What are the submission requirements for this tender (Ref: WCGHCC0065/2026)?

• Submit a hard copy bid document in a sealed envelope marked with your name, address, bid number (WCGHCC0065/2026), and closing date (14 August 2026). • Deposit the envelope in the bid box marked 'Department of Health' located at the M9 building, Karl Bremer Hospital, c/o Mike Pienaar Boulevard & Frans Conradie Avenue, Bellville. Box open Monday to Friday, 07:30 to 17:00 (excluding public holidays). • Also submit a soft copy of the completed bid document on a USB. If there is a discrepancy, the hard copy will prevail. • Deadline: Friday, 14 August 2026 at 11:00 AM. Late submissions will not be considered. • Bids submitted by telegram, telex, fax, or email will not be considered. • Ensure all pages of the bid document, annexures, and supplementary information are included. Pages must be numbered sequentially. • Joint Venture bids must include a notarised document defining the JV's formation, duration, authorised representatives, and participation. • Do not alter the text of the bid documents; unauthorised changes will not be recognised. • Failure to submit requested information may result in disqualification.

How will bids be evaluated?

{ "mandatory": [ "Registration on Central Supplier Database (CSD) at bid closing.", "Valid SAHPRA license (manufacturer/distributor/wholesaler).", "Tax compliance (SARS PIN or CSD registration).", "B-BBEE status (WCBD 6.1 form; verification certificate or affidavit).", "Completion of all mandatory WCBD forms (1, 3.1, 4, 5, 6.1).", "Submission of OHS Act Section 37(2) Agreement.", "No bids from state employees or entities with state-employed directors/members." ], "preferential": [ "B-BBEE status (higher points for better compliance).", "Firm prices (preferred over non-firm prices).", "Local support and service availability." ] }

What are the technical specifications?

• Scope: Supply, delivery, installation, demonstration, and commissioning of a state-of-the-art digital mobile C-Arm fluoroscopy radiographic unit for Mitchells Plain Hospital, for orthopaedic and general screening in the theatre complex. Contract period is 3 years. • Key Requirements: • The system must be licensed for sale in South Africa with proven local service, spares, and application support. • Equipment must be currently in production and clinically tested. Provide a list of user sites in South Africa. • Must comply with extensive technical specifications covering: X-ray generator and tube, acquisition modes (continuous fluoroscopy, pulsed fluoroscopy, pulsed radiography), collimator system, flat panel detectors (min. 20cm x 20cm), mobile view station, C-arm support stand, and networking/PACS integration (DICOM 3.0, IHE). • Unit must have a life expectancy and support period of at least 10 years. • Delivery, installation, testing, calibration, training, and commissioning are at the bidder's expense. • Bidders must inspect the installation site and electrical supply beforehand. • The Department reserves the right to evaluate unknown products and may require a demonstration unit or site visit. • Mandatory Documentation: Must submit DICOM 3.0, HL7, and IHE conformance statements (electronic format), SAHPRA licence, IEC 601-1 compliance, and other health and safety standard documents.

What financial requirements apply to bidders?

• Pricing: Quote prices in South African Rand (ZAR), VAT-inclusive, covering delivery to institutions. • Price Structure Options: • Firm prices for the duration of the contract (preferred). • Prices subject to Rate of Exchange (ROE) variations are also considered firm. If offering imported items subject to ROE, details must be provided in WCBD 3.1. • Non-firm prices (subject to adjustment) are allowed; adjustments will only be considered quarterly, not within the first 3 months. Submit particulars on WCBD 3.2. • You may bid fixed prices for three separate years or a single flat rate for all three years. • Payment Terms: Payment will be made by Electronic Funds Transfer (EFT) within 30 days of receipt of a valid, correct invoice. Successful bidders must provide banking details. • The Department reserves the right to negotiate prices and service delivery.

What compliance and legal requirements must bidders meet?

• Central Supplier Database (CSD): Mandatory registration at the time of bid closing. Unregistered bidders must self-register on www.csd.gov.za. If tax status is non-compliant on CSD, you have 7 working days to confirm compliance. • Tax Compliance: Provide your SARS Tax Compliance Status PIN or CSD number. • B-BBEE: Submit a completed WCBD 6.1 (Preference Points Claim Form). This must be substantiated by a valid B-BBEE verification certificate (from a SANAS-accredited agency) or a sworn affidavit for EMEs/QSEs. Only the status on WCBD 6.1 is used for evaluation. • SAHPRA Registration: Mandatory. Submit a valid SAHPRA licence as a manufacturer, distributor, or wholesaler of medical devices and IVDs. Proof of application is not accepted. • Occupational Health & Safety: Complete and submit the Department's OHS Act Section 37(2) Agreement (template in Section 10). Failure may render the bid non-responsive. • Other Mandatory Documents: Complete WCBD 1, WCBD 3.1/3.2 (Pricing), WCBD 4 (Declaration of Interests), WCBD 5 (National Industrial Participation). • Persons in the service of the state, or companies with such directors/members, may not bid.

What are the important dates and deadlines for this tender?

• Bid Closing Date and Time: Friday, 14 August 2026 at 11:00 AM. • Bid Validity Period: 120 calendar days from the closing date (expires Saturday, 12 December 2026). • Deadline for Queries: Friday, 31 July 2026 (end of business). • Department's Response to Queries: By Friday, 07 August 2026 (end of business). • No briefing session or site visit dates are mentioned in the document.

Who should be contacted for queries about this tender?

• For bidding procedure enquiries: • Contact Person: Mrs Silindokuhle Luningo & Mr Marco Ramjan • Email: Silindokuhle.Luningo@westerncape.gov.za and Marco.Ramjan@westerncape.gov.za • Telephone: (021) 834 9021 • For technical enquiries: • Contact Person: Robert Swart • Email: Robert.Swart@westerncape.gov.za • Telephone: 044-8024562 • Submission Address: Department of Health Bid Box, M9 building, Karl Bremer Hospital, c/o Mike Pienaar Boulevard & Frans Conradie Avenue, Bellville. • Bidders must email Silindokuhle.Luningo@westerncape.gov.za and Marco.Ramjan@westerncape.gov.za upon downloading the bid document to provide company name, contact person, phone number, and email address.

Western Cape Health: Digital Mobile C-Arm Fluoroscopy Unit

DocumentBID DOCUMENT WCGHCC0065 X RAY C ARMS MITCHELLS PLAIN as at 14 July 2026 ---.pdfReview complete

Description

Source: BID DOCUMENT WCGHCC0065 X RAY C ARMS MITCHELLS PLAIN as at 14 July 2026 ---.pdf

Scope: This tender is for the supply, delivery, installation, demonstration, and commissioning of a state-of-the-art digital mobile C-Arm fluoroscopy radiographic unit for Mitchells Plain Hospital.
Purpose: The system will be used for orthopaedic and general screening of patients within the hospital's theatre complex.

Important Dates

Source: BID DOCUMENT WCGHCC0065 X RAY C ARMS MITCHELLS PLAIN as at 14 July 2026 ---.pdf (TENDER)

Bid Closing Date and Time: Friday, 14 August 2026 at 11:00 AM.
Bid Validity Period: 120 calendar days from the closing date (expires Saturday, 12 December 2026).
Deadline for Queries: Friday, 31 July 2026 (end of business).
Department's Response to Queries: By Friday, 07 August 2026 (end of business).
No briefing session or site visit dates are mentioned in the document.

Contact Information

Source: BID DOCUMENT WCGHCC0065 X RAY C ARMS MITCHELLS PLAIN as at 14 July 2026 ---.pdf (TENDER)

For bidding procedure enquiries:
Contact Person: Mrs Silindokuhle Luningo & Mr Marco Ramjan
Email: [email protected] and [email protected]
Telephone: (021) 834 9021
For technical enquiries:
Contact Person: Robert Swart
Email: [email protected]
Telephone: 044-8024562
Submission Address: Department of Health Bid Box, M9 building, Karl Bremer Hospital, c/o Mike Pienaar Boulevard & Frans Conradie Avenue, Bellville.
Bidders must email [email protected] and [email protected] upon downloading the bid document to provide company name, contact person, phone number, and email address.

Submission Guidelines

Source: BID DOCUMENT WCGHCC0065 X RAY C ARMS MITCHELLS PLAIN as at 14 July 2026 ---.pdf (TENDER)

Submit a hard copy bid document in a sealed envelope marked with your name, address, bid number (WCGHCC0065/2026), and closing date (14 August 2026).
Deposit the envelope in the bid box marked 'Department of Health' located at the M9 building, Karl Bremer Hospital, c/o Mike Pienaar Boulevard & Frans Conradie Avenue, Bellville. Box open Monday to Friday, 07:30 to 17:00 (excluding public holidays).
Also submit a soft copy of the completed bid document on a USB. If there is a discrepancy, the hard copy will prevail.
Deadline: Friday, 14 August 2026 at 11:00 AM. Late submissions will not be considered.
Bids submitted by telegram, telex, fax, or email will not be considered.
Ensure all pages of the bid document, annexures, and supplementary information are included. Pages must be numbered sequentially.
Joint Venture bids must include a notarised document defining the JV's formation, duration, authorised representatives, and participation.
Do not alter the text of the bid documents; unauthorised changes will not be recognised.
Failure to submit requested information may result in disqualification.

Evaluation Criteria

Source: BID DOCUMENT WCGHCC0065 X RAY C ARMS MITCHELLS PLAIN as at 14 July 2026 ---.pdf (TENDER)

Mandatory

Registration on Central Supplier Database (CSD) at bid closing.
Valid SAHPRA license (manufacturer/distributor/wholesaler).
Tax compliance (SARS PIN or CSD registration).
B-BBEE status (WCBD 6.1 form; verification certificate or affidavit).
Completion of all mandatory WCBD forms (1, 3.1, 4, 5, 6.1).
Submission of OHS Act Section 37(2) Agreement.
No bids from state employees or entities with state-employed directors/members.

Preferential

B-BBEE status (higher points for better compliance).
Firm prices (preferred over non-firm prices).
Local support and service availability.

Technical Specifications

Source: BID DOCUMENT WCGHCC0065 X RAY C ARMS MITCHELLS PLAIN as at 14 July 2026 ---.pdf (TENDER)

Scope: Supply, delivery, installation, demonstration, and commissioning of a state-of-the-art digital mobile C-Arm fluoroscopy radiographic unit for Mitchells Plain Hospital, for orthopaedic and general screening in the theatre complex. Contract period is 3 years.
Key Requirements:
The system must be licensed for sale in South Africa with proven local service, spares, and application support.
Equipment must be currently in production and clinically tested. Provide a list of user sites in South Africa.
Must comply with extensive technical specifications covering: X-ray generator and tube, acquisition modes (continuous fluoroscopy, pulsed fluoroscopy, pulsed radiography), collimator system, flat panel detectors (min. 20cm x 20cm), mobile view station, C-arm support stand, and networking/PACS integration (DICOM 3.0, IHE).
Unit must have a life expectancy and support period of at least 10 years.
Delivery, installation, testing, calibration, training, and commissioning are at the bidder's expense.
Bidders must inspect the installation site and electrical supply beforehand.
The Department reserves the right to evaluate unknown products and may require a demonstration unit or site visit.
Mandatory Documentation: Must submit DICOM 3.0, HL7, and IHE conformance statements (electronic format), SAHPRA licence, IEC 601-1 compliance, and other health and safety standard documents.

Quality Management

Source: BID DOCUMENT WCGHCC0065 X RAY C ARMS MITCHELLS PLAIN as at 14 July 2026 ---.pdf

SAHPRA Licence: You must hold a valid SAHPRA licence as a manufacturer, distributor, or wholesaler of medical devices and IVDs. Submit a copy with your bid.
OHS Agreement: You must complete and submit the Department's mandatory OHS Act Section 37(2) Agreement.
CSD Registration: Mandatory registration on the Central Supplier Database (CSD) is required by bid closing.
Testing and Inspection: Where specified, testing/inspection by a testing organisation will apply as per GCC paragraph 8.

Pricing Schedule

Source: BID DOCUMENT WCGHCC0065 X RAY C ARMS MITCHELLS PLAIN as at 14 July 2026 ---.pdf

You must complete the mandatory pricing schedule forms: WCBD 3.1 (for firm prices or ROE variations) and WCBD 3.2 (for non-firm prices, if applicable).
The bid evaluation will first check compliance with specifications, pricing, and mandatory requirements before applying the 80:20 preference points system.

Financial Requirements

Source: BID DOCUMENT WCGHCC0065 X RAY C ARMS MITCHELLS PLAIN as at 14 July 2026 ---.pdf (TENDER)

Pricing: Quote prices in South African Rand (ZAR), VAT-inclusive, covering delivery to institutions.
Price Structure Options:
Firm prices for the duration of the contract (preferred).
Prices subject to Rate of Exchange (ROE) variations are also considered firm. If offering imported items subject to ROE, details must be provided in WCBD 3.1.
Non-firm prices (subject to adjustment) are allowed; adjustments will only be considered quarterly, not within the first 3 months. Submit particulars on WCBD 3.2.
You may bid fixed prices for three separate years or a single flat rate for all three years.
Payment Terms: Payment will be made by Electronic Funds Transfer (EFT) within 30 days of receipt of a valid, correct invoice. Successful bidders must provide banking details.
The Department reserves the right to negotiate prices and service delivery.

Compliance Requirements

Source: BID DOCUMENT WCGHCC0065 X RAY C ARMS MITCHELLS PLAIN as at 14 July 2026 ---.pdf (TENDER)

Central Supplier Database (CSD): Mandatory registration at the time of bid closing. Unregistered bidders must self-register on www.csd.gov.za. If tax status is non-compliant on CSD, you have 7 working days to confirm compliance.
Tax Compliance: Provide your SARS Tax Compliance Status PIN or CSD number.
B-BBEE: Submit a completed WCBD 6.1 (Preference Points Claim Form). This must be substantiated by a valid B-BBEE verification certificate (from a SANAS-accredited agency) or a sworn affidavit for EMEs/QSEs. Only the status on WCBD 6.1 is used for evaluation.
SAHPRA Registration: Mandatory. Submit a valid SAHPRA licence as a manufacturer, distributor, or wholesaler of medical devices and IVDs. Proof of application is not accepted.
Occupational Health & Safety: Complete and submit the Department's OHS Act Section 37(2) Agreement (template in Section 10). Failure may render the bid non-responsive.
Other Mandatory Documents: Complete WCBD 1, WCBD 3.1/3.2 (Pricing), WCBD 4 (Declaration of Interests), WCBD 5 (National Industrial Participation).
Persons in the service of the state, or companies with such directors/members, may not bid.

Health & Safety

Source: BID DOCUMENT WCGHCC0065 X RAY C ARMS MITCHELLS PLAIN as at 14 July 2026 ---.pdf

You must comply with all promulgated Health and Safety standards.
Equipment with a shorter startup time is preferred for emergency theatre procedures.

Environmental

Source: BID DOCUMENT WCGHCC0065 X RAY C ARMS MITCHELLS PLAIN as at 14 July 2026 ---.pdf

You must assess and satisfy yourself regarding the installation site's environmental conditions.
Any additional features required (e.g., air conditioning) must be detailed and included in your price.

Contractual Terms

Source: BID DOCUMENT WCGHCC0065 X RAY C ARMS MITCHELLS PLAIN as at 14 July 2026 ---.pdf

Contract Structure: The contract comprises the General Conditions of Contract (GCC), Special Conditions of Contract (SCC), and specifications. In case of conflict, the SCC prevails.
Bid Validity: Your offer must remain valid for 120 calendar days from the bid closing date.
Transfer and Subcontracting: You may not assign or cede the contract without prior written approval. Subcontractors must be identified in WCBD 6.1, and any changes require approval. You remain solely responsible for subcontractor performance.
Warranties: You warrant that supplied goods are new, unused, of the latest models, and free from defects. A minimum 12-month warranty applies from delivery and acceptance.
Penalties: Deductions and penalties may apply for failing to meet institutional turnaround times or bid specifications.
Termination: The Department may terminate the contract for reasons including insolvency, fraud, poor performance not remedied within 7 days, or breach of contract. Contractors in breach may be listed as restricted suppliers.
General: The Department reserves extensive rights, including to cancel the bid, not award to the lowest bidder, and amend the process.

Section

Source: BID DOCUMENT WCGHCC0065 X RAY C ARMS MITCHELLS PLAIN as at 14 July 2026 ---.pdf

The B-BBEE status used for scoring preference points must be the one declared on the completed WCBD 6.1 form within your bid submission.
The Department may conduct quality compliance testing on supplies throughout the contract period.

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Sector-specific rules

These rules are linked to the work category, industry, or regulated service area.

National Health Act

Act 61 of 2003

high

Relevant to healthcare services, public health facilities and health-sector procurement.

Relevant because this tender appears to involve health services, public health facilities, clinical services, or medical procurement.

Occupational Health and Safety Act (OHS Act)

Act 85 of 1993

high

Supply and commissioning of digital mobile c-arm fluoroscopy unit for mitchells plain hospital

Supply and commissioning of digital mobile c-arm fluoroscopy unit for mitchells plain hospital

Medical Equipment Maintenance: Winning Hospital Service Contracts

Provincial Hospital Tenders for Medical Equipment and Maintenance: Winning Contracts with SA Health Departments

Healthcare JVs for SMMEs: Small Medical Firms Winning Government Health Tenders

Enterprise Healthcare JVs: Large Medical Suppliers and SAHPRA Compliance

Healthcare & Medical Services Industry Profile

Critical Requirements

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Sector-specific rules

National Health Act

Occupational Health and Safety Act (OHS Act)

Western Cape - Health

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