Who should be contacted for queries about this tender?

{"name":null,"email":"Zine.mdaki@gmail.com","phone":"0313618769","department":null,"address":"ON Zine Mdaki CONTACT PERSON N/A"}

RFI REQUEST TO LEASE, SUPPLY, INSTALLATION AND MAINTENANCE OF AN AUTOMATED VEHICLE INSPECTION BOOTH FOR A PERIOD OF 60 MONTHS CAR TERMINAL OPERATIONS IN VARIOUS AREAS AT FOR TRANSNET PORT TERMINALS, OPERATING DIVISION OF TRANSNET

RFI request to lease, supply, installation and maintenance of an automated vehicle inspection booth for a period of 60 months car terminal operations in various areas at for TRANSNET port terminals, operating division of TRANSNET

{"closingDate":"22 June 2026","closingTime":"14:00 PM","briefingSession":"{\"date\":\"12 June 2026\",\"time\":\"12:00\",\"venue\":\"12:00 noon\",\"is_compulsory\":true}"}

{"name":null,"email":"[email protected]","phone":"0313618769","department":null,"address":"ON Zine Mdaki CONTACT PERSON N/A"}

Returnable Documents: Respondents must submit with their responses to this RFI, as a minimum requirement, all the returnable documentsindicatedbelowwitha[√]. AllSectionsmustbesignedanddatedbytheRespondent. Submitted Minimum Requirements - Returnable Documents [√] SECTION 1: SBD1 FORM SECTION 2 : Notice to Respondents SECTION 3 : RFI Scope of Requirements SECTION 4 : Transnet’s RFI Information SECTION 5 : Request for Information Valid proof of Respondent’s compliance to B-BBEE requirements (Valid B-BBEE certificate or Sworn Affidavit) stipulated in Section 7 of this RFI SECTION 6 : Clarification request form SECTION 9: SBD 4 - Bidder’s Disclosure SECTION 10 : Certificate of attendance of compulsory Site Meeting / RFI Briefing SECTION 11: Protection of Personal Information CONTINUED VALIDITY OF RETURNABLE DOCUMENTS The Respondent will be required to ensure the validity of all returnable documents, including but not limited to its valid proof of B-BBEE status, for the duration of this RFI/EOI process. SIGNED at ___________________________ on this _____ day of __________________________ 20___ SIGNATURE OF WITNESSES ADDRESS OF WITNESSES 1 _____________________ _______________________________________ Name _________________ _______________________________________ 2 _____________________ _______________________________________ Name _________________ _______________________________________ SIGNATURE OF RESPONDENT’S AUTHORISED REPRESENTATIVE: ___________________________ NAME: ____________________________________________ DESIGNATION: ____________________________________________ ____________________ ____________________ Respondent’s Signature Date and Company Stamp Transnet RFI No TPT/2026/06/0554/6344/RFI For the SUPPLY, INSTALLATION, OPERATION AND MAINTENANCE OF AN AUTOMATED VEHICLE INSPECTON BOOTH of SECTION 6 : RFI CLARIFICATION REQUEST FORM RFI No: TPT/2026/06/0554/6344/RFI Deadline for RFI clarification submissions: Before 10:00 am on 20 June 2026 TO: Transnet SOC Ltd ATTENTION: Zine Mdaki EMAIL [[email protected]] DATE: ....................................................... FROM: ....................................................... RFI Clarification No [to be inserted by Transnet] ........ REQUEST FOR RFI CLARIFICATION: ............................................................................................................................................................................................. ............................................................................................................................................................................................. ............................................................................................................................................................................................. ............................................................................................................................................................................................. ............................................................................................................................................................................................. ............................................................................................................................................................................................. ............................................................................................................................................................................................. ............................................................................................................................................................................................. ............................................................................................................................................................................................. ............................................................................................................................................................................................. .................................................................................................................................................................. ____________________ ____________________ Respondent’s Signature Date and Company Stamp Transnet RFI No TPT/2026/06/0554/6344/RFI For the SUPPLY, INSTALLATION, OPERATION AND MAINTENANCE OF AN AUTOMATED VEHICLE INSPECTON BOOTH of SECTION 7: PROTECTION OF PERSONAL INFORMATION, The following terms shall bear the same meaning as contemplated in Section 1 of the Protection of Person information act, No..(“POPIA”): consent; data subject; electronic communication; information officer; operator; person; personal information; processing; record; Regulator; responsible party; special information; as well as any terms derived from these terms., Transnet will process all information by the Respondent in terms of the requirements contemplated in Section 4(1) of the POPIA: Accountability; Processing limitation; Purpose specification; Further processing limitation; Information quality; Openness; Security safeguards and Data subject participation., The Parties acknowledge and agree that, in relation to personal information that will be processed pursuant to this RFI, the Responsible party is “Transnet” and the Data subject is the “Respondent”. Transnet will process personal information only with the knowledge and authorisation of the Respondent and will treat personal information which comes to its knowledge as confidential and will not disclose it, unless so required by law or subject to the exceptions contained in the POPIA., Transnet reserves all the rights afforded to it by the POPIA in the processing of any of its information as contained in this RFI and the Respondent is required to comply with all prescripts as detailed in the POPIA relating to all information concerning Transnet., In responding to this bid, Transnet acknowledges that it will obtain and have access to personal information of the Respondent. Transnet agrees that it shall only process the information disclosed by Respondent in their response to this bid for the purpose of evaluating and subsequent award of business and in accordance with any applicable law., Transnet further agrees that in submitting any information or documentation requested in this RFI, the Respondent is consenting to the further processing of their personal information for the purpose of, but not limited to, risk assessment, assurances, contract award, contract management, auditing, legal opinions/litigations, investigations (if applicable), document storage for the legislatively required period, destruction, de-identification and publishing of personal information by Transnet and/or its authorised appointed third parties., Furthermore, Transnet will not otherwise modify, amend or alter any personal data submitted by the Respondent or disclose or permit the disclosure of any personal data to any third party without the prior written consent from the Respondent. Similarly, Transnet requires the Respondent to process any personal information disclosed by Transnet in the bidding process in the same manner., Transnet shall, at all times, ensure compliance with any applicable laws put in place and maintain sufficient measures, policies and systems to manage and secure against all forms of risks to any information that may be shared or accessed pursuant to this RFI (physically, through a computer or any other form of electronic communication). ____________________ ____________________ Respondent’s Signature Date and Company Stamp Transnet RFI No TPT/2026/06/0554/6344/RFI For the SUPPLY, INSTALLATION, OPERATION AND MAINTENANCE OF AN AUTOMATED VEHICLE INSPECTON BOOTH of, Transnet shall notify the Respondent in writing of any unauthorised access to information, cybercrimes or suspected cybercrimes, in its knowledge and report such crimes or suspected crimes to the relevant authorities in accordance with applicable laws, after becoming aware of such crimes or suspected crime. The Respondent must take all necessary remedial steps to mitigate the extent of the loss or compromise of personal information and to restore the integrity of the affected personal information as quickly as is possible., The Respondent may, in writing, request Transnet to confirm and/or make available any personal information in its possession in relation to the Respondent and if such personal information has been accessed by third parties and the identity thereof in terms of the POPIA. The Respondent may further request that Transnet correct (excluding critical/mandatory or evaluation information), delete, destroy, withdraw consent or object to the processing of any personal information relating to the Respondent in Transnet’s possession in terms of the provision of the POPIA and utilizing Form 2 of the POPIA Regulations., In submitting any information or documentation requested in this RFI, the Respondent is hereby consenting to the processing of their personal information for the purpose of this RFI and further confirming that they are aware of their rights in terms of Section 5 of POPIA Respondents are required to provide consent below: YES NO, Further, the Respondent declares that they have obtained all consents pertaining to other data subject’s personal information included in its submission and thereby indemnifying Transnet against any civil or criminal action, administrative fines or other penalty or loss that may arise as a result of the processing of any personal information that the Respondent submitted., The Respondent declares that the personal information submitted for the purpose of this RFI is complete, accurate, not misleading, is up to date and may be updated where applicable. Signature of Respondent’s authorised representative: ___________________________ Should a Respondent have any complaints or objections to processing of its personal information, by Transnet, the Respondent can submit a complaint to the Information Regulator on https://www.justice.gov.za/inforeg/, click on contact us, click on [email protected] ____________________ ____________________ Respondent’s Signature Date and Company Stamp ANNEXURE A Transnet Port Terminals

Must be registered on National Treasury's Central Supplier Database (CSD) prior to submission. Must be tax compliant with SARS (valid TCS PIN or registration on CSD). Must submit valid B-BBEE status level certificate or Sworn Affidavit. Companies must submit certified Board Resolution authorizing signatory; partnerships require all partners' authorization; one-man businesses require proof of sole ownership. All returnable documents must be submitted including SBD1, SBD4, and Certificate of Attendance if attending briefing. Foreign suppliers without local registered entities are exempt from CSD registration.

The purpose of this RFI is to seek information from respondents that have a vast experience and capabilities

in Supply, Installation, Operation and Maintenance of an Automated Vehicle Inspection Booth within the Port

environment.

The Durban RORO Terminal, a leading vehicle handling hub in South Africa that receives and processes an

average or 4500 vehicles daily from it waterside and landside activities. Transnet Port Terminal Durban Roro

Terminal is making a strategic decision to invest in an automated vehicle inspection booth to enhance

operational efficiency, reduce claims, and align with international best practices. The automated vehicle

inspection booth will electronically capture and inspect vehicles entering or departing the terminal, providing

high-resolution images and documentation and seamless integration with TPT internal systems. Please refer

to Annexure A for additional information.

3 key objectives of this RFI process

The following list of deliverables captures the minimum intent and objectives of the RFI process. Transnet

requests all Respondents to assist with the achievement of these objectives by submitting the requested

information as indicated below. This will be finalised in the RFP documents following the RFI process:

· Automate inspection of vehicles to improve turnaround times and increase terminal capacity.

· Reduce risks of theft and fraudulent claims.

· Provide accurate, real-time documentation of vehicle condition.

· Integrate inspection data with terminal systems for improved incident management and cargo

reconciliation.

· Align operations with international standards for vehicle handling and inspection.

· Generate revenue from data, stored in our system

4 general respondent obligations

4.1 The Respondent(s) shall be fully responsible to Transnet for the acts and omissions of persons directly

or indirectly employed by them.

4.2 The Respondent (s) must comply with the requirements stated in this RFI.

5 confidentiality and compliance

This RFI and information contained herein or provided for purposes thereof, remain the property of Transnet

and may not be reproduced, sold or otherwise disposed of. All recipients of this document (whether a RFI is

submitted or not) shall treat the details of this document as strictly private and confidential.

Information disclosed in this RFI is given in good faith and only for the purposes of providing sufficient

information to the Respondent to enable submission of a well-informed and realistic RFI.

____________________ ____________________

Respondent’s Signature Date and Company Stamp

Transnet RFI No TPT/2026/06/0554/6344/RFI

For the SUPPLY, INSTALLATION, OPERATION AND MAINTENANCE OF AN AUTOMATED VEHICLE INSPECTON BOOTH of

6 undertakings by respondent

It will be accepted that the Respondent, on submitting the RFI response, has read, understood and accepted

all the terms and conditions of the document. The submission of an RFI by any Respondent shall presume

complete acceptance of the terms and conditions of the document. All qualifications and or exceptions should

be noted in the RFI Response document.

7 costs to respond to the RFI

7.1 All Respondents wishing to submit a RFI response must be in possession of this document, the RFI.

Transnet will not be responsible for or pay any expense or losses which may be incurred by any

Respondent in the preparation and submission of the RFI and the costs of the RFI at all stages of the

RFI process. Costs, if any, will be for each Respondent’s own account.

7.2 Transnet reserves the right to invite certain Respondents to present or otherwise demonstrate their

proposed solution as per their RFI, at the Respondent’s own cost.

8 authority of signatory

8.1 If the RFI Respondent is a company, a certified copy of the resolution of the Board of Directors (i.e.

personally signed by the Chairman or Secretary of the Board) authorising the person who signs this

RFI to do so and any other documents and correspondence in connection with this RFI and/or

agreement on behalf of the company, must be submitted with their RFI.

8.2 If the RFI Respondent is a partnership, a certified copy of the resolution of the partners (personally

signed by all the partners) authorising the person who signs this RFI to do so and any other

documents and correspondence in connection with this RFI and/or agreement on behalf of the

partnership, must be submitted with this RFI.

8.3 If the RFI Respondent constitutes a “one-man business”, certified proof must be submitted that the

person signing this RFI and any other documents and correspondence in connection with this RFI

and/or agreement is the sole owner of the one-man business.

Failure to comply with this clause may result in rejection of the RFI response.

9 offering of commission or gratuity

If a Respondent, or any person employed by him, is found to have either directly or indirectly offered,

promised or given to any person in the employ of Transnet, any commission, gratuity, gift or other

consideration, Transnet shall have the right and without prejudice to any other legal remedy which it may

have in regard to any loss or additional cost or expenses, to disqualify the RFI Respondent from further

participation in this process and any other subsequent processes in this regard. The RFI Respondent will be

responsible for all and any loss that Transnet may suffer as a result thereof. In addition, Transnet reserves

the right to exclude such a Respondent from future business with Transnet.

10 undertaking by TRANSNET

In responding to this RFI, Transnet encourages all RFI Respondents to put their best effort into the

construction and development of the proposal.

____________________ ____________________

Respondent’s Signature Date and Company Stamp

Transnet RFI No TPT/2026/06/0554/6344/RFI

For the SUPPLY, INSTALLATION, OPERATION AND MAINTENANCE OF AN AUTOMATED VEHICLE INSPECTON BOOTH of

The RFI process will include due governance and the results of the adjudication process will be available to

Respondents.

____________________ ____________________

Respondent’s Signature Date and Company Stamp

Transnet RFI No TPT/2026/06/0554/6344/RFI

For the SUPPLY, INSTALLATION, OPERATION AND MAINTENANCE OF AN AUTOMATED VEHICLE INSPECTON BOOTH of

Section 4 : transnet’s RFI information

1 STATISTICS [The Services]

1.1 The purpose of this RFI is to seek information from respondents that have a vast experience and

capabilities in Supply, Installation, Operation and Maintenance of an Automated Vehicle Inspection

Booth within the Port environment.

Please note that the aforementioned information is provided merely as an indication of the size and nature of

Transnet’s current requirements and consequently does not necessarily reflect the extent of the Services to be

provided by appointed Service Provider(s) through an award of business at any future date.

2 requirements for RFI

Respondents expressing an interest to participate in this RFI stage must provide the full range of Services, as

set out below:

The respondent of this RFI shall provide a Solution Write-Up on the proposed supply, installation, operation

and maintenance of the automated vehicle inspection booth for the Durban Terminal. The automated vehicle

inspection booth is required for electronically inspecting vehicles and capturing data as vehicles enter or

depart the Terminal.

Please refer to Annexure A for additional Information.

____________________ ____________________

Respondent’s Signature Date and Company Stamp

Transnet RFI No TPT/2026/06/0554/6344/RFI

For the SUPPLY, INSTALLATION, OPERATION AND MAINTENANCE OF AN AUTOMATED VEHICLE INSPECTON BOOTH of

Section 5 : request for information

I/We_________________________________________________________________________________

[name of company, close corporation or partnership]

of [full address] _______________________________________________________________________

_____________________________________________________________________________________

carrying on business under style or title of [trading as]

_____________________________________________________________________________________

represented by_________________________________________________________________________

in my capacity as _______________________________________________________________________

being duly authorised, hereby lodge an Request for information in the provision of Supply, Installation, Operation

and Maintenance of an Automated Vehicle Inspection Booth at the Durban Roro Terminals for a period of five (05)

years as follows:

Address for notices

Respondent to indicate its domicilium citandi et executandi hereunder:

Name of entity: _____________________________________________________________________

Facsimile: _________________________________________________________________________

Address: ___________________________________________________________________________

___________________________________________________________________________________

NAME(s) AND ADDRESS / ADDRESSES OF DIRECTOR(s) OR MEMBER(s)

The Respondent must disclose hereunder the full name(s) and address(s) of the director(s) or members of the

company or close corporation [C.C.] on whose behalf the RFI is submitted.

(i) Registration number of company / C.C. .............................................................................................

(ii) Registered name of company / C.C. ...................................................................................................

(iii) Full name(s) of director/member(s): Address/Addresses: ID Number/s:

....................................................................................................................................................

____________________ ____________________

Respondent’s Signature Date and Company Stamp

Transnet RFI No TPT/2026/06/0554/6344/RFI

For the SUPPLY, INSTALLATION, OPERATION AND MAINTENANCE OF AN AUTOMATED VEHICLE INSPECTON BOOTH of

Request to lease, supply, installation and maintenance of an

Automated vehicle inspection booth for a period of 60 months car

Terminal operations in various areas at for TRANSNET port

TERMINALS, OPERATING DIVISION OF TRANSNET SOC Ltd (Reg.

1990/000900/30)

Scope of Work (SOW) Durban RORO Terminal

Project: Lease, supply, installation and maintenance of an Automated vehicle inspection

booth for a period of 60 months

The Durban RORO Terminal, a leading vehicle handling hub in South Africa that receives and processes an

average or 4500 vehicles daily from it waterside and landside activities. Transnet Port Terminal Durban

Roro Terminal is making a strategic decision to invest in an automated vehicle inspection booth to enhance

operational efficiency, reduce claims, and align with international best practices. The automated vehicle

inspection booth will electronically capture and inspect vehicles entering or departing the terminal,

providing high-resolution images and documentation and seamless integration with TPT internal systems.

2. Objectives

· Automate inspection of vehicles to improve turnaround times and increase terminal capacity.

· Reduce risks of theft and fraudulent claims.

· Provide accurate, real-time documentation of vehicle condition.

· Integrate inspection data with terminal systems for improved incident management and cargo

reconciliation.

· Align operations with international standards for vehicle handling and inspection.

· Generate revenue from data, stored in our system

3.1 Supply and Leasing

· Provide one fully automated vehicle inspection booth designed for high-volume vehicle processing.

· Ensure booth includes advanced optical and illumination systems to capture images under all

conditions (daylight, glare, nighttime, adverse weather).

· Deliver equipment with secure cloud-based data storage capabilities, to be Link to our TPT systems

3.2 Installation

· Install the booth at the designated gate location in line with terminal strategic planning.

· Ensure integration with TPT internal systems via standardized API interface.

TRANSNET PORT Lease, supply, installation and maintenance of an RORO TERMINAL

TERMINALS Automated vehicle inspection booth for a period of 60

months

· Conduct system testing and commissioning to confirm operational readiness.

3.3 Inspection Capabilities

· Exterior, undercarriage, rims, and tires scanned in a single pass.

· Detection of damages, scratches, dents, rust, leaks, and tire defects.

· Generation of high-resolution images with defects highlighted.

· Real-time alerts and diagnostic reporting.

3.4 Data Management

· Provide cloud-based portal access for captured data.

· Enable historical data search, export, and distribution.

· Ensure secure storage and compliance with data protection standards.

Maintenance

· Provide ongoing maintenance and technical support for the booth for the entire duration of leased

contract.

· Ensure system uptime and reliability through scheduled servicing.

· Offer rapid response for fault resolution and software updates 24/7 day and night 365 days in a

year.

Deliverables

· Fully operational automated vehicle inspection booth.

· Integration with TPT internal systems.

· Training for terminal staff on system usage.

· Maintenance and support plan.

· Documentation: user manuals, system specifications, and maintenance schedules.

Performance Standards

· Image quality: high resolution, focus, contrast, and uniformity under all conditions.

· Processing speed: single-pass inspection per vehicle.

· System uptime: minimum 95% availability.

· Data security: compliance with industry standards for secure storage and access.

TRANSNET PORT Lease, supply, installation and maintenance of an RORO TERMINAL

TERMINALS Automated vehicle inspection booth for a period of 60

months

Timeline

· Supply & Delivery: Within agreed contract period.

· Installation & Commissioning: To be completed within 60 days of delivery.

· Maintenance: Ongoing for the duration of the lease agreement.

Responsibilities

· Supplier: Supply, install, integrate, and maintain the booth; provide training and support.

· Terminal (Client): Provide site access, utilities, and integration support with internal systems.

Compliance Requirements

Technical Compliance

· Booth must meet all inspection capabilities outlined in Section 3.3.

· Integration with TPT internal systems via standardized API.

· Image quality and processing speed must meet performance standards in Section 5.

Data Security & Privacy

· Compliance with international data protection standards (e.g., ISO/IEC 27001, GDPR-equivalent).

· Secure cloud-based storage with encryption in transit and at rest.

· Controlled access with audit trails.

Operational Compliance

· System up time of at least 95% availability.

· 24/7 technical support and rapid fault resolution

· Scheduled maintenance and documented service logs.

Regulatory Compliance

· Adherence to South African safety, electrical, and IT regulations.

· Compliance with port authority operational standards.

· Environmental compliance for energy use and disposal of components.

TRANSNET PORT Lease, supply, installation and maintenance of an RORO TERMINAL

TERMINALS Automated vehicle inspection booth for a period of 60

months

TransnetTransnet willwillSTAGEutiliseutilise1:thethe followingfollowing MethodologyMethodology

Prequalification stage 2

Step Step 2 Step 3 Step 4

experience and capabilities in Supply, Installation, Operation and Maintenance of an Automated

vast experience and capabilities in Supply, Installation, Operation and Maintenance of an

at least a day before the closing date to prevent issues which they may

encounter due to their internet speed, bandwidth or the size of the

number of uploads they are submitting. Transnet will not be held liable

____________________ ____________________

Respondent’s Signature Date and Company Stamp

Transnet RFI No TPT/2026/06/0554/6344/RFI

For the SUPPLY, INSTALLATION, OPERATION AND MAINTENANCE OF AN AUTOMATED VEHICLE INSPECTON BOOTH of 18

for any challenges experienced by bidders as a result of the technical

challenges. Please do not wait for the last hour to submit. A Bidder can

upload 30mb per upload and multiple uploads are permitted.

all the terms and conditions of the document. The submission of an RFI by any Respondent shall presume

complete acceptance of the terms and conditions of the document. All qualifications and or exceptions should

be noted in the RFI Response document.

closing date to prevent issues which they may encounter due to their internet speed, bandwidth or

the size of the number of uploads they are submitting. Transnet will not be held liable for any

challenges experienced by bidders as a result of the technical challenges. Please do not wait for

the last hour to submit. A Bidder can upload 30mb per upload and multiple uploads are permitted.

RFI/EOI 1st Stage of a Stage 2 RFP

June 2026

Transnet RFI/EOI No TPT/2026/06/0554/6344/RFI

For the SUPPLY, INSTALLATION, OPERATION AND MAINTENANCE OF AN AUTOMATED VEHICLE INSPECTION BOOTH of 18

8.1 It is envisaged that Supplier/Service Provider will be appointed, through a separate RFP process, for

the supply, installation, operation and maintenance of an automated vehicle inspection booth

requirement.

8.2 This RFI is not an offer to purchase and Transnet is under no obligation to accept any proposals in this

process and/or the subsequent RFP which may be issued hereafter.

8.3 As this is a Request for Information only, no business will be awarded through this process.

in Supply, Installation, Operation and Maintenance of an Automated Vehicle Inspection Booth within the Port

environment.

2 background

operational efficiency, reduce claims, and align with international best practices. The automated vehicle

inspection booth will electronically capture and inspect vehicles entering or departing the terminal, providing

high-resolution images and documentation and seamless integration with TPT internal systems. Please refer

to Annexure A for additional information.

requests all Respondents to assist with the achievement of these objectives by submitting the requested

information as indicated below. This will be finalised in the RFP documents following the RFI process:

· Automate inspection of vehicles to improve turnaround times and increase terminal capacity.

· Reduce risks of theft and fraudulent claims.

· Provide accurate, real-time documentation of vehicle condition.

· Integrate inspection data with terminal systems for improved incident management and cargo

reconciliation.

· Align operations with international standards for vehicle handling and inspection.

· Generate revenue from data, stored in our system

Section 4 : transnet’s RFI information

1 STATISTICS [The Services]

1.1 The purpose of this RFI is to seek information from respondents that have a vast experience and

capabilities in Supply, Installation, Operation and Maintenance of an Automated Vehicle Inspection

and maintenance of the automated vehicle inspection booth for the Durban Terminal. The automated vehicle

inspection booth is required for electronically inspecting vehicles and capturing data as vehicles enter or

depart the Terminal.

Section 5 : request for information

I/We_________________________________________________________________________________

[name of company, close corporation or partnership]

of [full address] _______________________________________________________________________

_____________________________________________________________________________________

carrying on business under style or title of [trading as]

_____________________________________________________________________________________

represented by_________________________________________________________________________

in my capacity as _______________________________________________________________________

being duly authorised, hereby lodge an Request for information in the provision of Supply, Installation, Operation

and Maintenance of an Automated Vehicle Inspection Booth at the Durban Roro Terminals for a period of five (05)

years as follows:

Automated vehicle inspection booth for a period of 60 months car

TERMINALS, OPERATING DIVISION OF TRANSNET SOC Ltd (Reg.

1990/000900/30)

Scope of work

Scope of Work (SOW) Durban RORO Terminal

Project: Lease, supply, installation and maintenance of an Automated vehicle inspection

booth for a period of 60 months

1. Project Overview

operational efficiency, reduce claims, and align with international best practices. The automated vehicle

inspection booth will electronically capture and inspect vehicles entering or departing the terminal,

providing high-resolution images and documentation and seamless integration with TPT internal systems.

· Automate inspection of vehicles to improve turnaround times and increase terminal capacity.

· Reduce risks of theft and fraudulent claims.

· Provide accurate, real-time documentation of vehicle condition.

· Integrate inspection data with terminal systems for improved incident management and cargo

reconciliation.

· Align operations with international standards for vehicle handling and inspection.

· Generate revenue from data, stored in our system

3. Scope of Work

3.1 Supply and Leasing

· Provide one fully automated vehicle inspection booth designed for high-volume vehicle processing.

· Ensure booth includes advanced optical and illumination systems to capture images under all

conditions (daylight, glare, nighttime, adverse weather).

· Deliver equipment with secure cloud-based data storage capabilities, to be Link to our TPT systems

3.2 Installation

· Install the booth at the designated gate location in line with terminal strategic planning.

· Ensure integration with TPT internal systems via standardized API interface.

TERMINALS Automated vehicle inspection booth for a period of 60

months

Scope of work

· Conduct system testing and commissioning to confirm operational readiness.

3.3 Inspection Capabilities

· Exterior, undercarriage, rims, and tires scanned in a single pass.

· Detection of damages, scratches, dents, rust, leaks, and tire defects.

· Generation of high-resolution images with defects highlighted.

· Real-time alerts and diagnostic reporting.

3.4 Data Management

· Provide cloud-based portal access for captured data.

· Enable historical data search, export, and distribution.

· Ensure secure storage and compliance with data protection standards.

· Fully operational automated vehicle inspection booth.

· Integration with TPT internal systems.

· Training for terminal staff on system usage.

· Maintenance and support plan.

· Documentation: user manuals, system specifications, and maintenance schedules.

· Image quality: high resolution, focus, contrast, and uniformity under all conditions.

· Processing speed: single-pass inspection per vehicle.

· System uptime: minimum 95% availability.

· Data security: compliance with industry standards for secure storage and access.

TERMINALS Automated vehicle inspection booth for a period of 60

months

Scope of work

· Booth must meet all inspection capabilities outlined in Section 3.3.

· Integration with TPT internal systems via standardized API.

· Image quality and processing speed must meet performance standards in Section 5.

TERMINALS Automated vehicle inspection booth for a period of 60

months

Tax compliance

Tax compliance unique

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tax Compliance status requirements are also applicable to foreign Respondents / individuals who wish to

tax compliance status will be verified through the Central Supplier Database

Csd number

Csd number must be provided

Central supplier database

Central supplier database (csd), a csd

Central Supplier Database (CSD) which has

Central Supplier Database and their tax compliance status will be verified through the Central Supplier Database

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance

1. Tax compliance requirements

1.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Must submit a separate tcs certificate / pin / csd number.

1.6 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd

B-BBEE Details: INFORMATION REQUEST ........................................................................................................................ 5

2 formal briefing ................................................................................................................................. 6

3 response submission ......................................................................................................................... 6

4 RFI instructions ................................................................................................................................ 6

5 b-bbee level ........................................................................................................................................ 7

6 communication .................................................................................................................................. 7

7 confidentiality ................................................................................................................................. 7

8 status of this RFI and subsequent process ................................................................................... 7

9 disclaimers ........................................................................................................................................ 7

10 national treasury’s central supplier database ............................................................................ 8

11 tax compliance .................................................................................................................................. 8

12 evaluation methodology ............................................................................................................ 9

TRANSNET will utilise the followin

6.1 For specific queries relating to this RFI a Clarification Request Form should be submitted onto the

system and to [[email protected]] before 12:00 pm on 20 June 2026 substantially in the

form set out in Section 8. In the interest of fairness and transparency Transnet’s response to such a

query will be published on the e-tender portal and Transnet website.

After the closing date of the RFI a Respondent may only communicate with the Zine Mdaki (BEC 6.2

chairperson), at telephone number 031 361 8769, email [email protected] on any matter

relating to its RFI/EOI Proposal.

9.1 Respondents are hereby advised that Transnet is not committed to any course of action as a result of

its issuance of this RFI and/or its receipt of submissions in response to it. In particular, please note

that Transnet reserves the right and at its sole and full discretion to:

(a) utilise any information provided to it in response to this RFI to draft the scope of requirements for

inclusion in an RFP;

(b) take no further action whatsoever, if it so decides;

____________________ ____________________

Respondent’s Signature Date and Company Stamp

Transnet RFI No TPT/2026/06/0554/6344/RFI

For the SUPPLY, INSTALLATION, OPERATION AND MAINTENANCE OF AN AUTOMATED VEHICLE INSPECTON BOOTH of 18

(d) select the RFI and RFP participants based on Transnet’s criteria;

(e) change the dates of adjudication and submission;

(f) not invite RFI respondents for further participation in the RFP process;

(g) not bind itself to accept any or all of the RFIs;

(h) increase or decrease the quantities/scope as indicated in the RFI;

(i) validate any information submitted by Respondents in response to this bid. This would include, but

is not limited to, requesting the Respondents to provide supporting evidence. By submitting a bid,

Respondents hereby irrevocably grant the necessary consent to Transnet to do so;

(j) request audited financial statements or other documentation for the purposes of a due diligence

exercise;

(k) not accept any changes or purported changes by the Respondent to the bid rates after the closing

date;

9.2 Note that Transnet will not reimburse any Respondent for any preparatory costs or other work

performed in connection with this submission.

10 national treasury’s central supplier database

Respondents are required to self-register on National Treasury’s Central Supplier Database (CSD) which has

been established to centrally administer supplier information for all organs of state and facilitate the

verification of certain key supplier information. Respondents must register on the CSD prior to submitting their

bids. Business may not be awarded to a Respondent who has failed to register on the CSD. Only foreign

suppliers with no local registered entity need not register on the CSD.

For this purpose, the attached SBD 1 Form must be completed and submitted as a returnable

document by the closing date and time of the bid.

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0800 003 056 086 551 4153 [email protected] 1200785980808#

limited to, risk assessment, assurances, contract award, contract management, auditing, legal

opinions/litigations, investigations (if applicable), document storage for the legislatively required period,

destruction, de-identification and publishing of personal information by Transnet and/or its authorised appointed

third parties.

· Adherence to South African safety, electrical, and IT regulations.

· Compliance with port authority operational standards.

· Environmental compliance for energy use and disposal of components.

Automated vehicle inspection booth within the port environment .................................................. 3

Section 1: sbd1 form .................................................................................................................................. 3

Part a ........................................................................................................................................................... 3

Part b ........................................................................................................................................................... 4

Section 2 : notice to respondents .......................................................................................................... 5

1 information request ........................................................................................................................ 5