Provision of marshal services for TRANSNET port terminals richards bay (4-Month contract)

Provision of marshal services for Transnet SOC Ltd at Transnet Port Terminals Richards Bay (TPT RCB) for a 4-month contract, as and when required.

General:

• Bidder must comply with all Transnet SOC Ltd procurement policies and regulations.
• Bidder must be a registered and legally compliant service provider in South Africa.
• Bidder must demonstrate capacity to provide required services and equipment for the full 4-month duration.

Technical:

• Ability to deploy personnel and equipment as per the scope of work.
• Compliance with safety and operational standards at Transnet Port Terminals.

Financial:

• Pricing must meet or exceed the minimum rates specified in the tender document.
• Financial stability to fulfill the contract without disruption.

Scope: Provision of marshal services for Transnet SOC Ltd at Transnet Port Terminals Richards Bay (TPT RCB) for a 4-month contract, as and when required.

Deliverables:

• Deployment of 12 x Marshals (Grade D) per shift.
• Deployment of 1 x Supervisor (Grade B) per shift.
• Provision of 16 x Radios, 16 x Chargeable Torches, and 10 x Reflective Traffic Cones.
• Provision of 1 x Vehicle per site and 1 x Smart Cellphone per site.

Pricing must be in South African Rands (ZAR), exclusive of VAT.

Mandatory Inclusions:

• Transportation costs to and from Port of Richards Bay premises.
• Labor costs for service provision.
• All other expenses necessary to meet scope of work requirements.

Pricing Structure:

• Quote must cover the full 4-month contract duration.
• Minimum rates (per month, excl. VAT):
• 12 x Marshals Grade D: R48 and above per shift.
• 1 x Supervisor Grade B: R4 and above per shift.
• 16 x Radios: R16.
• 16 x Chargeable Torches: R16.
• 10 x Reflective Traffic Cones: R10.
• 1 x Vehicle per site: R1.
• 1 x Smart Cellphone per site: R1.
• Sub-Total + VAT @ 15% = Total Price.

Non-Compliance:

• Any deviation from the pricing format will render the bid non-responsive and result in disqualification.

Pricing must be in South African Rands (ZAR), exclusive of VAT.

Mandatory Inclusions:

• Transportation costs to and from Port of Richards Bay premises.
• Labor costs for service provision.
• All other expenses necessary to meet scope of work requirements.

Pricing Structure:

• Quote must cover the full 4-month contract duration.
• Minimum rates (per month, excl. VAT):
• 12 x Marshals Grade D: R48 and above per shift.
• 1 x Supervisor Grade B: R4 and above per shift.
• 16 x Radios: R16.
• 16 x Chargeable Torches: R16.
• 10 x Reflective Traffic Cones: R10.
• 1 x Vehicle per site: R1.
• 1 x Smart Cellphone per site: R1.
• Sub-Total + VAT @ 15% = Total Price.

Non-Compliance:

• Any deviation from the pricing format will render the bid non-responsive and result in disqualification.

Provide marshal services for a period of 4 months on an as-and-when-required contractual basis for Transnet Port Terminals (TPT) Richards Bay.

Technical evaluation is scored out of 100 points with a minimum qualification threshold of 70%. Scoring breakdown:

• Business Registration (Pass/Fail): Valid PSIRA Company Certificate required. Failure to comply results in exclusion.

• Marshals' Qualifications (20 Points): 48 valid, non-expired Grade D or higher certificates required. Fewer than 48 results in 0 points and exclusion.

• Supervisors' Qualifications (20 Points): 4 valid, non-expired Grade B or higher certificates required. Fewer than 4 results in 0 points.

• Previous Experience (30 Points): Submit 1–3 traceable reference letters (on client letterhead, dated within 36 months, confirming security/traffic marshalling services for ≥3 months). Points: 3 letters = 30, 2 = 20, 1 = 10, 0 = 0.

• Office Location (30 Points): Proof of office/director within 50 km (30 pts), 51–60 km (20 pts), or 61+ km (10 pts) of Port of Richards Bay. Acceptable proof: Lease/Rental Agreement or Municipality bills (<3 months old).

Provide marshal services on an as-and-when-required basis for Transnet Port Terminals (TPT) Richards Bay. Contract duration: 4 months. Services must comply with PSIRA standards.

Key deliverables:

• Supply 48 marshals with valid, non-expired PSIRA Grade D or higher certificates.
• Supply 4 supervisors with valid, non-expired PSIRA Grade B or higher certificates.
• Ensure all personnel meet the technical and certification requirements outlined in the evaluation criteria.

Bidder must demonstrate:

• Marshals: 48 valid, non-expired PSIRA Grade D or higher certificates.
• Supervisors: 4 valid, non-expired PSIRA Grade B or higher certificates.
• Previous Experience: 1–3 traceable reference letters from clients confirming security or traffic marshalling services for a minimum of 3 months. Letters must:
• Be on client letterhead
• Include client representative’s name, email, and contact number
• State the client’s satisfaction level
• Be dated within the last 36 months.

Points awarded: 3 letters = 30, 2 = 20, 1 = 10, 0 = 0.

Mandatory compliance requirements:

• Valid PSIRA Company Certificate for the bidder’s business registration. Certificates will be validated with the PSIRA Governing Body.
• All marshal and supervisor certificates must be valid and non-expired, issued by PSIRA.
• Office or director must be located within a specified radius of the Port of Richards Bay. Proof required: Lease Agreement, Rental Agreement, or Municipality bills (<3 months old).
• Traceable reference letters must confirm security or traffic marshalling services for ≥3 months, on client letterhead, with representative contact details and satisfaction level.

Mandatory requirements:

• PSIRA registration: Valid Company Certificate for the bidder’s business.
• Certificates for marshals (Grade D or higher) and supervisors (Grade B or higher) must be valid and non-expired.
• Office or director must be located within a specified radius of the Port of Richards Bay. Proof required: Lease Agreement, Rental Agreement, or Municipality bills (<3 months old).
• Traceable reference letters must confirm security or traffic marshalling services for ≥3 months.

Closing date: 24 June 2026 at 10:00 AM. Clarification queries deadline: 23 June 2026 at 15:00 (submit to [email protected]). Bid validity period: 180 days from closing date, excluding the first day and including the last day. Bidders may be requested to extend validity if evaluation is not finalised.

Technical and bidding procedure enquiries: Zamaswazi Mthiyane. Email: [email protected]. Phone: 035 905 3073. Submission portal: transnetetenders.azurewebsites.net. Unsuccessful bidders may request reasons for non-award from the same contact.

Submit bids electronically via the Transnet e-Tender Submission Portal (transnetetenders.azurewebsites.net) using Google Chrome. Upload bid documents at least one day before the closing date (24 June 2026, 10:00 AM) to avoid technical issues. Maximum upload size per file: 30MB; multiple uploads permitted. No late submissions accepted. Mandatory returnable documents: SBD1 Form, Quotation Form (Section 4), Company Registration, Certificate of Acquaintance with RFQ Documents (Section 5), RFQ Declaration and Breach of Law Form (Section 6), and Specific Goals Points Claim Form (Section 7). All returnable sections must be signed, stamped, and dated. Failure to submit mandatory documents by the closing date and time results in disqualification. Ensure all documents are valid and meet specified requirements. Bidder guide available on the portal.

Evaluation follows a multi-stage process: (1) Administrative Responsiveness: Check for timely submission, completeness of returnable documents, validity of documents, and proper signing. (2) Substantive Responsiveness: Verify compliance with general/legislative criteria, inclusion of a priced offer, and material compliance with scope/specifications. (3) Technical/Functional Threshold: Minimum 70/100 points required to progress. Technical criteria (100 points total): Business Registration as Security Company (PSIRA Certificate, pass/fail), Qualifications (48 valid Grade D+ certificates for Marshals = 20 points; 4 valid Grade B+ certificates for Supervisors = 20 points), Previous Experience (3 traceable references = 30 points; 2 references = 20 points; 1 reference = 10 points; 0 references = 0 points), Geographic Location (office within 50km of Port of Richards Bay = 30 points; 51-60km = 20 points; 61-70km = 10 points; beyond 70km = 0 points). (4) Price (80 points): Evaluated using formula Ps = 80

• (1 - (Pt - Pmin)/Pmin), where Pt = bid price, Pmin = lowest acceptable bid. (5) Specific Goals (20 points): Awarded for compliance with targeted advancement areas. (6) Post-Tender Negotiation: Transnet may negotiate market-related prices sequentially with top-ranked bidders. (7) Objective Criteria: Transnet may award to a lower-ranked bidder based on skills transfer, ROI, supplier rotation, or risk assessment results.

Scope: Provision of Marshal Services for a 4-month contract at Transnet Port Terminals, Richards Bay (TPT RCB), as and when required. Services include traffic and security marshalling to support port operations. Requirements: Bidder must be a registered security company with a valid PSIRA certificate. Marshals: 48 valid Grade D or higher PSIRA certificates required (expired certificates disqualify). Supervisors: 4 valid Grade B or higher PSIRA certificates required. All certificates must be current and subject to validation with PSIRA. Previous experience: Submit 3 traceable reference letters from clients confirming security or traffic marshalling services rendered within the last 36 months. Letters must: be on client letterhead, specify nature of work, include project duration (minimum 3 months), provide client representative contact details (email and phone), and state satisfaction level. Geographic requirement: Bidder’s office or director’s business residence must be within 50km of the Port of Richards Bay. Proof required: valid lease agreement, rental agreement, or municipal bills not older than 3 months.

Bidder must be registered with the Private Security Industry Regulatory Authority (PSIRA) and provide a valid company registration certificate. Marshals: 48 valid Grade D or higher PSIRA certificates required (expired certificates disqualify). Supervisors: 4 valid Grade B or higher PSIRA certificates required. Previous experience: Submit 3 traceable reference letters from clients confirming security or traffic marshalling services rendered within the last 36 months. Letters must: be on client letterhead, specify nature of work (security/traffic marshalling), include project duration (minimum 3 months), provide client representative contact details (email and phone), and state satisfaction level. Certificates and references are subject to validation with PSIRA and clients, respectively.

Pricing must be quoted in South African Rand (ZAR), inclusive of VAT, on a 'delivered nominated destination' basis. Use the provided Price Schedule format strictly; deviations may disqualify the bid. Specify delivery lead-time in days/weeks in the Quotation Form (Section 4). Discounts, if offered, must be unconditional and will only be considered in the final evaluation stage. Transnet reserves the right to reject non-market-related prices and negotiate sequentially with the top 3 ranked bidders to achieve market-related pricing. Failure to deliver within the quoted lead-time may result in contract cancellation and recovery of costs incurred by Transnet. All disbursements not explicitly priced will not be accepted.

Mandatory compliance: Register on National Treasury’s Central Supplier Database (CSD) at https://secure.csd.gov.za/ (foreign suppliers with no local entity are exempt). Submit a valid Tax Compliance Status (TCS) PIN or CSD number. Each party in a consortium/joint venture must submit separate TCS/CSD documentation. B-BBEE: Submit a valid B-BBEE certificate or sworn affidavit (per DTIC guidelines). Non-compliance with tax or B-BBEE requirements may disqualify the bid. Additional mandatory returnable documents: SBD1 Form, Certificate of Acquaintance with RFQ Documents (Section 5), RFQ Declaration and Breach of Law Form (Section 6), Specific Goals Points Claim Form (Section 7). Disclose any commercial relationship with Domestic Prominent Influential Persons (DPIP) or Foreign Prominent Public Officials (FPPO) using the provided form. Security clearance: Successful bidder, personnel, and subcontractors must obtain security clearance (Confidential/Secret/Top Secret) from relevant authorities. Bidder is responsible for implementing all required security measures.

Successful bidder must implement all security measures required for safe contract performance. Personnel and subcontractors must obtain security clearance (Confidential/Secret/Top Secret) from relevant authorities. Bidder is responsible for ensuring compliance with all applicable safety and security protocols. Failure to meet these requirements may result in contract termination.

Contract duration: 4 months. Validity period: 180 days from closing date (24 June 2026), excluding the first day and including the last day. Bidders may be requested to extend validity if evaluation is not finalised. Contract award is subject to security clearance for the successful bidder, their personnel, and subcontractors (levels: Confidential/Secret/Top Secret). Transnet reserves the right to: modify RFQ terms, reject non-compliant bids, disqualify late submissions, split awards, cancel the process, validate bidder information, request audited financials, and terminate contracts for non-performance or fraud. Contracts may be disclosed per Johannesburg Stock Exchange (JSE) Debt Listing Requirements. Bidders must disclose any commercial relationship with Domestic Prominent Influential Persons (DPIP) or Foreign Prominent Public Officials (FPPO).

Transnet uses a multi-stage weighted scoring system: (1) Administrative and substantive responsiveness checks. (2) Technical/Functional criteria (100 points total, minimum 70 points required): Business Registration as Security Company (PSIRA Certificate, pass/fail), Qualifications (48 valid Grade D+ for Marshals = 20 points; 4 valid Grade B+ for Supervisors = 20 points), Previous Experience (3 traceable references = 30 points; scoring declines with fewer references), Geographic Location (office within 50km of Port of Richards Bay = 30 points; scoring declines with distance). (3) Price (80 points): Evaluated via formula Ps = 80

• (1 - (Pt - Pmin)/Pmin). (4) Specific Goals (20 points): Awarded for compliance with targeted advancement areas. Post-tender negotiations may occur if prices are not market-related.