Supply, delivery, removal of existing air conditioning units, installation and testing of twenty-one (21) air conditioning units at the port of east london for a period of four (4) months.

• Issue Date: 24 July 2026.
• Non-Compulsory Briefing Session: 03 August 2026 at 11:00 AM via MS Teams.
• Non-Compulsory Site Visit: Available from 27 July to 07 August 2026. Must email [email protected] to schedule, confirming date, time, company name, and attendees. Safety shoes and visibility vests required.
• Closing Date and Time: 10 August 2026 at 16:00 PM.
• Tender Validity Period: 12 weeks from closing date.

• Contact Person: Xolelwa Gwele (Commodity Officer).
• Email: [email protected].
• Address: 01 Hely Hutchinson Road, Quigney East London, 5201.
• Technical and bidding procedure enquiries to be directed to the above contact.

• Submit electronically via the Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/).
• You must register your company profile on the portal and log an intent to bid.
• Upload all bid documents; each upload is limited to 30MB, but multiple uploads are allowed.
• All pricing must be completed electronically within the eSupplier portal.
• Submit at least one day before the closing date to avoid last-minute technical issues.
• No late submissions will be accepted.
• Each company must submit using its own registered profile; submissions through another company's profile will be disqualified.
• For joint ventures, any member may submit using its registered profile on behalf of the JV.
• Required returnable documents include: Authority to submit tender, Record of addenda, Letter of Good Standing/COIDA, Valid Tax Clearance Certificate or TCS PIN, Proof of CSD registration, Certified JV agreement (if applicable), CIDB SFU Annex G Compulsory Enterprise Questionnaire, Non-Disclosure Agreement, RFQ Declaration Form, RFQ Breach of Law, Certificate of Acquaintance, Supplier Integrity Pact, and Supplier Code of Conduct.

Mandatory CIDB registration as a contractor in a grading designation of 2ME or higher. For Joint Ventures, each member must be CIDB registered, the lead partner must be no lower than one level below the required class, and a certified joint venture agreement is required. Bidders must pass administrative checks (timely submission, signed documents, etc.) and substantive checks (priced offer, CIDB compliance). A minimum functionality score of 60 points is required to proceed to price evaluation.

• Scope: Supply, delivery, removal of existing air conditioning units, installation, and testing of twenty-one (21) air conditioning units at the Port of East London.
• Contract Period: Four (4) months.
• Key Personnel Requirement: Mechanical Artisan with N4 qualification and Trade Test Certificate, plus minimum three years' experience in air conditioner installation.
• Method Statement: Must detail execution plan covering procurement, installation, testing, waste disposal, and project scheduling.
• Safety and Environmental: Compliance with Occupational Safety and Health Act and Construction Regulations 2014; submit SHE management plan, risk assessment, and letter of good standing.

• Pricing must be completed electronically in the eSupplier portal.
• Tender offer validity period is 12 weeks after closing date; may be extended if evaluation not completed.
• No alternative tender offers will be considered.
• All tenders must be in English.
• Post-tender negotiations may occur if prices are deemed not market-related.

• Tax Compliance: Submit a valid Tax Clearance Certificate or TCS PIN from SARS. Foreign suppliers without local entity may be exempt.
• Central Supplier Database (CSD): Proof of registration required; self-register at https://secure.csd.gov.za/.
• B-BBEE: Submit a valid B-BBEE Certificate from a SANAS-accredited verification agency, or a sworn affidavit for EMEs/QSEs. JVs require consolidated scorecard.
• CIDB Registration: Must be registered with CIDB in grading designation 2ME or higher, or capable of registration prior to evaluation. JVs must meet combined grading requirements.
• Other Requirements: Provide signed joint venture agreement (if applicable), Letter of Good Standing/COIDA, and complete compulsory enterprise questionnaire.
• Disqualification Risks: Tenderers listed on Register of Tender Defaulters, Transnet's restricted list, or convicted of serious law breaches in past five years will be excluded.

The description of the goods and services includes the supply, delivery, installation, and testing of twenty-one (21) air conditioning units at the Port of East London for a period of four (4) months.

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The tenderer must complete the Form of Offer manually, and the amounts must correspond with the prices submitted electronically. The tenderer must also submit a Schedule of Deviations, if any, which outlines any deviations from the tender documents. The Employer will accept the tenderer's Offer by signing the Acceptance part of the Form of Offer and Acceptance, and returning one copy of the document to the tenderer before the end of the period of validity stated in the Tender Data.

Tenderers must have a valid CIDB registration number (to be provided in the Form of Offer). They must examine all tender documents, including any addenda, and accept the Conditions of Tender. The contractor must be able to provide required securities, bonds, guarantees, and proof of insurance within two weeks of contract acceptance. No eligibility criteria beyond CIDB registration and agreement to contract terms are explicitly stated in the provided excerpt.

The technical specifications include the supply, delivery, installation, and testing of twenty-one (21) air conditioning units at the Port of East London for a period of four (4) months. The specifications also include the removal of existing air conditioning units and the supply of all necessary cabling, circuit breakers, plugs, and other materials required for the complete installation.

The quality management requirements include the supply of all necessary cabling, circuit breakers, plugs, and other materials required for the complete installation. The tenderer must also ensure that all work is carried out in accordance with the specifications and the contract.

The pricing schedule includes the priced Activity Schedule, which outlines the costs of all direct and indirect costs, overheads, profits, risks, liabilities, and obligations relative to the contract. The tenderer must also submit a total price, which includes all costs and a 15% VAT.

The financial requirements include the pricing data, which is outlined in Part C2 of the contract. The tenderer must submit a priced Activity Schedule, which includes the costs of all direct and indirect costs, overheads, profits, risks, liabilities, and obligations relative to the contract. The tenderer must also submit a total price, which includes all costs and a 15% VAT.

The compliance requirements include the Certificate of Compliance, which must be submitted by the tenderer. The tenderer must also comply with all health and safety requirements, as outlined in the contract.

The contractual terms include the Form of Offer and Acceptance, which outlines the terms and conditions of the contract. The tenderer must accept the Conditions of Tender and submit a priced Activity Schedule.

Schedule of Deviations Note: To be completed by the Employer prior to award of contract. This part of the Offer & Acceptance would not be required if the contract has been developed by negotiation between the Parties and is not the result of a process of competitive tendering.

The description of the project includes the supply and installation of an Air Conditioning Unit or similar work.

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The bidder must submit a returnable document. The document should include a Comprehensive method statement detailing how the supply and installation of the air conditioning Units will be executed.

Bidders must meet all mandatory proof requirements for each evaluation category. Failure to submit the specified documents (e.g., reference letters, qualifications, CVs, method statement, SHE plans) will result in low scores or disqualification. The minimum threshold of 60 points must be achieved overall.

The technical specifications include the supply and installation of an Air Conditioning Unit or similar work. The bidder must submit a Comprehensive method statement detailing how the supply and installation of the air conditioning Units will be executed. The method statement shall include a minimum of three (3) of the following Five aspects: 1. Procure/Supply the air conditioners, 2. Installation of new air conditioners, 3. Testing of air conditioners, 4. Disposal of waste, making good on site, 5. Provide project schedule indicating all the project milestones with project activities.

The experience and qualifications requirements include the submission of a minimum of three (3) signed reference letters, a signed Practical Completion Certificate of previous projects, and a valid letter of good standing with the Workmen’s Compensation Fund.

The quality management requirements include the submission of a Comprehensive method statement detailing how the supply and installation of the air conditioning Units will be executed.

The compliance requirements include the submission of a signed Practical Completion Certificate of previous projects, a minimum of three (3) signed reference letters, and a valid letter of good standing with the Workmen’s Compensation Fund. The bidder must also demonstrate previous company experience in the supply and installation of an Air Conditioning Unit or similar work.

The health and safety requirements include the submission of a SHE Management Plan that addresses the project scope and SHE requirements.

The evaluation criteria include the Technical Functionality Evaluation Criteria for the Supply, Delivery, and Installation of Air Conditioning Units at the Port of East London.

• Starting date: September 2026.
• Completion date for the whole of the works: Not specified in the provided data.
• The Contractor must submit the first programme for acceptance within two weeks of the Contract Date.
• Revised programmes are to be submitted at intervals no longer than two weeks.
• The defects date is fifty-two weeks after completion of the whole of the works.
• The defect correction period is two weeks.

• Employer: Transnet SOC Ltd (Registration No. 1990/000900/30). Registered address: Transnet National Ports Authority, Port Control Building, Ganteaume Crescent, Port of East London, 5201.
• Project Manager: Siphokazi Mpetshwa-Masondo. Address: Transnet National Ports Authority, EMD Building, 01 DR Zahn & Nuffield Road, West Bank, Port of East London, 5201.
• Port Engineer: Zanele Ntantala. Address: Transnet National Ports Authority, Port Control Building, Ganteaume Crescent, East London, 5201.
• Weather data contact: South African Weather Service, Phone: 012 367 6023, Email: [email protected].

Returnable Documents: The tenderer must complete the Contract Data in Part C1.2 Part Two. An example is provided on pages 156-158 of the NEC3 ECC3 Guidance Notes. The tenderer is advised to read the NEC3 Engineering and Construction Contract and its Guidance Notes to understand the implications of the data.

• The tenderer must complete the Contract Data in Part C1.2 Part Two (including Contractor name, address, contact details, key persons, fee percentages, programme, activity schedule, and pricing data).
• An example of completed data is provided on pages 156-158 of the NEC3 ECC3 Guidance Notes.

Contractor must be legally registered entity capable of entering into contract under South African law. Must have capacity to obtain required insurances from approved insurers. If a joint venture, must provide detailed joint venture agreement meeting specified requirements. Subject to vetting by State Security Agency (SSA) for security clearances due to access to National Key Points. Must not be involved in tender rigging/collusion.

• Scope: Supply, delivery, removal of existing air conditioning units, installation and testing of twenty-one (21) air conditioning units at the Port of East London.
• Contract period: Four (4) months.
• Site boundaries: As stated in Part C4.1 "Description of the Site and its surroundings".
• Site Information: Contained in Part C4.
• Works Information: Contained in Part C3.
• Working areas: The site only.
• Key personnel: The Contractor must provide details of key persons (names, jobs, responsibilities, qualifications, experience) with CVs appended to the tender schedule.

• Starting date: September 2026.
• The Contractor must submit the first programme for acceptance within two weeks of the Contract Date.
• Revised programmes are to be submitted at intervals no longer than two weeks.
• Access dates are part of the site information.

• The works include testing of the twenty-one (21) air conditioning units.

• Contract type: Priced contract with activity schedule.
• The activity schedule is in C2, Pricing data.
• The tenderer must state the tendered total of the Prices (excluding VAT).
• Pricing components include: direct fee percentage, subcontracted fee percentage, percentage for people overheads, percentage for design overheads, rates for equipment, and hourly rates for design employees.
• Currency: South African Rand.
• Payment terms: Monthly assessments on the 25th of each month. Payment will be made on or before the last day of the month following receipt of a valid Tax Invoice and Statement.
• Interest rate: The prime lending rate of Rand Merchant Bank.

• Contract law: The law of the Republic of South Africa.
• Contract language: English.
• Insurance: The Contractor must comply with specified insurance requirements, including:

• Professional indemnity insurance if design is provided by the Contractor.
• Insurance for manufactured/fabricated goods during production and transport.
• Motor Vehicle Liability Insurance with a minimum indemnity limit of R5,000,000.
• Compliance with the Compensation for Occupational Injuries and Diseases Act.
• All insurance must be obtained from an insurer approved by the Employer, with policies and certificates submitted to the Project Manager.

• Joint venture requirements: If the Contractor is a joint venture, a certified copy of the joint venture agreement (and Memorandum of Incorporation if applicable) must be provided within four weeks of the Contract Date. The agreement must include specific details on constituents, liabilities, insurance, and financial requirements.
• Security vetting: The Employer reserves the right to conduct State Security Agency (SSA) vetting for contractors accessing National Key Points.
• Anti-collusion: The contract award is without prejudice to actions against declared tender rigging.
• Data protection: Both parties must process information in accordance with the Protection of Personal Information Act.

• The Contractor must comply, at a minimum, with the Compensation for Occupational Injuries and Diseases Act No. 130 of 1993 as amended for employee injury/death insurance.

• Contract form: NEC3 Engineering and Construction Contract June 2005 (amended June 2006 and April 2013).
• Main Option: A - Priced contract with activity schedule.
• Dispute resolution: Option W1.
• Secondary Options: X7 (Delay damages) and X18 (Limitation of liability).
• Delay damages: R200.00 per day for completion of the whole of the works.
• Liability limitations: Contractor's liability for indirect/consequential loss is nil; for loss/damage to Employer's property is limited to cost of correcting the defect; for design defects is limited to the Total of the Prices; total liability is limited to 36 months after completion.
• Insurance provided by Employer: Covers loss/damage to works, plant, materials; property damage and third-party bodily injury; equipment (temporary works); and SASRIA insurance for contract works.
• Additional Contractor insurance: Required for professional indemnity, manufacture/fabrication transit, motor vehicle liability (min R5,000,000).
• Termination: Employer may terminate for non-performance based on weekly/monthly service level agreement.
• Dispute adjudication: Parties agree on an adjudicator; failing agreement, the Chairman of the Association of Arbitrators (Southern Africa) appoints one.
• Arbitration: Final tribunal is arbitration under the Rules of the Association of Arbitrators (Southern Africa).
• Joint venture: Contractor must not alter joint venture composition without Employer approval.
• Termination grounds: Include commencement of business rescue proceedings (R22) and repudiation of contract (R23).
• Weather data: To be recorded on site and obtained from South African Weather Service.
• Period for reply: Two weeks.
• Defects correction period: Two weeks.
• Assessment interval: Monthly on the 25th.
• Interest rate: Prime lending rate of Rand Merchant Bank.

10.1 The Employeris: Transnet SOC Ltd (Registration No. 1990/000900/30)