WCGHCC0057/2026: supply, delivery, installation, demonstration and comissioning of a mammography unit at george hospital.

• Bid Closing Date and Time: Friday, 17 July 2026 at 11:00 AM.
• Bid Validity Period: 120 calendar days from the closing date (expires Saturday, 17 October 2026).
• Queries Deadline: All queries must be directed to the official listed by end of business on Wednesday, 08 July 2026.
• Department Response to Queries: The Department will respond by end of business on Monday, 13 July 2026.
• No briefing session or site visit dates are specified in the document.

• For bidding procedure enquiries: Ms Nontando Mguqulwa, Directorate: Supply Chain Sourcing.
• Email: [email protected]
• Telephone: 021 483 6202
• For technical enquiries: Mr Robert Swart.
• Email: [email protected]
• Telephone: 044 802 4562
• Submission Address: Department of Health Bid Box, main entrance of Western Cape Government Building (next to Cape High Court), 4 Dorp Street, Cape Town 8000.
• Bidders must also email [email protected] when downloading the bid document from the E-tenders Portal, providing company name, contact person, phone number, and email address.

• Submit a hard copy and a soft copy on USB. The hard copy supersedes the electronic copy if they differ.
• Deposit bids in the bid box marked 'Department of Health' at the main entrance of the Western Cape Government Building, 4 Dorp Street, Cape Town 8000. The box is generally open 24/7.
• Bids must be delivered by 11:00 AM on Friday, 17 July 2026. Late submissions will not be considered.
• Submit bids in a sealed envelope marked with the bidder's name and address, bid number (WCGHCC0057/2026), and closing date.
• Complete all sections of the bid document in black ink or electronically, but all signatures must be original in black pen.
• All documentation must be in English.
• Joint Venture bids must include a notarized document of formation.
• Bids submitted by telegram, telex, fax, or email will not be considered.
• Do not solicit advice from security personnel regarding the bid box location; contact the official listed.

Must be registered on Central Supplier Database (CSD) at bid closing. Must have valid SAHPRA license as manufacturer/distributor of medical devices. Must submit B-BBEE certificate or sworn affidavit. Non-South African suppliers must complete foreign supplier questionnaire.

• Scope: Supply, delivery, installation, demonstration, and commissioning of a digital mammography unit with tomosynthesis at George Hospital.
• The system must be the latest technology, fully functional, and include a C-arm stand, acquisition station with lead protection, and QA kit.
• Key technical requirements:
• C-arm with motorized isocentric rotation, vertical travel 65-150 cm, rotation range -180° to +180°.
• Capable of 3D Tomosynthesis with a range not less than ±15°.
• Motorized and manual compression with force display (3-20kg).
• Dual anode x-ray tube (tungsten mandatory), with at least three filters.
• Full-field digital detector based on amorphous selenium, pixel size <85 μm.
• Acquisition workstation with specific monitor requirements (e.g., 1x 2MP, 1x 5MP), minimum 10 GB RAM, 10 TB storage.
• DICOM compatibility and networking for integration into hospital PACS/RIS.
• UPS included to allow completion of an exam (approx. 45 minutes).
• The bidder must provide detailed technical literature, proof of SAHPRA licence, and a list of current users in South Africa.
• Installation, testing, calibration, acceptance testing, and training are at the successful bidder's expense prior to full payment.

• The equipment must be currently in production, tried and tested in clinical settings.
• Bidders must provide evidence of performance against each specified parameter, supported by documentary proof.
• A valid SAHPRA licence for import and sale is mandatory.
• The system must include quality control (QC) test tools and a Radiographer QC test manual.
• Training on quality control must be provided to users at no extra cost.
• All documentation must be in English and professionally presented.

• Bidders must complete the Pricing Schedule (WCBD 3.1).
• Firm prices are preferred. If prices are subject to Rate of Exchange (ROE) variations, details must be provided.
• Non-firm prices require completion of WCBD 3.2, detailing variable factors and escalation formulas.
• All prices must be in ZAR, VAT inclusive, and include a detailed cost breakdown.
• The bid evaluation includes a compliance check on pricing as part of Phase 1.

• Prices must be quoted in South African Rand (ZAR), inclusive of all costs and VAT.
• Two pricing structures are considered firm prices:

1. Firm prices for the duration of the contract.

2. Firm prices subject to Rate of Exchange (ROE) variations. If ROE applies, details must be provided on WCBD 3.1.

• Non-firm prices require completion of WCBD 3.2, detailing the basis for price adjustments. No price adjustments within the first 3 months; thereafter, adjustments only considered quarterly.
• For items with imported content, a maximum of 85% can be claimed as imported; 15% is regarded as profit and overheads.
• Payment terms: Payment within 30 days of receipt of a valid, correct invoice via EFT.
• Bidders must provide a detailed cost breakdown and a pricing schedule (WCBD 3.1).

• Mandatory Registrations and Certificates:
• Central Supplier Database (CSD) registration is mandatory at the time of bid closing. Tax compliance must be verifiable on the CSD; if not, bidders have 7 working days to confirm compliance.
• Valid SAHPRA licence as a manufacturer, distributor, or wholesaler of medical devices must be provided. No proof of application is accepted.
• If not the manufacturer, a written Manufacturer/Supply Agreement (distribution letter) is required.
• B-BBEE: Only the status on the completed WCBD 6.1 form in the bid document is used for evaluation. A B-BBEE Verification Certificate or Sworn Affidavit must be submitted.
• Occupational Health & Safety: Completion and submission of the Department’s OHS Act Section 37(2) Agreement (Annexure B) is mandatory; failure may render the bid non-responsive.
• Other Mandatory Documents: Bidders must complete WCBD 1, WCBD 3.1 (or WCBD 3.2 if applicable), WCBD 4, WCBD 5, and WCBD 6.1. WCBD 2 (Tax Clearance) is held on CSD and not required in the submission.
• The equipment must comply with all statutory safety standards, including the Hazardous Substances Act (a certified copy of the licence must be submitted).

• Mandatory submission of the Department’s OHS Act Section 37(2) Agreement (Annexure B). Failure may render the bid non-responsive.
• All equipment must comply with statutory and local authority laws, SABS specifications, and codes of practice for safety and radiation.
• Electrical equipment must operate on 220V single phase or 380V three phase, 50Hz supply, with appropriate safety features.
• Movable electrical equipment must have SABS-approved plugs and cabling.
• The successful bidder is responsible for any damages during installation and alterations.

• Bidders must account for environmental conditions (e.g., may need to include air-conditioning in alteration costs).
• A UPS must be included to allow completion of an exam (approximately 45 minutes) in case of power failure.
• The successful bidder must make good any damages incurred during alterations and installation.

• Contract Duration: The successful bidder must sign a written contract (WCBD 7.1).
• Prices: Quoted in ZAR, VAT inclusive. Firm prices are preferred; ROE variations are allowed with proper documentation.
• Payment: Within 30 days of valid invoice via EFT. Successful bidders must provide banking details.
• Penalties: Deductions and penalties apply for not adhering to turnaround times or specifications.
• Termination: The Department can terminate for insolvency, fraud, poor performance (after warnings), or other breaches. Contractors in breach may be listed as restricted suppliers.
• Warranty: 12-month warranty on goods, requiring repair or replacement at no cost if defects arise.
• Subcontracting: Only subcontractors identified in WCBD 6.1 are allowed, with prior written approval for changes. The bidder remains fully responsible for subcontractor performance.
• The Department reserves various rights, including withdrawing offers, amending the bid process, and rejecting all bids.

• The bid evaluation uses a two-phase process:

1. Compliance check against specifications, pricing, and mandatory requirements.

2. Application of the 80:20 preferential points system (price and B-BBEE).

• Only the B-BBEE status on the completed WCBD 6.1 form in the bid document is evaluated.
• The Department may appoint a committee of technical and clinical experts to evaluate unfamiliar equipment; their decision guides acceptance.