection, contract cancellation, supplier restriction or other remedies.
• Both the CCT and the tenderer must act with integrity, honesty and transparency and comply with all applicable laws.
• The CCT may accept or reject any tender at any time before contract formation and may cancel the process for reasons such as change of need, lack of funds, no acceptable tenders, material irregularity or inability to negotiate market‑related pricing.
• A “Standby Bidder” may be considered if the contract is terminated during execution.
• Verbal communications during site visits are not binding unless confirmed in writing by the CCT’s Director: Supply Chain Management.
• The tenderer must have a firm intention and capacity to proceed with the contract.
• The offer must remain valid, irrevocable and open for acceptance for 120 days after closing (extendable up to 12 months, or an additional 6 months by agreement).

• Conflict of interest must be declared; undisclosed conflicts will lead to disqualification.
• The CCT may cancel the tender process for changed circumstances, lack of funds, no acceptable tenders, material irregularities or inability to achieve market‑related pricing.
• The CCT will not be liable for any costs incurred by the tenderer in preparing the bid.
• All communications prior to award are non‑binding unless confirmed in writing by the CCT’s Director: Supply Chain Management.

• Register on the CCT Supplier Database and the National Treasury Central Supplier Database (CSD); joint‑venture partners must register individually.
• Provide a valid SARS Tax Compliance Status PIN; the CCT will verify via CSD.
• Submit all required returnable schedules (Details of Tenderer, Authority Certificates, Declarations, etc.).
• For contracts > R10 million, provide audited financial statements, a certificate of no undisputed municipal debt, state‑contract history and foreign‑sourcing statement.
• Cooperate with the CCT’s external due‑diligence service provider when instructed.

Functionality scoring (max 70 points):

• Tendering Entity (40 points) – evidence of contracts in precinct management, horticultural maintenance, landscape installations, cleaning and safety/security; contracts ≥ R5 million score 5 points.
• Key Personnel (30 points) – Contract Manager, Operations Manager and Security Manager CVs with experience levels (2 years = 0, 2‑5 years = 4‑3‑3, 5‑9 years = 8‑6‑6, ≥ 10 years = 12‑9‑9).

Minimum score to be responsive: 45 points.

Preference points (90/10 system) are awarded for Specific Goals: Micro‑Enterprise (4), Enterprise Supplier Development (3), Skills Development/Employee Share Scheme (3). Total points = functionality + preference; for contracts > R50 million price points are calculated using Ps = 90 × (1‑(Pt‑Pmin)/Pmin).