Green Street - Port of Port Elizabeth - Port Elizabeth - 6001
Organization Type
GOVERNMENT
Published
15 Jun 2026
OCDS Reference
ocds-9t57fa-159162
Summary
This tender invites bids for the provision of office, mess, and ablution facilities cleaning services at the port of port elizabeth and ngqura container terminal for TRANSNET port terminals (tpt) over a four-year period. IT is open to registered cleaning service providers with valid industry certifications and compliance documentation.
Tender Description
Provision of office, mess and ablution facilities cleaning services at the port of port elizabeth and ngqura container terminal for TRANSNET soc ltd (registration NO. 1990/000900/30) operating as TRANSNET port terminals (hereinafter referred to as “tpt”) for a period of four (4) years
Review in progress · 0 of 1 documents being finalised
AI Document Analysis Stages
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentOffice Cleaning RFP with annexures - Final.pdfReview complete
Important Dates
Source: Office Cleaning RFP with annexures - Final.pdf (RFP)
Requirements & Eligibility
Eligibility Criteria
The TRANSNET digital procurement system (tdps) supplier submission portal can be accessed as follows: a) log on to the TRANSNET esupplier website/portal (https://esupplierportal.transnet.net/portal/)
Key Requirements
- Mandatory attendance at the compulsory RFP briefing on 19 june 2026 at 10:00 in port elizabeth; failure to attend results in disqualification. - Submit bids electronically via the TRANSNET e-tender submission portal (https://esupplierportal.transnet.net/portal/) By 03 july 2026 at 14:00. - Must provide a valid certificate of registration with the cleaning services industry (schedule e1) and a valid letter of good standing coida (schedule e2). - Minimum technical threshold score of 70/100 required, covering criteria like background experience, cleaning chemicals list, risk assessments, and she plans. - Pricing must be completed electronically in the esupplier portal in ZAR (inclusive of VAT) and adhere strictly to the prescribed format. - Must comply with tax (tcs pin or csd registration), b-bbee (level 1/2 or 51% black-owned eme/qse for preference points), and legal requirements (e.g., Employment equity act). - General/public liability insurance cover with a minimum indemnity limit of r10,000,000.00 Is required.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
10 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Tender Documents (1)
Office Cleaning RFP with annexures - Final.pdf
Transnet SOC Ltd (operating as Transnet Port Terminals) invites bids for the provision of office, mess, and ablution facilities cleaning services at the Port of Port Elizabeth and Ngqura Container Terminal for a period of four years. The tender closes on 03 July 2026, with a compulsory briefing on 19 June 2026. Submissions must be made via the Transnet e-tender portal, and bidders must meet strict technical, legal, and compliance criteria.
Based on 24 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Compulsory RFP Briefing: 19 June 2026 at 10:00, at SCM Boardroom, NRE Garage, Green Street, Port of Port Elizabeth. Duration approximately 2 hours. Attendance is compulsory; failure to attend results in disqualification. Confirm attendance and send representative details to [email protected].
Closing Date and Time: 03 July 2026 at 14:00.
Clarification Deadline: Specific queries must be submitted to [email protected] by 12:00 on 29 June 2026.
Bid Validity Period: 180 business days from the closing date.
Contact Information
Source: Office Cleaning RFP with annexures - Final.pdf (RFP)
Submission is via the Transnet e-Tender Submission Portal only; no physical submission address is provided.
Submission Guidelines
Source: Office Cleaning RFP with annexures - Final.pdf (RFP)
Submit bids electronically via the Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/).
The closing date is 03 July 2026 at 14:00. No late submissions will be accepted.
Mandatory returnable documents include: electronic pricing schedule, valid Certificate of Registration with the Cleaning Services Industry (Schedule E1), and a valid Letter of Good Standing COIDA or similar approved body (Schedule E2). Failure to submit these will result in disqualification.
All pricing must be completed electronically in the eSupplier portal; no paper pricing schedules are accepted.
Each company must register its own profile and submit its bid through that profile. Bids submitted through another company's profile will be disqualified.
For Joint Ventures, any party may use its registered profile to submit on behalf of the JV.
Bidders are advised to submit at least a day before the closing date to avoid technical issues; Transnet is not liable for bidder technical challenges.
A detailed bidder guide is available at transnetetenders.azurewebsites.net.
Evaluation Criteria
Source: Office Cleaning RFP with annexures - Final.pdf (RFP)
Mandatory
Valid registration with a recognized cleaning association (e.g., National Contract Cleaners Association).
Valid COIDA Letter of Good Standing or equivalent.
Tax compliance (TCS PIN or CSD registration).
Attendance at the compulsory RFP briefing (19 June 2026).
Submission of all mandatory returnable documents by the closing date.
Electronic submission via Transnet eSupplier Portal.
Pricing in ZAR, inclusive of VAT, and adherence to the provided schedule format.
Preferential
B-BBEE Level 1 or 2 certification (10 points).
EME or QSE 51% Black Owned status (10 points).
Disqualification
Late submission or failure to submit via the eSupplier portal.
Failure to attend the compulsory briefing.
Non-compliance with mandatory returnable documents.
Pricing below minimum wage rates for the cleaning sector.
Submission of a bid via another company’s profile.
Collusion or canvassing with Transnet employees during the evaluation period.
Providing incorrect or misleading information.
Technical Specifications
Source: Office Cleaning RFP with annexures - Final.pdf (RFP)
Scope: Provision of office, mess, and ablution facilities cleaning services at the Port of Port Elizabeth and Ngqura Container Terminal for a period of four (4) years.
Refer to Annexure A for detailed scope of work.
Technical pre-qualification criteria: Bidder must have a valid Certificate of Registration with the Cleaning Services Industry and a valid Letter of Good Standing COIDA (or similar approved body) for the cleaning services industry.
Experience & Qualifications
Source: Office Cleaning RFP with annexures - Final.pdf
Background Experience: Submit three (3) reference letters from companies where similar cleaning services were provided, not older than one year, indicating at least one year of experience.
Technical Pre-qualification: Must have a valid Certificate of Registration with the Cleaning Services Industry and a valid Letter of Good Standing COIDA (or similar approved body) for the cleaning industry.
Pricing Schedule
Source: Office Cleaning RFP with annexures - Final.pdf
Pricing must be completed electronically in the Transnet eSupplier portal, aligned with the scope of work.
Specify delivery lead-time from date of purchase order in days/weeks.
All prices must be in South African Rand, inclusive of VAT.
Do not include unpriced disbursements; they will not be accepted.
Follow the prescribed pricing format strictly; deviation leads to disqualification.
Discounted prices are only considered if unconditional.
Pricing below the Contract Cleaning Centre sectorial determination minimum wage results in immediate disqualification.
Transnet may negotiate for market-related prices with the top-ranked bidders sequentially.
Financial Requirements
Source: Office Cleaning RFP with annexures - Final.pdf (RFP)
Pricing must be submitted electronically via the Transnet eSupplier portal in line with the scope of work.
All prices must be quoted in South African Rand, inclusive of VAT.
Any disbursement not specifically priced for will not be accepted.
Pricing must strictly follow the prescribed format; deviation results in disqualification.
Discounted prices are only considered if offered unconditionally.
Pricing below the minimum wage for the Contract Cleaning Centre sectorial determination rates leads to immediate disqualification.
Transnet may negotiate prices if they are not market-related, sequentially with the top three ranked bidders, or cancel the RFP.
Delivery lead-time from purchase order date must be specified in days/weeks.
Compliance Requirements
Source: Office Cleaning RFP with annexures - Final.pdf (RFP)
Tax Compliance: Bidders must provide a valid Tax Compliance Status (TCS) PIN from SARS or a CSD number if registered on the Central Supplier Database (CSD). Foreign suppliers with no local entity need not register on CSD.
B-BBEE: Submit a B-BBEE Status Level Verification Certificate or sworn affidavit. Specific goals allocation: 20 points total (10 points for B-BBEE Level 1 or 2, 10 points for EME or QSE 51% Black owned).
Central Supplier Database (CSD): Bidders must self-register on the National Treasury CSD (https://secure.csd.gov.za/), unless a foreign supplier with no local entity.
Company Registration: Provide certified copies of directors' IDs and company registration details.
Insurance: The service provider must have general/public liability insurance cover with an indemnity limit of R10,000,000.00.
Financial Statements: Submit latest financial statements signed by an accounting officer or audited financial statements plus two previous years.
Legal Compliance: Bidders must comply with all applicable national and local laws, including the Employment Equity Act.
Disclosure: Bidders must disclose any commercial relationship with a Domestic Prominent Influential Person (DPIP) or Foreign Prominent Public Official (FPPO).
Health & Safety
Source: Office Cleaning RFP with annexures - Final.pdf
Risk Assessment: Submit a generic risk assessment covering safety, health, environment, and quality elements related to the cleaning scope.
SHE Plan: Submit a Safety, Health, and Environment plan covering: waste management, safety when working at heights, management of employee exposure to hazardous biological agents, PPE issuance procedures, written safe working procedures for cleaning services, and injury on duty procedures.
Training: Provide training records for employees on supervisory skills, basic cleaning principles (hygiene and sanitation), and handling of hazardous chemicals and biological agents.
Standard Operating Procedures: Submit a hazardous materials/chemicals control plan including risk mitigation, required PPE, competency requirements, and equipment needed for tasks.
Contractual Terms
Source: Office Cleaning RFP with annexures - Final.pdf
Contract Duration: Four (4) years.
Validity Period: Bids must remain valid for 180 business days from the closing date. Extensions may be requested.
Award: Successful bidder will receive a Letter of Award; acceptance may constitute the final contract together with the RFP response and Standard Terms and Conditions.
Termination: Transnet may terminate the contract if the successful respondent fails to maintain validity of returnable documents (e.g., insurance, certifications) during the contract period.
Legal Review: Proposals are subject to review and acceptance/rejection of contractual terms by Transnet's Legal Counsel.
Security Clearance: Successful respondent may be required to obtain security clearance to CONFIDENTIAL/SECRET/TOP SECRET level as needed.
Breach of Law: Bidders must certify they have not been found guilty of a serious breach of law (e.g., Competition Act) in the preceding five years.
Green Street - Port of Port Elizabeth - Port Elizabeth - 6001
Security Services Industry Profile
Critical Requirements
PSIRA Registration
Regulatory Bodies
PSIRA
Tenders in this industry often require registration with these bodies.
Typical Documents
8 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
PSIRA Registration Certificate
Security Officer Certificates
Insurance Certificates
Recommended Certifications
Having these can improve your winning chances: SAIDSA Accreditation, ISO 18788 (Security Operations Management)
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Level 200, Carlton Centre, 150 Commissioner St, Cbd, Johannesburg, 2001, South Africa
Tender Source Evidence
Official Source: eTendersSource-Backed TenderDocument-BackedRecently SyncedSource Snapshot AvailableAI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
15 Jun 2026
AI status
Enhanced
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
GOVERNMENT
Transnet
Google
Transnet is South Africa's state-owned freight transport and logistics company.
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services. Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.
Private Security Industry Regulation Act (PSIRA)
Act 56 of 2001
high
Relevant where security providers, guards, access control or private security services are required.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services.
Data conflicts
None detected
Level 200, Carlton Centre, 150 Commissioner St, Cbd, Johannesburg, 2001, South Africa
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